TEA GROWERS’ COOPERATIVE INFORMATION MANAGEMENT SYSTEM

THIS APPLICATION IS A MANAGEMENT AND

TREACABILITY TOOLS IMPORTANT FOR THE AGRICULTURAL

COOPERATIVES

ALL THESE INFORMATION WILL BE STORED IN A CENTRALIZED DATABASE

AT THE NATIONAL LEVEL

IT HAS THREE MODULES:

1. PRODUCTION MANAGEMENT2. FINANCES MANAGEMENT3. STAFF AND PAYROLL MANAGEMENT

PRODUCTION MANAGEMENT

& WAREHOUSE

MANAGEMENT

STAFF AND PAYROLL MANAGEMENT

FINANCES MANAGEMENT

OUTSIDE THE THREE MODULES, THERE ARE THE IMPORTANT TABLES CALLED PERMANENT FILES BECAUSE THEY ARE ENTERED ONCE AND THEY RARELY CHANGES. There are as follows:1. Cooperative identification2. List of tea sectors3. List of farmers (members) and plot number, and area by tea sector4. List of workers by tea sector5. Administrative entities6. Cooperative assets7. Accounting chart (Plan comptable)8. List of field activities with respective unit and the unit cost

PERMANENT FILES

1. PLUCKING: (BY FARMERS OR/AND PLUCKERS)• DATE• QUANTITY• QUALITY• UNIT COST• TOTAL PRICE

2. TRANSPORT TO THE FACTORY• ORIGIN• QUANTITY (KG)

3. GREEN LEAVE ANALYSIS• ORIGIN• QUANTITY (KG)• QUALITY (< OR > =70)

4. TEA PRODUCTION (COST BY KILOGRAM)5. TEA MARKETING (COST BY KILOGRAM)

PRODUCTION MANAGEMENT

• ADVANCE SALARIE: FROM THE CASHIER• OFFICIAL MISSIONS : FROM THE CASHIER• OVERTIME DUTIES (INCLUDED IN THE MONTHLY SALARIES)• SALARIES PAYEMENT (TO THE BANKS, SACCOS’ OR TO THE CASHIER).• PAY OF TEA FARMERS• PAY OF PLUCKERS AND OTHER SEASONAL WORKERS

STAFF AND PAYROLL MANAGEMENT

•CASH RECEIPT•CASH PAYEMENT•CHECK RECEIPT•CHECK PAYEMENT•VARIOUS OPERATIONSTHE JOURNAL IS AUTOMACALLY GENERATED FROM THE CASH AND THE BANKS BOOKS. THE PROCESSING DONE WILL ALLOW THE PRODUCTION OF ALL THE FINANCES STATEMENTS

FINANCES MANAGEMENT

PRODUCTION MANAGEMENT

STAFF AND PAYROLL MANAGEMENT

FINANCES MANAGEMENT

PRODUCTION REPORTS

STAFF AND PAYROLL REPORTS

FINANCES STATEMENTS

REPORTS AND STATISTICS

PRODUCTION REPORTS

THE PERIODICAL REPORT (OFTEN MONTHLY, QUARTERLY AND YEARLY) TO PRODUCE ARE AS FOLLOW:

1. PRODUCTION BY FARMER2. MONTHLY PLUCKING BY PLUCKERS3. FIELD WORKER BY CATEGORY/WORKERS4. PRODUCTION BY TEA SECTOR5. PRODUCTION BY ADMINISTRATIVE SECTOR6. PRODUCTION COST REPORT7. PRODUCTION AND QUALITY BY SECTOR AND FARMER

(TREACABILITY REPORT)8. PRODUCTION BY COOPERATIVE9. INVOICE (TO THE FACTORY)

PAYROLL REPORTSTHE PERIODICAL (OFTEN MONTHLY) REPORT TO PRODUCE ARE AS FOLLOW (THESE REPORTS WERE REQUESTED IN FRENCH LANGUAGE):

1. LISTING DE PAIE2. BULLETIN DE PAIE3. DECLARATION DE TPR4. DECLARATION RSSB5. DECLARATION MITUELLE6. LISTE DES RETENUES7. ORDRE DE VIREMENT ET DE PAIEMENT8. RECU POUR LE PAIEMENT A LA CAISSE

FINANCES STATEMENTSTHE PERIODICAL REPORT TO PRODUCE ARE AS FOLLOW:

1. CASH BOOK REPORT2. BANKS BOOKS REPORT3. JOURNAL4. GENERAL LEDGER5. ACCOUNT SITUATION6. INCOME STATEMENT7. BREAKEVEN ANALYSIS8. BALANCE SHEET9. PERFORMANCE INDICATOR

FOR INFORMATION OR ANY REQUEST PLEASE SEND AN EMAIL AT kafilongo@yahoo.fr

THANK YOU AGAIN

THANKS FOR ATTENTION

GOD BLESS YOU