tcap 2013 logistics - cde · tcap 2013 logistics 1 ... request a cd with oral scripts and teacher...
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T R A N S I T I O N A L C O L O R A D O A S S E S S M E N T P R O G R A M
TCAP 2013 Logistics
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District Assessment Coordinator – DAC
Kama Linscome
DAC Assistant (contact for questions about TCAP)
Dede Landry
303-905-2871
School Assessment Coordinator – SAC
Each facility should have a designated SAC
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AGENDA
Resources
How to Get Information or Answers to Questions
Important Dates
Assessment Administration Window
What’s New
House Cleaning
Security and Chain of Custody
Student Data Grids
Pick Up & Check In Procedure
RITS Access
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This training is not intended to take the place of reading and referencing the manuals
Almost any answer to any question can be found in one of the resources
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RESOURCES
The following manuals are available at: http://www.cde.state.co.us/assessment/index.asp
Procedures Manual
School and District Assessment Coordinators’ Assessment Manual
Proctor Manuals (will be provided with tests)
Colorado Accommodations Manual
Training PowerPoints http://www.cde.state.co.us/assessment/Trainings.asp
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Unit of
Student
Assessment
School Assessment Coordinators
CTB
McGraw-Hill
DAC
Test Proctors
Communication Flow
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Finding Information or Answers to Questions
1. Proctors
1. Check manuals on CDE Website
2. Ask SAC
2. SACs
1. Check manuals
2. Ask DAC
3. DACS
1. Checks manuals
2. Ask Unit of Student Assessment or CTB
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IMPORTANT DATES 8
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TCAP Pick-Up and Check-In Dates
3rd Grade Reading Pickup
02/08/13
Facility Directors’ Meeting, Shiloh – 6400 W. Coal Mine Ave., Littleton, CO 80123
TCAP Pickup
03/06/13 – 03/07/13
Adams 12 Training Center
1500 E. 128th Ave., Thornton, CO 80241
TCAP Check In
04/15/13 – 04/17/13
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TCAP & CoAlt Window
Grade 3 Reading
Grade 3 Writing and Grades 4-10 all tests
CoAlt
Grades 3-10
02/25/13 to 03/08/13
03/11/13 to 04/12/13
Window
02/06/13 to 03/22/13
TCAP Administration Window (2.4) 10
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New for 2013
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What’s New 2013
New physical disability reporting categories (16.6.7.1)
Foreign exchange students must now be assessed (12.8)
Verification of District Test Window and Verification of District Training are now separate
Clarifications about secure test materials, students reading after the test, and posted materials (14.8)
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New Physical Disability Reporting Category
If your district has moved to the new physical disability reporting categories then for 2012-2013, if you shade Primary Disability bubble 7: Physical Disability, you must also specify the physical disability by marking one of the “State Use” bubbles:
For Orthopedic Impairment, shade State Use 7
For Other Health Impairment, shade State Use 8
For Physical Disability, shade State Use 9
Shade only one State Use bubble
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Reminders from 2012
Stray marks should not be erased from test books after testing.
Script for a 10-minute warning was added throughout the Proctor Manuals
Changes to Student Bio Grid Bubble all accommodations that apply
Student Bio Grid has a set of bubbles labeled “State Use Only” – districts do not bubble.
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Bubble all
accommodations that
apply for each student for
each test.
Student Bio Grid has a set of
bubbles labeled “State Use
Only” – districts do not
bubble
TCAP Student Data Grid
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HOUSE CLEANING (7.3)
Get rid of all old manuals and materials
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SECURITY
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Maintaining Security of TCAP
Test books must be secured while in the TCAP Test Proctor’s possession .
No cell phones or other communication devices
are allowed in the classroom (9.5)
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All test books, draft booklets, and student answers are secure materials (6.2)
Do Not:
Reproduce by any means
Transmit by any means
Record by any means
Memorize
Discuss
Do not send information about the test over e-mail or reproduce items or materials in any way, for any purpose
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Secure Test Materials!
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CHAIN OF CUSTODY
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Chain of Custody (9.2)
Test booklets must not be stored in classrooms
Test booklets must be distributed just prior to administration for a particular content
Test booklets must be collected after administration
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Chain of Custody Have a protocol for chain of custody
SAC
DAC
Teacher
Teacher
Teacher
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Chain of Custody Procedure 23
Only authorized individuals may have access to the test materials.
Test materials must be locked up and be checked out to authorized individuals.
Test materials should be tracked on a Chain of Custody document to ascertain who had what materials at what time (see sample on next slide).
The Chain of Custody document should be reviewed at the end of each testing session to ensure that all test materials have been returned.
No erasing stray marks
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STUDENT TEST BOOKLET & DATA GRID 25
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5 DAC/SAC
68 Procedures
Use
Pencil
ONLY!
Student Name District Name
Teacher Name School Name
Use only a standard, wooden, graphite-based,
#2 pencil on any part of the test book….
including the front cover!
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Cover Page
District = Facilities 27
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Top of Grid – Student Information
Name
Last, First, M.I.
DOB
Ethnicity
Race
SASID
Gender
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Student Data Grid Primary Disability (16.6.7)
Disability (bubble only 1)
You must bubble 1 and only 1
Bubble the primary disability as reported on the IEP
If the student does not have an IEP, bubble NONE
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Bubble 0 for: Bubble 1 Spanish
or 2 Other :
Students whose native language is English
Multi-lingual students who during their district education have always been fluent in English
For Students:
currently being served by
monitored by
or exited from a Bilingual or an English as a Second Language program
Student Data Grid Language Background (16.6.8) 30
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Ethnicity & Race:
Race and ethnicity data
have 6 bubbles on the data
grid (16.6.6)
•Select only 1 under
ethnicity
•Select all that apply
under race. You must
select at least 1.
TCAP Student Data Grid
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Student Data Grid Language Proficiency (16.6.9)
Not applicable
NEP – Non-English Proficient
LEP – Limited English Proficient
FEP – Fluent English Proficient
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Unavailability of Language Program (16.6.8)
All student who are either NEP or LEP must be provided some type of services
Tutoring
Teacher intervention
Other
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Student Data Grid Enrollment information
Continuously Enrolled 1 Year (16.6.12)
In School - Student enrolled on or before testing in 2011 or since 3/14/12 mark 1 = yes
In District - if in a Facility school mark 0 = no
Continuously Enrolled in Colorado for 3 Years (16.6.13)
Student continuously enrolled in Colorado PS school since start of 2009 – 2010 testing or since 3/9/10
The intent of this is to determine if a student has been exposed to Colorado State Standards for 3 years
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Student Data Grid District Use Only
“District use only –A” refers to Expelled Students (16.6.15)
Bubble “0” (no) for all facilities students
“District use only – C” addresses Free and Reduced Lunch (16.6.17)
1= Free lunch eligible
Bubble 1 (free) for all residential students
2 = Reduced lunch eligible
3 = Not eligible
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Date Most Recently Enrolled in US (16.6.11)
If always in US school, estimate kindergarten enrollment date
If immigrant, call district
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Student Data Grid Accommodations
Accommodations - bubble all (16.6.19)
Mark all of the accommodations used on TCAP
Extra time should only be bubbled if extra time is used
Extended time is not unlimited
Usually means time and a half
Must be administered in a separate location
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Student Data Grid Test Invalidation
One bubble must be filled for each assessment (16.6.20)
0 = Student tested all sessions
1 = Unable to test due to language (if a NEP student started test)
2 = Testing CoAlt
Do not fill out for all CoAlt test takers
Only bubble if a CoAlt test taker started to take TCAP by mistake
3 = There is no 3 on TCAP grid
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Student Data Grid Test Invalidation (Procedures Manual – 14.6.20))
4 = Parent refusal
5 = Test not completed due to absence, illness, or other extenuating circumstance
6 = Withdrew before completion
7 = Extreme frustration (see criteria)
8 = Non-approved accommodation/modification (parent insisted reading test is read to child)
9 = Misadministration (16.6.20)
B = District Ed. Services (student is homebound)
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Student Data Grid Program (14.6.14))
Must bubble 0 or 1 for each program
Oct New to School
Mark yes (1) if student is newly enrolled in your facility after October 1, 2012
District Use D
Identifies homeless students
Bubble 0 (no) for residential students
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Student Transfers to Another Facility
Completed test books remain with previous facility
Partially completed books may be hand carried by a staff member or sent by FedEx to new facility
Sending facility must send email to Dede Landry
Number of tests sent by grade and content (no student names)
Receiving facility must send email confirming receipt
Number of tests received by grade and content (no student names)
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Transcribing
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Transcribing (15.1)
Transcribing occurs after the administration of a test when either
The student provided answers to multiple choice and/or constructed response items in an alternate format (e.g., Braille, Large Print)
The original test booklet of a student is unscoreable (e.g., pages are severely torn or damaged).
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Transcribing (11.1)
Any bubbles marked on the student data grid must be erased
TRANSCRIBED” must be marked across the front cover of damaged book
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TCAP Pick Up & Check In 49
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TCAP Pick Up and Check In Location
Adams 12 Training Center
1500 E. 128th Ave
Thornton, CO 80241
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Pick Up Procedure
Be on time
Bring list of number of TCAPs needed by grade (do not pad your numbers)
Count TCAPs even if still packaged
Sign Inventory Sheet
Request a CD with Oral Scripts and Teacher Read Directions, if needed
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Picking Up TCAPs for Another Facility
Have contact information for the TCAP SAC and request that they be available during your scheduled pick up time to answer questions
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Save Boxes 53
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Check In Procedure
Verify accuracy of coding procedures
Make sure none of your booklets have been damaged
Ensure the booklets are free of manipulatives and draft booklets
Be sure there are no post-it notes, paper clips, etc. on any of the test booklets.
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Within grade and subject separate materials into 3 groups
All Other Material Should be boxed separately
TO BE SCORED
Booklets that have been completely filled out and will be scored
DO NOT SCORE
Completed tests that have been transcribed
Damaged books that have been transcribed
UNUSED TEST BOOKS
CDs WITH ORAL SCRIPTS AND TEACHER READ DIRECTIONS (must be checked in)
Draft booklets
Copies of oral scripts
Copies of teacher read directions
Check in Procedure
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Math Punch-Outs (6.6)
Math punch-outs may be kept
They must not be used with any subsequent year’s assessment
If you don’t want to keep them bring them with the “not to be scored” materials
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Checking In TCAPs for Another Facility
If you are kind enough to check in TCAPs in for another facility
You are responsible for the check in process
Make sure the TCAP SAC of the facility that you are returning TCAPs for is available by phone during your check in time
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RITS Access Record Integration Tracking System
You need RITS access to get State Assigned Student ID (SASID) numbers
All facilities have year round access Each facility should has someone with a RITS username
and password To obtain RITS access Complete RITS Add and Update From
https://cdeapps.cde.state.co.us/ritsaddform.pdf
Fax to Anne Bygrave FX: (303) 866-6888 PH: (303) 866-6612 [email protected]
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Thank You!
Please complete the test after this training. This is our record of your attendance at this required training. You must be in the PP presentation to activate this link.
Go to:
http://www.classmarker.com/online-test/start/?quiz=nk45101a8647cf38
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