taxwise software

NTC TCS Training Dallas 2010HMR modified for NY3

1

TaxWise Software

NTC - Dallas

Modified by HM Riggert for NY3 November 2010

2NTC TCS Training Dallas 2010

HMR modified for NY3

TaxWise Software

The TaxWise CD Structure of UTS Folder Users and Defaults EFIN Authentication Carry Forward Prior Year Data Cloning TaxWise TaxWise Website What’s Planned for TaxWise 2010



The TaxWise CD

The Initial TaxWise CD has more than just the Program

TaxWise Publications IRS Publications Prior Year TaxWise Program Third Party Programs and Utilities

Together with the initial CD, you Receive a Training CD with practice problems etc.



The TaxWise CD - Publications

TaxWise Desktop Reference Guide TaxWise Online Reference Guide IRS Publication 17 – Tax Guide IRS Publication 3189 - e-file Admin Guide IRS Publication 4012 - Resources Guide IRS Form 13614 – IRS Intake Sheet



The TaxWise CD – Programs

Prior Year TaxWise Program

Third Party Products Microsoft Internet Explorer - Website Link Adobe Reader - Website Link Windows Media Player – Website Link Macromedia Flash Player – Website Link



The TaxWise CD – Post Season

Typically during the summer CCH produces a ‘Post Season Release CD’ This CD includes the following

All Program Updates A ‘Client Organizer’ feature

Note: Final State Software is moved to the TaxWise Knowledgebase and is typically on the Post Season CD



UTS File FolderLots of Folders and Files



UTS File Folder

Key TaxWise Files - located in UTSyy Folder SETUP.0 (Additional SETUP.nnn are for Networks)

- Created By the Setup process

SStorage.yy & Password.yy - Users Groups, Users and Passwords

YY is the “year”

DBRepair.exe - Database Repair



UTS File Folder

In TWTech Folder – Setup.exe Workstation Setup

In Database Folder – EMP.cdx & .dbf

EIN Files

Proforma Folder Carry Forward Files



UTS File Folder

User Folders YI000000.000

- Contains form defaults for each user

- Controlling file in ADMIN user folder

Y is the “year” - I is “Individual”

xxxxxx.PFL is Print Packet File in the Admin User folder

Tax Returns



Users and Defaults

All USERS Require a Strong Alpha-Numeric Password for TaxWise 2010

Eight characters including at least one number, one upper and one lowercase letter

Desktop Password must be changed annually

TWO Password must be changed every 90 days

Users and Passwords set up in SECURITY MANAGER by ADMIN



Users and Defaults

Create or Modify TFDs in “Admin” before allowing a User to create unique TFDs

Main Information Sheet and 8879 Defaults

“Admin” TFDs transfer to all existing or new Users, unless the User is authorized to create and modify their own TFDs

Note: A new User that is permitted to create unique defaults will initially have the “Admin” TFDs



Users and Defaults

Security Manager has two Tabs Groups Users

Use “Groups” Tab to add or modify Groups and to specify the allowed tasks for Users assigned to the Group

Use “Users” Tab to add or modify Users and to assign to a Group(s)

Note: The default for new users is to be assigned to the “SuperUser” group which is not allowed to set unique TFDs



Users and Defaults

Suggested “Groups” “Counselors” - does not permit the Users

administrative functions including “Transmitting” and use of “TaxWise Explorer”

“Defaults” – permits the Users to add or modify TFDs

“EROs” – permits same tasks as “Admin” except access to “Security Manager”

Note: Users in Groups permitting more privileges than “SuperUser” must be removed from the “SuperUser” group or it will block their additional privileges



EFIN Authentication

EFIN authentication blocks the restoring of a return if the EFIN that was used to prepare the return is not registered on the computer.

EFIN authentication also blocks the Carry Forward function of Prior Year Data if the preparing EFIN is not registered. If XMIT code EFIN is replaced by Exception 3 primary, it is expected that carry forward will work.

Note: Computers with Multiple EFINs using XMIT Codes meet this requirement



Carry Forward Prior Year Data

Prior Year Taxpayer information (name, address, SSN, etc.) can be retained and used in the following year. Process is automatic with TWO

TW Desktop – use the prior year backup media.



Carry Forward Prior Year Data

TW Desktop Procedure is….

Install 2009 TaxWise and restore the Returns of the Taxpayers.

When installing the 2010 TaxWise, say yes when asked if you want “prior year data” or if TaxWise 2010 is already installed, select “Carry Forward” from the “Tools” menu.



Client LettersHighly Recommended

Basic template included in TaxWise with a series of “If/Then” statements

Automatically includes: Federal and State amounts owed/refund Mailing instructions, and more

Can be easily edited if desired Can be added to Print Packets See TaxWise Help for instructions



Setting Up a Client Letter

From the Admin user, open tax form defaults. From “Add a Form” find “Letter”. The text will

look confusing; just ignore that for now. All the data is pulled in from the EFIN setup

information and from the open tax return. You may edit any narrative information

contained within the [ ] brackets, or just add your own text at any point (no brackets needed). For example: Add a signature

See TaxWise help for complete instructions



Cloning TaxWise

Cloning is the transfer of a completely installed TaxWise system, with defaults, print packets, users, prior year carryforwards, etc. already defined and tested, to additional standalone or network server computers, without the use of the TaxWise CD.

It’s much easier and faster than doing a new install from scratch on each computer.



Cloning TaxWise

Use a flash drive or CD for cloning. A minimum 512 Meg Flash drive is recommended; larger if multi-years are included or if TPDATA.TC is copied. (Flash drive is assumed for these instructions.)

Make sure the computer being cloned does not have a Workstation Number! In the UTSxx folder the only setup file should be SETUP.0, not SETUP.101 or other number. See “TaxWise Clones and Workstation Numbers” on AARP Extranet.



Cloning TaxWise

First set up and test one computer with all updates, defaults, users, etc. so that it is completely ready to go. Remember to carry forward prior year data.

Next, copy or zip (preferred) the entire UTSyy folder to a flash drive or copy the entire TPDATA.TC folder (zip not necessary because the folder is encrypted).



Cloning TaxWise

Remove the flash drive and place it in one of the USB ports of the target computer.

Copy or unzip the UTSyy folder from the flash drive to the the target computer: C:\ drive on IRS computer, or TrueCrypt volume (e.g. P:\) on non-IRS computer. A TPDATA.TC folder is copied to the C:\ drive on a Windows XP machine.



Cloning Process, Cont’d.

Navigate to the UTSyy\TWTech folder on the target computer.

Run the setup.exe file in the TWTech folder.

It will set up an identical copy of Taxwise to run on the target computer, including a desktop icon.

Change starting DCN if cloning to standalone computers for the same site.



Cloning Process, Cont’d.

If using the same clone to set up servers for different sites, remember to change SIDN, site name & address, EFIN, etc. in Setup and Tax Form Defaults on each server once TaxWise has been installed and before setting up that server’s workstations.

Remember to install on the TrueCrypt volume on non-IRS computers!



Cloning TaxWise

It is Recommended that the “first” TaxWise installation on each computer be from a TaxWise CD before using a Clone. Then replace the UTSxx folder.

Installs support programs and Registry changes

AARP & IRS Computers meet this recommendation when received



Cloning TaxWise

Make sure that your “clone” media (CD or Flash Drive) is secure

TPDATA.TC is secure

A password protected ZIP file is secure

A copy of the UTSyy folder is NOT secure

Note: Contact [email protected] for cloning assistance.CCH does not officially recognize Cloning and will not provide support if you have a problem.



TaxWise.Com WEBSITE

Lots of Useful Information Program Updates Reports Knowledge Base

Can Access from Tab on TaxWise Program or directly to Website



TaxWise.Com WEBSITEAccessing TaxWise WebSite



TaxWise.Com WEBSITEClick on Support Login



TaxWise.Com WEBSITE

The Login Screen



TaxWise.Com WEBSITE

The Login Screen Client ID is 5 to 9 digit number assigned by

CCH –It’s on the TaxWise CD Confirmation Sheet

Default User Name is ADMIN -- Set-up additional users from the website

Initial Password is your TaxWise Reg. Code--Also on the TaxWise CD Fulfilment

Confirmation

Set-up new Password at initial log-in



TaxWise.Com WEBSITE

Password requires EIGHT characters Password change required every 90 days If you get locked out you can reset your

own password to Reg code (ADMIN) or user name – Need secret question answer



TaxWise.Com Support WEBSITE



TaxWise.Com WEBSITE

Website Navigation

Return Query on HOME PAGE

Reports from MY INFORMATION Tab

Program Updates from UPDATE Tab

Knowledge Base from SUPPORT Tab



TaxWise.Com WEBSITETaxWise Knowledge Base



Modernized efile (MeF)

Modernized efile is a replacement system for the processing of efiles by the IRS.

TaxWise will begin phasing in MeF in the 2011 filing season (2010 TY).

This IRS process improvement will make many of your Acknowledgements almost immediate, and provide better reject explanations.




IRS is rolling out 1040 MeF in three-phases over three years:

The first phase of 1040 MeF occurred in February 2010 and includes Form 1040, and 21 1040-related forms.

The second phase of 1040 MeF occurs in January 2011 with hardware and code optimization.

The third phase of 1040 MeF occurs in January 2012 and includes the remaining forms for individual e-filing – 129 additional forms.




If a tax return contains only these forms, the efile will be an MeF return. These returns will have a Submission ID number assignedinstead of a Document Control Number. If the return is rejected andresubmitted, a new Submission ID will be assigned.



WHAT’S PLANNED FOR TAXWISE 2010

Desktop Version will allow switching back and forth between the FORMS or the INTERVIEW method to complete the return as in TaxWise On-Line

TaxWise 2010 will also include an INTERVIEW for State Tax Returns

You will be able to efile amended returns

TaxWise 2011 will allow for efiling a NY State only return




Counselor and QR initials will be entered in Preparer Use fields 13 and 14 and QR is recommended (soon to be required) to be done on computer – no more paper QR

Some attachments previously requiring the 8453 form can be efiled with the return in .pdf form – You’ll need a scanner, however.

Rejection error messages are to be simpler.

Use Schedule C instead of C-EZ.




There is a new Desktop Site License Exception 3 that allows an ERO to use one single EFIN for multiple sites. The ERO must transmit all of the returns with the same computer. Sites choosing to use this exception must indicate it at the time their software order is placed. If exceptions 1 or 2 apply do not specify exception 3 as CCH charges a license fee for each exception 3 site.

Separate TaxWise users will be created, each with the unique site information (SIDN, site name and address, etc), that will be used to identify returns prepared at the different sites.

If TW 2009 had a Primary EFIN and an XMIT EFIN and the XMIT EFIN is to be cancelled, you should be able to carry forward for both EFINs.



TaxWise 2010 Enhancements

Context Sensitive Help will be available Time-out Reminder 5 min. before shut down New User Roles added - Reviewer, E-file Manager

New Hot Keys for… Move Curser to next Entry Insert & Remove Rows - Statements & Worksheets

User defined Printing of State Forms Custom Templates for tax form Defaults Print Packets similar to Desktop

TWO Changes



WHAT WAS NEW FOR TAXWISE 2009

Desktop able to use print setup to automatically print acknowledgements

There is a new user group, Return Manager, that has all Superuser functions plus the ability to view and edit returns of all users

Can add a watermark to File copy, Federal copy, and State copy printouts to make it easy to see copies that are to be retained by the taxpayer - This could help ensure that the taxpayers don’t mail in tax returns that were efiled.



TaxWise Software

Questions?Suggestions?

Discussion Points?

Thank You

NTC –Dallas

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