tatweer petroleum – bahrain field development company...

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TATWEER PETROLEUM – BAHRAIN FIELD DEVELOPMENT COMPANY W.L.L(“TATWEER”)

Instructions to complete the Pre-Qualification RFI - Quick ReferenceIMPORTANT:

Please note that iSupplier Portal registration, access and/or usage does not imply a contract, or intent to purchase goods or services from registered suppliersby Tatweer.

This quick reference describes how to access the key iSupplier Portal functionality to complete the Pre-Qualification RFI. Supplier users should use theiSupplier Portal User Handbook and the Frequently Asked Questions at http://Suppliersupport.tatweerpetroleum.com for information on how to use theiSupplier Portal.

Review, acknowledge and response to the Pre-Qualification RFI ACCESS

o Optionally - after login, if more than one access level has been assigned, select the appropriate level in theOracle Applications Home Page. In this case, “Supplier User – Registration”

1. In the iSupplier Portal Home Page, click on “Negotiation” tab.2. In your company’s Open Invitations section, view the most recent open invitations.3. Click on the Negotiation Number hyperlink. The document summary web page will be shown.

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strictions. Tatweer proprietary information. - Pre-Qualification - Quick Reference of 8

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http://suppliersupport.tatweerpetroleum.com/

Intellectual property restrictions. Tatweer proprietary information. - Pre-Qualification - Quick Reference of 8

REVIEWa. Review a specific document before acknowledging and responding by clicking on the Negotiation Number

hyperlink. The document summary web page will be shown.i. Click on the Header tab, review information.ii. Click on the Controls tab to review date and response rules. Important: Take note of the close date.iii. Click on the Contract Terms tab. In the Deliverable section, access a specific deliverable by clicking

on the Deliverable Name hyperlink. Click on the Preview Contract Terms button to view, save andprint the Terms and Conditions.

iv. As needed, in the Actions dropdown, select the option Printable View and click on the Go button toview, save and print the document (all tab information and the terms and conditions can be viewed inthe same document).

v. As needed, use the Online Discussion functionality in the action dropdown to request or provideadditional information regarding the document. This replaces any email communication.

2. ACKNOWLEDGEa. In the Actions dropdown, select the option Acknowledge Participation and click on the Go button to access the

specific web page.i. In the Will your Company participate? section, check the appropriate button.ii. If necessary, in the Note to Buyer textbox, type a message for the buyer (Tatweer employee

responsible for the event).iii. Click on the Apply button.

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3. CREATE AND SUBMIT RESPONSEa. In the Actions dropdown, select the option Create Response and click on the Go button to access the specific

web page.

b. IMPORTANT: Click on “Save Draft” button before conducting any additional action. Scroll down to the bottom,you should view the deliverables to be populated. If deliverables do not show up, you need to start overconducting these steps. Otherwise, go to bullet C:

1. Click on the “Negotiation” tab2. In the “Your Active and Draft Responses” section, identify the response number (First

Column) applicable to the RFI.3. Scroll down, in the “Manage” section at the bottom, click on “Drafts” hyperlink4. In the field “Response Number”, enter the response number and then click on “GO”5. The response will show up. Click on the round button next to the response number (column

select)6. Click on “Delete” button7. Click on “Yes”. A confirmation message will appear.8. Click on “Negotiation” Tab.9. In “your company’s Open Invitations” section, click on the applicable RFI number hyperlink to

open it. The document summary web page will be shown.

c. In the Requirements section, click on the Expand All hyperlink to respond to each requirement and enter theappropriate response values.

Deliverables


d. As necessary, scroll up and attach any appropriate support documentation to the response in the Attachmentsection by clicking Add Attachment button.

e. Respond to deliverables requesting specific documentation. Scroll down to the Deliverables section.

i. Respond to the deliverable by selecting the pencil icon in the Update column.ii. In the Notes field, write an explanation about the information that is being submitted.iii. Click on the Add Attachment button to attach any required documents.iv. In the Status dropdown, choose Submitted.v. Click on the Apply button.

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NOTE: the status of all deliverables should be changed to “Submitted”.

Deliverables Description:

Quality Certifications: If your company has an implemented Quality Management system or similar, forexample ISO 9001, ISO/TS 29001 o API Q1, or similar, please attach the relevant support documentation. Ifyou do not have any document to attach, please write in the Notes section that you do not have a qualitysystem. After attaching or writing a note, please change the status of the deliverable to Submitted.

Supplier Registration Information Form : This is a Mandatory deliverable. You need to download thedocument, complete, sign and attach it again, in addition to the rest of the documents that are requested asper the Business Units.

To download this form:1. Click on the pencil icon in the update column of this deliverable.2. Click on the hyperlink of the title of the deliverable to download it.

Social Responsibility Policies: If applicable, please attach a support document of the Social ResponsibilityPolicy and procedures. Ahí deberá adjuntar documentos de soporte de la política Corporativa deResponsabilidad Social y procedimientos pertinentes. If you do not have any document to attach, please writein the Notes section that you do not have documents. After attaching or writing a note, please change thestatus of the deliverable to Submitted.

Health Environment and Safety Management Certification: If your company has a HES Management Systemin place, for example ISO14001, OHSAS 18001, or similar, please attach the relevant support documentation.If you do not have any document to attach, please write in the Notes section that you do not have a HESsystem. After attaching or writing a note, please change the status of the deliverable to Submitted.

f. Submit the RFI Responsei. After completing all the RFI sections, submit your response.ii. Scroll up, click on the Save Draft button.iii. Click on the Continue button.iv. Optionally, Click on the Validate button to verify the response before submitting it.v. Click on the Submit button. A confirmation message is shown.


4. DRAFT RESPONSEa. If the Response was not submitted but it was save to continue working later, it is possible to re-access it.b. Click on the “Negotiation” tabc. In the “Your Active and Draft Responses” section, identify the response number (First Column) applicable to

the RFI.d. Click on the Negotiation Number hyperlink. The document summary web page will be shown.

Review and Update Products and ServicesThe Products and Services web page provides information about your company’s products and services according to Tatweerselected UNSPSC (United Nations Standard Products and Services Code) codes and descriptions at the class level. For moreinformation, visit www.unspsc.org.

If your Company is a Prospective Supplier completing the Supplier Registration and Pre-Qualification process, accessingthis section it is possible to review the products and services selected when the Prospective Supplier Registration Formwas submitted and adjust the selection as needed.

If your Company is a Tatweer Registered Supplier (already doing business with Tatweer) completing the SupplierRequalification (regularization) process, accessing this section it is possible to add the products and services that yourcompany is providing us or can provide us.

IMPORTANT:

Do not select categories that your company is not currently providing to other customers. It will delay any Tatweer internal downstream process and willnegatively impact the perceived reliability of the data your company submitted.

The categories shown in this web page are just a reference for Tatweer. It does not mean that the supplier is qualified (approved) to provide these categories.It does not imply a contract, or intent to purchase goods or services by Tatweer. The supplier must select only those categories that it can provide to Tatweer.

This information can be entered/updated by the supplier during the registration and Pre-Qualification process using the access level, Supplier User -Registration.

o ACCESS/REVIEWo Click on “Home” hyperlink on the top right of the screeno Select the responsibility “Supplier User – Registration”


o Click on “Admin” tabo In the Supplier Profile section, click on “Products and Services” hyperlinko As needed, add and/or remove products and services.

o ADD PRODUCTS AND SERVICESo Click on the Add button.o Search and select products and services by clicking the box in the Applicable column.o Searching and selection alternatives:

1. Browse all Product and Services Select “Browse All Products and Services” option Browse through the list by clicking on the Previous or Next hyperlinks. Select the appropriate products and/or services. Click on the Apply button to continue.

2. Search for specific Products and Services Search specific code or descriptions by selecting the Search for Specific Products and

Services button. Enter the search criteria into the Code (UNSPSC code) or Description field(UNSPSC description). Use “%” to broaden the range of results

Click on “Go” . The list of products and services will be displayed. Select the appropriate products and/or

services. Click on the Apply button to continue.

o To add more products and services, click on the Add button again.


o REMOVE PRODUCTS AND SERVICESo Remove a category by identifying it in the list, check the Select box, and click on the Remove button. Multiple

categories can be removed.

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