TANZANIA FELLOWSHIP OF EVANGELICAL STUDENTS (TAFES)

PRINCIPLES OF GOAL SETTING ANDPROGRAMME PLANNING/ ACTIVITIES

PLACE: MZUMBEFACILITATORS: SUZANA SAMSON AND LAZARO BUSAGALANEHEMIAH: 4:16-18, Genesis:6:14-16

Presentation outline

• Definition of key concepts• Principles for setting goals• Why planning

Goal

• Goal: "the state the person wishes to achieve". • It is also defined as 'the end towards which effort

is directed• Programme is a set of proposed projects in a

particular area. It is also defined as a combination of activities to meet an end objective.

• An activity is a discrete task undertakes to make or deliver a product/service,

Levels of objectives

• Goal: Highest level of objectives which addresses the project contribution to the program objectives or the expected impact (TAFES Mission)

• Specific objective:The purpose of the project, it measures if the project has been a success or not (CUs objectives)

• Outputs:Products or services that are expected to be delivered by the project to the target group after undertaking a number of activities (CUs planned targets).

Steps for goal setting (SMART)

• Choose a specific goal and write it down• Decide a time when your goal will be achieved• Develop a plan to achieve your goal.• Visualize yourself accomplishing your goal

(Monitor progress).• Work hard and never give up.• Self-evaluate.

Identifying challenges and opportunities

• Opening up a broad range of challenges and opportunities is important in the strategic planning process.

Brainstorm on the Challenges and Opportunities in the Ministry (CUs level and Regional level) (5 mins)

1. If not addressed soon, there could be adverse consequences

2. Needs to be tackled before other priorities can be addressed

3. Will be welcomed by clients or other key stakeholders, so should be addressed in order to build goodwill

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1. There is a good chance that we will be able to achieve it (and it is doable when we consider available resources)

2. There is enough strong commitment among us to see it through; to move it from the idea stage, in spite of workloads and other priorities, to implementation and action

3. Can potentially have a large impact on making people Disciples

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Planning

• Planning is a process of creating a frame of reference for operational decisions

• No project can succeed without setting goals for the project quite early during the planning phase.

• Therefore, planning is the process of setting objectives and devising actions to achieve those objectives

• A project plan is a tool that can guide a project manager towards the maximum chances of success.

Planning Cont.Importance of project plan• Shows the individual activities that have to be

implemented in the project/programme • Helps in monitoring and evaluation (intended outputs are

they achieved at a certain time)• Helps to prepare or predict risk management• Description of the roles and responsibilities of various

people involved in the project/programme• Helps in managing time and other resources (Critical

activities and concurrent activities)• As leaders, these are the skills that will

help us to lead effectively

Planning Cont.

Things to consider when planning for implementation• Identification of various activities and sub activities of the

project– Establish a work breakdown structure (Output, major

activity, activities)– For each activity, an estimate of possible completion

time • Sequence of the identified project activities– Establish concurrent and consecutive project activities

and arrange them on the basis of their logical and practical sequence

Planning Cont.• Responsible person– Indicate who will be responsible for overseeing

the implementation of each project activity. (Everyone’s task is no one’s task)

• Note: Inputs has to be specified for every expected output to achieve the specific objectives of the projects (e.g. Minada ya vitu makanisani)

Planning Cont.

Techniques that can be used• Task List• Bar (Gantt) chart

-List the activities-Mark the start and end points of each

activity-Draw a bar from the start to the end

point of that activity

A example of a Gantt chart

Group Exercise

CUsWork on your annual

implementation plan ,considering

• Activities to be done• Plan on how they will be

implemented (timing)• Responsible person• Fundraising strategies

RSECWork on your annual

implementation plan, considering

• Activities to be done• Plan on how they will be

implemented• Responsible person• Fundraising strategies

Catherine and Daniel

An End Thanks You for Listening