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Last Date Revised: 7/26/2016
Florida Developmental Disabilities Council, Inc.
Quarterly Business Meeting
Tampa Airport Marriott * Tampa, FL
May 6, 2016 Council Meeting Minutes
Members Present: Members Absent: Staff Present:
Sylvia James-Miller, Chair
Rixys Alfonso
Pat Archer
Denise Arnold (via conference call)
Amanda Baker
Ronni Bianco
Dick Bradley
Conney Dahn (via conference call)
Eddie Hall
Laurie Harlow (via conference call)
Shevaun Harris
Kevin Johnson
Susan Kabot
Shirley Kervin
Jack Kosik
Kathy Leigh
Alesia McKinlay
Maryellen McDonald
TJ Moon Cassandra Pasley
Jan Pearce
Tricia Riccardi
Frank Shalett
Jean Sherman
Phil Stevens
Louis Towson
Monica Verra-Tirado (via conference call)
Victoria Zepp
Bernadette Moran
Elizabeth Perkins/Lise Fox
Maggie Reilly
Richard Bivins
Vanda Bowman
Safee Broxton
Tracy Coomer
Debra Dowds
Shelia Gritz-Swift
Margaret Hooper
Holly Hohmeister
Rick Lockenbach
Lisa Taylor
Others Present:
Roberta Dykes
Marshall Riccardi
Rachel Rippey
The Council chair called the meeting to order at 8:44 a.m. with self-introductions of our new council
members, Amanda Baker and Phil Stevens and staff, Tracy Coomer and Rick Lockenbach.
Review of the Minutes
The Council chair asked the members to review the minutes from the January 22, 2016 council meeting
and the February 15, 2016 conference call. Amanda Baker asked if she would need to abstain as she
was a new Council member. The chair indicated that she did not need to abstain. There was a break
at this time due to audio visual difficulties. MOTION: It was moved (Tricia Riccardi) and seconded (Kevin Johnson) to approve the January 22,
2016, meeting minutes and the February 15, 2006 conference call. Motion carried.
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Review and Approval of Final 2017-2021 State Plan Goals, Objectives, Activities, Action Steps and Funding
Sheila Gritz-Swift provided the members with an overview of the work that had been done thus far to
develop the next State Plan. The Council had previously approved the Goals, Objectives, and Activities.
The Task Forces worked to develop the Action Steps over the past few months. The Program Planning
and Evaluation Committee (PP&E) made minor changes to some of the Action Steps and approved
them at their meeting the previous day. Changes were reflected in the PP&E Committee report.
The Finance Committee approved the funding levels at their meeting the previous day.
Sheila Gritz-Swift provided the members with an overview of the Transportation Goal, Objectives,
Activities and Action Steps. Motion: It was moved (Eddie Hall) and seconded (TJ Moon) to approve the Goal, Objectives,
Activities and Action Steps for the Transportation Goal. Motion carried.
Sheila Gritz-Swift provided the members with an overview of the Employment Goal, Objectives, Activities
and Action Steps. An addition to Objective 1, Key Activity 4 was discussed. (The Council requested that
the following be inserted as number six: Consider methods of incentivizing the shift to employment.) This
changes the current numbers six and seven to seven and eight.)
Motion: It was moved (Pat Archer) seconded (Frank Shalett) to approve the Goal, Objectives,
Activities and Action Steps for the Employment Goal. Motion carried.
Sheila Gritz-Swift provided the members with an overview of the Transition Goal, Objectives, Activities
and Action Steps. There was a question about how students who are Hispanic or Latino would be
identified. Sheila responded that the Council would be able to get reports from the Florida Department
of Education that would contain this demographic information.
Motion: It was moved (Frank Shalett) seconded (Eddie Hall) to approve the Goal, Objectives,
Activities and Action Steps for the Transition Goal. Motion carried.
Safee Broxton provided the members with an overview of Objectives 1 and 2 of the Self-Advocacy
Leadership Goal and Sheila Gritz-Swift provided an overview of Objectives 3, 4, and 5 (including the
activities and action steps). There was a question about who the mid-career leaders were that would
be trained. The intended group to be trained would be professionals in the disability field that would
benefit from training and leadership development activities from leaders with more experience and
that had historical knowledge of disability services. A question was asked to explain Project VOTE, which
was developed by Self Advocates Being Enabled (SABE) and is training for individuals with disabilities
about voting rights and the voting process. There are safeguards in the training to prevent undue
influence and not direct who people should vote for in elections.
Motion: It was moved (TJ Moon) seconded (Eddie Hall) to approve the Goal, Objectives, Activities
and Action Steps for the Self-Advocacy Leadership Goal. Motion carried. Amanda Baker
and Frank Shalett abstained from voting. Safee Broxton provided the members with an overview of the Self-Advocacy Systems Change Goal,
Objectives, Activities and Action Steps. There was a question about the meaning of income limits. Does
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that include savings and trusts? For the purposes of the Council’s activities, income limits refers to wages
and earned income from employment.
Motion: It was moved (TJ Moon) seconded (Amanda Baker) to approve the Goal, Objectives,
Activities and Action Steps for the Self-Advocacy Systems Change Goal. Motion carried.
Shevaun Harris and Rixys Alfonso abstained from voting.
Safee Broxton provided the members with an overview of the Housing Goal, Objectives, Activities and
Action Steps.
Motion: It was moved (Amanda Baker) seconded (Frank Shalett) to approve the Goal, Objectives,
Activities and Action Steps for the Housing Goal. Motion carried.
Holly Hohmeister provided the members with an overview of the Workforce Goal, Objectives, Activities
and Action Steps, referring to an updated document that had been distributed.
Motion: It was moved (Pat Archer) seconded (Amanda Baker) to approve the Goal, Objectives,
Activities and Action Steps for the Workforce Goal. Motion carried. Shevaun Harris and
Denise Arnold abstained from voting. Sheila Gritz-Swift provided an overview of the Broad Systems Change Goal. This goal addresses the
initiatives from the current state plan that will be completed in the next state plan and addresses any
emerging needs to be addressed through technical assistance and support. Motion: It was moved (Frank Shalett) seconded (Eddie Hall) to approve the Goal, Objectives,
Activities and Action Steps for the Broad Systems Change Goal. Motion carried.
Sheila Gritz-Swift provided an overview of how public comment on the proposed state plan was
solicited via surveys. She referred the members to a handout that had been distributed with a summary
of the public input that had been received and the recommended changes that were approved by
each Task Force. She requested approval from the Council for the changes that were made and
approved by the Program Planning and Evaluation Committee.
Motion: It was moved (Louis Towson) seconded (Pat Archer) to approve the changes to the state
plan made as a result of public input. Motion carried.
Sue Kabot reviewed the Program Planning and Evaluation Committee report that included the
recommended changes to the State Plan that were previously discussed.
Motion: It was moved (Frank Shalett) seconded (Kathy Leigh) to approve the Program Planning
and Evaluation Committee report with the recommended changes to the state plan.
Motion carried.
Finance Committee Report:
Shirley Kervin reported on the discussions and actions of the Finance Committee. Action Items:
Approved the 2017 Budget
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o The committee members met jointly to approve the 2017 budget as a whole. This includes
the Administration, (including direct and allocated in house programmatic expenses),
Board Development, and Programmatic Reserve (previously approved by Finance
Committee also) AND the funding amounts for the state plan activities (previously
approved by the Funding Allocation Workgroup (made up of Task force and committee
chairs, Treasurer, Chair and Vice-Chair). (See attached 2017 budget)
Informational Items:
Increase in 2016 Grant Award
o An increase was received in our 2016 grant award over our 2015 award in the amount of $203,677
Status of 2014, 2015 and 2016 Commitment and Obligation of Funds:
o All 2014 funds must be liquidated by 09/30/15. As of 03/31/16, balance to be paid out is $404,345. On target to meet deadline.
o All 2015 funds must be obligated by 09/30/16. As of 03/31/16, $125,498 is not yet in
contract. On target to meet deadline
o All 2016 funds must be obligated by 09/30/17. As of 03/31/16, $1,808,956 is not yet in contract. On target to meet deadline.
MOTION: It was moved (Shirley Kervin) and seconded (Kevin Johnson) to approve the Finance
Committee report. Motion carried. Communication Committee Report:
Rixys Alfonso reported on the discussions and actions of the Communication Committee.
Informational Items:
The Committee gave an update on the 2016 Residential Options of Florida Public Service
Campaign, which aired on 15 PBS stations in five areas of Florida through from May 1 - August 31.
Facebook and Google Ads will run June 1 - September 31 both of which will allow for viewers to
go directly to the FDDC website.
The Committee reported that Richard would exhibit at the following conferences:
o The National Down Syndrome Conference in Orlando, FL on July 20-24, 2016
o The Family Café in Orlando, FL on June 9-12, 2016 MOTION: It was moved (Frank Shalett) and seconded (Kathy Leigh) to approve the Communication
Committee report. Motion carried.
Program Planning and Evaluation Committee Report:
Sue Kabot reported on the discussions and actions of the Program Planning and Evaluation (PP&E)
Committee.
Action Items:
Implementation Activities Funding Proposals (Please see the attached PP&E Report for more
detail):
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o Approved – $35,220 from the Self Advocacy Leadership Task Force for Project SALT Year 2
(Addendum) project.
o Approved – $82,720 from the Self Advocacy Leadership Task Force for the Project SALT
(Year 3).
o Approved – $125,000 from the Employment and Transportation Task Force for the Employ Me First Year 5.
o Approved – $80,000 from the Employment and Transportation Task Force for the Rural Routes to Employment Year 5.
o Approved – $180,000 from the Employment and Transportation Task Force for the Project SEARCH (Major Expansion).
o Approved – $8,300 from the Employment and Transportation Task Force for the Employment First Marketing Materials.
o Approved – $135,000 from the Child Development and Education Task Force for the Career and Technical Center Model (Year 2) project.
State Plan Amendment:
MOTION: It was moved (Jack Kosik) and seconded (Frank Shalett) to approve Project SALT
Year 2 (Addendum) and Project SALT Year 3. Jean Sherman and Rixys Alfonso
abstained. Motion carried.
MOTION: It was moved (Frank Shalett) and seconded (Kathy Leigh) to approve Employ Me
First Year 5, Rural Routes to Employment Year 5, Project SEARCH (major expansion),
Employment First Marketing Materials and Career and Technical Center Model
(Year 2). Kevin Johnson abstained. Motion carried.
Public Policy and Advocacy Committee Report:
Maryellen McDonald reported on the discussions and actions of the Public Policy and Advocacy
Committee (PPAC). Action Items:
The Committee approved presenting the Legislative Awards for 2016 to Senate President
Gardiner and Representative Fresen.
The Committee recommended that the issues regarding the abuse and neglect project be
taken to stakeholders to reach a consensus before moving forward on the following
recommendations:
o A statutory amendment to require service letters regarding individuals who are providers
with a provision to address provider liability and protect providers.
o Reconstituting the Human Rights Advisory Committees( HRAC)
The Committee approved the following Interim policy priorities for 2016;
o Continuing to bring people off the APD iBudget Waiver waitlist
o Continued advocacy for provider rate increases o Voting information and Project Vote
MOTION: It was moved (TJ Moon) and seconded (Eddie Hall) to approve the Public Policy report.
Denise Arnold and Shevaun Harris abstained. Motion carried.
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Informational Items:
The Committee was reminded of Developmental Disabilities Awareness Day on February 18,
2016.
Executive Committee Report:
Sylvia James-Miller reported on the discussions and actions of the Executive Committee.
Action Items:
The Committee approved the Board Development Plan and budget in the amount of $10,000.
This plan included sending three (3) Council members to the AIDD TA Institute, one of whom must
be a self-advocate. The Committee approved the 2017 Council budget jointly with the Finance Committee.
The Committee approved Council staff revised position descriptions and revised positon specific
elements. The Committee approved the Implementing Activities Funding Proposal for a Council Staff Salary
Study in the amount of $19,000.
The Committee approved three (3) Council members (Eddie Hall, Kevin Johnson, and Sue Kabot)
to represent the Council at the AIDD TA Institute, which also includes the NACDD Annual
Conference.
The Committee In conjunction with the chairs of the Council Task Force Chairs and Committee
Chairs approved the Proposed Council Operational Configuration (See attached). With the
approval of this Council operational configuration, revisions to the by-laws will be developed to
reflect these changes for approval at the September Council meeting.
MOTION: It was moved (Frank Shalett) and seconded (Ronni Bianco) to approve the Executive
Committee Report. Motion carried. Project Presentation: Project Achieve
Rachel Rippey, Project Coordinator, provided an overview of the Project Achieve initiative, its current
needs and future direction. The program facilitates career education for students with intellectual and
developmental disabilities by allowing students to earn a workforce certificate credential at the college
even if their desired field is not otherwise accessible. Utilizing the Postsecondary Adult Vocational (PSAV)
certificate program, continuing education and test courses, Project Achieve supports students to
accomplish credit completion, supplemental coursework and soft-skill development. Among others fields of study, students have completed credentials in welding, building trades,
construction technology, child care facility operations and cosmetics. Ms. Rippey reported that the
Project Achieve completion rate exceeds that of FSCJ. The program is currently at capacity with
twenty-five spots, and has received inquiries from a growing number of students. It was reported that
other local institutions have recently shown interest in offering a comparable program. The project’s most recent success, earning the Transition and Postsecondary Programs for Students with
Intellectual Disabilities (TIPSID) Consortium Grant, will support statewide expansion. The grant funds a job
placement specialist, travel and a project coordinator. Grant activities have resulted in continuous job
development, a job club for students which includes a Facebook presence, and three field placements
since April 2016. The project reports a 50% employment rate. The job placement specialist is currently
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working to update the data and confirm that students have jobs in their fields, earning a sustainable
income.
Ms. Rippey reported that Project Achieve currently needs to secure funds to sustain the program after
Council funding. The project needs salary support for the coordinator, support to maintain the T.I.E.S.
agreement with Duval county public schools which supports a teacher and job coach, and resources
to meet the increased demand for the program and provide staff to serve more students. Chair Report:
Sylvia James-Miller presented the following Chair report.
Ms. James-Miller jokingly stated that she is final getting used to being the Chair and her term is almost
over! She shared that collaboration has been her goal for the Council. We as a Council have become
family with stakeholders outside of the Council, this goal has been accomplished.
It was announced that Shirley Kervin was retiring and in an appreciation for her services, an award was
presented to her on behalf of the on the Council. In her congratulatory words, she expressed how
Shirley’s organizational skills and dedication would be missed! Ex ecut iv e Direct or’s Rep ort :
Debra Dowds presented the following Executive Director’s report. Ms. Dowds recognized the following staff: (1) Lisa Taylor and her staff for another excellent audit, (2)
Margaret Hooper for her work during a very successful legislative session and (3) Sheila Gritz-Swift and
the Program managers for all the state plan work that has been done over the last year!
Debra also reminded the Council that voting for new Council officers would be held at the September
2016 Council Meeting. Council members may run for more than one office and they can nominate
others. The office term is for two years. Consent to serve forms were distributed and it was explained that they need to indicate the offices that they are running for and why they would be good in that
role. The deadline to complete the intent to serve form is August 15, 2016.
Debra announced that after working for the Council for 23 years she would be retiring. Though she
loved every minute of it, she wanted to do non- work activities and enjoy her family. State and Sister Agency Reports:
Vocational Rehabilitation – Jan Pearce
Ms. Pearce reported Vocational Rehabilitation (VR) had a better legislative session this year. The
agency is continuously working on the performance improvement plan and has shown improvement for
the last two years. The only negative occurrence was the loss of over 40 positions, most of whom are
workers in the field. There has been concern with the new VR requirements and the reduced staff after
the loss of positions. There is a possibility that it could result in another waiting list down the line. Ms.
Pearce stated that the Council’s work on provider rates and provider support is much needed right
now.
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Department of Health – Cassandra Pasley
The agency reported that there’s been a change in leadership at Department of Health. Dr. John Kern
is now Deputy Secretary along with a new Bureau Chief. They are focusing on the state systemic Improvement Plan and holding a meeting on May 26 to bring early education stakeholders together.
Ms. Pasley thanked the Council, specifically Margaret Hooper for their partnership during the legislative
session.
Agency for Health Care Administration- Shevaun Harris
The iBudget rate increased as a result of session and becomes effective July 1, 2016. They are in the
rule-making process now. Also, there is a new service being developed for alternative residential care for children with complex medical needs, which connect with our work with kids in nursing homes.
Department of Elder Affairs – Shirley Kervin
AS her last state agency report, Ms. Kervin thanked the Council, especially the self-advocates for
teaching her so much.
Old/New Business
Jack Kosik gave an update on the Villages at Noah’s Landing and Kathy Leigh congratulated him on
the project. He also stated that the first set of residents would be moving into Noah’s Landing in June.
There will be a total of 128 residents in 17 structures.
Public Comment
None Adjourn
It was moved (Jack Kosik) and seconded (Sylvia James-Miller) to adjourn the meeting. Motion carried.
Meeting adjourned at 1:30 p.m. (Debra please provide)
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Florida Developmental Disabilities Council, Inc. Program Planning & Evaluation Meeting Highlights
May 5, 2016 10:00 a.m. – 12:00 p.m.
I. Approval of minutes from January 21, 2016 Meeting
The Program Planning and Evaluation Committee approved the minutes from the January 21, 2016 meeting with a correction to the meeting location that reflects the Florida Hotel and Conference Center.
II. Projects for Review & Consideration
The Program Planning and Evaluation Committee approved seven (7) projects for a total of $646,240.
Implementing Activities Funding Proposals approved were as follows:
A. Self-Advocacy Leadership
1) Project SALT Year 2 (Addendum)
Brief Description: This addendum to the current project will provide Project SALT and the
Council’s Route to Self Determination project participants cross-training. Also, training
participants (who are also members of Florida SAND) will receive additional technical assistance
to become trainers and mentors upon completion of training, and Project SALT will be
replicated by self-advocate trainers in at least two additional cities through local grassroots
groups.
The requested and approved amount was $35,220.
2) Project SALT Year 3
Brief Description: This project will support self-advocate leaders by increasing their capacity to deliver training, by developing an inventory of membership and leadership opportunities in the Miami-Dade and Broward areas, and by providing direct resources and supports to Project SALT graduates for organizing speaking engagements and traveling to provide mentoring and training on their leadership skills.
This is a replacement IAFP for the Project SALT Year 3 proposal approved at the January 21, 2016 Council meeting.
The requested and approved amount was $82,720.
B. Employment and Transportation
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3) Employ Me 1st Year 5
Brief Description: In Year 5, the project will continue to help make changes using the interagency agreement, plan and deliver the grassroots group webinars, improve the Employment First Florida website, and support and expand local level teams. In Year 5, the Provider will work toward organizational operational changes.
The requested and approved amount was $125,000.
4) Rural Routes to Employment Year 5
Brief Description: In Year 5, the project will add one new rural site and provide development training and support, update the RRTE Replication Manual, and provide ongoing technical assistance to the Year 1 – 4 sites.
The requested and approved amount was $80,000.
5) Project SEARCH (Major Expansion)
Brief Description: Project SEARCH will be expanded to a minimum of 15 new sites, representing a minimum of 20 new counties, through technical assistance and training provided in five locations across the state representative of the five educational regions of Florida.
The requested and approved amount was $180,000.
6) Employment First Marketing Materials
Brief Description: This project will provide funding to print marketing and messaging materials
that support Employment First efforts at the state and local level.
The requested and approved amount was $8,300.
C. Child Development and Education
7) Career and Technical Center Model (Year 2)
Brief Description: The Provider will continue to build the Career and Technical Center Model
program at Robert Morgan Educational Center and will add at least twenty percent (5) new
students from outside the program with intellectual disabilities.
The requested and approved amount was $135,000.
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Florida Developmental Disabilities Council, Inc. Program Planning & Evaluation Meeting Highlights
May 5, 2016 1:30 p.m. – 4:00 p.m.
State Plan Goals, Objectives, and Activities–Action Steps
The Program Planning and Evaluation Committee approved the Action Steps for the previously approved State Plan Goals, Objectives, and Activities for the 2017-2021 State Plan as presented with the following exceptions and notations:
Employment Goal, Objective 1, Key Activity 4, pages 16 and 17
Immediately following action step five, add a new action step as follows: “Consider methods of incentivizing the shift to employment.” (Insert and change subsequent numbering for each action step and year as relevant.)
Self-Advocacy Leadership Goal, Objective 2, Activity 1, page 40
Amend the language in action step four for all five years to reflect the following: Develop regional graduate activities, facilitate graduate activities, follow-up and report outcomes.
Self-Advocacy Systems Change Goal–all objectives and activities, pages 56 – 60
Correct all references to the Public Policy and Advocacy Committee and task forces to reflect the
new structure approved by the Council.
Recommendations were made to include some additional language to strengthen the intent through
development of Implementing Activities Funding Proposals, but were not incorporated into the action
steps.
Changes and Additions to the Broad Systems Change Goal for the 2017-21 State Plan
Changes and additions to the Broad Systems Change Goal were approved as presented.
Public Input into the 2017-21 State Plan Recommendations were approved as presented with the following additional edits to language in
Objective 2 and Objective 2, Key Activity 1:
Change language that reads “…who identify as having Autism Spectrum Disorder and
Hispanic/Latino…” in both places to “…who identify as having an Autism Spectrum Disorder
and are Hispanic/Latino…”
: , it Finance Committee
PROPOSED COUNCIL OPERATIONAL CONFIGURATION
Goals for New Council Operational Configuration
• Recognition that achievement of State Plan goals and objectives requires more than successful completion of the project/contract. It
requires relationship building, partnership development, advocacy at multi levels, and facilitating of all of these toward goal
achievement.
• Focus on how the activities and objectives are meeting the goals (i.e., more focus on the outcome of the Goal and not just the successful
completion of the contract)
• Directing most,if virtually not all, of the Council's funds, time,and effort on the State Plan goals and objectives.
o Council Legislative Priorities would be the legislative actions needed to achieve state plan goals. Council could (and should)
provide secondary level support to other important issues during the legislative session (the extent to which would be based on
the work load required for state plan goals).
o Council Communication activities would be focused on achieving the marketing/PR activities ofthe state plan goals.
• Improving collaboration between focus areas/goals.
_Proposed New Council Operational Configuration
;, Clption 1
l_..:<;ommittees
'-.-. -E-x-e-c-u-ti-ve--
C-o-m-m--
it-te-e---------------------------------------------------------------------------------------
(- ," State Plan Committee (previously the Program Planning and Evaluation Committee):
i ;; o Role: Ensuring achievement of the Council' State Plan goals.
i o Prirnary Responsibility: Ensuring the development, implementation, and achievement of the Council 5 year State Plan:
';'. o Specific Responsibilities: Provide collective and collaborative guidance, approval and monitoring of the work of the Goal
t. · Subcommittees as follows:
• Five Year State Plan development and annual amendment to the State Plan.
• Specific activities to be conducted with Council funding that would achieve the State Plan outcomes and goals.
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• Legislative and public policy positions that would further achievement of the State Plan outcomes and goals.
• Progress in achieving the State Plan outcomes and goals.
o Committee composition: The committee is an collective representation of the Goat subcommittees:
• Chairs of each of the State Pl<m Subcommittees
• Two members of each of the State Plan Subcommittees as appointed by the Council chair
o Goal Subcommittees of the State Plan Committee
0 Goal Subcommittees:
• Role: Ensuring achievement of designated State Plan goal(s)
• Goal Subcommittees are established as follows:
);> Transportation Goal: Transportation Goal Subcommittee
);> Employment Goal: Employment Goal Subcommittee
);> Transition Goal: Transition Goal Subcommittee
);> Self-Advocacy Leadership Goal: Self-Advocacy Goal Subcommittee
);> Self-Advocacy System Change Goal: Self-Advocacy Goal Subcommittee
);> Housing Goal: Housing and Transportation Goal Subcommittee
);> Transportation Goal: Housing and Transportation Goal Subcommittee
);> Workforce Goal: Workforce Goal Subcommittee
);> Broad System Change Goal:
./ Finishing old State Plan initiatives: Initiatives will be assigned to Goal Subcommittees.
./ Emerging Needs: State Plan Committee will address as net?ded
'1" Primary Responsibility: Developing, implementing and monitoring the activities and action steps for achieving the
designated State Plan objectives, outcomes and goals.
• Specific Responsibilities
);> Developing the activities and action steps for achieving the State Plan goals and outcomes, including but not limited to
./ the funded initiatives;
./ the legislative, public policy and communication initiatives (via an annual public policy and communication plan),
and
./ other strategies, as needed.
);> Implementing and monitoring the State Plan activities and action steps, and achievement of the outcomes and goals.
);> Identifying and implementing new or modified activities and action steps needed to achieve the State Plan outcomes
and goals.
);> Identifying amendments to the State Plan goals, objectives, activities and/or action steps.
• Subcommittee composition:
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