TAMILNADU CEMENTS CORPORATION LIMITED (A Govt. of Tamilnadu Undertaking)

MANUAL

under

RIGHT TO INFORMATION ACT, 2005

REGISTERED AND CORPORATE OFFICE: L.L.A., BUILDINGS, II FLOOR,

No. 735, ANNA SALAI,

CHENNAI – 600 002

PHONE: 044-28525461, 28525471 FAX : 28523991

TAMILNADU CEMENTS CORPORATION LIMITED

CHENNAI- 600 002

INDEX

SI No.

Subject

Page No.

1. Introduction 1

2. Our Business / Mission / Vision 1

3. Board of Directors 6

4. Organisation Chart and Formulation of

policy

7

5. Directory of the Officers of TANCEM 8

6. Employees Strength 9

7. Financial data 10

8. Information about Public Information

Officers

11

9. Annexures 12

1

Introduction

The Govt. of India have enacted the Right to Information Act 2005 to enable

citizens to secure access to information under the control of public authorities in

order to promote transparency and accountability in the working of every public

authority. In exercise of the powers conferred by Sec. 27 of the Right to

Information Act 2005, the Govt. of Tamilnadu have issued G.O.Ms.No.989 (Estt and

Legal) Department dt. 07.10.2005 regarding fees payable for obtaining information.

Copy of the G.O. is as at Annexure-I. The Government of Tamilnadu have issued

G.O.Ms.No.137(Personnel and Administrative Reforms (A.R.-III) Department dated

03.09.2012 regarding Appeal Procedure. Copy of the G.O. is at Annexure-II.

Under Section-4(1) (b) of the Right to Information Act. 2005, every Public Authority

is required to publish information on certain points. Accordingly this manual is

prepared.

Our Company

Tamilnadu Cements Corporation Limited (TANCEM) was incorporated during

February, 1976 as a Public Limited Company under the provisions of the Companies

Act, 1956, its Registered/Corporate Office is situated at 735, Anna Salai, LLA

Buildings, 2nd floor, Chennai-600 002.

Our Business

The Company is engaged in the manufacture and selling of Cement, Asbestos

Cement Sheets, and Stoneware Pipes. The factories are situated in various districts

of Tamilnadu as under:

1) Alangulam Cement Works, Alangulam, Virudhunagar District.

2) Ariyalur Cement Works, Ariyalur, Ariyalur District.

3) Tamilnadu Asbestos (Sheet) Unit, Alangulam, Virudhunagar District.

4) Stoneware Pipe Unit, Vriddhachalam, Cuddalore District.

Cement is supplied directly to the Government departments and stockists appointed

in various places in Tamilnadu and Kerala. AC Sheets are supplied directly to the

stockists and through our Depots situated in Pondicherry, Kerala. Stoneware Pipes

are directly supplied from the factory.

Quality complaints on Cement, AC sheets and Stoneware Pipes are received at the

respective factories and our quality personnel attend to the same.

Our Mission

To produce and sell cement / allied products in the Public Sector so as to have a

moderating influence on the market for making available cement / allied products.

2

Our Vision

To attain leadership in cement technology.

To encourage the use of environment and friendly practices in production and

To make available cement and other products at affordable prices to the

common consumers and Government Departments.

General :

1) Information-cum-facilitation counters are created in our production Units for

providing information to the Public and other visitors.

2) For more details about the company, products profile and other details please

browse www.tancem.com.

3) Liaison is available through the Public Information Officer posted exclusively

for this purpose at Corporate Office as given below:

Public Information Officer

Tamilnadu Cements Corporation Limited

735, Anna Salai, LLA Buildings

Chennai – 600 002

Marketing Activities:

Cement:

Tamilnadu Cements Corporation Limited, a State Government Undertaking, is

manufacturing high quality Arasu Brand Cement of PPC, OPC 43 Grade and OPC 53

Grade as per B.I.S. in their two factories. The cement manufactured by TANCEM is

being used both by Government Departments and general public. A number of

Government buildings such as Collectorates, TNHB Towers, shopping complexes,

bridges, power plants, etc. have been constructed using “ARASU CEMENT”

exclusively.

“ARASU SUPER STAR“is the most liked and reputed brand among public.

Some of the important constructions where Arasu Cement was used.

1) Anna Fly Over, Chennai

2) TNHB Shopping Complex, Anna Nagar, Chennai

3) TNHB Tower Block, Taylor’s Road, Chennai

4) Napier’s Bridge Extension, Chennai

5) North Chennai Thermal Power Plant, Ennore.

3

6) Thalamuthu Natarajan Buildings, Chennai.

7) Number of new buildings for various Collectorate like Thiruvannamalai,

Dindigul, Vellore and Villupuram.

8) Vellore Court.

Pricing:

TANCEM fixes its prices taking into account various factors such as market

condition, buyers’ preference and keeping in mind the affordability of common

public etc.

Consumer can contact:

Telephone No. + 91 (0)44-28419534 for placing orders.

Asbestos Cement Sheet:

Arasu Asbestos Cement Sheet materials are marketed in Tamilnadu and Kerala

through network of stockists. Size of Asbestos Cement Sheet sizes range from 1M

to 3M. Standard sizes are classified 2M, 2.5M and 3M.

Apart from this, plain sheets are produced and marketed. Various sizes of

accessories are also available with us which are produced on special orders.

“ARASU “Asbestos Sheet has a good name in the market for its quality and there is

increase in demand towards use of “ARASU“ Asbestos Sheet by the general public.

This is due to the reason that good quality is made available at an affordable price.

For easy accessibility and for quick delivery of “ARASU“ Asbestos Cement Sheet

Depots are functioning in various places:

Kerala depot:

“Daniel Nivas” , #XX/278-AB, Shencottah Road, Valacode Post, Punalur – 691 331,

Kerala, India. Phone No. 9486657746, 0475 - 2222048

#6/1641,1642, Alshah Building, BPL Kutupatha, Pollachi Main Road, Palakkad – 678

007, Kerala, India. Phone No. 08281692271, 09486932271

Regional offices

TRICHY:

TAMILNADU CEMENTS CORPORATION LTD., #24A/17, Raja Colony, Trichy – 620 001.

Tamilnadu, India. Phone +91(0)431 2416487

4

SALEM:

TAMILNADU CEMENTS CORPORATION LTD.,

#14/288-A, LIC Colony, Opp. New Bus stand, Salem – 636 004. Tamilnadu, India. Phone +91(0)427 2431969

MADURAI:

TAMILNADU CEMENTS CORPORATION LTD., #90/12A, Sathya Sai Nagar, Madurai – 625 003.

Tamilnadu, India. Phone +91(0)452 2692485

CHENNAI:

TAMILNADU CEMENTS CORPORATION LTD.,

# 735, Anna Salai, LLA Buildings, 2nd floor, Chennai – 600 002. Tamilnadu, India. Phone +91(0)44-28525461, 28525471, 28591735, 28525230

Pipes:

“ARASU“ Salt Glazed Stoneware Pipes range from 100mm dia to 350mm dia with a length of 0.60 metre. While 100mm dia to 150mm dia are used for domestic

sewerage purpose by the Public, the other dia pipes are used by Sewerage Boards / Local Bodies. These Pipes are marketed through the network of stockists in

Tamilnadu. Working hours

Sl.No. Name of the Unit / CO Opening

Hours

Closing Hours

1. Corporate Office 10.00 am 5.45pm (Saturday & Sunday

Holiday)

2. Alangulam Cement Unit 9.30 am 5.00 pm (3shifts –

Production Units. Sunday Holiday)

3. Ariyalur Cement Unit 9.30 am 5.00 pm (3shifts – Production Units. Sunday

Holiday)

4. TNA (Sheet) Unit 9.30 am 5.00 pm (3shifts –

Production Units. Sunday Holiday)

5. Stoneware Pipes Unit 9.00 am 5.00 pm (3 shifts) Sunday Holiday

5

PRODUCTS – CEMENT

Classification by type: 1. O.P.C.

2. P.P.C.

Classification by Grade:

1. O.P.C. : 43 , 53 2. P.P.C. : Arasu Super Star

PRODUCTS – ASBESTOS SHEET

Main Ranges:

Length : 1 metre to 3 metre Corrugated / Semi Corrugated Sheets

Breadth: 1.05 metre Standard Thickness : 6 mm

Plain Sheets:

Standard sizes : 8’ x 4’ : 6’ x 4’ etc.

Accessories:

Serrated Adjustable ridges (AR10) North Light Curve AR9

Ridge Final AR11 etc.

PRODUCTS – PIPES

Salt glazed Stoneware Pipes:

Standard length – 2 feet Sizes Dia – 4” to 18”

6

BOARD OF DIRECTORS (All Directors are nominated by the Government of Tamilnadu)

Sl.No. Name of Director

Office Phone No.

1. Thiru. C.V.Sankar, IAS.,

Principal Secretary to Government, Industries Department,

Secretariat, Chennai – 600 009

044 – 2567 1383

2. Thiru. T.N. Venkatesh, IAS.,

M/s Tamilnadu Cements Corporation Limited Chennai – 600 002

044 – 2852 4287

3. Thiru. Atul Anand, IAS., Commissioner,

Geology & Mining (I/c), Guindy, Chennai – 600 032

(ELCOT MD.)

044 -2250 1158

4. Thiru C.Vijayaraj Kumar, IAS.,

Managing Director, TWAD Board, Chepauk, Chennai – 600 005

044 - 28525501

5. Director, Rural Development & Panchayat

Raj Department, Panagal Building,

Saidapet, Chennai – 600 015

044 – 2432 3794

6. Dr. P.Umanath , IAS.,

Additional Secretary to Government, Finance Department, Secretariat, Chennai – 600 009

044 – 2567 7560

7. Deputy Secretary to Government,

Industries Department, Secretariat, Chennai – 600 009

044 -2567 1773

8. Thiru.R.Kunjithapatham, Director, Plot No.8, Karuvi Hills Phase-I,

Jubilee Hills Po., Hyderabad – 500 033

040 – 2311 2311

9. Engineer-in-Chief and Chief Engineer

(Buildings), Public Works Department,

Chepauk, Chennai – 600 005

044 – 2852 5367

10

Director (Generation) Tamilnadu Electricity Board, 10th Floor, Eastern Wing,

144, Anna Salai, Chennai – 600 002

044 – 2852 1915

7

Powers and Duties of officers and employees:

SI No. Name Designation

1. Thiru. T.N.Venkatesh, IAS Managing Director

2. Tmt. R. Alagu Meena General Manager (Marketing) / DRO

3. Thiru. G. Mohandoss Deputy General Manager

4. Thiru. P. Gunasagar Manager Finance

5. Thiru. A.Thanikainathan Company Secretary

Procedure followed in the decision making process

The policies / decisions are taken by Board of Directors. The Administrative Flow chart is given below:-

Chairman

Managing Director

GM (Mkt) DGM–Tech Dept., Unit Heads Manager (Finance) Company Secretary

Assitant Manager (P&A)

Formulation of policy:

The company is managed by the Managing Director, who is the Chief Executive of

the Company. The functions of Secretarial, Administration, Finance, Marketing,

Technical and Materials are being handled by respective Head of Departments and

the functions of the Units are handled by the Unit Heads under the overall

supervision and control of the Managing Director.

Norms set by TANCEM for discharge of functions

Normally on receipt of any tapal / representations they are chronologically

numbered, registered and distributed to the concerned section for necessary action. The procedures are set out in internal office orders.

Rules and Regulations, Instructions, Manuals and Records held by TANCEM

The Rules and Regulations governing the Service of the employees are available in the Service Rules of Tamilnadu Cements Corporation Ltd.

8

Statement of categories of documents that are held by TANCEM

The documents held by the Company are the various correspondences between the

Company with the Government / parties coming in contact during the course of business both commercial and technical Agreements, Bank Guarantees, data relating to the Officers and employees.

Particulars of any arrangement that exits for any consultation with or

representation by the members of the public in relation to the formulation of policy or implementation thereof

The policies are formulated by Government. They are executed by the Board of Directors who are nominated by Government.

A statement of the Boards, Councils, Committees and other bodies consisting of two or more persons constituted as its part or for the purpose

of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such

meetings are accessible for public:

The Board of Directors is the highest authority comprising of Directors and headed by the Chairman appointed by the Government from time to time. There are various Committees of Officers constituted from time to time and the Minutes are

not open or accessible to the Public.

A directory of the officers and employees: The name, address and contact Nos. of the key officials are as follows

Corporate Office, Chennai

Chairman Thiru C.V.Sankar, I.A.S., Principal Secretary to

Govt., Industries Dept.

Ph: 44-25671383 Fax: 44-25672727

Managing Director Thiru. T.N.Venkatesh, IAS Ph: 044 – 2852 4287 Fax: 044 28523991

General Manager (Marketing) / DRO

Tmt. R. Alagu Meena Ph: 044 – 28525461 / 71 Fax: 044 28523991

Deputy General Manager Thiru. G. Mohandoss Ph: 044 – 28525461 / 71 Fax: 044 28523991

Manager Finance Thiru. P. Gunasagar Ph: 044 – 28525461 / 71 Fax: 044 28523991

Company Secretary Thiru. A.Thanikainathan Ph: 044 – 28525461 / 71 Fax: 044 28523991

Alangulam Cement Unit, Alangulam

Deputy General Manager

I/C

Thiru. Duraisamy Ph: 04562 – 271426 / 49

Fax: 04562 - 271435

9

Ariyalur Cement Unit, Ariyalur

Deputy General Manager I/C

Thiru. R.Muthamil Selvam Ph: 04329 – 228531 /32 /33

Fax: 04329 - 228776

Tamilnadu Asbestos Sheet Unit, Alangulam

Deputy General Manager I/C

Thiru. T.Duraisamy Ph: 04562 – 271410 / 11 / 12

Fax: 04562 - 271413

Stoneware Pipe Unit, Vriddhachalam

Deputy General Manager I/C

Thiru. Muthamil Selvam Ph: 04143 – 260584

Employees’ strength as on 01.04.2014

Unit Officers /

Senior Supervisors

Staff (including

Technical and Administration)

Workers Total

Corporate Office

23 49 0 72

Alangulam Cement Unit

58 77 95 230

Ariyalur Cement Unit

72 113 105 290

Asbestos Sheet Unit, Alangulam

13 23 68 104

Stoneware pipe Unit,

Vriddhachalam

2 2 11 15

Total 168 264 279 711

*Excluding MD & GM (Marketing) / DRO

The monthly remuneration received by each of its officers and employees, including

the system of compensation as provided in its regulations:

The monthly remuneration is determined by the respective Scale of Pay, Dearness

and other allowances and there are three systems of compensation.

i. In the time scale of pay and allowances as applicable to Government

Servants in respect of employees covered under the Service Rules of

TANCEM.

ii. As per the wage board award as applicable to cement industry to the

workmen engaged in the cement units.

iii. Settlement based on the negotiation between the Trade Unions and the

Management as per Industrial Dispute Act, 1947 to the workmen engaged

in Tamilnadu Asbestos Sheet Unit and Stoneware Pipe Unit.

10

Budget allocated to each of its agency indicating the particulars of all

plans, proposed expenditure and reports on disbursement made:

The Company runs on self-generated funds. In case of insufficiency of funds / loss incurred, financial assistance of Government is sought for by way of Ways & Means Advance / loan. To manage the financial affairs of the company, a budget for Head

Office and its Units are approved by the Board of the Company every year.

Financial data as on 31.03.2013

(Audited) Rs.in Lakhs Authorized Capital - 3800.00

Paid up Capital - 3741.80 Cumulative Loss - (-) 1901.86

Loans

Government Loan including Interest Accrued - Nil

Working capital facilities availed from banks as on 31.03.2014

(Rs. in Lakhs)

Name of the Bank Cash Credit Letter of

Credit Guarantee

Total

Indian Overseas Bank

238.25 - 281.92 520.17

Andhra Bank 444.58 - - 444.58

Canara Bank 169.58 - - 169.58

Syndicate Bank 262.84 - - 262.84

State Bank of India 157.42 - - 157.42

Total 1272.67 - 281.92 1554.59

The Manner of execution of subsidy programmes including the amounts allocated and the details of beneficiaries of such programme:

Not applicable.

Particulars of recipients of concessions, permits or authorizations granted by it:

Not applicable.

Details in respect of the information available to or held by it, reduced in an electronic form:

Information related to Company Profile/Business is available at www.tancem.com

11

The particulars of facilities available to citizens for obtaining information, including

the working hours of a library or reading room if maintained for public use:

Company does not maintain any public library.

The name, designation and other particulars of the Public Information

Officer:

Public Information Officer for Corporate

office, Chennai

Thiru.A.Thanikainathan

Company Secretary

Public Information Officer for Alangulam

Cement Unit

Thiru. S.Nagarajan

Deputy Manager (P&A)

Public Information Officer for Ariyalur

Cement Unit

Thiru.J.Balachander

Manager (P&A) I/c

Public Information Officer for Tamilnadu

Asbestos Sheet Unit

Thiru. S.Nagarajan

Deputy Manager (P&A)

Public Information Officer for Stoneware

Pipe Unit

Thiru. T.Thangapandian

Assistant Manager (Tech-Mech/Chem)

GOVERNMENT OF TAMIL NADU

ABSTRACT The Right to Information Act, 2005 (Central Act 22 of 2005) – Tamil Nadu Right to Information (Fees) Rules, 2005 – Orders – Issued.

Public (Estt. 1 & Leg.) Department G.O.Ms.No.989 Dated 07.10.2005 Read:

1. From the Secretary to Government, Ministry of Personnel, Public Grievances and Pensions D.O.Letter No.34012/S/2005-Esst.(B) dated 23rd June, 2005.

2. Government Letter Ms.No.987, Public (Estt. 1 & Leg) Dept. dated 7.10.2005.

ORDER: The Government of India have enacted the Right to Information Act, 2005 (Central Act 22 of 2005) to provide for setting out a practical regime system of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority. 2. In the Government Letter Ms second read above, the Government have issued orders designating Public Information Officers and Appellate Authorities for implementation of the said Act in all public authorities. As per section 27 of the said Act, the appropriate Government may, by notification in the Official Gazette, make rules to carryout the provisions of the said Act. Accordingly, the following Notification, shall be published in the Tamil Nadu Government Gazette Extraordinary, dated the Friday, 7th October, 2005:-

NOTIFICATION

In exercise of the powers conferred by section 27 of the Right to Information Act, 2005 (Central Act 22 of 2005), the Governor of Tamil Nadu hereby makes the following Rules:-

RULES 1) Short title.- These rules may be called the Tamil Nadu Right to Information (Fees) Rules, 2005. 2) Definitions.- In these Rules, unless the context otherwise requires,-

(a) “Act” means the Right to Information Act, 2005 (Central Act 22 of 2005);

(b) Words and expressions used in these Rules and not defined shall

have the same meaning assigned to them in the Act.

3) FEES.-

(a) Every application for obtaining information under sub-section (1) of section 6 of the Act shall be accompanied by an application fee of rupees fifty by cash or by demand draft or bankers cheque payable in the head of account, as may be specified by the Public Authority.

(b) For providing the information under sub-section (1) of section 7 of the

Act, a fee shall be charged by way of cash against proper receipt or by demand draft or banker’s cheque payable in the head of account, as specified by Public Authority at the following rates:-

(i) rupees two for each page (in A-4 or A-3 size paper) created

or copied; (ii) actual charge or cost price of a copy in larger size paper;

(iii) actual cost or price for samples or models; and

(iv) for inspection of records, no fee for the first hour, and a fee

of rupees five for each fifteen minutes ( or fraction thereof) thereafter.

( c) For providing the information under sub-section (5) of section 7, the fee shall be charged by way of cash against proper receipt or by demand draft or banker’s cheque payable in the head of account, as specified by the Public Authority at the following rates:-

(i) for information provided in diskette or floppy rupees fifty per diskette or floppy; and

(ii) for information provided in printed form at the price fixed for

publication.

(BY ORDER OF THE GOVERNOR)

G. RAMAKRISHNAN SECRETARY TO GOVERNMENT

To All Secretaries to Government All Heads of Department/All Public Sector Undertaking /Corporation. The Tamil Nadu Information Commission, Chennai. The Secretary to Government of India, Ministry of Personnel, Public Grievances and Pensions, New Delhi. The Secretary to Government of India, Ministry of Home Affairs, New Delhi. The Works Manager, Government Central Press, Chennai –79. (for publication of the Notification in the Tamil Nadu Government Gazette Extraordinary)

/FORWARDED//BY ORDER/

SECTION OFFICER.