TAKE CONTROL LET YOUR INFORMATION FLOW

YOUNEED TO COLLABORATE AND SHARE INFORMATION MORE EFFECTIVELY

WEENSURE INFORMATION IS AVAILABLE AND USABLE BY ANYONE, AT ANYTIME, ON ANY DEVICE

TAKE CONTROL LET YOUR INFORMATION FLOW

Organisations that have paper or information intensive processes are faced with managing an ever-increasing document workload whether that’s emails, word documents, web content, instant messages or even video, stored in a variety of repositories, are actively looking for ways to effectively capture, manage, deliver and store content.

Looking for a more streamlined approach to information management?

Need to collaborate and share information more effectively?

Want to control costs and improve operational efficiency?

Searching for different ways to secure and de-risk your information management practices?

Looking to improve your customer experience and employee engagement?

If the answer is yes to any of these questions then come and talk to our experts in the design, development and implementation of innovative information and business process management solutions.

TRANSFORM YOUR INFORMATION FLOWAND STREAMLINE YOUR BUSINESS PROCESSES

Sometimes known as Enterprise Content Management (ECM), Document Management Systems (DMS) or more simply content or information management, whatever the terminology, we specialise in helping organisations transform their document, data and content management, we ensure that documents (of almost any format) are captured, managed and stored so they can be accessed quickly and simply whenever and wherever they are needed.

WHY KONICA MINOLTA?At Konica Minolta, we are committed to innovation and excellence. Our guiding ethos is ‘Giving shape to ideas’ and we help our customers to realise their ambitions and transform their business operations to become as efficient, effective and profitable as possible. Our pioneering technologies, practical expertise and dynamic partnership approach enable us to work collaboratively with our customers to implement lasting and transformative change that delivers real results.

DID YOU KNOW?According to research experts IDC, knowledge workers spend an average of 7.4 hours per week searching for data..

£15 PER ANNUM (BASED ON 47 WEEKS)

COSTS OF50 EMPLOYEES

HOURS PERWEEK

PER HOUR SALARY 370

COSTS OF£5,550PER WEEK7.4

HOURS A WEEK

£260,850

TAKE CONTROL LET YOUR INFORMATION FLOW

INFORMATION MANAGEMENT SOLUTIONS FROM KONICA MINOLTA WILL SAVE YOU TIME AND MONEY AND ENSURE YOU STAY COMPETITIVE IN TODAY’S FAST MOVING MARKET ENVIRONMENT.

A well-defined enterprise level content management strategy covers the entire ‘information’ lifecycle from initial creation or capture through to digitisation and storage. But the most important aspect of any strategy is ensuring that the information is quick and easy to access. It needs to be in the right place and in the right format so your business can operate seamlessly, intuitively and flexibly to make the most of your time, effort and skills. A well-defined strategy can give benefits across your business not only departmentally but across your entire organisation.

INVOICE PROCESSINGStructured digital capturing of all incoming invoices.Faster invoice approval with electronic processes.Safe and transparent – thanks to access control, documented approval processes and revision-safe archiving.Regular cost-savings with the deduction of cash discounts.Seamless integration into existing ERP systems.

CONTRACT MANAGEMENTEnhanced transparency due to central contract administration.Cost savings from fast searches.No missed deadlines thanks to automatic reminders.Maximised data security with revision-safe archiving and documented approval processes.Seamless integration into existing CRM / ERP systems.

HR ONBOARDINGImproves onboarding with centralized information management. Increases staff accountability with departmental checklists. Enhances employee service by increasing efficiency and accuracy.

EMAIL MANAGEMENTTime savings and enhanced efficiency in the processing of e-mails.Automatic classification and rule-based archiving of all content.Traceable documentation of all processes.Revision-safe archiving of all e-mails and attachments.Automated data transfer to other application, individually extendable thanks to modular structure.

RECORDS MANAGEMENTEnables complete life cycle management from document creation to declaration through final disposition.Improves consistency and precision by managing multiple documents as a single record.Automatically declares documents as records using embedded, rules‐based conditions.Ensures timely disposal of qualified records automatically or after required approval.Minimizes legal risks associated with accumulation of expired records.Manages all electronic records within one interface.

ENTERPRISE SEARCHIncreased productivity and time savings.No user training required – anyone can operate a search engine!Single point of access – log-in just once to search simultaneously across different data repositories.Total visibility – Full text OCR technology lets you search for actual content inside each file.No system change required.Fast deployment and fast ROI – this software can be deployed in very short time and reduces time spent for lengthy searches from day one.

SYSTEM INTEGRATIONA solution that works alongside your existing ERP solution.Linking paper documents to your back office systems.Quick and easy searching for document directly from your ERP solution.Interrogation of ERP solution to build better workflows.

TAKE CONTROL LET YOUR INFORMATION FLOW

GETTING STARTED

DESIGN - IMPLEMENT - TRAINGetting started with Konica Minolta’s information management solutions is simple. Our tried and tested ‘steps to success’ approach and change management processes ensure that we gather all requirements before defining and deploying the right solution for you. Once implemented, Konica Minolta experts fully train staff and managers to ensure you have everything you need to be confident and successful.

RAPID ‘GO LIVE’ TIMESCALES Experience shows that our solutions can go live rapidly following the decision to purchase, including all installation, configuration and training. What’s more, we can discuss the best way of managing the back file of legacy data and documents to ensure you achieve maximum value from them as quickly as possible. So you can move with pace and assurance to implement a world-class content management solution.

SOLUTIONS FOR ALL DEPARTMENTS

INFORMATION TECHNOLOGY

PRODUCT MANAGEMENT

PROCUREMENT

HUMAN RESOURCES

SALES

FINANCE MARKETING

SUPPORT

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IMPROVE CUSTOMER SERVICEReduces time spent searching in multiple locations for documents and waiting for files to be retrieved and delivered.

Allows customers to complete forms and make requests online.

Provides online real-time visibility into status of requests, transactions and orders.

REDUCE OPERATING COSTSEliminates the costs of printing, shipping and storing paper (both internally and externally) because content is captured electronically.

Improves productivity by providing instant access to content and processes from anywhere, even a mobile device.

Speeds up processes by automating predictable decisions and providing useful tools to manage all the surrounding tasks, activities and case work, allowing you to increase productivity without increasing staff.

MINIMISE BUSINESS RISKAllows easy enforcement of your security policies and tracks access and activities.

Facilitates reporting and auditing on the information you do and don’t have.

Automates your retention and records management requirements.

OTHER BENEFITS OF AN ECM SOLUTIONAdvanced reporting helps track documents status.

Assured and highly secure access to all information.

Solutions that are fully scalable and evolve as your business grows.

Electronic documents are stored, reducing the amount of print and paper usage, lowering CO2 levels.

WHY CHOOSE AN INFORMATION MANAGEMENT SOLUTION FROM KONICA MINOLTA?

Manage and use all information securely and in real time

Encourage employee collaboration and creativity

Reduce errors, ensure consistency and accuracy

Create, share and store information faster

Fast one-click retrieval of content

Digitised, automated & reliable document management processes

Automate and streamline manually intensive processes

Eliminate information silos

Capture and organise all documents and information in a unified system

Reduce paper consumption and lower CO2 footprint

KONICA MINOLTA INFORMATION MANAGEMENT SOLUTIONS

TAKE CONTROL LET YOUR INFORMATION FLOW

WORKPLACES ARE CHANGING - IS YOURS?Please join us to explore creative ideas to transform your business and bring your vision of the digital office of the future, closer to reality.

Innovation at Konica Minolta is wholly client centric and has played a key part in helping more than 6,000 customers worldwide to future-proof their business, improve efficiency, increase productivity and achieve tangible savings.

Collaboration and co-innovation is our approach to creating innovative business breakthroughs, giving shape to ideas and launching new offerings that deliver real business transformation.

Contact us to find out how we can help you to build the digital workplace of the future…enquire about the Konica Minolta CXO programme. Alternatively, come and visit one of our showrooms or the Business Innovation Centre and see our solutions in action in our ‘office of the future’.

INTERESTED?

Call Konica Minolta now to find out how to transform your information flow and streamline your business processes.

PLEASE CONTACT US AT:

ecm.konicaminolta.co.uk

0800 833 864

Konica Minolta Business Solutions Miles Gray Road Basildon Essex SS14 3AR 0800 833864 info@konicaminolta.co.uk www.konicaminolta.co.uk

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