tafe institutes 4 hour workshop asbestos management in department-owned facilities version 4 – may...

TAFE Institutes 4 hour workshop Asbestos management in department-owned facilities Version 4 May 2013

2 Agenda Asbestos Management in DETE Facilities Additional resources BEMIR Asbestos Management Plan Asbestos Management Policy Welcome and Overview

3 Housekeeping Checklist Attendance Register Program session times Refreshments Venue - Emergency Procedures Toilets Mobile phones BEMIR Login only

4 Introductions Who do we have in the room? Name Role/location Your work background Something you are passionate about

What is Asbestos? Asbestos Naturally-occurring fibrous material Durable, fire resistant, insulating properties Used 1940s 1980s Sometimes added to products concrete Phased out during 1980s Now banned in Australia

What is ACM? Asbestos-containing material (ACM) Any material, object, product or debris that contains asbestos. Can take several physical forms depending on its method of manufacture and application Primarily used in Construction

DETE Asbestos Advisor Dr Keith Adam Senior Occupational Physician - Health for Industry Advisor to DETE in relation to health matters relating to asbestos in schools Specialist in occupational medicine for over 20 years Consultant to organisations regarding asbestos-related matters

Policy for the management of asbestos-containing material in DETE facilities

Asbestos Management website Features: Policy Asbestos Management Plan Staff - Asbestos Information & Training Parents & caregivers Understanding the management of asbestos Departmental Asbestos Advisors including Dr Keith Adam Contacts http://education.qld.gov.au/asbestos/index.html Where is it located?

Policy Policy for the management of asbestos- containing material (ACM) in DETE facilities The policy contains: Relevant legislation & links Statement of Intent Measures that ensure ACM is managed within legislative guidelines Responsibilities (overview)

11 Policy Asbestos Management Measures adopted by DETE 1.Initial identification & registration of ACM 2.Managing asbestos in-situ & periodic inspections of ACM 3.Asbestos warning signage 4.Safe business procedures & work practices 5.Progressive removal of ACM (based on risk) 6.Education & awareness programs 7.Asbestos Registers (BEMIR) 8.A Work Area Access Permit (WAAP) process to control building-related work. Statement of Intent

12 Policy Department of Housing and Public Works Queensland Governments management authority for ACM Advise DETE on asbestos management QBuild manage in-situ ACM Corrective actions repair or replace Updating of Asbestos Register (removals, condition and scores) Annual Condition Assessment - facilities including high risk ACMs 1 in 3 years Comprehensive Asbestos Audits

13 Policy Built Environment Materials Information Register Electronic environmental management system Designed and managed by DHPW Building Managers compulsory use of BEMIR when any work is undertaken on the facility: Maintenance Refurbishment Installation Construction

14 Policy BEMIR - Critical asbestos management components 1.Asbestos Register Electronic Register Identifies assumed & confirmed presence of asbestos Items that have been removed Locations, physical state & BEMIR score for ACM 2.Work Area Access Permit (WAAP) Required for all maintenance, construction, installation, refurbishment works Written & signed authorisation to service providers Granting conditional access to specific work area(s) Sign off process that work has been carried out in accordance with legislative requirements and area left clean and tidy 3.Incident Management Report (IMR) Records details of asbestos incidents Assist in preparation of communication & briefs Information forwarded to WHSQ to notify them of the incident Mandatory

Asbestos Management Contacts Contacts located on the departments website via OnePortal Quick links Asbestos ManagementAsbestos Management General: Management of ACM in DETE Facilities Environmental Management Unit Media Enquiries Community Engagement & Partnerships (CEP) Asbestos-Related Incidents: Schools Regional Facilities Managers TAFE Institutes Institute Facilities Managers ECEC Centre Director

Asbestos Management Plan for DETE Facilities

The Asbestos Management Plan (AMP) for DETE Facilities The AMP contains: A detailed reference guide on the procedures to be followed; Critical information on responsibilities; and Flow diagrams to guide users through the required processes and procedures. AMP The AMP must be used in conjunction with the Policy.

18 Why have an AMP? Health, safety & well-being of students and staff is the highest priority of DETE MINIMISE RISK In the vast majority of cases, ACM is safe and does not pose a health risk if: Undisturbed In sound condition

Whats in AMP The Asbestos Management Plan sections include: 1.Introduction 2.Definitions 3.Different types of ACM 4.Regulatory Framework 5.Responsibilities 6.Managing Risks Associated with ACM 7.Workplace Heath & Safety Queensland 8.Built Environment Materials Information Register (BEMIR) 9.Asbestos Register 10.Work Area Access Permit (WAAP) Process 11.Incident Management Reporting 12.Incident Management and Response 13.Attachments Whats in the AMP

Responsibilities There are several different people who have responsibilities around asbestos management DETE Staff Building Managers Nominated Officers Administrative Officers School/TAFE Institute Officers Parents & Citizens Association (volunteers) ECEC Centre Director Regional Directors (schools) Regional Facilities Managers (schools) Regional/TAFE Institute Workplace Health & Safety Consultants/Managers Internal Auditors Regional & Central Office Project Coordinators Project Managers Infrastructure Delivery & Operations Branch Service Providers QBuild Responsibilities

DETE Staff Responsibilities Inform the BM or NO of any disturbance or concerns with any building materials Not allow access to service providers to carry out work unless specifically authorised to do so by the Building Manager Adhere to departmental policies and procedures for the management of ACM Inform the BM, NO or WHSO (where applicable) with any concerns in relation to health or asbestos management processes Not to undertake any work, however minor, without explicit approval of the Building Manager Not to undertake ANY work on ACM including make safe repairs Attend the Asbestos Awareness annual presentation facilitated by the Building Manager * BM Building Manager / NO Nominated Officer

Responsibilities DETE Building Managers Section 5.2 Accountable for the management of any asbestos-related matters. Required to adhere to departmental policies & procedures in asbestos management. Use BEMIR to create, authorise and close Work Area Access Permits (WAAPs). Provide formal delegations to the Nominated Officer in relation to asbestos management. Note: The Nominated Officers role can only be delegated to a classified officer position of A03 or above, or a promotional teaching or school leader position. Use of the Asbestos Management Team template (AMP attachment 14 or website) to confirm delegations and display in a clearly visible location in staffrooms Ensure that all Nominated Officers (permanent or acting) with an approved delegation attend prior to commencement in the role: BEMIR & Asbestos Management training (certificate of participation on completion) 1of 7

DETE Building Managers......continued Ensure that Nominated Officers know their responsibilities in ACM management & comply Ensure staff attend an Asbestos Awareness annual presentation and keep attendance register for audit purposes. Ensure that all relevant DETE facilities staff have access to the electronic (BEMIR), maintain the Facility Contacts and delete user accounts when staff cease employment. Ensure that the asbestos register & AMP are readily available to all staff, visitors & service providers. Ensure at least 1 asbestos warning sign is publically visible & meets size specifications. Ensure that under no circumstances is DETE equipment to be provided to service providers for their use during or after works. Responsibilities 2 of 7

DETE Building Managers......continued Review asbestos-related incidents and internal asbestos management procedures annually with the sites WHSO (where applicable). Adhere to the departments policy and procedures for the management of assumed or confirmed asbestos-related incidents. Provide support and advice to employees where concerns are raised. Responsibilities 3 of 7

DETE Building Managers processes to be in place General Consider the extent of work & potential risks relating to any facilities activities to be undertaken - where necessary, brief all staff to ensure that they are aware of activities. Ensure that an adequate number of people have access to BEMIR. Ensure that Facility Contacts within BEMIR are up-to-date. Ensure risk management strategies are in place if BEMIR is unavailable. Ensure Staff understand they are not to engage any service providers for work, however minor, without explicit approval of Building Manager. All building-related work Create and close WAAPs in BEMIR. Authorise WAAPs name & signature required not the Facility ID Stamp. Responsibilities 4 of 7

DETE Building Managers processes to be in place All building-related work.continued Request a work method statement from the service provider prior to the removal, repair or disturbance of ACM. All asbestos-related removal works must be undertaken outside of operational hours. Asbestos-related remedial works can be conducted during operational hours however the work area must be cleared of students and staff, and access is restricted whilst the service providers are working. For TAFE managed projects - BM/NO to coordinate a start-up meeting prior to commencement of all building-related works - use the start-up meeting proforma (available from the asbestos management website). For all building-related works managed by other parties BM/NO to attend start-up meeting and receive a completed start-up meeting report from the Project Manager/Coordinator. Responsibilities 5 of 7

DETE Building Managers processes to be in place Provide all service providers including their employees with a site identification badge prior to commencement of work. Ensure that inspection of area where work was undertaken is carried out with the service provider prior to re-use of areas. Ensure that the WAAP has been signed off by the service provider. File the WAAP and all supporting documentation received from the service provider. Scan documentation and attach to the electronic WAAP record before closing the record. Asbestos-related incidents Incident Response Procedures are adhered to AMP attachments 1- 2 Responsibilities 6 of 7

DETE Building Managers processes to be in place Create an IMR in BEMIR within 1 hour of discovery by the TAFE Institute of an assumed or confirmed asbestos-related incident. Ensure the IMR is updated throughout the duration of the remediation works through to completion Ensure the IMR is closed upon finalising the asbestos-related incident Where required ensure an electronic copy of ACM Disposal Form and the Sampling Data Collection Form are obtained from the service provider & saved into BEMIR. Advise the sites WHSO of remedial works and processes undertaken in relation to assumed or confirmed asbestos-related incidents. Responsibilities 7 of 7

Nominated Officers (NO) Responsibilities Attend start-up meetings on behalf of the Building Manager Create an electronic IMR in BEMIR from information provided by the BM or NO within 1 hour Adhere to departmental policies and procedures for the management of ACM Ensure supporting documentation provided by the Service Provider is attached to the WAAP and uploaded into BEMIR * Note: NO should be a departmental officer who holds a position at a level in the public service award AO3 and above, or a promotional teaching position in a Head of Program or School Leader position. Create, authorise and issue hardcopies, and close Work Area Access Permits created from BEMIR Provide all service providers with a site identification badge prior to commencing work Ensure that no DETE equipment is provided to services providers for their use during works Inspect areas where work was undertaken with service providers prior to re-use of areas Update the IMR throughout the duration and close upon finalising

Administrative Officers Responsibilities Create and close WAAP in BEMIR from information provided by the BM or NO Create an electronic IMR in BEMIR from information provided by the BM or NO within 1 hour Adhere to departmental policies and procedures for the management of ACM Ensure any supporting documentation that has been provided by the Service Provider is attached to the WAAP and uploaded into BEMIR Upon advice provided by the BM or NO, update IMR throughout the duration and close upon finalising

TAFE Facilities Officers Responsibilities Not allow access to service providers to carry out work unless specifically authorised to do so through receipt of an approved WAAP Ensure that under no circumstances is DETE equipment to be provided to services providers for their use during works Adhere to departmental policies and procedures for the management of ACM Obtain a period WAAP before commencing any maintenance activities Not to undertake ANY work on assumed or confirmed ACM including make safe repairs * Note: Schools Officers cannot be assigned the Nominated Officers role

Principal Contractors/Service Providers Responsibilities With all employees & subcontractors Review BEMIR asbestos register Sign WAAP (page 1) Comply with WAAP General Conditions & Special Conditions of Access (Asbestos) Obtain & issue Site ID Badges to all employees & subcontractors Conduct site specific risk assessment Organise asbestos surveying & sampling if in any doubt of building material Obtain a WAAP from the Building Manager/ Nominated Officer Have a site specific asbestos removal control plan & supporting documentation Obtain required regulatory authority approvals Give minimum 2 weeks notice prior to commencement or work Before work commences

Principal Contractors/Service Providers Responsibilities Comply with DETE asbestos management policies & procedures Provide asbestos survey/sampling on standard templates to BM/NO if testing occurred Not conduct any asbestos-related work in the vicinity of students or staff If an incident occurs, respond as per DETE incident procedures restricting access to site & inform BM/NO Conduct the re- occupancy inspection prior to clearance for reuse then complete and sign WAAP (page 2) Provide ACM disposal forms to BM/NO where asbestos removal has occurred Ensure work is conducted in accordance with WH&S legislation Undertaking all facilities-related works Ensure no DETE equipment is used during works

34 Responsibilities Corrective actions undertaken by QBuild When an incident occurs involving assumed or confirmed ACM being disturbed, or concerns are raised regarding the physical state of materials, ONLY QBuild can be engaged to undertake the work. Includes; testing; rectification works; professional clean; clearance for re-use; disposal of items. Remember Let the professionals take care of the clean!

QBuild (or its contractors) Responsibilities Provide advice & support to the DETE BM or NO Update BEMIR asbestos register to reflect outcome of sample results Provide copies of test results of dust, debris or materials to the BM or NO Ensure a WAAP is received from the BM or the NO and QBuild or their contractors sign WAAP before commencing work Engage specialist personnel as required Arrange and supervise approved remedial works including a professional clean and/or rectification works Corrective Actions Ensure asbestos removal and cleaning are carried out outside the sites operational hours

Responsibilities Not conduct any asbestos related work in the presence or vicinity of staff or students Ensuring works are carried out in accordance with WH&S legislation Establish and maintain exclusion zones and other reasonable conditions imposed by the WAAP Ensure that appropriate and thorough clean-up of site occurs Inspect restricted area with Building Manager or the Nominated Officer prior to providing clearance for reuse Ensure that all work is conducted in a safe and competent manner Provide all supporting documentation to the BM or NO Corrective Actions Ensure that the WAAP is signed by QBuild or their contractor after the work is completed QBuild (or its contractors)

37 Managing Risks Managing asbestos-related risks As per DETEs Statement of Intent, appropriate measures are needed to ensure that ACM is managed and potential asbestos-related risks are controlled. Identification & registration Managing in- situ & periodic inspections Progressive removal Education & awareness Safe business procedures & work practices

Asbestos Register The Central asbestos register is maintained by QBuild and identifies assumed, confirmed, removed or not present (tested or not tested) status of asbestos- containing materials (ACMs) within department-owned sites. If something is not listed in BEMIR, then: * If ACM has been identified at the workplace, then legislation requires asbestos warning signage to be installed and maintained to indicate its presence. Managing Risks For buildings constructed up to 31 December 1994 assume ACM For buildings constructed up to 31 December 2003, assume ACM for plant and equipment only

39 Managing Risks Inspections Identification of ACM in buildings and decisions on how they will be managed are determined by a series of inspections. Maintenance Condition Assessment (annual) An annual visual inspection of buildings and building-related assets by QBuild. Limited to an evaluation of a facilitys maintenance needs and high risk ACMs. Asbestos Audit A comprehensive audit undertaken 1 in every 3 years by QBuild.

Managing Risks Progressive removal of ACM The Governments risk management strategy for ACM includes the removal of ACM based on its assessed condition and level of risk. DETEs policy is that all ACM identified as being in poor physical condition (Physical state 1 or 2 or having a BEMIR score of 76 or greater) is made safe and prioritised for removal through the Asbestos Removal Program (ARP). Examples of higher risk ACM are: Deteriorated or unstable ACM that is not sealed ACM that may be subject to abrasion or rapid deterioration over time Friable that is not effectively sealed * Where renovation, refurbishment, demolition or maintenance works are to occur, under no circumstances should ACM be enclosed, encapsulated or sealed. Managing Risks

Education & Awareness To minimise potential exposure to ACMs at the workplace, ensure all staff are aware of: The issues associated with ACM; The departments asbestos management procedures; their roles and responsibilities. Managing Risks Asbestos Management Training For staff assigned to the Asbestos Management Team or responsible for managing facilities Asbestos Awareness annual presentation Vodcast facilitated annually by the Building Manager with all staff Poster Asbestos Management your role Displayed in staffrooms Asbestos Management website OnePortal Quick links Asbestos Management

Planning Project Works See the AMP (attachment 3*) for the detailed procedure for managing all building-related works. DETE requires the Building Manager (BM) or Nominated Officer (NO) to ensure: The scope of project work is fully identified; The asbestos register is checked sample testing by QBuild may be required. Undertake the tender process all tender documentation must include the Working on DETE Facilities document* Ensure Service Providers comply with DETE specific asbestos licensing requirements as stated in the policy. Coordinate the Start-up Meeting use DETE template* Issue a Work Area Access Permit (WAAP) to the Service Provider Monitor the project until completion Inspect the site for reuse and physically sign-off the WAAP with the Service Provider ensuring that all supporting documentation for any sample testing or asbestos removals is obtained. Update and close the WAAP in BEMIR ensuring all additional relevant information is uploaded. * Note: the Asbestos Management Plan for DETE Facilities and all supporting documentation is available from the website accessed via the OnePortal Quick links Asbestos Management Managing Risks

Work being conducted Service Provider undertaking ACM removal work: No-one is to be on site ONLY authorised service providers Sample Testing and/or Maintenance: Area or room is cleared of students/staff Access to area is restricted during the work At all times, barriers and signage must be in place. Managing Risks Remember Clear out before building related work begins!

Work Area Access Permits (WAAPs)

45 BEMIR - WAAPs WAAPs Serve a Purpose Grants permission to access an area to carry out work Identifies Special Conditions of Access relevant to the location hold point gives the service provider time to check the Asbestos Register for presence of assumed or confirmed ACM Formalises the clearance inspection process Providing all supporting evidence is attached to a WAAP at closure, the Asbestos Register can be updated. Closing off allows BEMIR to be updated (accuracy)

Issuing WAAPs When are WAAPs required? A WAAP is required for ALL maintenance, installation, refurbishment and construction related works that has the potential to disturb ACM or NOT. Every time a Service Provider is on site for any building- related works then a WAAP is to be issued. BEMIR - WAAPs Remember No WAAP, no work, no way!

The WAAP Process Managed by the Building Manager (BM) or Nominated Officer (NO) BEMIR - WAAPs Required for ALL building-related works including: Maintenance Installation Refurbishment Construction Log-in to BEMIR Create a WAAP - prior to the Service Providers arrival * Note - email notification generated to Facility Contacts Activate & print WAAP - print WAAP with Asbestos Register -BM/NO & Service Provider must authorise WAAP with a signature (page 1) -Give copy to Service Provider Work completed. Site inspected & cleared for reuse. WAAP signed off (page 2) by BM/NO & Service Provider. All documentation given to BM/NO. Finalise the WAAP - Include all sample testing data & supporting documents where required Close the WAAP Tip: If the WAAP has been created for rectification/remedial works as a result of an asbestos- related incident, ensure the WAAP is finalised & closed before the Incident Management Report (IMR).

48 BEMIR - WAAPs Work Area Access Permits Use of the Facility ID Stamp by schools and training institutes in lieu of the authorising officer signature is not permitted.

49 BEMIR - WAAPs

Issuing WAAPs Conditions of Access General and Special Conditions of Access are attached to the WAAP. They are a standardised control measure used to minimise & control health and safety risks associated with the work. Service Providers and workers performing the work outlined in the WAAP must comply with the minimum requirement of the Conditions of Access provided. BEMIR - WAAPs

A period WAAP A period WAAP may only be issued to an employee (Facilities Maintenance Staff) in limited situations where there is no risk of disturbance of ACMs. The employee must have ready access to, and understand, the facilitys current BEMIR Asbestos Register. The employee must not undertake any work on ACM including make safe repairs. A period WAAP can be considered for: Routine Day-to-day Tasks (Facilities Maintenance Staff) Minor tasks not involving any ACM such as hanging a picture, drilling holes to put up a simple shelf, relocating a noticeboard or preparing surfaces for minor paint touch-ups. Service Maintenance Work (preventative & statutory) Servicing fire/security systems, servicing air-conditioning systems BEMIR - WAAPs

54 BEMIR - WAAPs Multiple Buildings 1 or several WAAPs may need to be produced depending on the scope and staging of work. The service provider takes control of the work area until they sign-off the WAAP indicating that the work area is available for re-use, so multiple WAAPs may be needed to support day to day functioning or stages of a project. Asbestos Vinyl removal in several buildings all work completed in one weekend Classroom renewal projects affecting 5 blocks work scheduled over 10 weeks with 2 weeks/building 1 WAAP 5 WAAPs

Closing Off WAAPs Supporting Documentation Documents such as (not limited to): Test results Clearance certificates Contractor reports Disposal notice Scope of work Work Method Statement (WMS) Building plans Photos Two steps to be undertaken: Associated documentation that has been provided as part of the project must be attached with the hard copy WAAP and filed on site (70 years). All scanned documentation should be saved under the document section for the facility identifying the WAAP number and including a description of the work completed. BEMIR - WAAPs

Closing Off WAAPs Closing a WAAP A WAAP can only be closed after the Building Manager or Nominated Officer have inspected the work area with the Service Provider The Service Provider must provide confirmation that The work described in the WAAP is completed The work met statutory requirements and the Work Method Statement The work area was cleaned and thoroughly inspected The work area is available for return to normal use Building Manager/ Nominated Officer must Receive advice from the Service Provider that the work has been completed and that the work area is ready for return to normal use. BEMIR - WAAPs

Managing asbestos-related incidents

What is an asbestos-related incident? An asbestos-related incident is an event involving assumed or confirmed asbestos- containing materials (ACMs) being disturbed in a method not consistent with legislative requirements. Specifically, any direct action that exposes ACM and has the potential to release fibres e.g. damaging, abrading, breaking, scratching, abrasive cleaning, sanding, scraping, sampling, cutting, drilling, penetrating or removing. Causes include: Accidental damage; Potential work method issue; Policy or AMP not followed; Deterioration Vandalism/Fire Weather event Undetermined cause Incident Management

Managing an asbestos-related incident Incident Management Discovery Initial BM/NO required response: Restrict access to work area or area Contact QBuild to arrange remedial works Notify the Institute Director Notify WHSQ Inform the Project Coordinator if engaged Within 1 hour of discovery, BM/NO required to: Create Incident Management Report in BEMIR completing - Incident Details - Initial Response Action Taken BM/NO required to manage incident and update IMR to reflect incident status including: Testing undertaken & results Related rectification Work Area Access Permits Corrective Action Taken Date for reuse Items for disposal When area/s cleared for reuse, BM/NO required to close the IMR ensuring all fields are complete. Note: if a Project Coordinator is engaged then they must manage the incident including the investigation & issue breach notices if applicable

Incident Management Report The BEMIR report serves as a record of a disturbance to confirmed/assumed asbestos-containing material and how this incident is managed by the TAFE Institute or workplace until the area/s is cleared for reuse. Purpose Single point of truth regarding current status of a confirmed or assumed asbestos- related incident Automatic forwarding of advice to facilities contacts Can be viewed by all DETE officers with access to BEMIR Provides details to assist the Infrastructure Service Branch to create and update Ministerial Information Briefing Notes. BEMIR - IMR

Creating an IMR Within 1 hour of discovery, the BM/NO must create the IMR in BEMIR for all assumed or confirmed asbestos-related incidents..

BEMIR - IMR Updating and closing an IMR An IMR cannot be closed until the asbestos-related incident has been resolved and the record updated. Phone

Asbestos management your role Key Messages Summary No WAAP, no work, no way! Clear out before building related work begins Be asbestos aware, act with care Let the professionals take care of the clean Poster asbestos management your role available from the Staff asbestos information and training page of the Asbestos Management website.

64 Case Study Discussions

Session break

- BEMIR - How to use the system

Overview Asbestos Management Plans (asbestos register) Incident Management Record BEMIR Home Page Access & Navigation Work Area Access Permits (WAAPs) Adding Support Documentation Updating Facility Information

BEMIR Access Navigate to the OnePortal Quick links BEMIR

BEMIR Access Access via the BEMIR OnePortal page

Log in Enter your User Name Enter your password Click Log In Password reset Enter your User Name Click the hyperlink Reset Password An interim password will be emailed to your inbox Issues Contact the Service Centre on 1800 680 445 to Log a job BEMIR Access

The BEMIR home page will be displayed when a successful login has occurred BEMIR

Layout and Navigation The Data Entry Screen has 3 key tabs BEMIR FacilityImprovements Environmental Status

Focus: Updating Facility Information Updating Facility Contacts Adding Documents BEMIR BEMIR Sandpit (training/practice only)

Facility Contacts Maintenance Facility Contacts need to be maintained to ensure the automated notifications are received by the people who need the information. Locate and select the Facility Contacts in the BEMIR Navigation Bar The Facility contact listing for your location will appear Facility Contacts Facility Contact Listing

Facility Contacts Add a contact Add contacts - Locate and select New Facility Contact above the Facility Contacts. Facility Contacts Details fields will appear. Complete the required fields and select Add. New Facility Contact Complete the required fields

Facility Contacts Edit/delete a contact Edit contact - Locate the contact and select Edit on the Facility Contacts listing page The Facility Contacts Details fields will appear for you to edit. Select Save to keep the changes. Delete contact Locate the contact and select Edit on the Facility Contacts listing Locate the Active field and select the No radio button. Select Save. Edit Active Save

Adding Documents New Document Select All on the Navigation Menu under Facility Documents Locate & select New Document on the Facility document listing page Complete the required Adding Facility document fields and select Add The new document should now appear on the Facility document listing page New Document All Add Complete the required fields

BEMIR Sandpit (training/practice only) Focus: Work Area Access Permits (WAAPs) Creating Editing Searching/Filtering Attaching a document Closing/finalising WAAPs

Creating a new WAAP Locate and select Access Permit on the Navigation Bar The Existing access permit listing page will appear Select New Access Permit Then on the Issue New Access Permit page, check the box beside the required improvement area and select Next Access PermitsNew Access Permits

The 4 sections of the WAAP Restricted Work Access Permit Status Date/Time Work Details Improvement Contractor Sub Contractors OIC Special Conditions WAAPs

Activating a created WAAP Click on Access Permits Select Created from the Access Permit Status menu Then select the permit number that you want to activate Access Permits Access Permit Status Permit Number Status drop down

WAAPs Activating a created WAAP Click Activate Permit Select Print Permit to produce your hard copy Activate Permit Print Permit Hard copy WAAP

WAAPs WAAP Searching/Filtering Click Access Permits Search/Filter by identifying your Access Permit Search parameters Access Permits Access Permit Search Access Permit Status Fields

WAAPs Attaching Documents Scan and save the document in your working file Select Access Permits Locate and open the access permit you want to attach the document to Select All on the navigation bar then New Document Locate the document to be attached, complete details and save Access Permits All

WAAPs Closing/Finalising Select the Access Permit to close The permit will open Select Finalise Permit Details adding details Then select Close Permit Access Permits Finalise Permit Details Close Permit

86 BEMIR Sandpit (training/practice only) Focus: Incident Management Report Creating Entering information Editing Searching/filtering Closing/finalising IMR

Creating Locate the Navigation Menu and select Incident Management Then select New Incident Management Report Incident Management New Incident Management

IMR Creating Enter the incident information ensuring all mandatory fields are completed and select Add Mandatory fields Add

IMR Editing Locate the Navigation Menu and select Incident Management From the Existing Incident Management Listing either locate the record from the Search Results appearing or use the Search functionality. Select the Report No. to open the required incident IM Search functionality Incident Management IM Report

IMR Editing To edit an existing IMR, simply scroll down the page and select Edit Modify the report details and then select Save from the bottom of the IMR screen Incident Management Report Edit

IMR Closing To close an IMR select the Close Report button Scroll down the page to Incident Management Tracking for confirmation of the IMR closure Close Report Incident Management Tracking

BEMIR Access BEMIR Live Access Navigate to the BEMIR OnePortal page via the Quick links Click on the BEMIR - Live Access hyperlink Log in

Focus: Facility Contacts Activity In BEMIR locate and select the Facility Contacts on the Navigation Bar Check the Facility Contacts for your location Select New Facility Contact and add your details BEMIR BEMIR Live Access

Focus: generating your Asbestos Register Activity In BEMIR locate and select the Asbestos Management Plan on the Navigation Bar Identify the 2 options for generating the Asbestos Register Excel or Pdf Select Generate Plan (Pdf) Review the Asbestos Register for you location BEMIR BEMIR Live Access

Asbestos Management Plans Asbestos Register BEMIR Asbestos Register Locate and select Asbestos Management Plan from the Navigation Bar. Determine the preferred format and select the relevant hyperlink. Format selection tip: Select PDF for Service Providers. Excel format allows the Asbestos Management team to filter and order based on scores or condition. Asbestos Management Plan Asbestos Register Select format

Accessed via BEMIR Online Help Index User ManualsOnline Help Index Support Facility User Manuals BEMIR Online Resources

Accessed via BEMIR Asbestos Awareness/Training Videos Support Online Asbestos Awareness/Training

Support Information

Support OnePortal BEMIR page BEMIR information System access BEMIR Live access BEMIR - Sandpit Quick Reference Guides WAAPs Managing WAAPs IMRs BEMIR Troubleshooting BEMIR User Accounts Create/Update/Delete BEMIR issues Contact the Service Centre on 1800 680 445 during operating hours from 7:30am to 5:30pm, Monday to Friday. Access the BEMIR OnePortal page via the Quick links

Resources Asbestos Management Training References BEMIR systems information troubleshooting Websites & hyperlinks online resources vodcasts Asbestos Management Action Plan Identifies clearly the initiatives to be implemented following Asbestos Management training. Creates consistency Ensures processes meet legislation Ensures Asbestos Management training objectives are met Handouts for 4-hour Asbestos Management Training

Resources Asbestos Awareness annual presentation Available from the Asbestos Management website located via the OnePortal Quick links Designed to be facilitated annually by Building Managers For all staff and volunteers A record of attendance must be retained Approximately 25 minutes

Feedback Your feedback is appreciated! Only 5 min of your time https://websurvey.eq.edu.au/perseus/se.ashx?s=0B87A62B320D2155 Feedback is the breakfast of champions. - Ken Blanchard

Thank you for participating! Conclusion

tafe institutes 4 hour workshop asbestos management in department-owned facilities version 4 – may...

Documents

asbestos management

agenda asbestos management

asbestos registers bemir

asbestos register removals

asbestosrelated matters

asbestos warning signage

policy policy

australia slide