System at Barbara Ann Karmanos Cancer Institute

Cancer Center Administrators ForumApril 4, 2011Hollings Cancer Center

Donna J. Mott, Director Clinical & Administrative Systems

Organizational Chart

AdministrativeManager

Director Basic and Population Sciences IT Systems

Director Clinical and

Administrative IT Systems

Director Grants and Contracts

Manager,Post-Award Services

Director Laboratory

Operations & Shared Resources

Deputy Center Director

Associate Center Director forResearch

Administration

Executive Assistant

Scientific Director of Cores

Center Director

Department of Research Administration

Research Administration Systems at KCI

SQL Server database ASP.Net Framework DotNetNuke Content Management

System (Research Portal) Three environments:

Development (Microsoft Visual Source Save)

CertificationProduction

Research Administration Application Core Utilization Biosketch/ Other Support Research Portal Tracker

Research Administration Applications

Research Administration Application

● Membership● Contact Information, Rank, Title, Membership

Classification, and Program Affiliation.● Publications

● Scientific Publications by Member, by Research Program and by Shared Resource Core Facility.

● Grant/Funding● For all submissions, pending, active and completed.

● Output: Summary Reporting (1a, 1b, 1c & 1d; 2a, 2b), Internal Reports, Membership Reports, Inter- and Intra- Programmatic Publication Reporting.

● Security: Active Directory and, Authorization Manager.

Research Administration Application© (RAA) Database

Research Administration Application© (RAA) Database

Automated Publication Service

PubMed is a free resource that is developed and maintained by the National Center for Biotechnology Information (NCBI), located at NIH

The web service calls eFetch and eUtils to search publication from PubMed automatically every Friday

The process returns XML format, if the pub do not exist in the RAA table the process imports into RAA.

RAA Publication Flow Diagram

Extract publication from NIH PubMed database

PubMed

EndNote Reference Manager

RAA Publication

Manually enter

Automated Data

Select Publication

Bio- sketch Publication

Generate ReportsRAA user interface

screen

Import publication from internal data source

Manually enter data

Import

KCI Internal

NIH External Foundations Other NCI

Review/Filter

Core Utilization Application

To manage Utilization of Shared Resource Services Provided.

To process Shared Resource Financial Billing

Output: Reports by Core for Projects, Utilization, Invoices, NCI Required Reporting (CCSG).

Security: Three levels, Active Directory, Authorization Manager, and Application.

Core Utilization Module

Biosketch and Other Support

Collects and stores a member’s biographical information according to NIH guidelines. Education & Training Personal Statement Positions and Honors Peer Reviewed Publications Research Support

Other support collects and stores active and pending grant information.

Output: Biosketch Report by Member, Other Support Reports by Grant.

Security: Three levels, Active Directory, Authorization Manager, and Application.

Biosketch/ Other Support

Research Portal

Dedicated website to Research at Karmanos. Real Time Membership Report Research Programs Shared Resources Committee and Research Team Support Flexible Management of Content Multiple levels of security

• Public Access• Active Directory• Application Level Groups

https:/www2.karmanos.org/research/home2

Research Portal

Tracker

Effort Tracking SystemManagement Decision Making

Regarding Workload Utilization Efforts Spent on Grants and

ProjectsBilling for Staff ServicesOutput: Reports by Project, Staff,

ApplicationSecurity: Active Directory,

Authorization Manager

Tracker

Next Steps

Integrate the RAA Grants Module with the Wayne State University faculty effort information.

Integrate the Clinical Trials Management System protocol information with RAA Grants Module.

Discussion