Sysoft eRFPSysoft eRFP

Group Decision Support System

eRFP is flexible and eRFP is flexible and productiveproductive

Every RFP is differentAgencies have somewhat different

processesProcurement officials are busy

professionals

eRFP ElementseRFP Elements

ConfiguratorMain EngineReport GeneratorUnderlying Database

A typical RFPA typical RFP

Many proposalsMany evaluatorsMany criteria

eRFP Configurator

eRFP EngineeRFP Evaluator Interface

eRFP Report Generator

Process Template Library

AdvantagesAdvantages

Track the progress of each evaluator Ability to easily identify the “best qualified”

firm or proposal Realize cost savings by having projects

completed on time and within budget Assess the strengths and weaknesses of

evaluators Helps identify evaluators who require

additional training

AdvantagesAdvantages

software guides each evaluator through an organized set of on-line forms with pre-defined evaluation criteria and standards

Evaluators have access to the relevant sections of the RFP that was issued for the project without having to revert to a paper copy of the RFP.

Evaluators can record strengths, weaknesses, deficiencies, and statements regarding their rating of each evaluation criteria.

AdvantagesAdvantages

More objective evaluation process by having the evaluators complete the evaluation with no knowledge of the scoring formulas, and by asking for comments in relation to each rating they assign

AdvantagesAdvantages

When all of the evaluators assigned to a project have completed their evaluations, rating scores and comments are automatically consolidated into a detailed summary report that is used during a caucus meeting to develop a short list of the best proposals for further consideration

AdvantagesAdvantages

After each oral presentation is completed, evaluators log back onto the eRFP system to score and provide comments on the oral presentation. At this time the evaluators also complete the Risk Assessment of each of the short-listed proposals

AdvantagesAdvantages

The final evaluation report combines the scores of the written proposal evaluation, the oral presentation evaluation, and the risk assessment evaluation.

AdvantagesAdvantages

The final evaluation report combines the scores of the written proposal evaluation, the oral presentation evaluation, and the risk assessment evaluation.

AdvantagesAdvantages

software documents the entire evaluation process, from project set-up and the selection of evaluation criteria, to the final award recommendation.

software captures all notes generated during the evaluation process

AdvantagesAdvantages

The documentation helps justify the selection of the most qualified firm or proposal, especially when the cost is higher than other proposals

AdvantagesAdvantages

Reduce the time and cost of proposal evaluations

Reduce the subjectiveness of evaluations

Provide a complete audit trail Eliminate paper intensive processes Increase evaluator efficiency