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COMMUNITIES FIRST – CLUSTER REQUEST FOR FUNDING 2015/16

PLEASE NOTE ALL REQUESTS FOR FUNDING MUST BE CLEARED AND ENDORSED BY THE LEAD DELIVERY BODY BEFORE SUBMISSION.

Section 1 – Endorsement and Compliance

Cluster Manager

Signature: Date

Name in Block Capitals: SHAJNEEN ABEDEANOrganisation and Position:City and County of SwanseaNorth East Cluster Manager

Contact details:[email protected] 700670 / 07584140826

Authorised representative of the Lead Delivery Body for the Cluster

Signature:

DateName in Block Capitals:

Organisation and Position:

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mailto:[email protected]

The Request for Funding Application 2015/16 should be completed in conjunction with the accompanying guidance note and Communities First Outcomes Framework.

All sections must adhere to stipulated word limits and be completed in the boxes provided.

The completed and signed Delivery Plan (including the Community Involvement Plan and the Financial Table) should be submitted to the relevant Welsh Government Communities First Implementation Team by 19 September 2014. An electronic version and signed hard copy is required by 5 pm on the above date. Late submissions could result in a delayed decision on your future funding.

Delivery Plans should be returned to:

For the Local Authority Areas CF Delivery Team Address

Anglesey,Conwy,Denbighshire,Gwynedd,Flintshire andWrexham

Communities First North WalesTeam

Communities DivisionWelsh Government

Sarn MynachLlandudno Junction

ConwyLL31 9RZ

Tel: 0300 062 5456

Bridgend, Carmarthenshire,Neath Port Talbot,Pembrokeshire andSwansea.

Communities First West Wales Team


Government BuildingsPicton Terrace

CarmarthenSA31 3BT

Tel: 01267 225352

Blaenau Gwent, Caerphilly,Newport, Torfaen

Communities First Gwent TeamCommunities Division

Welsh GovernmentRhydycar

Merthyr TydfilCF48 1UZ

Tel: 0300 062 8280

Cardiff,Merthyr Tydfil, Rhondda Cynon Taf and Vale of Glamorgan.

Communities First Bro Taf Team


RhydycarMerthyr Tydfil

CF48 1UZTel: 0300 062 8288

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Section 2 – Delivery Plan

IMPORTANT NOTE: You should carefully consider the accompanying guidance and Communities First Outcomes Framework before submitting your application for 2015/16. If you require further clarification please contact your Regional Communities First Implementation Team.

Cluster Programme Overview

Please provide a concise overview of planned delivery for 2015/16 outlining your key priorities. This should be restricted to a maximum of 600 words.What we plan to do, why and with whom.The cluster team’s programme will work on all three outcomes, and many activities/projects will be delivered cluster-wide, but particular emphasis is given to work that will tackle income deprivation and improve learning outcomes, and target those communities where need is greatest. Key partners i.e. CAB, Clase Family Centre, CCS Youth Support Service and Housing, Local Primary and Secondary Schools, Gower College, Swansea University DACE, Local community Groups, businesses’ and Voluntary organisation partners have also identified these key areas and by pooling our skills and resources together we aim to address poverty and deprivation cluster-wide empowering the people living and working in the area.How plan responds to identified needsThe proposals have been developed in response to the needs in the area WIMD data shows: high levels of deprivation experienced across the whole cluster

as measured by indicators for income and employment related benefits, Key Stage 3 results and primary and secondary school absence rates;

two LSOAs, Morriston 5 and Mynyddbach 1, exhibiting high levels of deprivation across all indicators;

some indicators showing particularly high levels in specific LSOAs e.g. death rate in Morriston 9.

These issues have been echoed at forums and by partners. Projects within the CDP have been developed to address those issues ensuring engagement from the local people i.e. bespoke courses organised, money management sessions offered, cooking sessions provided.

How you will know when these needs have been met.Participants will complete evaluation forms at the beginning middle and end of the project to monitor distance travelled. We will also be looking at their engagement level with the programme. Overall Aspirenview data reports, feedback at the forums and carrying out case studies should give an indication on whether needs are being met.

How plan activity will form a cohesive approach to tackling povertySwansea One Plan Population outcomes has a direct link to the

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outcomes of Welsh Governments C1st Outcomes.Communities First, to some degree, will contribute towards most of the outcomes

o Children have a good start in lifeo People Learn Successfullyo Young people and adults have good jobso People have a decent standard livingo People are healthy safe and independent

Discussions with service providers has confirmed this analysis of the problems including at our Cluster Forums who describe the needs as they perceive them. From our delivery it has become clear that people have a multitude ofbarriers they face at any one time. Therefore we need to have anintegrated approach that makes the most of every contact that the cluster team has with community members, particularly the most vulnerable. Many residents are facing complex problems that cannot easily be helped by one service. A health problem may also be one of debt, a reluctance to seek work may be a problem of depression, a child’s failure to attend school may be the result of ill health at home. Whatever the initial point of contact, the cluster team will take the opportunity to discuss with people whether there are other issues they would like to be address. All three existing Communities First areas have been using this approach by developing the Advice and Support Every Penny Counts project, using a system of personalised action plans to help people make change in their lives. As practitioners we need to recognise the strengths that many people have. The programme already works with many people who are coping with multiple problems but who are also some of the most committed of volunteers. By emphasising the positive contribution that people can make to their own community the cluster team can help people build the confidence to make change.Our Community Involvement plan depicts the process we are applying in order to ensure that everyone has the opportunity to participate and benefit from our programme.

Please outline, using bullet points, any key changes to your existing priorities/ projects (2014/15) outlining the main reasons for this change and where new priorities/ projects have emerged. This should be restricted to a maximum of 300 words.

Community Spirit Project – this has been approved August 2014 (utilising underspend). The purpose of this project is to provide opportunities for people to get involved in the community through volunteering and community action. This project will enable the Project Officer to engage with the most marginalised groups within our community and work towards strengthening the community’s assets and by doing so, building community resilience and sustainability. Although this project has not started yet it is one that will no doubt be very beneficial in helping to achieve the best out of the whole programme and therefore the proposal is to continue this in the next financial year.The project will:

Encourage residents, particularly those from ‘hard to reach’ groups to get involved in community activity;

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work with volunteer specialists to develop ways of recognising and accrediting community volunteers for their work;

work with partners to develop volunteer opportunities in the area; work with community members to identify, set up and deliver

projects locally. (Including supporting social and micro enterprise) The development of self-help and other informal groups. The development of social networks where mutually dependant

relationships can be encouraged. support resident to develop projects to help them solve problems

in their local area.

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Programme Outcome

Prosperous Communities Outcome

To reduce inequalities in income and opportunity for the most deprived communities in Wales, ensuring people have access to the resources

needed to provide for themselves and their families and to improve their life chances.

National Indicators Please refer to Aspireview1. Helping people to develop employment skills and find work2. Reducing Youth Unemployment and disengagement (ages 16-

24)3. Financial Inclusion – Improving Financial capability and

managing debt and raising income.Story behind the Baseline

Clusters should insert their current Story Behind the Baseline. Community Consultation with members participating in job club and other projects identified:

Lack of jobs, Benefit entitlements outweigh job related income for families

with large families Affected by welfare reform Lack of Childcare availability Transport costs Complex personal situations with multiple health problems Debt Physical health problems Low basic skills Lack of access to Advice support services Low confidence

service providers consultation identified: Debt advise represents a large part of the CAB caseload Too many sanctions imposed as people are unable to access a

computer to job search. Clase Family Centre have reported an increased need for food

parcels. More than 391 people in the cluster are claiming Job Seekers

Allowance with each LSOA having a higher % of JSA claimants than the Swansea average (Regional Learning Partnership 2012)

Across Swansea as a whole 5,867 people were claiming JSA in March 2012 with 1,8923 vacancies (ibid)

The total number of claimants in the cluster is 2,105 which represent 7.6% of Swansea’s total. A fifth of the cluster total lives in Mynyddbach 1 (ibid)

The % of working age people claiming ESA, Incapacity benefit or Severe Disablement Allowance is double the Swansea % in Morriston 5 and 7 and nearly three times the Swansea figure in Mynyddbach 1 (ibid)

The total number of working age people claiming income support with a child under 16 and no partner was 155. Mynyddbach 1 had the highest percentage at 5.4% compared with the Swansea figure of 1.5% (ibid)

Fuel poverty in low income householdKey partners Who’s involved? What is their role?

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1. CCS Social Inclusion Unit

2. CAB

3. Workways

4. LASA credit union

5. Housing Dept6. Young people support

service7. Fire Service

8. Gwalia Housing 9. Family Housing

10.Jobcentre Pus

11.Clase Family Centre, Graigfelen memorial Hall

12.Careers Wales

13.Key employers14.Ty Croeso

1. Outward referrals; in kind advice and support

2. Advisers, mentoring and support

3. CV Writing and Pre-Employment training taking referrals

4. Outward referrals; in kind advice and support

5. In kind support and advice 6. Staff Time/project promotion

7. Training and fire safety equipment

8. In kind support and advice9. Outward referrals; in kind

advice and support10. Advisers, mentoring and

support11. Venue, equipment

12.Advisers, mentoring and support

13.Employment placements14. Advisers, Training,

Foodbank, mentoring and support

Community Involvement

Please describe how the community have/will be involved in developing, delivering, monitoring and evaluating projects under the prosperous theme.By applying the Wilcox Ladder of Participation it provides a framework for progression in involvement. They community will be encouraged to take part in local forum, being part of shaping, scrutinising and governing the programme activities. They assisted in setting up the job clubs in the different locations and identified the need to have IT access in the local community. Volunteers who become confident in using the Job Club service then volunteer to offer their support to other service users. The Young people identify which skills they want to expand or develop and then with the Youth Workers plan the activity which then is accredited making them potentially more employable.Evaluation focus groups with service users and partners have been and will be held to monitor project and review to make any necessary improvements or adjustments

Cluster Priorities and Action Plan – Prosperous Communities of 27

Cluster Priorities Prosperous Communities

Priority 1Helping people to develop Employment Skills and find work

Activity/Project 1. Step Closer to Employment PM 1.3 / 1.8 / 3.2(C1st Cluster Team)

Activity/Project 2.Work placements and training in childcare PM 1.3 / 1.8(Clase Family Centre)Activity/Project 3. Activity/Project 4.

Priority 2Reducing Youth Unemployment and disengagement (ages 16-24)

Activity/Project 1.Post 16 NEET Engagement Project PM – 2.2 / 2.3 (Youth Support Service)

Priority 4Financial Inclusion - Improving Financial Capability, managing debt and raising income.

Activity/Project 1.Advice and Support – Every Penny CountsPM 4.1/ 4.3 / 4.5 / 4.6(C1st Cluster Team)

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Programme Outcome

Learning Communities OutcomeTo promote a culture of learning within our communities where

everyone regardless of age or ability is encouraged to recognise their own potential and is supported to reach it.

National Indicators Please refer to Aspireview

Promoting Family learning in the Early YearsSupporting Young people to do well at School Supporting Families to be engaged in their children’s educationLifelong Learning in Communities

Story behind the Baseline

Clusters should insert their current Story Behind the Baseline. Community consultations identified the following Parents:

not involved in school whose relationship with school is difficult not involved in learning for themselves with mental health problems/health problems, debt and

substance misuse problems with poor numeracy and literacy skills lacking in parenting skills

Lack of educational opportunities with free childcare Households without access to computers/internet Lack of confidence about supporting children during transition

Discussion with service providers: Swansea Carers Centre has identified a high proportion of

young carers in Morriston Pupil Level Annual Schools Census 2012 (PLASC 12) shows

42% of Primary age pupils in the cluster are in receipt of free school meals compared with 22% for Swansea

PLASC 12 shows 39% of Secondary age pupils in the cluster in receipt of free school meals compared with 21% for Swansea

The All Wales reading test shows an average standardised score for Year 2 of 89.3 compared with 94.3 for Swansea and for Year 7 of 94.1 compared with 98.8 for Swansea

Families First offer a holistic framework of support for parents and children in areas of high deprivation.

Discussions with schools and local families have highlighted the difficulties families and pupils face when the Y6 pupil moves into Y7.

Communities First will be:

supporting parents to develop and maintain a positive attitude to education by taking part in learning for themselves

supporting parents to give children the best possible start pre-school and in the primary years

Providing YP with opportunities to develop them outside of the formal school structure.

Key partners Who’s involved? What is their role?

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1. Schools

2. Youth service3. WEA4. Communities 2.05. Training providers6. Family Centre

7. Family learning Team

8. Parent & toddler groups9. Children’s Play Team

10.Health, Language and play team

11.Early years Team

12.Playschemes 13.LASA Credit Union

14.DACE15.Gower College

1. inward/outward referrals and venue

2. Match funding3. Provision of free training4. Provision of free training5. Provision of free training6. Inward/outward referrals

and venue 7. Training Courses and

referrals8. Existing provision9. Staff, specialist

advice/support for parents and their children.

10. Specialist advice/support for parents and their children

11. Specialist advice/support for parents and their children

12.Volunteers13.Banking & Volunteer

Training14.Training15. Intern entrepreneurial

students


Please describe how the community have/will be involved in developing, delivering, monitoring and evaluating projects under the Learning theme.By applying the Wilcox Ladder of Participation it provides a framework for progression in involvement. They community will be encouraged to take part in local forum, being part of shaping, scrutinising and governing the programme activities. At engagement events people will be consulted as to what they would like to learn or what skills they would like to develop. Initial interest form would allow us to contact these individuals to delve further into their needs. This would then allow the Project Officer to speak to respective service providers and put courses or workshop on in the community i.e. BnQ DIY course, Essential Skills course by Life Long Learning, Keeping, and History course via DACE etc. The children and young people will take a lead role in developing and delivering the Junior Banking scheme. This will encourage them to learn in an informal way developing additional skills such as entrepreneurial, money management and basic maths and English. They will also take part in recruiting volunteers for the scheme and provide induction with the support from Project Officer.Beginning, Middle and end of project evaluation and focus groups with service users and partners have been and will be held to monitor project and review to make any necessary improvements or adjustments.

Cluster Priorities and Action Plan – Learning Communities of 27

Cluster Priorities

Priority 1Promoting Family learning in the Early Years

Activity/Project 1. Parenting support, Parent & Toddler Group and High Scope Playgroup – PM 1.1/ 1.3(Clase Family Centre)

Priority 2Supporting Young people to do well at school

Activity/Project 1.Playscheme/After school club – PM 2.1. / 2.5(Clase Family Centre)Activity/Project 2.Junior Banking Project – PM 2.3 / 2.5(C1st Team)

Activity/Project 3.Pre 16 VAP (Amber and Red) Engagement Project – PM 2.2 / 2.7(Youth Support Service)Activity/Project 4. Supporting Transition, Enhancing Potentials (STEP) – PM 2.4 / 2.5(PDMFG)

Priority 3Supporting Families to be engaged in their children’s education

Activity/Project 1.Families Actively Supporting Transitional Phase – PM 3.2 / 3.4(PDMFG)

Priority 5Lifelong Learning in Communities

Activity/Project 3. Learning for Life - Just keep learning - PM 4.1 / 4.2(C1st Cluster Team)

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Programme Outcome

Healthier Communities Outcome

Improved health and wellbeing for all, with the pace of improvementincreasing in proportion to the level of disadvantage.

National Indicators Please refer to Aspireview.Promoting Physical WellbeingEncouraging Healthy EatingReducing Risks

Story behind the Baseline

Clusters should insert their current Story Behind the Baseline. Community consultations identified the following

66% residents don’t eat 5 portions of fruit or vegetables a day, 8 % eat no fruit and veg at all (Embedding Healthy eating project 13/14)

48% residents don’t undertake the recommended weekly amount of physical activity (ibid)

50% residents never used sports facilities because they were unaware or too expensive (ibid)

25% residents smoke daily; 13% smoke but want to stop, (ibid) 17% residents drink alcohol most days, 24% drink most weekends

and sometimes in the week, and 26% consume 5+ units a day (ibid) 60% residents self-identified having an illness or condition that

limited their mobility or suffered from anxiety or another mental illness (ibid)

Local shops have limited supplies of od quality affordable food supermarkets are not within walking distance

Discussion with service providers:

Alcohol considered a major problem affecting parents of pupils in schools (Headteacher)

low take up of cancer screening from the area (PHSW Cancer Screening Service)

GPs identified mental health as a particular concern for their patients (Community Network)

Ill health cited as a cause of job loss and subsequent financial difficulties (CAB)

Cost of exercise and family financial constraints are a barrier to residents exercising ( CAB)

Each LSOA in the cluster has a higher % of working age people claiming ESA, Incapacity Benefit or Severe disablement allowance than the Swansea average of 10.1%. (Regional Learning Partnership 2011)

Cluster average for people claiming Carers Allowance is 2.7% compared with the Swansea average of 1.6%.

Key partners Who’s involved? What is their role?

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Please describe how the community have/will be involved in developing, delivering, monitoring and evaluating projects under the healthier theme.By applying the Wilcox Ladder of Participation it provides a framework for progression in involvement. They community will be encouraged to take part in local forum, being part of shaping, scrutinising and governing the programme activities. Focus groups discussions have highlighted the need for family learning and developing cooking skills. Therefore cooking sessions have been organised where children participate with adults to develop knowledge about nutrition, healthy eating and healthy way of cooking too.At engagement days people register their interest with the team. The Project Officer will then establish contact and understand what their needs maybe and in turn organise sessions for physical activity accordingly i.e. Tai Chi Sessions, Chair based exercise, Zumba etc.Young people in one to one sessions and workshops discuss issues they would like to develop their knowledge and understanding in and with the youth workers, participate in workshops that are bespoke and an informal way of learning.

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1. Healthy Directions

2. Change4Life

3. Sports Development Team

4. GP Community Network5. Positive Steps6. Public Health Wales

7. Stop Smoking Wales

8. Swansea Drugs Project

9. MIND

10.The Place11. Info Nation 12.Stress Control Course –

ABMU13.Healthy Together

14.Community Farm

15.Street Games

1. Advice and assistance with project

2. Advice and assistance with project/Food Mapping Information to link with project

3. Staff Time

4. Referrals5. Referrals6. Information and Cancer

screening7. Information and short

courses8. Support and short

courses9. Support and short

courses10.Venue and information11.Venue and information12.Free course for people to

help deal with stress13.Additional project support

and resources 14.Cookery Course venue

and accreditations 15.Door step sporting

activities and support

Beginning, Middle and end of project evaluation and focus groups with service users and partners have been and will be held to monitor project and review to make any necessary improvements or adjustments.

Cluster Priorities and Action Plan – Healthier Communities Cluster Priorities

Priority 1Priority HC2Promoting Physical WellbeingPriority HC4Encouraging Healthy EatingPriority HC5Reducing Risks

Activity/Project 1. Activity/Project 1. Healthier Lifestyle project PM 2.3 /4.2 / 5.3(C1st Cluster Team)

Priority 2Encouraging Healthy Eating

Activity/Project 1.Healthy attitudes - PM 4.2 / 4.3(Clase Family Centre)

Priority 3Reducing Risks

Activity/Project 1.Look After yourself – PM 5.1 / 5.3(Youth Support Service)

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Section 3 – Community Involvement Plan (CIP)

Please set out your Community Involvement Plan (CIP) for 2015/16. The CIP should describe how, during this period, communities will be engaged, empowered and kept informed of the work of the Cluster. Please include a section to demonstrate how you will monitor this work and the impact it has on the community. Please remember to include a Budget Table and a brief description of community involvement activities to be funded.

1.0 Swansea Communities First – A Shared Definition of Community InvolvementSwansea’s Communities First Programme has a shared definition of Community Involvement;

“It is the process of creating opportunities for everyone to: have the confidence to take part in their community and society, have a voice in local service planning and delivery, and have the capacity, strength and wellbeing to contribute towards more sustainable and

cohesive communities and societies.”

1.1 Purpose of the Community Involvement PlanThe purpose of the plan is to ensure that we engage the most marginalised members of the community and increase their involvement, in turn, progressing them on to our Cluster Delivery Plan activities. The plan will identify:

Who the ‘marginalised’ members are What we intend to do to target and involve them How we will measure / monitor this

2.0 The Ladder of Participation, Levels of Involvement, Standards and Principles of Engagement2.1 The Ladder of Participation / Levels of InvolvementAs Community Development practitioners working within the Communities First Programme, we recognise that there are different levels of community involvement. The Wilcox Ladder of Participation provides a framework for progression in involvement. We will use this model in our engagement and involvement work.

Information People receiving information about planned activity eventsConsultation People involved in giving opinion and feedback on a specific piece

of work but not Encouraging new ideas.Deciding together People involved in giving ideas and provide opportunities to reach decision

together Acting together People involved from different interests and decide and work collaboratively

Forming partnerships to implement activitySupporting Local groups supported, enabled to receive funds, advice or other support

given to develop their own agendas within guidelines

The National Principles for Public Engagement in Wales, The Community Development National Occupational Standards and The National Children and Young People’s Participation

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Standards for Wales will be essential in delivering the CIP and provide a good framework for community involvement.

3.0 Cluster Level Baseline DataThe North East Cluster covers an area to the north and east of the City and County of Swansea covering the communities of Clase, Caemawr, Cwmrhydyceirw, the centre of Morriston and Graigfelen in Clydach.

Morriston ward is west of the River Tawe and Swansea Enterprise Park, 4 km north-east of the City Centre. The ward is split by the M4 motorway, accessed via Junction 45

Mynyddbach ward is approximately 5 km north of Swansea city centre approximately 9.5 km north-east of Swansea city centre Graigfelen, Clydach and Glais localities

The North East Cluster comprises of 7 Lower Super Output Area’s (LSOAs). Morriston 5 and 7 and Mynyddbach 1 is in the 10% most deprived within the WIMD 2011.

Overall the age structure follows Swansea’s, however in Morriston there is a slightly higher percentage of people aged 0-15 and 25-44. In Mynyddbach there are lower proportions aged under 45, especially those aged 16-24 and in Clydach there is a slightly higher proportion of people aged under 16 and a lower proportion of 16-24 year olds.

There are more women than men, particularly in the working age of 16 – 59. There are 1483 people from non white ethnic groups and 1720 people who are born outside the UK across the Cluster.

In total there are 8604 people across the cluster with a long term limited health condition or disability, more than Swansea’s average.

1931 people in Morriston and 841 people in Mynyddbach speak Welsh. Across the cluster there is a higher birth rate than the Swansea average, but slightly

lower death rates in Morriston and higher in Mynyddbach ward.

4.0 Making the Links / Understanding Our Community

4.1 Challenges of Community Involvement The Cluster spans a large geographical area. Morriston has a busy shopping area with good public transport and good road links with access to the motorway. However, Clase, Caemawr and Graigfelen estates are residential areas with a lack of local amenities within their community areas. The nearest superstore is up to 5 miles away.

Accessing services can be difficult, especially in certain parts of the Cluster. Morriston has a thriving shopping precinct with Library, Job Centre and a Community Centre close by, however it is still a fair walking distance for people living in the Cwmrhydyceirw area. There are limited IT provisions across the area however Morriston and Clydach Library have few computers and the Get Swansea Online offers courses from there. We provide access to IT at our Job Club and community courses when required using our Mifi kit. In Clase there are few local shops on the upper estate including a community centre, St Teilos Hall and the Family Centre. Graigfelen has one community hall with limited access to the building and opportunities offered around the estate.

The landscape and demographics of the community limits people getting involved for various reasons including affordability, accessibility, lack of knowledge, low awareness of opportunities, low confidence, limiting health conditions, poor previous experience and fear.

The plan will help to support those individuals who are considered to be marginalised, isolated or those who maybe ignored, in order to ensure they feel part of the community and are able to participate positively and effectively.

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Community Cohesion and Communities First

The Welsh Government has set seven key challenges via the Community Cohesion National Delivery plan. They are:

1. Hate Crime

2. Anti-Slavery/Human Trafficking

3. Gypsy and Traveller communities

4. Immigration

5. Communities First

6. Mainstreaming and evidencing service delivery

7. Tension Monitoring

The North East Cluster Community Involvement Plan (CIP) aims to ensure that Community Cohesion issues are appropriately addressed, residents across the protected characteristics, in accordance with the baseline for the Cluster, are engaged in the Programme, local residents understand hate crime, modern slavery, victims make reports and get appropriate support. We will evidence the above key challenges via the following:

Engagement with and participation of people from protected characteristics groups e.g. gypsy and traveller, LGBT, disabled etc evidenced via records of completed equality monitoring forms. Best practice of engagement across protected characteristic communities across the three themes will then be developed.

Number of staff and community members accessing training including e-training e.g. agree training and briefing where required on cohesion themes around community cohesion, including equality and diversity, anti-slavery and hate crime.

Number of hate crime/incidents reported especially across protected characteristics.

Campaigns, activities and communication are co-ordinated during hate crime and anti-slavery/human trafficking awareness week to increase understanding and reporting within the Cluster area

4.2 Opportunities / Tools / Mechanisms available to increase Community Involvement The Cluster team will increase community involvement through:

Enabling people to participate in our activities and opportunities Promoting and encouraging volunteering Working with new and existing community groups to encourage community engagement

and representation at our projects Encouraging people to be part of the local forum, being part of shaping, scrutinising and

governing the programmes activities Enabling people to have a voice and work with services to influence provisions Linking in with existing services to access additional recourses, support and local

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Consultation and planning sessions to shape services and activities to the community needs

Organise presentation / engagement days to inform people about Communities First

4.3 Approaches to maximise and target community involvement Door knocking, face to face, drop in surgeries held locally Reach out to people at peak busy periods by carrying out outreach work near shopping

precincts, schools, Post Offices, and other community hubs Simple, easy to read leaflets, flyers and newsletters to households and local businesses

and schools Use of social media Taking part in other local events and activities Linking in with existing groups and services i.e. Family Centre parent and toddler

groups, Graigfelen Residents in Action (GRIA), Youth Forums etc. Making contact through Schools PTA, other groups or agencies already working in the

area. Housing Office, Tenant Residents Association, Gwalia, Family Housing etc. Using schools and other public and third sector partners to publicise our work.

4.4 Our Community Involvement Partners A large number of partners from all sectors are involved in delivering services in the community. (Please see Appendix 1)Our CDP activities compliment the priorities that the LSB is focusing on. Early intervention and prevention aspects are picked up by our projects delivered by the Family Centre as well as some elements from our Learning for Life - Just Keep Learning and Healthy Lifestyle project. Our Step Closer to Employment and our Post 16 NEET project is working with those that are currently economically inactive. Our Advice and Support – Every Penny Counts project clearly links into helping people reduce their carbon footprint by making changes to the way they live.

4.5 Local Delivery BodyActing as the LDB, the Local authority has already shown its commitment to work towards tackling poverty and ensuring community involvement at all levels. The Community Regeneration Unit central team will provide core governance support and ensure that advice and guidance is at hand for effective service delivery. They support the Cluster Steering Group meeting and Programme Board. The overall purpose of such forums, steering groups and boards is to work together to address any barriers and work collaboratively with partners and the community to effectively tackle poverty across Swansea. This will be achieved by

Providing training for community members and volunteers in advocacy, facilitation, representation, and committee skills, etc.

Promoting good community development practices from our work across Swansea and to other partners.

Supporting and creating links for partners who wish to link into the community via local networks and established forums.

Working with Swansea Bay Regional Equality Council, SCVS and others to involve people from various backgrounds and abilities.

5.0 Cluster Involvement Activities 5.1 Table of key activities (Please see Appendix 2)Please see attached Table in Appendix 2 which explains the identified target groups, the community involvement activity, frequency, costs / resources and monitoring information.

5.2 Links to our Cluster Delivery Plan Who will be involved in delivering the projects?

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Communities First North East Cluster will be the prime deliverer however partners identified are included in the Cluster Delivery plan including representation from the community.

Who was involved in developing the projects? Focus groups with identified customer groups and partners will help us shape our project activities in effect making it more relevant to them.

Who will be involved in monitoring the project? Communities First Team will monitor community engagement using various methods as well as expecting our partners such as Clase Family Centre and our Youth Workers to keep records of engagement using questionnaires, focus groups, one to ones and evaluation forms.

6.0 Milestones, Monitoring and Evaluation6.1Community Involvement Monitoring and Evaluation

The team will ensure that involvement is monitored through various mediums using questionnaires, registration forms, focus groups, evaluation forms. We will report on: No. of people engaged from target groups (using monitoring form for every person

engaged) % of people from target customer group reporting their involvement to be meaningful No. of people from target customer group progress on to other activities % of people from target customer group report their situation has improved

Community Cohesion will be measured by the following performance measures; No. of people from protected characteristics and marginalised groups involved in

projects and decision making processes (reflecting the population of the area / story behind the community cohesion)

% of people who have meaningful interaction with people from different backgrounds

7.0 Financial Information7.1Community Involvement Budget We have embedded our community involvement costs within project activities as our award for Community Involvement is not separate from our Cluster Delivery Plan budget.The cost included below are in addition to cover venue hire, training, volunteer expenses, childcare, transport, printing and delivering, refreshments, access to appropriate resources to overcome communication barriers .

Engagement facilitators/activities £200Venue Hire £200Refreshments £500Childcare £200transport cost £300Producing bilingual flyers/posters £600

8.0 Staffing Structure and Roles8.1 Staffing within the Cluster Our staffing structure consists of five Project Officers who play an active role in community involvement at all stages, from information, consultation, planning and delivery, through to monitoring and evaluation too. The Project Officer’s are limited to how much direct engagement work they can do as they have to deliver project activities and meet targets. An additional appointment of an Engagement Officer will compliment their role and take a lead on some of the engagement and involvement activities relieving Project Officers to carry out more planning and delivery of activities with the community. We do however consider Community Involvement to be the responsibility of all staff.

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CF Swansea North East Cluster CIP - Appendix 1

Key Partners Relevant CDP/CIP activity they can supportlocal Primary and Secondary School, Junior Bankers Scheme, Healthy Lifestyle Project, Pre 16 VAP, Post 16 VAP, look after yourself,

Healthy Attitudes, Play scheme and After School Club, Helping Children LearnFamily Centre Healthy Attitude, Play scheme and After School Club, Helping Children Learn, Work placements

and Training in Childcare, Advice and Guidance for parents, Step Closer to Employment, Just keep Learning, Healthy Lifestyle Project, Every Penny Counts.

CCS Housing Department Every Penny Counts, Advice and support with benefits and DebtCCS Life Long Learning services / Department on Adult Education

Just Keep Learning

CCS Young people Support Service Pre 16 VAP, Post 16 VAP, Look after yourself, CCS libraries Step Closer to employment, Just Keep LearningLeisure Centres Healthy lifestyles Project, Look after yourselfC1st Equalities Officer CIP - Access to information/referrals from LGBT, BME, Disability Forums etcCouncillors CIP - Support all the projects through promoting it to the constituents and passing on key

informationFire Service Every Penny Counts– fire checks Ty Croeso Every Penny Counts– energy checksWorkways Step Closer to EmploymentJob Centre Step Closer to EmploymentTGB Learning CIP – Volunteering, Step Closer to Employment, Just Keep Learning Volunteers Work Placements, Post 16 VAP, Every Penny Counts, Healthier Lifestyle project, Junior Bankerslocal GP Healthy Attitudes, Look After Yourself, Healthier Lifestyle projectScouts Groups / Local Church Groups CIP – Referrals, advice, gateway to accessing community membersCitizens Advice Bureau Advice and Guidance on BenefitsCommunity Farm Healthier Lifestyle ProjectFood Bank Every Penny CountsLASA credit Union Advice and Guidance for benefitsCommunity Groups CIP – gateway to accessing community membersAge Cymru CIP - Referrals, Advice and networkSwansea Bay Regional Equality Council CIP - Referrals, Advice and networkCity of Sanctuary CIP - Referrals, Advice and networkCCS Community Cohesion Officer CIP - Links, Referrals, Advice and network, forums, information

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CF Swansea North West Cluster CIP - Appendix 2

Target group

Involvement activity Frequency Monitoring by C1st

People with substance misuse problems

Smokers

People with weight problems

Information and engagement day organised to encourage sign up.

Organise forum with key partners to provide information regarding substance misuse i.e. Smoking Cessation, WGCADA, Healthy Together, Dieticians etc to target customer group.

Provide regular update through various mediums i.e. newsletter, email, text, telephone calls, mails or other preferred methods

Encourage them to attend Local Forums to presents views opinions regarding services

Hold discussion forums with target group to understand and identify issues, concerns that may need to be addressed to improve project delivery / progress.

1 in each community area


Usually quarterly or as and when need arises.

Bi – monthly

Quarterly

Number of people engaged from target groups (using monitoring form for every person engaged)

% of people from target customer group reporting their involvement to be meaningful

Number of people from target customer group progress on to other activities

% of people from target customer group report their situation has improved Number of planning sessions held with target group

Unemployed People

Low income Households

NEET

Ex offenders/ prisoners families

Attend meetings with job Centre in Morriston to meet target group. Update Job Centre of the different local job clubs offered.

Door to Door knocking to inform people about activities locally.

Attend Youth workers outreach sessions in each area to meet with NEET young people

Work closely with FFOPS to identify families and ex offenders who wish to participate in our project

Quarterly

Quarterly


Get referrals from FFOPS as and



Number of people from target customer group progress on to other activities % of people from target customer group report their situation has improved Number of planning

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activities to improve their chances of settlement in the community.


when they arise

Quarterly

sessions held with target group

Single Parents

Pregnant mums

Families

Work with Flying start in the area to identify families that would benefit from our support.Attend parent/mother/father and toddler groups across the cluster area. Inform Them about our projects and activities.

Offer places and childcare provision as well as transport cover.

Work with local Health Visitor and inform them of our projects and seek referrals from them.


Attend Craigfelen and Clase Caemawr Flying start network quarterly

As and when organised.

As and when identified/required/relevant

meeting with area heath Visitor bi monthly. 1 across each community area



Number of people from target customer group progress on to other activities % of people from target customer group report their situation has improved Number of planning sessions held with target group

Disabled people

People with Mental health problems

Work with Ysgol Pen Y Bryn Special School – Deliver presentation in the school to inform 16-18 year old attending Year 11 and 12 about getting involved in their community. Using different facilitating styles as the ability of the pupils on average is of 12-14 year olds. Attend School activities to establish links

1 community engagement activity

1 focused workshop on communities First services



Number of people from target customer group of 27

2 school activities attended

progress on to other activities % of people from target customer group report their situation has improved Number of planning sessions held with target group

LGBT Community membersMen

women

BME

Travellers Gypsy,

Faith Groups

Seek support from Expert Organisations i.e. Swansea Bay Regional Equality Council, Minority Ethnic Women’s Support, Terrence Higgins Trust, work closely with our CCS Community Cohesion Officer and Equalities Officer, to identify and work effectively with target groups. Via email, information bulletin, face to face, network meetings etc

Community engagement activity organised to identify target group locally.

Focus groups would then be held to understand requirements and adaptations made to project delivery is required i.e. language support, delivery technique, format, time, venue etc. Produce relevant publicity information material


As and when required.

1 diversity workshop in each community area.

I focus group in each area to engage target group in local activities

Quarterly


Number of people from target customer group reporting their involvement to be meaningful

% people from target customer group progress on to other activities % of people from target customer group report their situation has improved Number of planning sessions held with target group

Wider community

Various community involvement mechanisms and tools applied to ensure integration is at the heart of our delivery. Door to Door. Street engagement, community get together, forum and partnership meetings, Newsletters, Updating Information Board, Using social media and networks, as well as offering volunteering opportunities will be some ways of ensuring that people of all ages all backgrounds, all

100 households targeted at each door to door exercise x 3 sessions x 3 community area per quarter 1 newsletter in 6 month



Number of people from target customer group progress on to other activities

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abilities have the chance to have the opportunity to be part of the North East Cluster Communities First Programme.

1 annual report in 12 monthQuarterly e bulletin Facebook page managed daily

Update information board as and when required.

2 volunteers every 6 month from any of our target group

% of people from target customer group report their situation has improved Number of planning sessions held with target group

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Section 4 – Staffing Structure

Please include a detailed staffing structure for all posts requiring CF Funding. (This should include details for each post for LDB/Host Employer, hours worked and line management arrangements – you may submit one or more staff structure to cover the principal Cluster funding and any separate specialist post or third party funded projects.)

Post Employer Hours worked

Line Management

Cluster Manager: Shajneen Abedean

CCS - LDB 37 Caroline Carter – Community Regeneration Coordinator

Administration Worker:Craig Taylor (redeployee)

CCS - LDB 37 Shajneen Abedean – North East Cluster Manager

Finance and Monitoring Officer: Lorraine Hodson


Learning Project Officer:Rachael Barry


Learning Project Officer:Julie Morgan


Prosperous Project Officer:Neil Cooper


Prosperous Project Officer:Nigel Eaves


Healthier Project Officer:Lisa Clarke


Area Youth Worker:Elizabeth Parry

CCS - LDB 37 Graham Davies – Area Manager Young Peoples Support Service

Youth Support Worker:Louise Ridsdale

CCS - LDB 37 Elizabeth Parry – North East Area Youth Worker

Clase Family Centre Manager:Amanda Cutliffe

Faith and Families - Clase Family Centre

37 Cherrie Galvin- Director of Faith in Families

Clase Family Centre Administrator


10 Amanda Cutliffe - Clase Family Centre Manager

Clase Family Centre Senior Playworker



Clase Family centre Playworker



Clase Family Centre Play Worker



Rebecca Morgan Citizens Advice Bureau

8 Jackie Preston – CAB Manager

Transition Workers Bishop Vaughan, Birchgrove, Morriston Comprehensive School

37 (39 weeks – term time only)

Head Teachers – Joe BlackburnKaren Holland and Wayne Newton

Transition Workers Ysgol Pen Y Bryn Comprehensive School

18.5 (39 weeks – term time only)

Head Teacher – Position vacant

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Section 5 – Financial Table

Please complete the attached table outlining all financial aspects including staff, venue and project costs. This should clearly highlight where you are requesting funding from Welsh Government and where/ if funding is being provided by other sources.

Please see document attached

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