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SWAN HILL RURAL CITY COUNCIL

LAKE BOGA ULTIMA ROAD RECONSTRUCTION

CONTRACT 14 3614 03

TENDER DOCUMENTS - WORKS

Prepared by The Commercial Services Department

The Swan Hill Rural City Council

Lake Boga Ultima Road Reconstruction Contract No.14 3614 03

Tender Documents Works - V2.0 Preamble Page 1

PREAMBLE Introduction

The accompanying documents contain the Tender Conditions, General Conditions of Contract, Occupational Health and Safety Guidelines and Specification necessary for you to consider and price the projects.

The Project/Contract description

Reconstruction of approximately 5.36km of Lake Boga Ultima Road from a sealed width of 3.9 metres to 6.2 metres.

Contract period

It is anticipated the works will be undertaken between the periods of 24 February – 30 May 2014

The documents

The documents making up the tender the documents are:

These introductory notes

Tender Conditions

General Conditions of Contract

Specification

Drawings

Occupational Health and Safety Guidelines

The Contract

Fixed lump sum contract based on a Schedule of Prices.

Addenda to Tender Documents

The Superintendent may amend the Tender Documents at any time before the Tender Closing Date, and issue such information as Addenda.

The Tenderer may request in writing clarification of the Tender Documents from the Superintendent’s Representative at any time until four business days before the Tender Closing Date.

Any responses to queries will be issued to all Tenderers.

Enquiries concerning this request for tender should be made to:

CONTACT

Eleanor Smith

Contracts Administrator

45 Splatt Street

(PO Box 488)

SWAN HILL VIC 3585

Telephone: (03) 5036 2406

Mobile: 0448 016 609

Facsimile: (03) 5036 2322

Email: [email protected]

Lake Boga Ultima Road Reconstruction Contract No.14 3614 03

Tender Documents Works - V2.0 Preamble Page 2

Address tenders to:

Tenders must be submitted in a sealed envelope endorsed “Confidential Tender 14 3614 03” and

Either placed in the Tender Box at: OR Forwarded by Mail to: Municipal Offices Chief Executive Officer 45 Splatt Street Swan Hill Rural City Council Swan Hill Tender Box VICTORIA, 3585 PO Box 488

Swan Hill Vic 3585

NOTE: Facsimile, Electronic & Verbal Tenders will NOT be accepted.

No responsibility will be taken for documents forwarded by mail or courier and not in the tender box by closing time.

Closing Date

2pm, Thursday 6 February 2014.

Lake Boga Ultima Road Reconstruction Contract No. 14 3614 03

Tender Documents Works - V2.0 Tender Conditions

TENDER CONDITIONS

SECTION 1

TABLE OF CONTENTS

1 INTRODUCTION ............................................................................................................... 1 1.1 Interpretation ........................................................................................................ 1 1.2 Definitions ............................................................................................................. 1

2 NATURE OF CONTRACT ................................................................................................ 1 2.1 Services To Be Performed .................................................................................... 1 2.2 Location Of Services ............................................................................................. 2 2.3 Tenderer To Make Enquiries ................................................................................ 2 2.4 Contact Staff ......................................................................................................... 2

3 TENDERS ...................................................................................................................... 2 3.1 Form of Tenders ................................................................................................... 2 3.2 Place to Lodge Tenders ........................................................................................ 2 3.3 Time for Lodging Tenders ..................................................................................... 2 3.4 Number of Copies ................................................................................................. 2 3.5 Late Tenders ........................................................................................................ 2 3.6 Council not Bound to Accept Tender .................................................................... 2 3.7 Non-Conforming Tenders ..................................................................................... 2 3.8 Withdrawal of Tenders .......................................................................................... 2 3.9 Tenders from Council Staff ................................................................................... 2 3.10 No Collateral Contract .......................................................................................... 3

4 INFORMATION ................................................................................................................. 3 4.1 Questionnaire ....................................................................................................... 3 4.2 Additional Documentation and Information ........................................................... 3

5 FINANCIAL VIABILITY ...................................................................................................... 3

6 EVALUATION OF TENDERS ........................................................................................... 3 6.1 Evaluation Criteria ................................................................................................ 3 6.2 Post-Tender Submissions ..................................................................................... 3 6.3 Rectification of Errors and Omissions ................................................................... 4 6.4 Competitive Neutrality ........................................................................................... 4

7 ACCEPTANCE OF TENDER ............................................................................................ 4 7.1 Acceptance of Tender ........................................................................................... 4

8 PROBITY OF TENDER PROCESS .................................................................................. 4 8.1 Statutory Declaration ............................................................................................ 4 8.2 Canvassing ........................................................................................................... 4

9 CODE OF TENDERING .................................................................................................... 4 9.1 Code of Tendering ................................................................................................ 4

SCHEDULE 1 ...................................................................................................................... 5

SCHEDULE 2 ...................................................................................................................... 6

SCHEDULE 3 .................................................................................................................... 12

SCHEDULE 4 .................................................................................................................... 21

SCHEDULE 5 .................................................................................................................... 22

SCHEDULE 6 .................................................................................................................... 23

Lake Boga Ultima Road Reconstruction 7 Contract No. 14 3614 03

Tender Documents Works - V2.0 Tender Conditions Page 1

1 INTRODUCTION

1.1 Interpretation

Terms defined in the General Conditions of Contract annexed to these Tender Conditions have the same meaning in these Tender Conditions, unless inconsistent with the context.

1.2 Definitions

In these Tender Conditions, the following terms have the meanings indicated, unless inconsistent with the context:

"Best Value Principles" means the Best Value Principles described in section 208B of the Local Government Act 1989;

"Closing Time for Tenders" has the meaning ascribed to it by clause 3.3;

"Conforming Tender" means a tender which is not a Non-Conforming Tender;

"the Guidelines" has the meaning ascribed to it by clause 6.4;

"Non-Conforming Tender" means a tender which:

(a) does not comply with any requirement specified in these Tender Conditions; or

(b) contains any qualification, condition or other indication that the tenderer is not willing to perform the Contract in strict accordance with the Contract Documents;

"Schedule" means a schedule to these Tender Conditions; and

"the Tender Box" has the meaning ascribed to it by clause 3.2.

2 NATURE OF CONTRACT

2.1 Services to Be Performed

The Services are described in general terms in Schedule 1. Tenderers should, however, ensure that they read the Contract Documents fully to ascertain the Services to be performed and the terms on which the Services are to be performed, as the Contract will be evidenced solely by the Contract Documents.

The Successful Contractor will be appointed under the terms and conditions generally included in AS 4000-1997 General Conditions of Contract with such modifications as may be required to accommodate the specific requirements of the contract.

2.2 Security Deposit

In accordance with Council policy a contract security deposit equal to 5% of the contract value or $3,500 whichever is the greater is to be lodged for retention for the period of the contract.

Security deposits shall reduce 50% unless otherwise stated upon issue of the certificate of practical completion. The defect liability period shall be for 12 months at which time the balance of the security deposit will be returned with a certificate of final completion.

2.3 Public Liability Insurance

The respondent shall take out public liability insurance for a minimum of $10,000,000. The respondent must maintain this insurance until all works specified in the brief have been completed.

A certificate of currency is to be provided for verification prior to the commencement of works.



2.4 Location of Services

The Services are to be performed at the location stated in Schedule 1.

2.5 Tenderer to Make Enquiries

Tenderers are advised and expected to ascertain for themselves the actual extent and nature of the Services, as the Council will not entertain any claim arising from a failure to do so.

Council expects each tenderer to make its own enquiries, seek its own advice and form its own opinion as to the application of the Workplace Relations Act 1996 to the tender, and in particular as to whether the Contract may give rise to a transmission of business.

2.6 Contact Staff

All enquires regarding the tender process or the Contract must be directed to the member or members of the Council's staff specified in Schedule 1.

3 TENDERS

3.1 Form of Tenders

These Tender Conditions with Schedules 2, 3, 4, 5 and 6 completed will constitute a tender.

3.2 Place to Lodge Tenders

Tenders are to be lodged only in the tender box, at the place stated in Schedule 1 ("the Tender Box").

3.3 Time for Lodging Tenders

Tenders will be received in the Tender Box only until the time and date stated in Schedule 1 ("Closing Time for Tenders").

3.4 Number of Copies

The number of copies of the tender stated in Schedule 1 must be lodged in the Tender Box.

3.5 Late Tenders

The Council will not consider late tenders.

3.6 Council not Bound to Accept Tender

The Council is not bound to accept the lowest or any tender.

3.7 Non-Conforming Tenders

The Council reserves the right to accept or reject any Non-Conforming Tender.

3.8 Withdrawal of Tenders

Tenders may not be withdrawn within 60 days after Closing Time for Tenders without the consent of the Council.

3.9 Tenders from Council Staff

Staff of the Council may submit a tender for the Contract.



3.10 No Collateral Contract

The submission of a tender by a tenderer will not give rise to any contract governing, or in any way concerning, the tender process, or any aspect of the tender process, for the Contract. The Council expressly disclaims any intention to enter into any such contract.

4 INFORMATION

4.1 Questionnaire

Tenderers must:

4.1.1 complete the questionnaire contained in Schedule 3 and submit it as part of their tenders; and

4.1.2 supply any information or documents specified at the conclusion of the questionnaire.

While the information and documents will be used in the evaluation of tenders, they will not form part of the Contract.

4.2 Additional Documentation and Information

Tenderers are required to submit the documents or information specified in Schedule 1 as part of their tenders. On acceptance by the Council, the documents or information will form part of the Contract.

5 FINANCIAL VIABILITY

It will be necessary for Council to assure itself as to the financial viability of the prospective tenderer. Council may wish to conduct an investigation into the financial viability of the respondent. The respondents must demonstrate a financially sound and stable business environment and the capacity to meet the financial obligations and sustain the required services over the period of the proposed agreement.

6 EVALUATION OF TENDERS

6.1 Evaluation Criteria

The tender evaluation panel will evaluate tenders in accordance with evaluation criteria listed (in order of importance) in Schedule 1.

The Council will award the tender by applying the Best Value Principles. In applying the Best Value Principles, the Council will have regard to the report prepared by the tender evaluation panel and any other factors which it considers relevant.

6.2 Post-Tender Submissions

The Council may require a tenderer to submit additional information concerning its tender or to personally discuss its tender before any tender is accepted.

Should a tenderer fail to -

6.2.1 submit the additional information so required by; or

6.2.2 attend personally to discuss its tender at -

the date and time stipulated by the Council, its tender may not be further considered.



6.3 Rectification of Errors and Omissions

The Council reserves the right to:

6.3.1 check tenders for errors and omissions;

6.3.2 by agreement with a tenderer, amend a tender price or rate submitted by a tenderer to remedy the effect of any errors or omissions in the calculation of the tender price or rate; and

6.3.3 by agreement with a tenderer, otherwise amend the tender of the tenderer to remedy the effect of any errors or omissions.

6.4 Competitive Neutrality

The competitive neutrality requirements of the Competition Principles Agreement between and among the Commonwealth, State and Territory Governments impose obligations on the Council in relation to the evaluation of tenders submitted by members of its staff. The Council will comply with these obligations and the Competitive Neutrality Policy Victoria 2000.

7 ACCEPTANCE OF TENDER

7.1 Acceptance of Tender

The successful tenderer will be notified in writing of the acceptance of its tender. The notification of the acceptance of tender will create a contract between the parties on the basis of the successful tenderer's tender and the Contract Documents. The successful tenderer must execute and return to the Council a formal agreement in the form of the Contract Documents, as amended by the insertion of any details which tenderers are required to include in tenders (including any documents or information provided to the Council for the purposes of clause 4.2) within seven (7) days of its receipt from the Council.

8 PROBITY OF TENDER PROCESS

8.1 Statutory Declaration

A statutory declaration in the form of Schedule 6 must be made by a person authorised to make such a declaration on behalf of the tenderer and submitted with its tender.

8.2 Canvassing

Tenderers must not approach, or request any other person to approach -

8.2.1 any member of the Council's staff; or

8.2.2 councillor of the Council;

individually:

8.2.3 to solicit support for their tenders; or

8.2.4 otherwise seek to influence the outcome of the tender process.

The tender of any tenderer which engages in conduct prohibited under clause 8.2 may not be considered by the Council.

9 CODE OF TENDERING

9.1 Code of Tendering

Council has adopted the general principles of the Victorian Local Government Code of Tendering, a copy of which is available upon request.



SCHEDULE 1

The Services to be provided under the Contract are (clause 2.1):

Lake Boga Ultima Road reconstruction works. The Swan Hill Rural City Council will organise the sealing works and the installation of guideposts, linemarking and signage.

The location at which the Services are to be provided under the Contract is (clause 2.4):

Lake Boga Ultima Road (Goschen), Chainage 11.36km from Sea Lake Swan Hill Rd eastbound to Chainage 16.72km.

The member or members of the Council's staff is or are (clause 2.6):

Eleanor Smith, Contracts Administrator

The location of the Tender Box is (clause 3.2):

Tenders must be submitted in a sealed envelope endorsed “Confidential Tender 14 3614 03” and

Either placed in the Tender Box at: OR Forwarded by Mail to: Municipal Offices Chief Executive Officer 45 Splatt Street Swan Hill Rural City Council Swan Hill Tender Box VICTORIA, 3585 PO Box 488 Swan Hill Vic 3585

NOTE: Facsimile, Electronic & Verbal Tenders will NOT be accepted.

No responsibility will be taken for documents forwarded by mail or courier and not in the tender box by closing time.

The time and date by which tenders must be lodged are (clause 3.3):

2pm, Thursday 6 February 2014

The number of copies of the tender to be lodged in the Tender Box is (clause 3.4):

Two (2) Copies, One (1) bound and One (1) unbound

The documents and information to be supplied by the tenderer are (clause 4.2):

As specified in the documentation

The evaluation criteria are (clause 6.1):

Price (50%)

Compliance with Specification (10%)

Social & Economic Benefit to the Swan Hill Municipality (10%)

Track Record (20%)

Availability of Appropriate Skills & Resources (10%)



SCHEDULE 2

TENDER

The party/parties (delete whichever is not applicable) specified below hereby tender to undertake the Contract in consideration of the making of the following payments:

Total Cost (As per schedule of Prices) $

GST $

Total Contract Price (including GST)

$

The above prices are based upon the attached Schedule of Prices.

Name and address of tenderer:

The tenderer warrants that it has not submitted the tender as agent for a third party or as trustee of a trust.

DATED 20



SCHEDULE OF PRICES (DO NOT INCLUDE GST)

Item No Description of Work

Amount Excluding GST

($)

1 Reconstruct 5360m of Lake Boga Ultima Road between project chainages 60m and 5420m as detailed on the drawings

1.1 Source and raise up to 12,382m³ of limestone rubble for Lake Boga Ultima Road. $

1.2

To prepare the section of Lake Boga Ultima Road for reconstruction by ripping up existing material and boxing out 5.36km x 6.2m wide by 200mm depth traffic lane and 5.36km x 1.5m x 100mm depth shoulders. Excess material from traffic lane boxing will be placed on shoulders.

Ensure sub-grade is compacted and reshaped to design levels and proof rolled to satisfaction of Council’s contract supervisor.

Project chainages are from 60m to 5420m as detailed on the drawings.

Setout to be carried out by qualified surveyor or machine guidance system to be used.

$

1.3 Excavate and relocate up to 400m3 of existing pavement to various locations within the project chainage. $

1.4

Shape, water and compact 5.36km x 6.2m wide by 100mm thickness of limestone rubble to a minimum density of 98% Modified. Both proof rolling and compaction test will be required. This will be the sub-base layer for the reconstructed pavement.

$

1.5

Shape, water and compact 5.36km x 9.2 wide by 100mm thickness of limestone rubble to a minimum density of 98% Modified. Both proof rolling and compaction test will be required. This will be the base course layer for the reconstructed pavement.

Council will organise sealing of works, linemarking, installation of guideposts and new signs.

$

1.6 Haul and lay up to 12,382m³ of limestone rubble to Lake Boga Ultima Road. $

1.7 The contractor shall arrange Modified Dry Density Tests on both pavement layers. (10 per layer of pavement) $



Item No Description of Work

Amount Excluding GST

($)

1.8

The contractor shall supply and install all Traffic control/ road-work warning and advisory signs, including all lights, barricades and traffic controllers to conform to the Road Management Act 2004 Worksite Safety Traffic Code of Practice, for the duration of the construction period specified.

Also the contractor will be responsible for developing all Traffic Management Plans for Council’s approval in adequate time prior to commence of any site activity.

$

TOTAL CONTRACT AMOUNT (Do NOT include GST … this will be added when payments are made)

$

NAME OF TENDERER:

SIGNATURE OF TENDERER: DATE:

(or authorised representative)

Note: The Tenderer is responsible for determining the actual quantity of the Works. The above estimates of quantities are provided for the guidance of tenderers only.



SCHEDULE 2 CONT’D…

1. If the tenderer is a company and is required to execute documents under seal, it must execute this tender under seal:

THE COMMON SEAL of )

was hereunto affixed in accordance with its )

Articles of Association in the presence of: )

Director

Secretary

2. If the Tenderer is a company and is not required to execute documents under seal, it must execute this tender in the following way:

EXCECUTED by )

________________________________ )

by being signed by those persons who are )

authorised to sign for the company )

Director

Full Name

Usual Address

Director (or Secretary)

Full Name

Usual Address




3. If the tenderer is a body corporate other than a company, the appropriate sealing clause should be inserted:

4. Tenderer is an individual:

SIGNED SEALED AND DELIVERED )

by )

in the presence of: )

Witness




5. Tenderer is a partnership (add extra execution clauses as necessary):


by )


Witness


by )


Witness



SCHEDULE 3

DETAILS OF TENDERER

Tenderers are required to demonstrate their capacity to deliver the Services by supplying the following information.

This information and other data will be used to assist in the evaluation of tenders submitted.

If necessary, an interview will be arranged between the Tenderer and Council representatives to clarify details submitted.

Details provided by the Tenderer shall be treated as confidential.

Tenderers Name:

Registered Address:

Postal Address:

Telephone:

Facsimile Number:

Contact Person:

Position in Organisation/Company of Person Preparing and Submitting Tender on Behalf of Tendering Organisation:

1. BUSINESS IDENTIFICATION

Type of Organisation (tick one box to indicate type of organisation)

Individual

Partnership

Limited Liability Company

Other

If a partnership (give full names and addresses of all Partners):

If a Company:

Registered Name of Company

Trading Name of a Company

Australian Company Number

Address of Registered Office

Date Incorporated




Details of Directors: (Include full names, addresses, positions)

List Major Shareholders: (i.e. shareholders holding 10% or more of issued shares)

2. ORGANISATIONAL DETAILS

Provide a brief description of the names and qualifications of the principal/s, partners or directors (as the case may be) directly relative to this contract:

Detail the Proposed Staff for the contract:

Name Title/Position




3. BUSINESS HISTORY

How many years has the organisation operated as a Contractor under: Its present business name:

A former business name:

State former name/s:

How many years experience has the tenderer had in the type of work it would be required to perform under this Contract:

4. ASSOCIATED BUSINESS

List of other types of business in which the tenderer has a financial interest:

5. PLANT AND EQUIPMENT

Details concerning all plant and equipment intended to be used under this Contract shall be provided as part of the tender.

The plant description as a minimum shall outline the make, model, age, capacity, general condition, and approximate kilometres travelled since new for each item (where applicable).

Item Description and Capacity Number Proposed




6. FINANCIAL CAPABILITIES

Banker:

(Name, address and phone no.)

Accountant:

(Name, address and phone no.)

Will you authorise your banker and/or accountant to supply in confidence to the Council, details of the firm’s financial position relative to this project if required?

YES NO

If YES, the following information may be requested to determine the tenderer’s financial ability to undertake this contract:

References from banks or other financial institutions.

Profit and loss statements for the last 3 years.

7. FINANCIAL INFORMATION

Has your organisation or any prior organisation managed and/or controlled, in the last five years been declared bankrupt, insolvent, entered into receivership, management agreement, scheme or composition pursuant to the Bankruptcy Act or Corporations Law?

YES NO

If YES, give details:




Has the organisation or any organisation similarly managed/or controlled ever failed in the past five years to complete a contract, had a contract partially or fully taken over or had a contract varied to delete substantial work to overcome poor performance under the contract?

YES NO

If YES, give details:

8. PREVIOUS EXPERIENCE

A statement should be submitted detailing previous experience of the firm in the type of work to be covered by the Contract.

Details of current and past contracts should be set out hereunder.

Current Contracts:

Client Description Of Work Contract

Value Client Contact Person

And Phone Number




Previous Contracts:

Client Description Of Work Contract

Value Client Contact Person

And Phone Number

9. SUBCONTRACTORS

Tenderers should list the names of any subcontractors proposed to be used and details of the work proposed to be undertaken by each subcontractor.




10. OHS MANAGEMENT SYSTEMS

These questions are intended to assist Swan Hill Rural City Council to evaluate the Tenderer’s capabilities in the management of OHS risks. Tenderers short list from the tender evaluation process will be required to verify responses given below by providing objective evidence in their OHS Systems and work practices.

YES NO 1 OHS Policy and Management

1.1 Is there a written company health and safety policy?

If yes provide a copy of policy.

Comments: .....................................................................................................

.......................................................................................................................

1.2 Does the company have an OHS Management System certified

by a recognised independent authority (eg: SafetyMAP, NSCA)?

If Yes provide details .....................................................................................

.......................................................................................................................

1.3 Is there a company OHS Management System manual or plan?

If yes provide a copy of contents page(s). Comments. .....................................................................................................

.......................................................................................................................

1.4 Are health and safety responsibilities clearly identified for all

levels of staff?

If Yes provide details: ....................................................................................

.......................................................................................................................

2 Safe Work Practices and Procedures

2.1 Has the company prepared safe operating procedures or specific

safety instructions relevant to its operations?

If yes, provide a summary listing of procedures or instructions. Comments.

.......................................................................................................................

2.2 Does the company have any permit to work systems?

If Yes, provide a summary listing or permits ..................................................

.......................................................................................................................

.......................................................................................................................

2.3 Is there a documented incident investigation procedure?

If Yes provide a copy of a standard incident report form.

2.4 Are there procedures for maintaining, inspecting and assessing the

hazards of plant operated/owned by the company?

If Yes, provide details ....................................................................................

.......................................................................................................................

2.5 Are there procedures for storing and handling hazardous

Substances?

If Yes, provide details ....................................................................................

.......................................................................................................................

2.6 Are there procedures for identifying, assessing and controlling risks

Associated with manual handling?

If Yes, provide details. ...................................................................................

.......................................................................................................................




YES NO 3 OHS Training

3.1 Describe how health and safety training is conducted in your company.

(Provide a Training program & course outline of ONE training course as an example) ...........................................................................................

................................................................................................................

................................................................................................................

................................................................................................................

3.2 Is a record maintained of all training and induction programs

Undertaken for employees in your company?

If Yes, provide examples of safety training records ..............................

................................................................................................................

4 Health and Safety Workplace Inspection

4.1 Are regular health and safety inspections at worksites undertaken?

If Yes, provide details: ...........................................................................

................................................................................................................

................................................................................................................

4.2 Are standard workplace inspection checklists used to conduct

health and safety inspections?

If Yes, provide details or examples: ......................................................

................................................................................................................

4.3 Is there a procedure by which employees can report hazards at Workplaces?

(Please provide a copy of Workplace inspection/audit checklist)

5 Health and Safety Consultation

5.1 Is there a workplace health and safety committee?

5.2 Are employees involved in decision making over OHS matters?

If Yes, please provide details ................................................................

................................................................................................................

5.3 Are there employee elected health and safety representatives?

Comments .............................................................................................

................................................................................................................

6 OH&S Performance Monitoring

6.1 Is there a system for recording and analysing health and safety

Performance statistics?

If Yes provide details: ............................................................................

................................................................................................................

6.2 Are employees regularly provided with information on company

health and safety performance?

If Yes, provide details. ...........................................................................

................................................................................................................

6.3 Has the company ever been convicted of an occupational health

and safety offence?

If Yes, provide details. ...........................................................................

................................................................................................................




7 Company References

7.1 Please provide the following information for the three (3) most recent contracts completed by the company:

Contract 1 Contract 2 Contract 3

Contract Description

Client

Contact

Phone No

Number of lost time injuries

Number of person days on contract

Total days lost due to injuries

OHS Documentation

Attach the following documentation for preliminary evaluation:

Contents page only of OHS Manual Refer Q 1.3

Summary list of procedures (general and specific) Refer Q 2.1

Accident/Incident Report Form Refer Q 2.3

Training program & course outline of ONE training course as an example. Refer Q 3.1

Workplace inspection/audit checklist Refer Q 4.3

10.1 Other information or documents to be supplied by the tenderer:

10.1.1

10.1.2

10.1.3



SCHEDULE 4

STATEMENT OF CONFORMANCE

The tenderer must signify whether its tender is a Conforming Tender or a Non-Conforming Tender by striking out below that which is not applicable.

This tender is a **Conforming Tender/Non-Conforming Tender**.

Should the tender be a Non-Conforming Tender, the tenderer must list below all areas of non-conformance and the reasons for the non-conformance. The tenderer must also value each non-conformance so that, if the non-conformance is unacceptable to the Council, the tender prices or rates can be adjusted accordingly. If a non-conformance is not priced and is unacceptable to the Council, the tender may not be further considered.

Area of Non-Conformance and Reason Value of Non-Conformance ($)

NAME OF TENDERER:





SCHEDULE 5

RECEIPT OF ADDENDA

The tenderer is to list below addenda that it received prior to the Closing Time for Tenders from the Council. The tenderer acknowledges that its tender has been prepared having regard to these addenda.

Addenda No. Brief Description (with page no., clause no. or schedule no.)

Date Received

NAME OF TENDERER:





SCHEDULE 6

STATUTORY DECLARATION

I,

of

in the said State of Victoria do solemnly and sincerely declare THAT:

1. (a) I am the Tenderer and make this declaration on my own behalf, or

(b) I hold the position of and am duly

authorized by

(insert name of company, other body corporate, firm or individual)

(“the Tenderer”) to make this declaration on its behalf.

2. Neither the Tenderer nor any of its servants or agents had any knowledge of the tender price or proposed price of any other Tenderer prior to submitting its tender, nor any other person, company, firm or body corporate that proposed to submit a tender for the contract.

3. Neither the Tenderer nor any of its servants or agents disclosed the Tenderer tender price to any other Tenderer for the contract prior to the close of tenders for the contract, nor any other person, company firm of body corporate that proposed to submit a tender for the contract, nor any person or organisation connected or associated with any other Tenderer or prospective Tenderer.

4. Neither the Tenderer nor any of its servants or agents has disclosed any information to any other Tenderer who has submitted a tender for the contract, nor any other person, company, firm or body corporate proposing to submit a tender for the contract, nor for the purpose of assisting any other person, company, firm or body corporate in the preparation of a tender for the contract.

5. The Tenderer is genuinely competing for and intends to do the work set out in the tender documents.

6. Neither the Tenderer nor any of its servants or agents has entered into any contract, agreement, arrangement or understanding that Tenderers for the contract would include identical or similar conditions or qualifications in their tenders for the contract.

7. Neither the Tenderer nor any of its servants or agents has entered into any contract, agreement, arrangement or understanding other than as disclosed to the Corporation in the tender to pay moneys or provide any other benefit or financial advantage to any trade association in respect of this contract, apart from the normal amount (annual subscription, turnover or contract fee) imposed by that trade association.

8. Neither the Tenderer nor any of its servants or agents has entered into any contract, agreement, arrangement, or understanding for the purpose or one of the purposes being that the successful Tenderer for the contract will pay any money to, or provide any other benefit or other financial advantage to any other Tenderer who unsuccessfully tendered for the contract. AND I make this solemn declaration conscientiously believing the same to be true and by virtue of the provision of an Act of the Parliament of Victoria rendering persons making a False Declaration punishable for wilful and corrupt perjury. DECLARED at in the )

State of Victoria this day of )

2014 )

Before me:

Signature: Full Name:

Address:

Qualifications:

(Insert details of basis on which entitled to witness a Statutory Declaration under Section 107A(1) of the Evidence Act 1958)


Tender Documents Works - V2.0 Specifications

SPECIFICATION

SECTION 3

Table of Contents

SECTION 160 - CONSTRUCTION - GENERAL .................................................................. 1

PART A - MANAGEMENT SYSTEMS .................................................................................................. 1 PART B - INDUSTRIAL ............................................................................................................................... 3 PART C - SITE ................................................................................................................................................ 4 PART D - PROGRAM AND PROGRESS ............................................................................................ 5 PART E - PROSECUTION OF WORK ................................................................................................. 7 PART F - OFF-SITE ...................................................................................................................................... 9 PART G - INSURANCE AND INCIDENT REPORTING ............................................................ 11

SECTION 165 PROCUREMENT OF ROADMAKING MATERIALS .................................. 12

SECTION 166 TRAFFIC MANAGEMENT ......................................................................... 13

SECTION 168 OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT ..................... 16

SECTION 173 EXAMINATION AND TESTING OF MATERIALS AND WORK (ROADWORKS) ................................................................................................................... 19

SECTION 201 SITE CLEARING ........................................................................................ 23

SECTION 204 EARTHWORKS ......................................................................................... 24

SECTION 304 UNBOUND FLEXIBLE PAVEMENT CONSTRUCTION ............................ 42

SECTION 310 PREPARATION OF GRANULAR PAVEMENTS FOR BITUMINOUS SURFACING ................................................................................................................... 50


Tender Documents Works - V2.0 Specifications Page 1

SECTION 160 - CONSTRUCTION - GENERAL ##This section cross-references Sections 166, 168,

This section covers general items relating to construction contracts and should be read in conjunction with Sections 166, 168 and ##176(or 177).

PART A - MANAGEMENT SYSTEMS

PART B - INDUSTRIAL

PART C - SITE

PART D - PROGRAM AND PROGRESS

PART E - PROSECUTION OF WORK

PART F - OFF-SITE

PART G - INSURANCE AND INCIDENT REPORTING

PART A - MANAGEMENT SYSTEMS

160.A1 QUALITY MANAGEMENT SYSTEMS STANDARDS

The Works under this Contract shall be undertaken in accordance with a Quality Management System that meets the requirements of relevant AS/NZS ISO Standards. The Standards specified in this clause form part of this Specification. Copies are not included in this document.

These Standards include:

AS/NZS ISO 9001:2008 Quality Management Systems - Requirements

AS/NZS ISO 14001:2004 Environmental Management Systems - Specification with guidance for use

AS/NZS 4801:2001 OHS – Management Systems

The Quality Systems shall demonstrate compliance with all relevant Acts and Regulations and the requirements of the Contract Specification.

160.A2 QUALITY TERMS AND DEFINITIONS Quality terms and definitions shall be as defined by the Australian Standard AS/NZS ISO 9000:2005 Quality management systems – Fundamentals and vocabulary.

Other definition and terms shall be as follows:

"accredited laboratory" or "accredited method" means -

(i) for all inspections (other than for material which is supplied from outside Australia) a laboratory or method (as the case requires) accredited by the National Association of Testing Authorities (NATA) for those inspections or inspection methods;

(ii) for all material which is supplied from outside Australia, a laboratory or method accredited by NATA for those inspections or inspection methods or by another laboratory or method accredited by a recognised certifying body approved in the Contract or, if the Contract does not provide such approval, then by a recognised certifying body approved by the Superintendent.

"inspection" means and incorporates measuring, testing or otherwise examining goods and services or works or materials (including, where appropriate, raw materials, components and intermediate assemblies) for determining conformity with the specified requirements.

"measuring" includes checking for line, level, dimensional accuracy and quantity.

"test" includes taking of samples and specimens and preparation of materials and work for testing.



"Hold Point" means those points beyond which the stated activity must not proceed without the

Superintendent's approval to proceed. The Superintendent's approval to proceed beyond the Hold Point does not relieve the Contractor of responsibility for satisfactory execution or performance of the work.

Hold Points are identified in the specification by the letters HP in the left margin and by bold text print or arise from a nonconformity.

Text which is bold typed but not identified by the letters HP in the left margin does not reflect a Hold Point. Such text reflects specified obligations on the Contractor requiring the review or approval of the Superintendent. They are bold typed for ease of identification.

160.A4 QUALITY PLANS AND PROCEDURES

(a) General

The Contractor shall submit for consideration by the Superintendent a controlled copy of the quality plans and procedures relating to each stage of the work under the Contract not less than 10 business days prior to the commencement of that stage of the work unless specified otherwise.

The quality plans and procedures required under the Contract shall cover but not be limited to the following management systems:

• Quality

• Traffic

• Environmental

• Occupational Health and Safety

• Incident Management and Reporting

The Incident Management and Reporting System shall incorporate as a minimum the incident requirements of Part G of this section and Sections 168 and ##176(or 177):.

A quality plan or procedure shall be changed if it:

(i) does not adequately address the specification requirements;

(ii) is causing non-conformity;

(iii) has to be changed because of an audit; or

(iv) no longer represents current or appropriate practice.

The Contractor shall immediately notify the Superintendent of any change to the plans or procedures and the amended documentation shall be submitted to the Superintendent within five business days of such notice.

(b) Management System Plans

The quality plan for a stage of the contract shall require the preparation of the following management system plans and shall be forwarded to the Superintendent by the nominated time:

• Traffic Management Plan [refer Section 166]

• Health and Safety Co-ordination Plan [refer Section 168]

160.A5 NOMINATED HOLD POINTS

The Contractor’s quality plans and procedures shall identify Hold Points including all Hold Points required under this Specification.

All Hold Points in the relevant sections of the VicRoads Standard Specification for Roadworks and Bridgeworks shall be included as Hold Points in the Contractor’s specification and quality plan.



160.A6 CONTROL OF NON-CONFORMING PRODUCT

Where the Contractor’s disposition of an unreported non-conformity violates the contractual requirements, a Hold Point is automatically created and the activity shall not proceed without the Superintendent's approval. A report of the non-conformity shall be submitted to the Superintendent that shall include:

(a) the details of the non-conformity;

(b) the proposed disposition to resolve the non-conformity; and

(c) the proposed corrective action.

160.A8 RECORDS

During the execution of work under the Contract, the Contractor shall maintain records pertaining to the Contract in accordance with the Contract and the Contractor’s Quality System.

The Contractor shall make all records pertaining to the Contract available to the Superintendent at all times. Where requested by the Superintendent, the Contractor shall provide the Superintendent with a copy of records within five business days.

The Contractor shall maintain the following records as a minimum: All test records, all relevant survey information, all plant and labour records confirming daily usage and work activities throughout the Contract; all weather records and copies of all construction programs.

160.A10 SURVEILLANCE AND AUDITS BY THE SUPERINTENDENT

The Superintendent will arrange surveillance and audits to ensure that the Contractor is complying with the Quality Management System.

The Contractor shall, upon being given reasonable notice by the Superintendent, make or arrange to be available all facilities, documentation, records and personnel, including those of any sub-contractors, that are reasonably required for audits to be undertaken.

Notwithstanding that Swan Hill Rural City Council may have previously undertaken audits of a sub-contractor's quality management system in connection with other work, the Contractor shall include the operations of all such sub-contractors in the Contract quality plan and shall fulfil all the quality obligations of the Contract.

Swan Hill Rural City Council will carry out audit and surveillance of the work of all sub-contractors as it sees fit, in the same way that it may carry out audit and surveillance of all work done and materials supplied by the Contractor. The Superintendent may for this purpose have recourse to audit and surveillance carried out for other VicRoads contracts. Copies of any such audit and surveillance reports used by the Superintendent will be provided to the Contractor.

PART B - INDUSTRIAL

160.B1 RATES OF PAY AND CONDITIONS OF EMPLOYMENT

The Contractor shall at its own cost, inform and keep itself informed of, and comply with, all state and federal industrial legislation, regulations and industrial awards to which the Contractor is bound and any certified agreements and industrial agreements to which the Contractor is party.

The Contract Sum will be deemed to include the cost of all wages, conditions and other costs arising from compliance with legislation, regulations, award(s), certified agreement(s) and industrial agreements applicable to the Contractor, and no adjustment will be made to the Contract on account of such requirements or any new matter introduced into an award, or any certified agreement or industrial agreement.

Persons below the Victorian statutory minimum school leaving age shall not be employed on works under the Contract.



160.B2 WORK BANS AND LIMITATIONS

The Contractor shall keep the Superintendent informed concerning any industrial or occupational health and safety matter which affects or may affect work under the Contract, and shall also inform the Superintendent of action being taken by the Contractor to resolve such matters.

The Contractor shall make no claim against Swan Hill Rural City Council for any costs, loss, expense or damage arising from any industrial action, resulting in a strike, work stoppage, work ban or work limitations of any kind.

The Superintendent may grant an extension of time for completion pursuant to the General Conditions of Contract for lost time arising from industrial action outside the control of the Contractor.

PART C - SITE

160.C1 COMMENCEMENT OF WORK

HP The Contractor shall not commence work on site before the following documents have been submitted to the Superintendent and the Superintendent has authorised release of the Hold Point:

(a) evidence of public liability insurance and WorkCover conforming with the requirements of the General Conditions of Contract;

(b) third party property damage insurance in accordance with Clause 160.G1;

(c) Health and Safety Co-ordination Plan;

(e) Traffic Management Strategy and Traffic Management Plans for the initial works; and

(f) any other relevant requirement of the Contract.

Any delays in the commencement of work due to the Contractor's failure to comply with these requirements will not be grounds for an extension of time for completion of the Works or any Separable Part, nor shall it form the basis of any claim for additional payment.

160.C5 HIGH VISIBILITY JACKETS

All personnel, including supervisors, surveyors, labourers and plant operators, shall at all times wear high visibility clothing in accordance with the requirements of the Worksite Safety – Traffic Management Code of Practice.

160.C6 CONTRACTOR'S REPRESENTATIVES

On commencement of work, the Contractor shall advise the Superintendent in writing of the names, addresses and telephone numbers of employees who can be contacted in an emergency and out of hours. Any proposed changes shall be notified promptly to the Superintendent and confirmed in writing.

160.C7 PROCUREMENT OF WATER FOR CONSTRUCTION PURPOSES

The Contractor shall make its own arrangements for water supply to provide the quantity and quality required to complete the work. For any chosen source of water supply, the Contractor shall obtain the necessary approvals from the appropriate authorities and shall act in accordance with any conditions stipulated.

160.C8 MAJOR TRAFFIC CONTROL ITEMS

The Contractor shall ensure that a Memorandum of Authorisation is obtained prior to the erection, removal or modification of traffic control items as defined in Part 2 - Installation of Traffic Control Devices - of the Road Safety (Traffic Management) Regulations 2009.

Details of the times and dates of erection and removal of major control items and of any changes to such items shall be forwarded to the Superintendent within five business days after the erection and removal of or changes to the major traffic control items.



PART D - PROGRAM AND PROGRESS

160.D1 CONSTRUCTION PROGRAM

(a) Interpretation

For the purposes of this sub-clause, "construction program" means a program in the format of an activity orientated, critical path network which shows how the Contractor proposes to complete the Works or any separable part of the Works within the period or by the respective dates for Practical Completion.

(b) Construction Program Requirements

(i) Minor Construction Contracts:

Before commencing work under the Contract the Contractor shall supply to the Superintendent for review a construction program illustrating the planned sequence of work. The program shall be in bar chart form, including the principal activities to be undertaken and restraints clearly identified with a time scale shown in weeks and months. The program shall identify critical path activities, include dates for starting and completion of the principal activities and planned dates for practical completion of the Works or separable parts. Items (c), (d), (e), (f) and (g) of this clause shall apply as far as they are applicable.

(ii) Utility Service Relocation

In developing the construction program, the Contractor shall consider all issues associated with the relocation of public utility services. The Contractor shall fully inform itself of the impact of the works under the Contract on existing services and make allowance in its construction program for the lead times required by each service authority for design, liaison, supply of materials, notification to residents and construction periods, including making allowance for any periods of the year when services cannot be relocated.

The Contractor shall consider the impacts of its Service Relocation Strategy in the development of its Construction Program.

(c) Review of Submitted Program

(i) If the Superintendent considers that the submitted construction program or any subsequent revision thereto does not show sufficient details, or is impractical, or does not comply with the requirements of the Contract, or will not result in completion of the Works or any separable part of the Works by the relevant Date for Practical Completion, the Superintendent may direct the Contractor to resubmit to the Superintendent an amended construction program within five business days for further review.

(ii) Should the submitted construction program provide for completion of the Works or a separable part of the Works in advance of the relevant times for Practical Completion and the Superintendent does not direct the Contractor to supply an amended construction program, the Contractor may proceed to prosecute the work in accordance with the submitted construction program at the Contractor's own risk. The dates for particular activities or Practical Completion shown on a construction program will not be accepted as a substitute for any corresponding specified dates in the Contract which shall continue to be the basis for assessment of progress of work and any claims made under the Contract for extensions of time and additional costs.

(d) Review of Progress

At generally monthly intervals unless otherwise agreed, the Contractor and the Superintendent shall together review the progress of the work under the Contract in comparison with the current construction program. Prior to the meeting, the Contractor shall update the current construction program to show the status and progress of work on each activity. Progress shall be recorded by means of actual start and actual finish dates for activities, together with percentage completion and/or remaining duration of incomplete activities.



(e) Updating and Reporting on Construction Program

(i) Updated construction programs shall provide the same level of detail as the original Construction Program

(ii) Any updated construction program submitted in accordance with (i) above shall be reviewed by the Superintendent on the basis set out in item (c) above.

(f) Rate of Progress

Where the Superintendent at any time considers that the rate of progress is insufficient to ensure completion of the Works or any separable part of the Works by the relevant Date for Practical Completion, the Superintendent may direct the Contractor to submit within 10 business days written details of the intended procedure for the execution of the remainder of the work under the Contract.

(g) Failure to Submit Construction Program

Where the Contract requires the Contractor to provide to the Superintendent a Construction Program, no payment will be made to the Contractor until the Contractor has furnished to the Superintendent a Construction Program that accords with the requirements of the Contract.

160.D2 ADVERSE WEATHER CONDITIONS

Time lost due to adverse weather conditions is defined for the purpose of this Contract as time lost due to wet weather, fog, excessively hot, excessively cold and/or dangerously windy conditions and to the effects of these adverse weather conditions, e.g. wet site conditions following rain.

The Contract period includes the following allowance for time lost due to adverse weather conditions:

*** Whole of Works - 3: "working" days

*** This allowance ##:includes / does not include allowance for periods when works are suspended due to adverse weather. This allowance is included in the Contract duration and is not to be construed as the actual time lost due to adverse weather conditions likely to be encountered during the Contract. The Contractor is deemed to have made all necessary inquiries as to adverse weather in accordance with Clause 12 of the General Conditions of Contract.

The Contractor's site representative shall notify the Superintendent immediately of any time lost due to adverse weather conditions and shall confirm such notification in writing within five business days. This confirmation shall provide details of the nature and extent of delays and the construction activities affected. The Superintendent, if satisfied that the Contractor has taken reasonable steps to minimize the period of delay, will certify at the end of each month an appropriate period of time lost and will issue to the Contractor a monthly summary of certified time lost. The maximum period of time which will be certified on any working day will be ten hours.

Where the Contractor is required to provide a construction program, only delays affecting critical activities will be considered as time lost due to adverse weather conditions.

If the total period of time certified exceeds the total allowance for the Whole of Works or applicable Separable Part of Works specified above, the Superintendent will, in accordance with the General Conditions of Contract, grant an extension of time for completion of the Whole of Works or applicable Separable Part of Works on the basis of one working day for each ten hours of certified time in excess of the allowance. No extension of time will be granted until the total excess period equals ten hours or a multiple thereof. Periods of less than ten hours' duration shall accrue to form part of any subsequent extension of time.

No additional payment for costs arising from extensions of time granted due to excess adverse weather will be made.



160.D3 WORKING HOURS

Before commencing work under the Contract, the Contractor shall advise the Superintendent, in writing, the working hours proposed for the execution of the work under the Contract.

Further to the provisions of Clause 32 of the General Conditions of Contract:

no work shall be carried out on the site outside the period between 7am or sunrise, whichever is the later, and 6pm or sunset, whichever is the earlier;

unless otherwise specified or approved by the Superintendent.

Work outside the proposed working hours without written approval of the Superintendent may proceed only in the following situations:

• in cases of emergency;

• where situations would create significant traffic disruption and/or hazardous conditions unless rectified; or

• when plant breakdown or extenuating circumstances have delayed an activity that cannot be stopped.

PART E - PROSECUTION OF WORK

160.E1 SITE MANAGEMENT AND SUPERVISION

Site Survey

For the purposes of setting out the Works in conformity with the specification and drawings, the Contractor shall engage an experienced and qualified surveyor.

Should the Contractor's site supervisory staff prove unsatisfactory with respect to progress, quality of work and methods of work, the Superintendent may direct the Contractor to provide such additional competent and experienced staff as may be necessary to ensure satisfactory progress of the Works and that the quality and the methods of work are acceptable.

160.E2 PROVISIONAL ITEMS

(a) General

Prior to commencement of any works to be undertaken on provisional items, the Contractor shall obtain approval of the Superintendent for the works to proceed.

(b) Establishment of Daywork Rates

(i) Labour and Plant

Within 10 business days of a request by the Superintendent, the Contractor shall submit to the Superintendent for acceptance daywork rates for labour and plant not included in the Schedule of Daywork Rates and which are proposed to be employed for work included under this clause.

Where no Schedule of Daywork Rates was included in the tender documents, the daywork rates submitted for acceptance by the Superintendent shall apply to all labour and plant proposed to be used for the work.

The rates shall be submitted as hourly rates, or where daily rates are used, the hourly rate shall be taken to be one-tenth of the daily rate. These rates shall also cover all overhead administrative costs, all operator costs including site allowances, mobilisation costs, fuel, servicing and profits, and if accepted shall be taken into account by the Superintendent in making a determination pursuant to sub-Clause 40.3 of the General Conditions of Contract.

(ii) Materials

The maximum allowance for management, supervision, administrative costs, overheads and profit for the supply of materials directed by the Superintendent to be incorporated into the Works as part of directed Daywork shall be 15% and shall be applied to the actual costs of the material supplied.

If the rates submitted by the Contractor for labour and plant are considered to be unacceptable, the



Superintendent will advise the Contractor accordingly within 10 business days after which the Contractor shall resubmit within 10 business days amended rates for acceptance. If such rates are still unacceptable, the Superintendent will set rates within 15 business days of the submission of the amended rates.

In setting the rates for labour and plant the Superintendent will consider current market rates, other contract rates for similar labour or items of plant doing similar work on other contracts, the model, age and condition of items of plant proposed for use on the Works by the Contractor and other relevant information and factors.

Daywork rates submitted with the tender will be subject to the relevant price adjustments provided for in the Contract. Daywork rates submitted and accepted or set by the Superintendent during the Contract will not be subject to price adjustment but may be reviewed at periods not less than six (6) months.

Dayworks shall not proceed using labour, plant and materials which do not have daywork rates accepted or set by the Superintendent.

Labour, plant and materials used for urgent repairs in accordance with Clause 39 of the General Conditions of Contract, and for which no daywork rates have been accepted or set by the Superintendent, will be paid for in accordance with the provision of Clause 40 of the General Conditions of Contract.

160.E3 CO-OPERATION

Council reserves the right to perform work or award other contracts for work on or adjacent to the site. The Contractor shall co-operate with all other contractors and other work forces so as to avoid delay or hindrance to their work and to ensure that all work is performed expeditiously.

160.E4 MAINTENANCE OF SITE

The Contractor shall, in accordance with the requirements of Section 750, maintain the roads and all other road reservation areas within the Limits of Works for the period between the date of possession of site and Practical Completion of the whole of the Works including periods of suspension.

160.E5 EXAMINATION AND TESTING OF MATERIALS AND WORK

(a) General

The Contractor shall be responsible for carrying out all examination and testing of materials and work under the Contract in accordance with the requirements of the specification.

Unless otherwise specified, materials and workmanship shall comply with the relevant standard as defined in Section 175.

(b) Allowance for Testing in Construction Program

The Contractor shall make allowance in the construction program for the time necessary to arrange for and to carry out examination and testing of materials and work.

(c) Notification

Where inspection of materials or work by the Superintendent or his representative is specified as a hold point, or where a hold point is created by a nonconformance, at least 24 hours notice of testing and/or inspection shall be given to the Superintendent.

(d) Tests

Unless otherwise specified, all tests and sampling shall be undertaken in accordance with the appropriate VicRoads codes of practice and applicable test methods as current at the time of performance of the tests. Unless otherwise specified, all tests shall be conducted by experienced testing officers in a laboratory accredited by the National Association of Testing Authorities (NATA) for the test methods used under the Contract and all tests shall be endorsed in accordance with the NATA registration for that laboratory.



Lists of current VicRoads codes of practice are available either online at the VicRoads website

(Online Services) or by subscription to the update service by VicRoads Bookshop.

All construction materials sampling shall be undertaken by personnel from a NATA laboratory accredited for the appropriate sampling methods.

(e) Test Results

The Contractor shall submit to the Superintendent a monthly summary, or if requested by the Superintendent a weekly summary, of testing undertaken. The summary shall include details of all tests undertaken, the result of each test and sufficient additional information to demonstrate that the specified minimum frequency of testing is being complied with.

The summary of test results shall be submitted to the Superintendent by the second day of the week following the relevant period.

(f) Calibration

All test equipment used for tests, carried out in accordance with Clause 160.E5(d) above, shall be calibrated by a laboratory accredited by NATA for the particular calibration method.

160.E6 BLASTING

Blasting shall not be undertaken in the execution of the work under the Contract.

160.E7 DRAINAGE OF WORK SITE

The Contractor shall at all times provide for the safe discharge of seepage, drainage and stormwater during the execution of the works under the Contract. The Contractor shall be responsible to obtain all approvals from the local authorities and accept all costs associated with the discharge of any water into an existing outfall on a temporary or permanent basis.

160.E8 CLEAN UP OF SITE

Unless otherwise specified, the Contractor shall remove from site, before the cessation of work each day, all temporary or surplus material not forming part of the specified works. The Contractor shall be responsible for the proper disposal of the temporary or surplus material and no additional payment will be made for this work.

160.E9 INSTRUCTIONS BY OTHER GOVERNMENT DEPARTMENTS AND AUTHORITIES

Other government departments and authorities and their representatives, whether federal, state or local, often have responsibilities that impact on Swan Hill Rural City Councils’ works.

The Contractor shall report any instruction (orders or directions) given by an authorised representative of these government departments and authorities to the Superintendent immediately by mobile phone or as soon as practicably possible.

The Contractor shall co-operate with an authorised representative who is requesting access to the site under powers conferred by legislation and follow any instructions given by the authorised representative in the format nominated by the legislation.

PART F - OFF-SITE

160.F2 WORK IN PRIVATE PROPERTY

Where the Contractor is authorised by the Superintendent to enter private property to carry out work under the Contract, the Contractor shall give the occupier of the land a minimum of five business days notice of intention to enter or to remove any fence and shall also erect any temporary fencing that may be necessary.

Entry shall be by a gate, or gates to be erected by the Contractor which shall be kept securely locked when not in use. Where fences are rabbit proof, the gates erected shall also be made and kept rabbit proof, and the Contractor shall be responsible and liable for the trespass of vermin.



160.F3 CLEARANCES FROM LANDOWNERS AND OCCUPIERS

Before final payment is made, the Contractor shall produce written clearances from all landowners and occupiers whose properties have been entered by the Contractor or the Contractor's employees or agents, for the purpose of carrying out work under the Contract, to certify that the landowner and occupier have no claim against Swan Hill Rural City Council for any loss or damage due to the Contractor's operations and that the land and improvements have been left in a satisfactory condition.

160.F4 COMMUNITY LIAISON

Where the work under the Contract may cause disruption, annoyance or inconvenience to the public, the Contractor shall be responsible for all aspects of community consultation and advice to the public. Such advice shall include early notice to provide a high level of public awareness prior to particular events/activities, responding to any queries and resolution of issues during particular events/activities, and post-implementation advice to respond to any queries and resolve difficulties.

The Contractor shall not be required to answer questions/issues/concerns that deal with the overall need for the project, the Scope of Work provided for under the Contract, or other project issues not within the Contractor's control. Such matters shall be recorded and advised to the Superintendent.

The Contractor shall immediately advise the Superintendent of any media enquiries or unannounced site visits by media, councilors or politicians. The Contractor shall direct all media enquiries to the Superintendent.

160.F5 USE AND CARE OF ROADS

The Contractor shall be responsible for repair of damage caused to any roads, bridges or other structures by transporting material under the Contract. The Contractor is advised that VicRoads and municipal councils have power under their respective Acts to recover the cost of repair of damage to roads. If requested by the Superintendent, the Contractor shall submit clearances from municipal and other authorities concerned before the Final Certificate is issued. In respect of repair of damage to roads, the Contractor will be deemed when tendering:

(a) to have inspected the roads used for transport;

(b) to have acquired, by consultation with the municipal or other authorities concerned, knowledge of the roads and any existing or likely restrictions upon their use which could affect the transport proposals;

(c) to have assessed the possibility and extent of any damage to the roads which may be caused by transport under the Contract;

(d) to have made due allowance for the effects of such restrictions and for the cost of rectification of such damage in accordance with the requirements of the authorities concerned.

160.F6 FAILURE TO LODGE SECURITY DEPOSIT AND RETURN OF EXECUTED CONTRACT DOCUMENTS

No contract payments will be made until the Contract security has been lodged with the Corporation. Payment will also be withheld where signed Contract documents have not been returned within 10 business days of being issued by the Corporation.

160.F10 DEFECTS LIABILITY

Further to Clause 37.2 of the General Conditions of Contract any omissions and defects which existed at the commencement date of the Defects Liability Period shall be corrected by the Contractor within the time nominated by the Superintendent in writing. Where the Superintendent has not nominated the time for correction of omissions and defects the Contractor shall undertake any required work within 20 business days of the commencement date of the Defects Liability Period.



160.F11 FINAL STATEMENT BY CONTRACTOR

Further to Clause S17 of the General Conditions of Contract the Superintendent may at any time after the issue of the Certificate of Practical Completion and before the issue of the Final Certificate direct the Contractor to furnish to the Superintendent a final statement of all claims the Contractor has against Swan Hill Rural City Council.

PART G-INSURANCE AND INCIDENT REPORTING

160.G1 MOTOR VEHICLE INSURANCE

Before commencing work under the Contract, the Contractor shall take out either a comprehensive motor vehicle insurance policy or a third party property damage insurance policy to cover their liabilities to third parties in connection with the use of motor vehicles in relation to the work under the Contract and shall ensure as part of engaging any subcontractor to carry out work under the contract that all their subcontractors also hold such insurance.

The insurance cover shall be for an amount not less than $10,000,000 and shall be effected with an insurer or insurers approved in writing by the Corporation, which approval shall not be unreasonably withheld. The policy shall be maintained for so long as motor vehicles are used in relation to the work under the Contract.

160.G3 INCIDENT REPORTING The Contractor shall implement and maintain an Incident Reporting System for the duration of the Contract. The Contractor shall enter, into the Incident Reporting System, details of all incidents (including “near incidents”) arising from or relating to the work under the Contract, or on or adjacent to the site, during the Contract term, which may, or could, have resulted in claims for personal injury or property damage to third parties.

The Incident Reporting System shall be in the form or to the effect of the VMIA incident reporting database. This database may be downloaded from the VMIA’s website at www.vmia.vic.gov.au. To navigate to the database downloading link, select: Government Program/Risk Management/reporting an incident

The Incident Reporting System shall record all incidents in respect of which any third party may claim, together with all matters subject to VMIA’s mandatory reporting requirements. This shall include any possible claim for personal injury and all damage to property in excess of $10,000.

The Incident Reporting System shall also record details of notes, records and photographs or any other evidence relating to any incident.

The Incident Reporting System shall also record details of any injury or damage caused by registered motor vehicles, although this is not reportable to the VMIA.

160.G4 REPORTABLE INCIDENTS

Upon the happening of any Incident likely to give rise to a claim under Clause S15, the Contractor shall give notice thereof to VMIA, with a copy to the Superintendent, as soon as possible. Without prejudice to the generality of the obligation to report Incidents, the Contractor shall notify in accordance with this cause all Incidents that involve:

(a) personal injury (unless trivial);

(b) minors (< 18 years old);

(c) serious near misses;

(d) triggering a “sixth sense” of a dangerous situation;

(e) damage to a third party’s property which is likely to exceed $10,000;

(f) OH&S claims, where the actions of one worker could be said to have caused injury.

160.G5 ACTIONS IN RESPECT OF INCIDENTS

The Contractor shall take immediate steps to minimise the extent of personal injury or property damage arising from an Incident. The Contractor shall endeavour to take careful note of the evidence



surrounding the Incident, including notes or reports of the facts relating thereto and photographs.

The Contractor shall, as soon as practicable, inform the Corporation and the VMIA in writing of any Incident that may give rise to a claim under an insurance policy effected as required by any of the insurance clauses or effected by the Corporation under Clause S15 and shall ensure that the Superintendent is kept fully informed of the Incident, the subsequent action and developments concerning the claim.

The Contractor shall take such steps as are necessary or appropriate to ensure that a sub-contractor shall, in respect to an event or claim of a like nature arising out of or relating to the operations or responsibilities of the sub-contractor, take in relation to the Superintendent the like action to that which the Contractor is required to take under this clause.

Where the Incident is reportable to the VMIA under its Policy (which excludes registered vehicles), the Contractor shall, at its own expense, in accordance with Policy conditions:

(a) notify the VMIA immediately -

(1) by telephone if the matter is sufficiently serious to alert the VMIA and seek advice, and

(2) in writing, with a copy to the Superintendent,

and preserve any evidence, such as notes or photographs;

(b) send to the VMIA immediately upon receipt any letter of demand, writ, claim, summons or proceedings or other like documentation;

(c) co-operate at its own cost with the VMIA in the investigation and defence of claims, including attendance at court if required.

160.G6 MONTHLY REPORTING

The Contractor shall report monthly to the Superintendent on all incidents included in the Incident Reporting System, including details of which matters have been reported to the VMIA (together with the date of such report) and the status of resolution of each Incident.

160.G7 AUDITING OF INCIDENT REPORTING SYSTEM

The Contractor shall permit the Superintendent, staff of the VMIA, its auditors or any other auditors approved by the Superintendent to access and audit the Incident Reporting System and any documentation associated with claims or relating to Incidents or near Incidents and to take copies of any documents associated with claims or relating to the Incidents.

160.G8 GENERAL

The effecting of insurance as required by the insurance clauses in this contract shall not in any way limit or derogate from the liabilities or obligations of the Contractor in performing its work under the Contract.

SECTION 165 PROCUREMENT OF ROADMAKING MATERIALS

165.01 DESCRIPTION

This section covers the requirements for the procurement of roadmaking materials such as filling, pavement materials and topsoil from sources other than established commercially-operated quarries or pits.

165.02 RESPONSIBILITY FOR PROCUREMENT

Unless otherwise specified the Contractor shall be responsible for the procurement of sufficient material to complete the work under the Contract.

165.03 OPERATION OF QUARRIES AND PITS

Before commencing operations in any quarry or pit whether newly opened or previously used and whether on private land or otherwise, the Contractor shall obtain from relevant bodies such as local planning authorities and Government departments any necessary planning permits for the use of the



land as a quarry or pit and any necessary licence, permit, lease or consent for removal of material.

Before commencing operations, the Contractor shall submit all necessary permits, licences, leases or consent forms to the Superintendent for review.

165.04 MATERIAL FROM PRIVATE LANDS

(a) Contractor Nominated Source

Where the Contractor proposes to obtain material from private lands by agreement with the owner, the Contractor shall obtain the written agreement of the owner. The written agreement shall indicate the agreed conditions of entry, removal and rehabilitation.

The Contractor shall be responsible for the payment of compensation for the removal and transport of the material and for the rehabilitation of affected areas.

Prior to commencing operations, the Contractor shall make available for review by the Superintendent the written agreement of the owner.

Before final payment is made, the Contractor shall produce to the Superintendent a written declaration from the owner and the occupier that all claims for compensation have been paid and that the land has been left in a satisfactory condition.

(b) Swan Hill Rural City Council Nominated Source

Swan Hill Rural City Council may, pursuant to Section 42 of the Transport Act and Section 75 of the Lands Acquisition and Compensation Act 1986, issue to the Contractor an authority to enter land for the purpose of obtaining material for the work under the Contract. Arrangements with the owner and the occupier will be made by the Superintendent and payment of compensation for material removed will be made by Swan Hill Rural City Council. The following provisions shall also apply:

(i) The Contractor shall give the Superintendent at least ten days notice in writing of an intention to enter the land, to enable the Superintendent to inform the owner or occupier.

(ii) The Superintendent will advise the Contractor of arrangements made with the owner and the occupier in relation to access, gates and fencing.

(iii) The Superintendent will advise the Contractor regarding the location, construction and use of any access track or approach road, the manner in which any excavation is to be worked and the parts of the land from which material is to be taken.

(iv) The Superintendent will advise the Contractor regarding the manner in which the disturbed areas are to be rehabilitated.

(v) The Contractor shall be responsible for settlement of all claims by the owner and the occupier for damages arising from the Contractor's negligence or use of inappropriate methods.

SECTION 166 - TRAFFIC MANAGEMENT

##This section cross-references Section 853

166.01 DESCRIPTION

This section covers requirements where the Contractor is solely responsible for traffic management.

166.02 GENERAL

The Contractor is advised that the Road Safety Act 1986 No 127 Section 99A applies to the work and worksite specified in this contract. The Contractor shall make provision for traffic, including pedestrians, in accordance with this section and the relevant parts of the Road Management Act 2004 Worksite Safety Traffic Management Code of Practice, hereinafter referred to as the Code. The Contractor shall make such provision for traffic notwithstanding anything contained in the General Conditions of Contract and without derogating in any way from the Contractor's obligations pursuant to the General Conditions of Contract and in particular from the Contractor's obligations pursuant to Clause 15 of the General Conditions of Contract.



The Code was published in the Victorian Government Gazette No. S 351 dated 31st August 2011 and is available from the website: www.gazette.vic.gov.au/Gazettes 2010/GG2010S351.pdf.

The Contractor shall submit, before commencing any part of the work, details of the proposed provisions for traffic to be provided during the Contract for review by the Superintendent.

The number, type and location of signs and devices shall be not less than the standards set out in the Code as applicable and shall also meet the requirements of this section.

Should circumstances arise which are not adequately covered by the Code or this section, the Contractor shall submit alternative proposals to the Superintendent for review prior to works proceeding.

Work shall not commence or continue at any location until all appropriate signs and devices such as lamps, barricades, traffic control apparatus and the like are in place, side tracks have been constructed where required and line marking completed where required.

Where work requires the removal of existing major traffic control or STATCON signage, those signs shall be immediately re-erected or temporarily located at a location both visible and safe to regulate traffic.

At all times when the Contractor's employees are on site, the Contractor shall render immediate assistance without charge to any person whose lawful passage through a work area may be obstructed or made difficult by or as a result of the Contractor's operations.

Unless otherwise approved, when work is not being performed on the site, traffic shall not be carried through that works zone or works area on side tracks, detours or part widths of the existing pavement.

166.03 SIGNS AND DEVICES

Unless otherwise specified, the Contractor shall supply all signs and devices required to complete the work covered by this section.

Signs and devices shall comply with the relevant requirements of the Code together with the following additional requirements:

(a) Pavement Markers

Pavement markers shall comply with the requirements of AS 1906, Retroreflective Materials and Devices for Road Traffic Control Purposes, Part 3 - Raised Pavement Markers (Retroreflective and Non Retroreflective). The adhesive used to fasten them to the pavement shall comply with the requirements of Section 853.

(b) Retroreflective Sheeting

Retroreflective sheeting used on any sign or device shall comply with the requirements of AS 1906, Retroreflective Materials and Devices for Road Traffic Control Purposes, Part 1 - Retroreflective Materials, for Class 2 material, except that the coefficient of luminous intensity shall be not less than 50% of the values given in Table 2.2 of AS 1906, Part 1, for each designated colour when tested in the cleaned condition.

(c) Signs

Dirty, illegible, damaged or faded signs shall not be used if there is any doubt that the message or intent of the sign is unclear or confusing to road users. The Contractor shall clean, replace or renew all signs as required to ensure legibility and luminous intensity.

166.04 STORAGE OF PLANT AND EQUIPMENT

When not in use, the Contractor shall be responsible for the safe storage of plant and equipment clear of the travelled path. Wherever possible, plant and equipment shall be stored not less than 3 m from the edge of the traffic path in urban areas and not less than 5 m in rural areas. If it is not possible to provide such clearance, the plant and equipment shall be moved from the Works area to a suitable storage site or be protected by suitable signs, lights and devices.

166.05 CARE OF AREAS USED BY TRAFFIC

The Contractor shall be responsible for ensuring that the pavement and shoulders being used by traffic within



the Works area are in a safe and trafficable condition.

Any material which has fallen on any travelled path as a result of the Contractor's transportation or other operations and any material stored near the travelled path which could constitute a hazard to traffic shall be removed by the Contractor immediately.

166.06 ACCESS TO SIDE ROADS AND ABUTTING PROPERTY

Construction operations shall be conducted in such a manner as to minimise inconvenience to abutting property owners. Unless otherwise specified, access to properties and side roads shall be maintained at all times wherever practicable other than when the works present a traffic hazard or the work would suffer damage as a result of the passage of traffic.

Where the Contractor proposes to restrict access to abutting properties as a result of the Contractor's operations, the Contractor shall provide a minimum of 24 hours notice to the affected property owner/occupier.

Access shall not be denied to any abutting property outside the customary working hours.

166.07 OPERATIONS AFFECTING TRAFFIC

(a) General

Unless otherwise specified, the Contractor shall so conduct the operations as to minimize obstruction and inconvenience to the public, and shall not have under construction any greater length or amount of work than can be managed properly with due regard to the convenience of the public.

If the intermingling of construction plant with traffic is unavoidable the intermingling shall be minimised at all times.

Unless otherwise specified, the Contractor shall:

(i) provide a minimum safe working width for the Contractor's construction plant plus an absolute minimum clearance to the edge of the traffic path of 1.2 m;

(ii) provide a minimum one way clear travel path width for traffic of not less than 3.5 m for one-way operation and 7 m for two-way operation;

(iii) not work on any part of a carriageway during peak traffic flows unless such work is so conducted that it does not cause any additional delays to traffic than if the work was not done;

(iv) locate the longitudinal joint(s) for pavement construction and/or cold planing works at either the traffic lane line(s) or at the centre of the traffic lane(s) or as specified in Clause 407.17(c) for asphalt paving.

The shoulder (sealed or unsealed) may be used as part of the travelled path subject to the agreement of the Superintendent.

(b) Earthworks and Pavement Construction

Unless otherwise approved by the Superintendent, earthworks and pavement construction shall proceed only in areas clear of travelled paths and footpaths.

Where construction is being carried out over part of the carriageway width, the following conditions shall apply:

(i) Steps or batters within 1.5 m of the travelled path of the carriageway shall be delineated as specified in the Code. Where the step or batter forms a drop in level of more than 200 mm at a slope steeper than 1 in 6, barricades shall be used in addition to delineation.

(ii) Where the level difference is in the form of a step or batter of less than 80 mm and is between the travelled paths, such step or batter shall be removed before the close of work each day and the full width of carriageway made available to traffic overnight. The removal of such step or batter shall be effected by shaping to a crossfall not steeper than 1 in 10.

(iii) Unless otherwise specified, prior to the close of work each day all steps between layers of unbound pavement material being placed shall be tapered to a slope not steeper than 1 in 10.

(c) Footpaths and Pedestrian Walkways



Unless otherwise specified, temporary footpaths or pedestrian walkways within the work zone shall be not

less than 1.5 m wide, shall have a firm, even and free draining surface and shall be free from steps and obstructions.

166.08 DETOURS AND SIDE TRACKS

(a) Side Tracks

HP Traffic shall not be diverted on to any side track until permission to use such side track has been given by the Superintendent.

(b) Detours

Unless otherwise specified, traffic shall not be detoured on to roads outside the works zone.

Prior to the issue of the Final Certificate, unless otherwise specified, detours and side tracks used or constructed during the Contract shall be restored to the condition existing at the time of commencement of the work under the Contract. Where the Contractor is responsible for the restoration of detours and side tracks the Contractor shall produce from the local authorities or landowners concerned clearances in writing stating that such detours and side tracks have been restored to their satisfaction.

Where Swan Hill Rural City Council as well as the Contractor has some responsibility for the restoration of any detours or sidetracks, the Contractor shall not commence any restoration work until the Contractor has submitted details of the work to be undertaken to the Superintendent for review.

SECTION 168-OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT

168.01 OUTLINE

The management of Occupational Health and Safety (OH&S) by the Contractor is a key requirement of the Contract. The objectives are to:

• provide and maintain a safe work environment;

• provide and maintain safe plant, systems of work, safe access and egress;

• provide for safety and health in the use, handling, storage or transport of plant or substances;

• provide suitable instruction, training and supervision; and

• provide and maintain adequate facilities.

168.02 GENERAL

Where the Contract Sum exceeds $250,000 (inclusive of GST), for the purpose of Part 5.1 Subdivision 2 of the Occupational Health and Safety Regulations 2007 (Vic), the Council:

(a) appoints the Contractor as the 'principal contractor' for the construction work performed on its behalf;

(b) authorises the Contractor to manage or control the workplace to the extent necessary to discharge the duties imposed on a 'principal contractor' under this Subdivision.

The Contractor shall ensure compliance with its duties as a 'principal contractor' under the Occupational Health and Safety Regulations 2007 (Vic).

The Contractor shall be responsible for obtaining all necessary approvals and for the co-ordination, implementation and other arrangements associated with site safety.

Where the Contractor, and others engaged by Swan Hill Rural City Council , are carrying out work on a site, the Superintendent will arrange co-ordination of the parties to ensure that the relevant safety issues are reviewed and that all appropriate measures are implemented. When requested by the Superintendent, the Contractor shall attend any such meetings convened by Swan Hill Rural City Council for the purpose of reviewing OH&S matters relative to the conduct of the work.

Where differences of opinion arise between the Contractor and Swan Hill Rural City Council over the adequacy of any safety provision, the Victorian WorkCover Authority shall be requested to resolve the issue.



168.03 THE HEALTH AND SAFETY CO-ORDINATION PLAN

The Quality Plan for the works shall include the Contractor’s requirements for the management of occupational health and safety during the various stages of the work under the Contract.

The Quality Plan shall incorporate these requirements as a Health and Safety Co-ordination Plan (HSCP) that shall demonstrate for each stage of the Works as a minimum compliance with the requirements of the Occupational Health and Safety Act (2004), its Regulations and the requirements of this Specification and the ‘Health and Safety Co-ordination Plan

Checklist’ located in the appendices of this Specification and shall include but not be limited to:

(a) procedures and responsibilities for the preparation, implementation and verification of the HSCP and thereafter for its monitoring and amendment, including requirements to ensure appropriate consultation within the meaning of part 4 of the OH&S Act;

(b) procedures and responsibilities to ensure that all personnel involved with the preparation and implementation of the HSCP are appropriately trained, experienced and supervised;

(c) procedures to ensure that the public is not exposed to any health or safety risks/hazards as a result of the Contractor’s operations;

(d) a procedure for securing and arrangements for managing the site and immediately reporting to the Superintendent and WorkSafe any -

(i) accident or incident affecting health and safety of any person, including, but not limited to incidents prescribed under the Occupational Health and Safety Act legislative requirements,

(ii) statutory notice, direction or recommendation from WorkSafe, including but limited to field reports improvement notices, infringement notices and prohibition notices; Field Report, WorkSafe Improvement Notice or WorkSafe Prohibition Notice issued by WorkSafe,

(iii) Provisional Improvement Notice (PIN) issued by an OH&S Representative;

(e) a procedure relating to work in the vicinity of services (both overhead and underground). The procedure shall include the following elements –

(i) underground services to be proved by appropriate methods which may include excavation,

(ii) a request for the appropriate service authority/owner to attend the site,

(iii) formats for the identification of the location of underground services;

(f) a list of names, positions and responsibilities of all persons who will have specific responsibilities for health and safety including the name of a person, directly responsible to the Contractor’s senior management, who has the defined responsibility for ensuring implementation of the HSCP;

(g) emergency contacts including emergency services and other relevant authorities, and procedures to ensure after hours attendance at the site in the event of an emergency;

(h) any site safety rules, with the arrangements for ensuring that all persons at the workplace are appropriately supervised and informed of the site safety rules including a site induction and training plan to ensure that all site personnel, including subcontractors, are aware of how the HSCP is to be implemented, including any possible emergency response procedures. The plan shall include personnel to be trained, training objectives, induction procedures and instruction on safe work method statements;

(i) the arrangements for ensuring that all persons at the worksite are appropriately trained and supervised;

(j) the arrangements for the co-ordination of the health and safety of persons engaged or employed in connection of the Works;

(k) the arrangements to ensure that subcontractors comply with the requirements of the HSCP; (l) checklists to verify compliance with relevant standards and statutory requirements; (m) the requirement for all personnel to wear fluorescent high visibility jackets and other appropriate

safety equipment at all times on the site; (n) procedures for trenching and excavation work when required.



168.04 RISK / HAZARD ASSESSMENTS

The Contractor shall undertake a risk/hazard assessment of each site/ work activity to determine the risks and treatments required to eliminate, or significantly reduce so far as is reasonably practicable, those risks/hazards. The details of the risk/hazard assessment shall be recorded as Safe Work Method Statements, highlighting Statements that are for ‘high risk construction work’ and copies are to be submitted with the HSCP to the Superintendent. The Safe Work Method Statements and Health and Safety Co-ordination Plans shall be available on site for the duration of the works to enable audit and surveillance to be conducted.

168.05 HEALTH AND SAFETY CO-ORDINATION PLAN AND DECLARATION

(a) HSCP Preparation

The Contractor shall be responsible for the preparation, implementation and other arrangements associated with the Health and Safety Co-ordination Plan (HSCP). The HSCP shall include, as a minimum, the requirements of the HSCP Checklist as included in the appendices of this Specification.

The HSCP shall consider any other Contract specific requirements identified elsewhere in the Specification.

(b) HSCP Review

The Contractor shall arrange for a review of the HSCP by a person who has had no involvement in the development of the original Contractor’s HSCP and who meets all the requirements listed on the HSCP Declaration as included in the appendices of this Specification.

The Contractor shall incorporate the recommendations of the Review into the HSCP to the satisfaction of the reviewer such that the reviewer endorses the HSCP by signing the HSCP Declaration.

Any amendment(s) to the HSCP after submission of the signed Declaration or items graded ‘review’ shall be referred to the Contractor’s OH&S consultant/advisor for assessment and written

confirmation that the HSCP Declaration is still endorsed and remains valid.

168.06 SURVEILLANCE AND AUDITS BY THE SUPERINTENDENT

The Superintendent will arrange surveillance and audits to ensure that the Contractor is complying with the Health and Safety Co-ordination Plan.

The Contractor shall, upon being given reasonable notice by the Superintendent, make or arrange to be available all facilities, documentation, records and personnel, including those of any sub-contractors, that are reasonably required for surveillance and audits to be undertaken.

Notwithstanding that Council may have previously undertaken audits and/or surveillance of a sub-contractor's HSCP/Safe Work Method Statement in connection with other work, the Contractor shall include the operations of all such sub-contractors in the Contractors’ Health and Safety Co-ordination Plan.

Council will carry out audit and surveillance of the work of all sub-contractors as it sees fit, in the same way that it may carry out audit and surveillance of all work done and materials supplied by the Contractor. The Superintendent may for this purpose have recourse to audit and surveillance carried out for other Council contracts. Copies of any such audit and surveillance reports used by the Superintendent will be provided to the Contractor.



168.07 CONTRACTOR SIGNAGE AT WORKSITES

(a) General

In accordance with Occupational Health and Safety Regulations 2007 Part 5.1 – Construction, Clause 5.1.15, the Principal Contractor at a worksite shall place signs ‘that are clearly visible from outside the work place where the construction work is being performed, showing the name and contact telephone numbers of the principal contractor’.

No separate payment will be made for the provision, erection, maintenance and removal of Principal Contractor signs.

(b) Sign Design and materials

The design and materials for Principal Contractor signs shall conform to and include the following:

• black text on a white background;

• background to be non-reflective or, at most, Class 2;

• lettering in a series C font and complying with AS 1744 - Standard alphabets for road signs;

• text size to be 80 to 140 mm high for freeways and 40 to 100 mm high for all other roads;

• the company name or trading name;

• the company phone number preceded by a pictorial representation of a phone or ‘Tel.’;

• the display of a company logo which is optional; and

• the sign size should be appropriate for the text size and Contractor details.

(c) Sign Placement

Principal Contractor signs shall be placed clear of traffic management devices and shall not interfere with other signage.

If there is a clear entry point to the work area these signs shall be located adjacent to said entry point; if there is no clear entry point these signs shall be located at the start of the work area.

(d) Sign Display

Principal Contractor signs shall be clearly visible and displayed for the duration of the works and maintained in good condition.

For works consisting of maintenance activities and/or where work areas may be constantly moving, Principal Contractor signs must be clearly displayed on work vehicles. Signs displayed on work vehicles need not comply with the sign design and materials specified above but should be clearly legible from a distance of 40 metres.

SECTION 173 - EXAMINATION AND TESTING OF MATERIALS AND WORK (ROADWORKS)

173.01 GENERAL

This section covers some of the requirements for examination and testing of materials and work associated with road construction. Particular examination and testing requirements are separately specified in the relevant sections of the specification. Unless otherwise specified, the cost of all testing shall be borne by the Contractor.

173.02 LOT TESTING

Unless otherwise specified, acceptance of material and work will be based on testing of the material or work in lots. A lot will consist of a single layer, batch or area of like work which has been constructed or produced under essentially uniform conditions and is essentially homogeneous with respect to material and appearance. Unless otherwise specified, the extent of each lot shall not exceed one day's production. Discrete portions of a lot which are non-homogeneous with respect to material and appearance shall be excluded from the lot and shall be either treated as separate lots, or reworked. Where the areas excluded from a lot as non-homogeneous exceed 10% of the total lot area or at other



specified percentages of the total lot area, the whole of the lot shall be rejected.

173.03 TEST ROLLING

(a) General

The Contractor shall submit a test rolling procedure to the Superintendent including the method of preparing an area for test rolling, the extent of test rolling and a requirement to provide not less than 24 hours notice of the location and commencement time for the test rolling to the Superintendent.

Plant which is nominated for use in test rolling procedures shall comply with the following requirements:

(i) Static smooth steel wheeled rollers shall have a mass of not less than 12 tonnes and load intensity under either the front or rear wheels of not less than 6 tonnes per metre width of wheel.

(ii) Pneumatic tyred plant shall have a mass of not less than 20 tonne and shall have a ground contact pressure under either the front or rear wheels of not less than 450 kPa per tyre. The area over which this ground contact pressure shall be applied shall not be less than 0.035 m2 per tyre.

Each layer should be test rolled immediately following completion of compaction but if test rolling is carried out at a later time the surface of the layer shall be watered and given a minimum of three passes with the test roller prior to commencement of test rolling.

(b) Compliance

Compliance with the test rolling requirements shall be when an area withstands test rolling without visible deformation or springing.

173.04 COMPACTION AND MOISTURE CONTENT TESTING (a) General

For the purpose of control of moisture content of material and for determination of compaction procedure the following definitions shall apply:

(i) material of nominal size 40 mm or less: material which has 20% or less (by wet mass) retained on a 37.5 mm AS sieve.

(ii) material of nominal size greater than 40 mm: material which has more than 20% (by wet mass) retained on a 37.5 mm AS sieve.

(b) Definition of Density Ratio for Asphalt and Concrete Pavement

Density ratio is defined as follows:

(i) Asphalt Pavement

The percentage ratio of the field bulk density to the bulk density of the job design mix when compacted in the laboratory.

(ii) Concrete Pavement

The percentage ratio of the field bulk density to the mean bulk density of cylinder specimens taken from the same lot.

(c) Characteristic Value of Density Ratio or Moisture Ratio

The characteristic value of density ratio or moisture ratio of the lot shall be calculated as x・ - 0.92S for six tests per lot wherex・ and S are respectively the mean and the standard deviation of the individual density ratio or moisture ratio test values respectively for the lot.



The mean of density ratio or moisture ratio is defined by:

The standard deviation of density ratio or moisture ratio test values is defined by:

where xi, i=1, 2, 3, .....n, is the individual density ratio or moisture ratio test value and n is the number of tests per lot.

(d) Testing Small Areas

For earthworks and pavement construction any lot which has a surface area less than 500 m2 may be treated as a small area. When testing a small area as a lot and where test requirements are based on characteristic values of density ratio and/or moisture ratio, acceptance of the lot shall be based on the mean values of 3 individual tests. In this case the lot will be accepted as far as compaction is concerned if the mean value of the individual tests exceeds by 2.0% or more the appropriate compaction scale requirement for the characteristic value of density ratio for a lot of six tests.

(e) Samples Containing Oversize Material with a Nominal Size Greater than 40 mm

(i) Assessment Based on Characteristic Density Ratio

If the set of six samples includes no more than two samples having more than the permitted amount of 40 mm nominal size material, the lot will be accepted as far as compaction is concerned if the mean value of the individual tests exceeds the specified characteristic value of density ratio by 2.0% or more. If there are less than 4 valid samples, acceptance shall be based on the adoption of an acceptable compaction procedure and test rolling carried out in accordance with the requirement of this Specification.

(ii) Assessment Based on Mean Density Ratio

If the set of three samples includes one or more samples having more than the permitted amount of material exceeding 40 mm in nominal size, assessment shall be based on the adoption of an acceptable compaction procedure and test rolling carried out in accordance with the requirement of this Specification.

(f) Refilling Test Holes

The Contractor shall backfill test holes with material of similar quality to that removed from test holes during testing. The backfill material shall be compacted in the holes in layers with a suitable compaction device.

(g) Moisture Ratio Determination

For material of nominal size greater than 40 mm, moisture ratio shall be determined on that fraction of the material which passes the 19.0 mm AS sieve.

For material of nominal size 40 mm or less, moisture ratio shall be determined on the whole material, taking into account any adjustment for oversize material as detailed in the relevant test method.

(h) Acceptance Testing

All compaction testing of work carried out under this Contract shall be deemed to be testing for acceptance unless written advice is provided to the Superintendent prior to the commencement of the test, that such testing is for in-process monitoring only. Where the Contractor provides prior written advice to this effect, the results of such testing will not be allowable as testing for acceptance.



173.05 TESTING OF SURFACE LEVEL OF PAVEMENT COURSES (RANDOM LEVEL

MEASUREMENT PROCEDURE)

(a) General

The requirements of this clause apply to the finished surface of the subgrade, pavement courses where Scale A and Scale B surface level is specified by the random level measurement procedure in accordance with the VicRoads Test Method.

(b) Measurement of Surface Level

Measurement of surface level will be made using a level accurate to ±3 mm per 50 m of reading distance, with levels being recorded to the nearest 1 mm.

Within each lot, level measurements shall be compared with the corresponding design levels and individual departures from design, xi shall be calculated as follows:

the mean of the departures from design levelx・ , of n measurements will be determined to the nearest 0.1 mm as follows –

the standard deviation, S, will be determined as follows -

where xi = measured level - design level (mm).

173.06 TESTING OF SURFACE LEVEL OF PAVEMENT COURSES (NON-RANDOM LEVEL MEASUREMENT PROCEDURE)

(a) General

The requirements of this clause apply to the finished surface of the subgrade, and pavement courses where a non-random method of level assessment is permitted or where Scale C level assessment is specified.

(b) Earthwork Formation

The surface level of the finished earthwork formation including table drains, verges and prepared subgrade shall be checked longitudinally for conformity with the specified requirements at intervals not exceeding 20 m. Level measurements shall be taken and recorded at all changes in gradient, at the edges of prepared subgrade, designated lane lines and at intervals not exceeding 2 m transversely across prepared subgrade.

(c) Pavement Courses

The surface level of each completed pavement course shall be checked longitudinally and transversely for conformity with the specified requirements at intervals not exceeding 20 m in the longitudinal direction. At each location checked for longitudinal level conformity, the surface level shall be checked in the transverse direction at all of the following locations:

1. at the edges of the pavement;

2. at all changes of gradient across the pavement;

3. at intervals not exceeding 2 m across the pavement.

(d) Pavement Layer Thickness

In cases where drawings showing the finished surface level are not provided but the thickness of pavement courses or resheet is specified, the Contractor shall determine the thickness of pavement courses or resheet by taking the difference between the surface level measurements recorded in accordance with the requirements of Clause 173.06(c).



SECTION 201 - SITE CLEARING

201.01 DESCRIPTION

This section covers the requirements for site clearing and grubbing and for the management of the materials generated.

201.02 DEFINITION

Clearing and Grubbing

Clearing and grubbing is the removal within specified limits of:

(a) vegetation such as trees, tree stumps, tree roots, logs, brush, noxious weeds and decayed vegetable matter; and

(b) refuse such as pole stumps, rubbish dumps and sawdust piles resting on or protruding from the ground surface; and

(c) obstructions such as concrete paving, concrete edgings, drainage pits, foundations, fences and disused structures, but not underground obstructions such as drainage pipes, service conduits and fuel tanks.

201.03 LIMITS OF WORK

Unless otherwise specified, the limits of clearing and grubbing shall be:

not more than the width required for completion of the work under the Contract.

201.04 CLEARING

The Contractor shall not undertake any clearing work or any type of disturbance outside of the specified limits of work unless approved by the Superintendent.

Trees shall be brought down in such manner as to avoid danger to personnel and traffic or damage to other trees, shrubs, structures or property outside the area being cleared or designated to be retained within the area being cleared.

Tree branches extending over the carriageway shall be trimmed to provide a clearance of at least 6 m above the carriageway surface. Where whole branches are to be removed, the Contractor shall use the three cut method which requires:

(a) the under cut;

(b) the upper cut (further away from the trunk than (a) above) to remove the branch; and

(c) the final trim cut which is to be cut close to the main trunk but outside the branch collar.

201.05 GRUBBING

In areas where excavation will be made, all vegetation, refuse and obstructions shall be totally grubbed or grubbed to a depth of not less than 0.3 m below the subgrade and batters, whichever is the lesser treatment.

In areas to be covered by embankments, all vegetation, refuse and obstructions shall be grubbed to a depth of not less than 0.3 m below the stripped surface or not less than 0.6 m below the finished surface of the subgrade, whichever is the lesser treatment. In areas to be covered by embankments exceeding 1 m in height, foundations may remain if located or cut off not more than 0.4 m above the natural surface but not less than 1 m below subgrade.

Pits which are no longer required shall be removed or broken back to a depth not less than 0.3 m below the finished surface of the subgrade. Remaining pipe openings shall be sealed with concrete. Any remnants of pits shall be backfilled with material and compacted to a density ratio of not less than 95%. The calculation of density ratio shall be based on Standard compactive effort.

Holes resulting from grubbing shall be backfilled with material similar to the surrounding material and compacted to the same degree as the surrounding material.



201.07 DISPOSAL OF MATERIALS

(a) General

Unless otherwise specified any salvageable materials shall become the property of the Contractor. Works under the Contract shall be carried out to wherever possible re-use materials generated from clearing and grubbing operations within the works area. Any materials which cannot be re-used on site shall be removed from the site.

Disposal of material by burning on site or burying of materials on site shall only be carried out when permitted by the relevant authorities and approved by the Superintendent.

(b) Trees

Tree trunks and large branches shall be removed from the site.

Small tree branches, shrubs and leaves, excluding noxious weeds, shall be disposed of by chipping and mulching to form mulch.

(c) Concrete, Bituminous and other Recyclable Materials

The Contractor shall dispose of salvaged concrete, bituminous materials of size greater than 50 mm and other recyclable materials at approved recycling establishments.

201.08 SURVEY MARKS

During clearing and grubbing operations, care shall be taken not to disturb any survey marks.

201.09 DAMAGE TO FENCES

Any damage to fences shall be repaired immediately by the Contractor to a condition at least equal to that existing before damage and no additional payment will be made for this work.

201.10 PROTECTION AND REMOVAL OF EXISTING VEGETATION

(a) Protection of Existing Vegetation

Prior to commencement of any work, the Contractor and the Superintendent shall conduct a joint inspection of the site to identify vegetation to be retained and protected.

Existing trees, shrubs, native grasses and groundcovers and other areas of existing vegetation marked as ‘to be protected and/or retained’ on the Drawings or as directed by the Superintendent shall be protected by temporary fencing and incorporated into the works by the Contractor.

No earthworks, travel of equipment or storage compounds shall be established within 5 metres of the drip line of mature trees of trunk diameter greater than 200 mm.

Construction of table drains within the drip line of roadside trees shall be undertaken with no disturbance beyond the line of the table drain and no damage to the canopy of the trees.

(b) Protective Fencing

Protective fencing shall consist of, as a minimum, star pickets with three strands of wire (top, middle and bottom) and parawebbing.

SECTION 204 EARTHWORKS ##This section cross-references Sections 173, 205, 210, 290, 304, 702 and 720.

If any of the above sections are relevant, they should be included in the specification.

If any of the above sections are not included in the specification, all references to those sections should be struck out, ensuring that the remaining text is still coherent:

204.01 DESCRIPTION

This section covers the requirements for forming and grading of earthworks including excavation, placement and compaction of topsoil, Type A, Type B, Type C, permeable, oversize and unsuitable materials, disposal of surplus materials, the trimming of batters, surface drains and formation, and the



preparation of the final earthwork surfaces and subgrade.

Rock fills shall be constructed in accordance with Section 205 of the Specification.

Geotextiles in earthworks shall be in accordance with Section 210 of the Specification.

Lime stabilisation of earthworks shall be in accordance with Section 290 of the Specification.

204.02 DEFINITIONS

Batter:

The uniform side slope of a cut or a fill.

Batter Point:

The intersection of the batter with the natural surface disregarding any batter rounding.

Boxing:

The space above the subgrade to be occupied by the pavement bounded by the subgrade level and the inside faces of the constructed verges, or unsealed shoulders.

Capping:

A Type A material layer of low permeability placed immediately below the pavement subbase or selected material to minimise changes in moisture content in the material below the capping layer. Where a capping layer is provided, the top of this layer will typically be subgrade level.

Catch Drain:

An open cut surface drain above a cut batter or below a fill batter to intercept and divert surface water to drainage outlets.

CBR:

California Bearing Ratio.

Cut:

Excavation below the natural surface level after removal of topsoil.

Cut Floor Level:

The theoretical level of the formation in a cut after completion of excavation to the underside of any capping or selected material. Where no capping or selected material is required, the cut floor level is subgrade level and the underside of pavement.

Fill:

The compacted embankment placed above natural surface level after removal of topsoil.

Fill Material:

Fill material include:

Type A material – a superior quality material complying with the requirements of Table 204.041and used principally as capping, selected material, structural material and/or verge material.

Type B material – a medium quality material that does not meet the requirements of Type A material, and is usually specified with a minimum California Bearing Ratio (CBR) value.

Type C material – a lesser quality material that does not meet the requirements of Type A or Type B material, which may be used in Type C material zones of embankments as indicated on the drawings.

Rock Fill material – a material comprised of larger rock and rock fragments which may be used within Type B and Type C material zones at lower levels of high embankments in accordance with Section 205 of the Specification.

Permeable Fill material – self draining material, typically sand or aggregate.

Formation:



The horizontal and vertical extent of the surface of the formed earthworks. The completed formation includes capping, selected material, verges, batters, batter roundings and table drains.

Pavement:

Unless otherwise specified or detailed on the drawings, pavement shall consist of subbase, base and surfacing courses.

Rock Subgrade:

The surface prepared at or below subgrade level by trimming the otherwise undisturbed in situ floor for the full width of the cutting in consistent, medium to high or higher strength rock, as defined in Table A8 of AS 1726 (1993) – Geotechnical Site Investigations, and which is free of soil and loose material.

Areas shall not be considered as a rock subgrade where they do not extend the full width of subgrade and for a continuous length of at least 200 m of a carriageway.

Selected Material:

A Type A material layer placed immediately below pavement subbase to provide greater strength to support the pavement.

Silt:

A material with properties below the ‘A line’ on the Plasticity Index / Liquid Limit graph per Table A1 in AS 1726 (1993).

Structural Material:

A zone of Type A material that is placed at a bridge or a culvert structure or in other areas as specified and/or as shown on the drawings.

Subgrade:

Subgrade is the trimmed or prepared portion of the formation on which the pavement including shoulders is constructed.

Subgrade Level:

The level of the prepared subgrade defined as follows:

On Fills – subgrade level is the level of the top of capping and/or selected material or where no capping or selected material is to be placed, the top of Type B material.

In Cuts – subgrade level is the level of the top of capping/or selected material or where no capping or selected material is to be placed, the cut floor level and the underside of pavement.

Surface Drain:

An open drain to collect and drain surface water to drainage outlets.

Surplus Material:

Material which is surplus to the total quantity of material required.

Table Drain:

A surface drain adjacent to the shoulder or verge with an invert level designed to be lower than the top of the Type B material or the Cut Floor Level wherever possible.

Topsoil:

The layer of fertile, organic soil immediately below natural surface or placed to the finished formation level outside areas to be paved.

Unsuitable Material:

Material that is soft, excessively wet, unstable or otherwise not suitable for the specified use.

Verge:

The portion of the formation between the outer edge of the shoulder and the start of the batter slope, or as detailed on the drawings.



204.03 CONFORMITY WITH DRAWINGS

Earthworks shall be finished to conform to the levels, lines, grades and cross sections specified or shown on the drawings within the following limits:

(a) Formation Width and Alignment

The widths measured either side of the specified centreline or design line to the tops and toes of cut batters and fill batters shall be not less than the widths specified or shown on the drawings.

(b) Formation Level and Shape (outside subgrade width, excluding batters)

Verges shall be constructed such that they match the finished surface level at the outer edge of shoulder or pavement, or where installed the level of kerb and channel or concrete edgings.

Both prior to and after completion of placement of topsoil, the level at any point on the surface outside those areas to be paved shall not differ by more than 50 mm from the specified level and the surface shall be free from depressions capable of retaining water. No point on these surfaces shall lie more than 25 mm below a 3 m straightedge laid on the surface.

(c) Boxing Width and Alignment

The boxing width shall not be less than specified or shown on the drawings and the edges of boxing shall not deviate by more than 50 mm from the designed offset from the centreline or design line.

(d) Type A Material

The thickness, width and shape of placed Type A material shall not be less than the specified thickness, width and shape at any point.

(e) Type B Material immediately below Capping and/or Selected Material

Where capping and/or selected material is to be placed on Type B material to subgrade level, the level at any point on the surface of Type B material immediately below capping and/or selected material shall not differ by more than 15 mm above or 30 mm below the specified level, unless assessment by random levelling is specified in which case the surface shall comply with Clause 204.03(h) and Table 204.161.

(f) Cut Floor Level

Where capping and/or selected material is to be placed above the Cut Floor Level to subgrade level, the level at any point on the surface of the Cut Floor Level immediately below capping and/or selected material shall not differ by more than 15 mm above or 30 mm below the specified level, unless assessment by random levelling is specified in which case the surface shall comply with Clause 204.03(h) and Table 204.161.

Where capping and/or selected material is not required, the Cut Floor Level shall be prepared to the appropriate tolerance for the subgrade.

(g) Subgrade Level and Shape

The subgrade shall be constructed to the surface level requirements of either Scale A, Scale B or Scale C as nominated in Clause 204.16.

Where Scale A or Scale B is nominated, the surface shall be assessed by random levelling and shall comply with the requirements of Clause 204.03(h). Where Scale C is nominated, random levelling is not required; however no point on the subgrade surface shall be more than 10 mm above or 30 mm below the specified level.

For either Scale A, B or C level tolerances, the level at any point on the subgrade shall not lie more than 20 mm below a 3 m straightedge laid in any direction, except across a crown and water shall not pond at any point. Where the scale of testing has not been specified, Scale A of Clause 204.03(h) shall apply.

(h) Random Level Assessment - Scale A and B Surface Level Requirements

Level measurements shall be taken at random locations over the area of the lot in accordance with Section 173 – Examination and Testing of Materials and Work (Roadworks). The number of



measurements taken within each lot shall not be less than the number specified in Table 204.031. Random level assessments of the surface shall be undertaken in lots not exceeding 4000 m2.

The mean and standard deviation of the departures from the theoretical surface level within each lot shall meet the requirements of Table 204.031.

Table 204.031 - Minimum Number of Level Measurements and Tolerances

Scale of Surface Level

Measurement

Minimum Number of Measurements per Lot

Tolerance

x̄ Range

(mm)

Max. S

(mm)

Scale A 80 +5 to -15 12

Scale B 40 +5 to -25 15

Notes:

1. x̄ is the mean value of all level readings taken in the lot

2. S is the standard deviation of all level readings taken in the lot

3. A negative value designates a measured departure below the design level and positive value designates a surface level above the design level

(i) Batter Slope and Shape

At any cross section the batter slope shall be not steeper than the slope specified. The batter face shall be finished to uniform shape.

(j) Batter Line

Cut batters shall be constructed so that the batter point is not more than 10% of the batter height outside the calculated batter line.

Fill batters shall be constructed so that the toe of the batter is not more than 10% of the batter height outside the calculated batter line.

Notwithstanding the above, on all sections beneath bridges, and on other sections where it becomes necessary to confine the lateral spread of the earthworks to closer limits due to site constraints, the tops of cut batters and the toes of fill batters shall be not more than 300 mm outside the calculated batter lines.

(k) Surface Drains

Unless otherwise specified surface drain invert levels and side slopes shall be finished to within 50 mm of the specified level at any point and shall be free from depressions capable of retaining water.



204.04 MATERIALS

Materials shall meet the requirements described below:

Type A Material

Type A material shall comply with the requirements of Table 204.041 and shall be free of topsoil, deleterious and/or perishable matter. The Assigned CBR of the material shall be limited to a value not greater than 10%.

HP Material classified as silt, either before or after compaction, is not acceptable as Type A material without stabilisation to the satisfaction of the Superintendent.

*** Table 204.041

Location and Use of Type A Material

Physical Properties

Limits of Grading (% passing by mass)

Post Compaction Sieve Size AS (mm)

Plasticity Index

x % passing 0.425 mm

Post Compaction

(max)

Plasticity Index Range Post

Compaction

Assigned CBR

(min) %

(1)

Swell

(max) %

(1)

Perm-

eability

(max) m/s

(2)

75.0 37.5 4.75 0.425 0.075

Capping Layer

##: ≤ 1.5 5 x 10-9 ##: ##: ##: ##: ##: ##: ##:

Selected Material

##: ≤ 1.5 Not Applicab

le

##: ##: ##: ##: ##: ##: ##:

Verge Material

##: ≤ 1.0 5 x 10-9 ##: ##: ##: ##: ##: ##: ##:

Structural Material


le

##: ##: ##: ##: ##: ##: ##:

Other Type A Material


le

##: ##: ##: ##: ##: ##: ##:

##:

Notes: (1) The Assigned CBR and percentage swell values are to be determined in accordance with VicRoads Code of Practice RC 500.20. Sampling for CBR testing shall be undertaken after field compaction.

(2) The permeability value is to be determined on specimens manufactured from that fraction of material which passes a 19.0 mm AS sieve, compacted at optimum moisture content and 98% of maximum dry density as determined by testing using standard compactive effort for CBR and swell.



(c) Type B Material

Type B material shall be free of topsoil, deleterious and/or perishable matter and after compaction shall have a maximum particle dimension of not more than:

(i) 150 mm within 400 mm of the top of Type B material; and

(ii) 400 mm at depths greater than 400 mm below the top of Type B material.

The Assigned CBR of the material shall be limited to a value not greater than 10%.

*** Type B material shall have a minimum Assigned CBR of ##:%, which has been determined in accordance with VicRoads Code of Practice RC 500.20.

Where the highest quality Type B materials are available they shall be reserved for placement in higher levels of the fills being constructed.

Sampling for CBR testing shall be undertaken after field compaction.

HP Material classified as silt, either before or after compaction, is not acceptable as Type B material unless otherwise approved by the Superintendent.

(d) Type C Material

Type C material shall be capable of being spread in layers of not more than 500 mm and compacted as specified to achieve a stable condition.

(e) Permeable Fill Material

Permeable fill material shall be a mixture of hard, durable, clean sand, gravel or crushed aggregate complying with the requirements of Table 204.042, which is free of clay balls and perishable matter.

Table 204.042 – Permeable Fill Material

Location Type of Permeable

Fill Material

##:Against Structures ##:Grade A4, A5 or A6

(1)

##:Backfill for Open Jointed Pipes

##:

##:Drainage Blanket Material ##:

Note: (1) Grading requirements are specified in Section 702 of the Specification.

(f) Oversize Material

Unless otherwise specified oversize material shall have a maximum particle dimension after compaction not greater than that specified for the type of material and depth of layer being placed.

204.05 STRIPPING OF TOPSOIL

The Contractor shall treat and manage site topsoil before stripping, and after spreading, to remove and/or minimise the spread of weeds and other pathogens and pest organisms throughout the site.

Stockpiles shall be maintained in a neat, well shaped state capable of shedding water. Topsoil shall be re-spread as soon as practicable.

Stripped surfaces shall be graded to an even self-draining surface.



204.06 SITE EXCAVATION

(a) General

Site excavation shall be excavation within the limits of the batters, open and underground drainage and approved borrow areas from within the Site, and shall include the handling of excavated material to the point of disposal.

(b) Catch Drains

The Contractor shall construct catch drains for collection and diversion of surface runoff, where shown on the drawings or as otherwise agreed to by the Superintendent.

(c) Material Category

HP Prior to commencing excavation in any area and during excavation work, the Superintendent and the Contractor shall inspect each type of material encountered and subject to verification by appropriate laboratory testing, agree on the category of the material in accordance with Clause 204.04.

(d) Excavation Operations

The Contractor shall conduct its operations such that the area outside the limits of the excavation is not unduly disturbed. Any falls or slips of material that occur shall be removed and the area treated to prevent recurrence.

If any area on cut batters becomes unstable or unsafe, the Contractor shall install suitable measures to restrict access to the area, e.g. the erection of warning signs and fencing. The affected area shall be inspected and assessed by a geotechnical engineer, and made safe prior to excavation proceeding in the affected area.

Oversize material shall be treated in accordance with Clause 204.08.

(e) Treatment of Cuttings at Cut Floor Level

The material within 400 mm below Cut Floor Level shall have an Assigned CBR of not less than that specified for Type B material and shall have a swell less than 2.5%.

(i) In situ material below Cut Floor Level having an Assigned CBR less than that specified for Type B material, or a swell of 2.5 % or greater, shall be removed to a depth of 400 mm below Cut Floor Level and replaced with conforming Type B material to the underside of the capping or selected material layer, or where no capping or selected material is required, to subgrade level.

(ii) Where removal and replacement of material below the Cut Floor Level is not required, the surface shall be loosened to a depth of 150 mm and re-compacted to meet the specified requirements.

Where the cut floor on which capping or selected material or pavement is to be placed consists of soil and rocky materials meeting the specification requirements but is too rocky to trim to the tolerances specified in Clause 204.03(f), the material shall be ripped to a minimum depth of 150 mm, loosened and broken down to a maximum particle size of 50 mm. Any rocks or boulders larger than 50 mm shall be removed and any resulting depressions shall be backfilled with Type B material and such backfilling together with the loosened material shall be reworked and compacted as specified to the Cut Floor Level.

(f) Treatment of Rock Subgrade

Where rock exists in a cut below subgrade level but within the designed capping or selected material layer, the material shall be excavated to a depth of not less than 150 mm below subgrade level in all areas on which pavement is to be placed and all loose material and soil shall be removed from the rock floor. Any resulting depressions lower than 150 mm below subgrade level shall be cleaned of loose material and backfilled with 20 mm Class 3, 3% cement treated crushed rock and compacted as specified.



A regulating layer of Class 4, 20 mm Crushed Rock shall then be placed above the rock to

subgrade level in lieu of the specified capping or selected material, in layers not exceeding a compacted thickness of 150 mm in accordance with Section 304.

HP Prior to construction of the regulating layer, the areas of rock subgrade shall be presented to the Superintendent for acceptance.

The Contractor shall submit details of any necessary amendments to the subsurface drainage design including transverse subsurface drainage at the interfaces to the Superintendent for review.

No adjustment to the Contract Sum will be considered for the treatment of a rock subgrade, or for the construction of the regulating layer in lieu of capping or selected material, or for any modifications to the subsurface drainage.

(g) Treatment of Cut to Fill Zones

All pavement and verge areas at cut to fill zones shall be excavated to a minimum depth of 600 mm below the Cut Floor Level or top of Type B material, for a distance of not less than 15 m into the cut and 30 m under the fill from the cut-fill line at the upper surface of Type B material earthworks.

In sideling cut areas, the cut shall be excavated to a depth of 600 mm below the Cut Floor Level for the full cut width to be occupied by pavement and verge material.

Unless otherwise specified, the above excavations shall be backfilled in layers with Type B material.

(h) Groundwater

HP Where groundwater or seepage is encountered the Contractor shall notify the Superintendent and submit the proposed action to be taken to the Superintendent for review.

The Contractor shall submit any necessary approvals from relevant authorities for the treatment and disposal of this groundwater.

(i) Surface Finish of Cut and Fill Batters

The surface of cut and fill batters to be topsoiled shall be textured by scarifying or horizontal grooving.

204.07 UNSUITABLE MATERIALS

(a) General

Excavation of unsuitable material shall be undertaken such that the extent of unstable areas is not increased.

Unless otherwise specified, material used to replace excavated unsuitable material shall be Type B material.

(b) Cuts

Where in situ material within 400 mm below capping, selected material and/or pavement has an Assigned CBR less than that specified at that level, or has a swell of 2.5% or greater, it shall be treated in accordance with Clause 204.06(e)(i).

Other unsuitable materials below the Cut Floor Level on which pavement subbase, capping or selected material is to be placed shall be either treated in situ or excavated and replaced with Type B material. All treated areas or replacement material shall be spread and/or compacted to the specified density in layers not exceeding a compacted thickness of 200 mm.

Where material:

(i) is unsuitable and does not exceed 150 mm in depth, it shall be treated in situ or excavated and replaced and no additional payment will be made for this work;

(ii) is unsuitable and exceeds 150 mm in depth, it shall be treated in situ or excavated and replaced. Separate payment if applicable (i.e. if the Contract is a schedule of rates contract or the work is covered by a Provisional Item under a lump sum Contract) will be made for the volume of material below the Cut Floor Level so treated or excavated and replaced;



(iii) has become unsuitable to any depth due to the Contractor's negligence or use of

inappropriate methods it shall be treated in situ or excavated and replaced and no additional payment will be made for this work.

(c) Areas Upon Which Fill is to be Placed

After completion of clearing, grubbing and stripping of areas upon which fill is to be placed, any unsuitable material immediately below these areas shall be treated in situ or be excavated and replaced with suitable material which shall be spread and compacted as specified.

If the Contract is a schedule of rates Contract or the work is covered by a Provisional Item under a lump sum Contract, payment will be made for the full volume of material so treated or excavated and replaced except that, where material has become unsuitable due to the Contractor's negligence or use of inappropriate methods, no additional payment will be made for this work.

(d) Treatment of Unsuitable Materials

HP Where unsuitable material is encountered the Contractor shall submit the proposed in situ treatment or extent of excavation to the Superintendent for review.

(e) Fills

Unsuitable materials in fills shall be treated in situ or be excavated and replaced at the Contractor’s cost.

(f) Stockpiles

Material complying with the requirements of Type A, B or C material, which is unsuitable for immediate use due to being over wet, may be stockpiled for later use.

204.08 SURPLUS EXCAVATED MATERIAL

No material shall be transported offsite, where such material can be used within the designed earthworks under the Contract.

Unless otherwise specified or approved by the Superintendent, surplus material shall be disposed of off site at the Contractor’s cost.

204.09 BORROW EXCAVATION

Borrow excavation shall be limited to the quantity of material necessary to complete the work under the Contract and will not be permitted where sufficient suitable material is available from within the limits of site excavation. The Contractor shall obtain all necessary permits and approvals for borrow areas outside the road reservation.

Borrow excavations within the road reservation will not be permitted without the prior approval of Superintendent.

Where the Superintendent’s approval is obtained the Contractor shall be responsible for obtaining all other necessary permits and approvals prior to the commencement of borrow excavation.

204.10 FILL CONSTRUCTION

(a) General

Fill construction includes the preparation of areas upon which fills are to be constructed and the selection, placement, and compaction of material.

(b) Areas Upon Which Fills are to be Constructed

Areas upon which fills are to be constructed shall be prepared for test rolling by the Contractor. The surface of the prepared area shall be test rolled in accordance with Clause 204.12. Any unstable areas detected by test rolling shall be rectified.

Where the height of fill to be placed to top of Type B material level over the stripped surface is less than 1.0 m, material immediately below the surface exposed after stripping of topsoil or removal of existing pavements shall be scarified to a depth of not less than 150 mm and re-compacted to the specified density ratio for the location and type of material being placed.



Existing pavements under areas upon which fills are to be constructed, that are not required to be

salvaged shall be scarified to a depth of not less than 150 mm and compacted as specified.

If groundwater is encountered, the requirements of Clause 204.06(h) shall apply.

HP The Contractor shall not commence placing any fill on the prepared areas until the area has been reviewed by the Superintendent.

(c) Benching

Unless otherwise specified, where a fill is to be constructed on steep sideling ground or against an existing embankment with side slope steeper than 4 horizontally to 1 vertically, benches shall be progressively cut over the full area to be covered by new fill. The width of each bench shall be such as to permit safe and effective operation of plant but shall be not less than 1 m.

Material excavated during benching may be used in construction of fills if it meets the requirements specified in Clause 204.04 for the type of material being placed.

(d) Placing of Fill

(i) General

Fill material shall be placed and spread in uniform layers and shall be compacted to meet the specified requirements for the location and type of material being placed.

Each layer of fill shall be keyed into the layer above by creation of a textured surface.

Any rocky material present in a layer of fill shall be uniformly distributed throughout the layer and the whole shall be compacted to meet specified requirements.

During the placement of fill material the surface of each layer shall be kept generally parallel to the surface of the subgrade. Prior to the cessation of work each day, the top of the fill shall be shaped and compacted to minimise damage resulting from wet weather.

(ii) Type A Material

Type A material shall be placed in locations shown on the drawings or, if surplus Type A material is available, it may be used in locations specified for Type B material.

Type A material shall be spread and compacted in layers not exceeding a compacted thickness of 200 mm.

Type A structural material shall be placed in accordance with the requirements of Clauses 204.11 and 204.13.

(iii) Type B Material

Type B material shall be placed in locations shown on the drawings, or if surplus Type B material is available, it may be used in locations specified for Type C material. The highest quality Type B materials available shall be reserved for placement in the higher levels of Type B fills being constructed. Material within the top 400 mm of top of Type B material shall have a swell less than 2.5%.

Type B material shall be spread and compacted in layers not exceeding a compacted thickness of 200 mm, unless otherwise specified or approved by the Superintendent.

Where Type B material contains 25% or more of rock by volume, which will not break down during compaction to meet the maximum particle dimension required for a 200 mm thick layer, the loose thickness of each layer may equal 125% of the typical maximum particle dimension of the rock up to a maximum layer thickness of 500 mm. Any rock with a maximum particle dimension greater than 80% of the loose thickness of the layer shall be removed. The material shall be placed and compacted such that voids are completely filled with fine material.

Type B material containing rock with a particle dimension greater than 150 mm after compaction shall not be placed within 400 mm of the top of Type B and/or Type C material zones.

(iv) Type C Material



Type C material shall be placed in locations shown on the drawings or in other areas

approved by the Superintendent.

Type C material shall be spread and compacted in layers not exceeding a compacted thickness of 300 mm.

Where Type C material contains 25% or more of rock by volume, which will not break down during compaction to meet the maximum particle dimension required for a 300 mm thick layer, the loose thickness of each layer may equal the maximum particle dimension of the rock up to a maximum layer thickness of 500 mm.

Rocks with a maximum particle dimension of less than 800 mm may be placed in Type C material zones as specified, with sufficient spacing between larger rocks to enable full compaction of the Type C material.

The material shall be placed and compacted such that voids are completely filled with fine material.

204.11 FILL AT STRUCTURES

(a) General

This clause covers the requirements for the placement and compaction of fill material adjacent to or preparatory to the construction of structures such as bridge abutments, retaining walls, wing walls, crown units and culverts with an opening height greater than 1200 mm. Such material shall be placed at locations as specified or shown on the drawings.

(b) Fill at Structures

HP No fill shall be placed against or within 3 m of a structure until the foundation for the fill has been reviewed by the Superintendent.

In addition to the placement of Type A material at bridge abutments as structural material, embankment material or backfilling within 3 metres of retaining walls, wing walls, all crown units, and culverts with an opening height greater than 1200 mm, shall be material of at least Type A material quality.

No material shall be placed against concrete within 14 days of casting.

Unless a geocomposite drainage mat is specified as a drainage medium, material to be placed within 300 mm of bridge abutments, retaining walls, wing walls or large culverts shall consist of permeable fill material which meets the requirements of Clause 204.04. The permeable fill material shall be placed in conjunction with the adjacent fill in layers not exceeding 150 mm compacted thickness, and compacted to refusal using hand held mechanical equipment. The bottom of the permeable fill material or any geocomposite drainage mat shall be connected to suitable drainage outfalls by subsurface drainage pipes as shown on the drawings or as otherwise specified.

Unless otherwise specified material to be placed adjacent to permeable fill material or geocomposite drainage mat within 3 m of the face of structures shall be Type A structural material which meets the requirements of Clause 204.04. Such material shall be spread and compacted as specified in horizontal layers not exceeding 150 mm compacted thickness.

Compaction plant shall not be operated within the minimum distances from structures shown in Table 204.111. These minimum distances apply until the fill reaches the level above the top of the structure corresponding to the relevant specified minimum cover.

The difference in level of any fill being placed on opposite sides of a structure or structural component shall not exceed H/4 or 500 mm, whichever is the lesser, where H is the height of the structure.



Table 204.111 - Fill at Structures

Non Vibrating Rollers -

Static Weight *

(tonne)

Vibrating Rollers - Total

Applied Force **

(kN)

Minimum Distance from Compaction Plant to Side of

Structures

(m)

Minimum Distance from Compaction

Plant to Abutments,

Retaining Walls and Wing Walls

(m)

Minimum Cover over Top of

Culverts

(m)

Less than 2 Less than 20 0.15 0.15 0.15

2 – 5 21 - 50 0.3 0.3 0.15

6 – 10 51 - 100 1.2 1.2 0.4

11 – 20 101 - 200 2.4 1.2 0.4

21 – 35 201 - 350 2.4 or height of structure

(whichever is greater)

1.2 or height of structure

(whichever is greater)

0.7

* Includes vibrating rollers operating in non-vibrating mode.

** Total Applied Force is the sum of the static weight and the vertical component of the centrifugal force.

(c) Fill Placed Prior to Erection of Structures

Material placed within 3 m of any future structure shown on the drawings shall be Type A structural material unless otherwise specified.

204.12 TEST ROLLING

Areas upon which fills are to be constructed, all layers of fill, and material within 150 mm of the cut floor level in cuts, shall be test rolled in accordance with Section 173 of the Specification. The Contractor’s quality plans and procedures shall include test rolling as a hold point.

The Contractor shall provide for the Superintendent to be present during all test rolling.

The Superintendent reserves the right to direct the Contractor to undertake further test rolling on any layer prior to it being covered by a successive layer. No additional payment will be made for any requirement to carry out such further test rolling.

204.13 TESTING AND ACCEPTANCE OF COMPACTION AND MOISTURE CONTENT

Fills shall be compacted to either Compaction Scale A, Scale B or Scale C as nominated in Clause 204.16. Where the compaction scale has not been specified, Compaction Scale A shall apply.

(a) Test Lots

A test lot shall be as defined in Section 173 of the Specification. The lot size for Type A, Type B and Type C material shall be as specified in Table 204.142.

For work to be tested for compliance with Scale A or Scale B compaction requirements, the number of tests per lot shall be six, unless the lot is to be treated as a small lot in accordance with Section 173 of the Specification.



For work to be tested for compliance with Scale C compaction requirements, the number of tests

per lot shall be three. The calculation of density ratio and moisture ratio shall be based on laboratory values determined using standard compactive effort.

(b) Compaction

(i) Material of Nominal Size 40 mm or Less after Compaction

Fill material, and material within 150 mm of the Cut Floor Level having a nominal size after compaction of 40 mm or less shall be compacted to comply with the requirements of Table 204.131.

Each lot to be tested for compaction shall be test rolled in accordance with Section 173 of the Specification. Any unstable areas shall be excluded from the lot and shall be rectified by the Contractor and assessed separately. If the total area of the excluded areas exceeds 20% of the area of the lot, the whole of the lot shall be rejected.

Table 204.131 - Compaction Requirements

Material Type and Location

Scale A Scale B Scale C

Minimum Characteristi

c Value of Density Ratio

(%)

Minimum Characteristi

c Value of Density Ratio

(%)

Minimum Mean Value of Density

Ratio

(%)

All Type A Material

99.0 98.0 100.0 Type B Material placed within 400 mm of top of Type B Material

Ripped and re-compacted material below Cut Floor Level

Type B Material placed more than 400 mm below top of Type B Material

97.0 95.0 95.0 The top 150 mm of areas where fill is to be constructed

Type C Material 95.0 93.0 92.0

(ii) Material of Nominal Size Greater than 40 mm (after Compaction)

All fill material and ripped and re-compacted material in cuts below Cut Floor Level with a nominal size after compaction greater than 40 mm shall be compacted using a grading, mixing, watering and rolling procedure as agreed by the Superintendent.

The Superintendent may require that trial sections be constructed to verify that the proposed compaction routine is acceptable. No additional payment will be made for any requirement to construct trial sections.



All fill material and material below the Cut Floor Level shall be compacted at minimum

moisture ratio of 80%. The moisture ratio shall be determined using the material which passes the 37.5 mm sieve, where the material contains less than 20% oversize material. If the material contains more than 20% oversize material, the moisture ratio shall be determined using an alternative method in accordance with the appropriate test method or Code of Practice.

Acceptance of work for compaction will be based on compliance with the accepted placement and compaction procedure and test rolling carried out in accordance with Section 173 of the Specification.

Any unstable areas detected by test rolling shall be rectified. Where unstable areas exceed 20% of the area being test rolled, the whole of the area shall be ripped, re-compacted as specified above, and re-presented for test rolling.

(c) Treatment of Expansive Materials

All material with a percentage swell equal to or greater than 2.5% shall be considered as expansive and shall be treated in accordance with Clause 204.06(e)(i) and Clause 204.10(d)(iii).

All layers of Type A material placed over expansive Type B or expansive in situ material, shall be maintained at a characteristic moisture ratio of not less than 90% for the period between completion of compaction and placement of the overlying layer.

The Contractor may nominate a lesser characteristic moisture ratio for agreement of the Superintendent if it can demonstrate that complying with the above requirement will result in the material being unstable under a test roll performed in accordance with the requirements of Section 173 of the Specification.

Where the nominal size of material after compaction is greater than 40 mm, the moisture ratio shall be determined on that material which passes the 19.0 mm sieve, otherwise the moisture ratio shall be determined on the material passing the 37.5 mm sieve or 19.0 mm sieve taking into account oversize material as required by the test method.

204.14 FREQUENCY OF TESTING

The Contractor shall carry out testing at a frequency which is sufficient to ensure that the materials and work supplied under the Contract complies with the specified requirements. Notwithstanding this requirement, testing shall be undertaken at either Scale A or Scale B level of testing, at a frequency not less than that specified below. Where the scale of testing has not been specified, Scale A shall apply.

(a) Material Properties Testing - Scale A

(i) CBR and Percentage Swell

Materials shall be tested to demonstrate compliance with the material property requirements specified in Clause 204.04. Where Scale A is specified, the following frequency of testing shall apply.

The initial lot of each material type shall be tested to determine the Assigned CBR (strength) and percentage swell of the material and shall be carried out in accordance with VicRoads Code of Practice RC500.20. Unless otherwise approved by the Superintendent sampling for CBR testing shall be undertaken after field compaction of the initial lot. If either the Assigned CBR value or percentage swell value does not meet the requirements specified in Clause 204.04, the lot shall be rejected and all subsequent material from that source will be considered as non-conforming for that use.

Where both the Assigned CBR and percentage swell values meet the requirements of Clause 204.04 the material will be considered to be conforming subject to it complying with other specified requirements, and the Contractor may seek the Superintendent’s agreement to undertake future testing for CBR and percentage swell at the reduced frequency specified in Table 204.141.

The continued acceptance of Assigned CBR and percentage swell will be assessed against the CBR and percentage swell values of a single CBR test and a single percentage swell test. Provided that the single CBR test value is greater than the specified Assigned CBR value and



that the percentage swell value is less than the specified percentage swell value, the lot shall be accepted for CBR and percentage swell.

Should either the single CBR value be less than the specified Assigned CBR or the percentage swell value be greater than the specified swell value, the lot shall be retested for Assigned CBR and percentage swell values.

The values obtained from the new Assigned CBR and percentage swell tests shall comply with the requirements of Clause 204.04 and shall be considered to be the new Assigned CBR and percentage swell values. Subject to compliance to Clause 204.04, single test verification of the Assigned CBR and percentage swell shall continue at the reduced testing frequency.

Should either the verification tests for the Assigned CBR and/or percentage swell value not comply with the requirements of Table 204.041, the material from that source will be considered as non conforming and the lot and any subsequent lots from that source will be rejected.

(ii) Gradings, PI, LL, Permeability and Particle Dimension

Testing for grading, PI, permeability and maximum particle dimension shall be undertaken at the initial testing frequency specified in Table 204.141 until three consecutive lots of like material and work have achieved the specified requirements. After satisfying this requirement, the Contractor may seek the Superintendent’s agreement to reduce the frequency of testing of subsequent lots to the reduced testing frequency specified in Table 204.141.

If the Contractor has obtained the Superintendent’s agreement to reduce the frequency of testing and any lot fails to achieve the specified requirements, all testing of all subsequent lots shall be undertaken in accordance with the initial testing frequency in Table 204.141 until three consecutive lots of like material and work have achieved the specified requirements in the first test. After satisfying this requirement, the Contractor may again reduce the frequency of testing to the reduced testing frequency specified in Table 204.141.

If a material source changes, or the properties of a material differ from the material initially tested, a new testing regime shall be established in accordance with this clause.



Table 204.141 - Frequency of Testing for Material Properties

Material Properties Material * Initial Testing Reduced Testing

Frequency

(minimum)

CBR and percentage swell Type A Material 1 Lot Test to determine Assigned CBR and swell

Single CBR test to confirm Assigned CBR and swell per every ##:2 lots

Type B Material 1 Lot Test to determine Assigned CBR and swell


In situ material in cuts within 400 mm below Cut Floor Level

1 Lot Test to determine Assigned CBR and swell


Grading Type A Material 1 Test for each lot tested for compaction

1 test for every second lot tested for compaction

Permeable Fill Material 1 Test per lot 1 Test per every ##:2 lots

Plasticity Index (PI) and calculation of PI x % Passing 0.425 mm

Type A Material 1 Test per 2 lots 1 test per every ##:4 lots

Liquid Limit (LL) and comparison of PI against LL, (identification of silt)

Type A Material

Type B Material

1 Test per 2 lots 1 test per every ##:4 lots

Permeability Capping and Verge Materials and

Other Type A Material

1 Test per 2 lots 1 test per every ##:4 lots

Maximum Particle Dimension 1

Type A Material,

Type B and Type C Material containing rock greater than 150 mm

Every lot

Every lot

Every lot

Every lot

Note: 1 Visual inspection, assessment and measurement of larger rock particles.



(b) Material Properties Testing - Scale B

Where Scale B is specified in Table 204.161, the first lot of each material type shall be tested to demonstrate compliance with the material property requirements specified in Clause 204.04.

Where the first lot of each material type satisfies the material property requirements in Clause 204.04 as applicable to that material type, no further testing will be required for that material except where changes to the physical properties of the material are observed or where directed by the Superintendent.

Where the first lot of each material type does not satisfy the material property requirements in Clause 204.04 as applicable to the material type, the lot will be rejected.

(c) Compaction and Moisture Content Testing Frequency

Every lot shall be tested initially to demonstrate compliance with the requirements for compaction and moisture content. Testing of every lot shall continue until three consecutive lots of like material and work have achieved the specified requirements in the first test. After satisfying this requirement and establishing a compaction procedure to the satisfaction of the Superintendent, the Contractor may seek the Superintendent’s agreement to reduce the frequency of testing of subsequent lots to the minimum requirements specified in Table 204.142.

If the Contractor has obtained the Superintendent’s agreement to test for compaction and moisture content at the minimum testing frequency and any lot fails to achieve the specified requirements, testing of all subsequent lots shall be undertaken until three consecutive lots of like material and work have achieved the specified requirements in the first test. After satisfying this requirement, the Contractor may submit changes to the compaction procedure for the Superintendent’s review and may again seek approval to reduce the frequency of testing to the minimum requirements.

For the purposes of this sub-clause, small areas as defined in Section 173 of the Specification shall not be included in the initial consecutive lots tested for compliance, nor any subsequent set of consecutive lots.

Table 204.142 - Minimum Frequency of Testing for Compaction and Moisture Content

Material Acceptable Lot Size

in a Single Layer of Work

Minimum Testing Frequency

Type A Material One day's production or 5,000 m2, whichever is the lesser

Every second lot of like material and work

Type B Material

- ripped and re-compacted below Cut Floor Level

One day's production or 10,000 m2, whichever is the lesser


- placed within 400 mm of top of Type B Material

One day's production or 10,000 m2, whichever is the lesser


- placed more than 400 mm below top of Type B material

One day’s production Every third lot of like material and work

Type C Material One day's production Every sixth lot of like material and work



204.15 PREPARATION AND MAINTENANCE OF FINAL EARTHWORK SURFACES AND

SUBGRADE

The top of the Type B material, Cut Floor Level and subgrade surfaces shall be prepared to level and shape within the tolerances specified in Clause 204.03(g) to produce a smooth, hard, tightly bound surface, free from depressions capable of holding water.

Material within 150 mm of subgrade shall be maintained such that its moisture content is not less than 70% of optimum moisture content prior to the placement of any pavement layer.

204.16 SCHEDULES FOR TOLERANCES, MATERIAL PROPERTIES AND COMPACTION TESTING

Table 204.161 nominates the level of testing required for acceptance of Surface Level Measurement as specified in Clause 204.03, for acceptance of material properties as specified in Clauses 204.04 and 204.14, and for acceptance of compaction as specified in Clause 204.13.

*** Table 204.161 – Schedule for Surface Tolerance, Material Properties and Compaction Testing

Road Name Chainage / Location

Scale of Surface Level

Measurement

(A, B or C)

Scale of Material Property Testing

(A or B)

Scale of Compaction

(A, B or C)

##:Freeway M Roads

Within Limits of Works

A A A

##:Arterial A Roads Within Limits of Works

A B A

##:Arterial B Roads Within Limits of Works

B B B

##:Arterial C Roads

Within Limits of Works

C Not Applicable C

Note: Where no level of testing is nominated, Scale A applies.

SECTION 304 UNBOUND FLEXIBLE PAVEMENT CONSTRUCTION ##This section cross-references Sections 173, 204, 801, 811, 812,.

## (include the option to use crushed concrete as a specified alternative to the use of Class 3 or Class 4 pavement materials manufactured from virgin rock, shown on the drawings as necessary):

304.01 DESCRIPTION

This section covers the requirements for the placement of gravel, sand, soft or ripped rock, crushed rock, crushed scoria or crushed concrete pavement materials, for the construction of unbound flexible pavement layers.

304.02 DEFINITIONS

Unbound Flexible Pavement

A pavement consisting of an unbound granular base and subbase materials, with a thin asphalt or sprayed bituminous seal surfacing.



Pavement Course

For the purpose of this specification, the pavement base, upper subbase and lower subbase shall each be termed a pavement course. A pavement course may comprise one or more layers.

Base

One or more layers of material usually constituting the uppermost structural element of a pavement on which the surfacing may be placed, which may be composed of crushed rock, or other materials as specified in Clause 304.03. Typically, base is the top 200 mm of the pavement or the pavement base thickness as specified or shown on the drawings.

Subbase

The pavement material constructed on the subgrade to the underside of the base either for the purpose of making up the additional pavement thickness required, or to provide a working platform. The subbase may be constructed of the same material type or may comprise two different material types as follows:

(a) Upper Subbase - the better quality material immediately below the base; and

(b) Lower Subbase - the lower quality material immediately above the subgrade.

If only a single layer of subbase is specified or shown on the drawings, the specified requirements for subbase material shall conform to the requirements of an upper subbase material.

Subgrade

Subgrade is the trimmed or prepared portion of the formation on which the pavement including shoulders is constructed.

Segregated Area

An area of a pavement layer, which does not comply with the grading requirements of Clause 304.10. Typically this is where the finer material is either not present or has settled to the bottom of the layer leaving the coarser materials at the surface.

304.03 MATERIALS

*** The Contractor shall be responsible for the procurement of sufficient specified material to complete the work. The Contractor shall supply details demonstrating compliance of the materials with Section 801 and the following sections as relevant: ##(strikethrough whichever is not relevant):

Section 811 Gravel, Sand and Soft or Ripped Rock for Pavement Base and Subbase

Section 812 Crushed Rock for Pavement Base and Subbase

Where a crushed product is specified in accordance with Sections 811, 812, 818 and 820, mixes registered by VicRoads as ‘General’ may be used in the construction of roadworks. Mixes registered as ‘Conditional’ may be used provided the conditions are complied with. Mixes registered as ‘Experimental’ shall only be used with the written permission of the Superintendent.

Water added to the pavement material shall be clean and substantially free from detrimental impurities such as oils, salts, acids, alkalis and vegetable substances. Water shall contain a maximum of 1000 mg/L of suspended solids. Water supplied from sources where dissolved salts are known or likely to be present shall be tested for electrical conductivity prior to use. The electrical conductivity shall not be more than 3500 µS/cm. Water sources classified by the relevant Water Authority as potable water shall be exempt from this requirement.

304.04 SUBGRADE PREPARATION

Prior to placing subbase material, the subgrade shall meet the requirements of Section 204.

304.05 DELIVERY DOCKETS

Where material is scheduled for measurement by loose volume in delivery vehicles or by mass, a delivery docket for each load shall be issued to the Superintendent at the point of delivery.

Where material is measured by other means and for Lump Sum Contracts, the Contractor shall make delivery dockets available for inspection on request by the Superintendent.



Delivery dockets shall show:

(a) name of the supplier, and location of quarry, pit or plant;

(b) docket number;

(c) name of user;

(d) project name and location (or contract number);

(e) registered number or fleet number of the vehicle;

(f) date and time of loading;

(g) nature and source of material;

(h) empty and loaded masses of the vehicle (where material is scheduled for measurement by mass);

(i) loose volume in delivery vehicle (where material is scheduled for measurement by loose volume);

(j) supplier’s stockpile identification number if applicable; and

(k) legible signature of person receiving the material at the point of delivery.

304.06 CONFORMITY WITH DRAWINGS

All pavement courses shall, after compaction, be finished to smooth and uniform surfaces, free of segregated areas, and conforming to the limits for level, line, grade, thickness and cross section shown on the drawings or as specified.

Any material that has been compacted and then trimmed from the compacted surface to conform to the correct level or thickness as shown on the drawings shall not be re-used in the pavement construction without the approval of the Superintendent.

(a) Width and Alignment

The width of each side of the pavement shall not be less than the specified offset width or more than 50 mm outside the specified offset width when measured at right angles from the centre line or design line.

(b) Surface Level of Pavement Courses

The surface level of the pavement courses shall be measured in accordance with the requirements of Section 173 and every test lot shall meet either Scale A, B or C requirements as specified in Clause 304.12.

The maximum lot size for measurement and assessment of surface level shall be 4000 m2 but may be increased to match the maximum lot size for assessment of compaction specified in Table 304.111.

Where pavement is to be constructed to the lip level of kerb and channel, it shall be constructed flush with the lip of the channel or not more than 5 mm above.

(c) Thickness of Pavement Layers

In addition to complying with pavement layer surface tolerances specified in Clause 304.06(b), the following tolerances shall apply to the thickness of any pavement layer:

(i) the subbase course shall be not less than the specified thickness by more than 15 mm;

(ii) the base course shall be not less than the specified thickness by more than 10 mm and the average thickness of base over every 100 m section, over the full carriageway width, shall be not less than the specified thickness;

(iii) the combined thickness of subbase and base courses shall be not less than the specified thickness by more than 15 mm.

Where the Contract does not require design finished surface level control but specifies a pavement composition or a minimum resheet thickness only, the Contractor shall construct the pavement to comply with the requirements of thickness of each pavement layer as specified in this sub-clause.



The tolerance requirements of Clause 304.06(b) shall not apply.

(d) Shape

No point on the surface of any pavement layer shall vary by more than 8 mm from a 3 m straight edge, or 10 mm from a 6 m straight edge, placed in any direction.

At no location shall water pond on the surface of any pavement layer.

*** (e) Rideability ##(Note to specification author - include this clause and Section 180 where Rideability targets are required - Note that if a rideability requirement is included, the tolerance requirements of Clause 304.06(b) may not apply and can be struck out):

In addition to the above requirements for surface tolerance, the finished surface shall satisfy the requirements specified in Section 180.

304.07 JOINTING

The layout of joints shall conform to the following requirements:

(a) material shall be spread in such a manner as to minimize the number of joints;

(b) for all pavement layers, transverse joints in adjoining paver runs shall be offset by not less than 2 m;

(c) transverse joints shall be offset from one layer to the next by not less than 2 m;

(d) longitudinal joints shall be offset from one layer to the next by not less than 150 mm;

(e) longitudinal joints shall be located within 300 mm of the planned position of traffic lanes lines or within 300 mm of the centre of a traffic lane.

The exposed end of each lot and the exposed edges of any part width construction shall be kept moist until spreading and compaction has been completed over the entire layer.

304.08 REQUIREMENTS FOR TESTING AND ACCEPTANCE OF COMPACTION

(a) General

Pavement lots shall be tested for compliance with the specified compaction scale at the frequency specified in Clause 304.11, using the appropriate test methods listed in Section 175 and VicRoads Code of Practice RC500.05.

Material during compaction shall have a moisture content of not less than 85% of optimum. After completion of compaction of a layer, the moisture content of the material in the layer shall be maintained at a moisture content of not less than 85% of optimum until test rolling has been completed. All segregated areas shall be rectified as construction proceeds, prior to the completion of compaction and in such a way as to mitigate the potential for segregation to re-occur.

(b) Material of Nominal Size 40 mm or Less

Material shall be spread and compacted such that the material is properly mixed both transversely and longitudinally to produce a homogeneous material for each lot.

Material having a nominal size after compaction of 40 mm or less shall be compacted to comply with the following requirements:

(i) The calculation of density ratio shall be based on tests performed using Modified compactive effort. The work shall be assessed for compliance with Scale A, Scale B or Scale C requirements for testing and acceptance of compaction as specified in Clause 304.12 and as provided in Tables 304.081 and 304.082.

(ii) A lot shall consist of a single layer of work and its size shall not exceed that given in Table 304.111.

(iii) For work to be tested for compliance with Scale A or Scale B requirements, the number of tests per lot shall be six. For work to be tested for compliance with Scale C requirements, the number of tests per lot shall be three.

(iv) All pavement layers shall be compacted to withstand rolling and shall be test rolled in accordance with Section 173, prior to acceptance of the layer. For pavement construction,



any lot that has a surface area less than 500 m2 may be treated as a small area and tested in accordance with Section 173.

The Contractor shall provide for the Superintendent to be present during all test rolling.

(v) The maximum thickness of any pavement base layer shall not exceed 150 mm and the maximum thickness of any subbase layer shall not exceed 200 mm.

(vi) The minimum thickness of any pavement layer shall be 4 times the nominal size of the material.

Table 304.081 - Acceptance Limits for Scale A and Scale B Standards of Compaction

Compaction Scale

Characteristic Density Ratio % (six tests)

Lower Subbase

Layers

Upper Subbase

Layers

Base Layers

Layer directly beneath the Bituminous Surfacing

Other Layers

A Not less than 98.0 (Modified)

Not less than 98.0 (Modified)



B Not less than 97.0 Not less than 97.0 Not less than 98.0 Not Less than 98.0

Table 304.082 - Acceptance Limits for Scale C Standard of Compaction

Compaction Scale

Mean Value of Density Ratio % (three tests)

Subbase Layers Base Layers

C Not less than 98.0

(Modified) Not less than 98.0

(Modified)

(c) Material of Nominal Size Greater than 40 mm The first lot shall be placed as a trial section. Following acceptance of the trial section, the

Contractor shall then confirm the moisture control and compaction procedure and submit the procedure to the Superintendent for review and record.

The Superintendent may require that further trial sections be constructed to verify that the proposed compaction routine is acceptable. No additional payment will be made for any such request.

Acceptance of work as far as compaction is concerned will be based on compliance with the accepted moisture control, compaction procedure and test rolling carried out in accordance with Section 173.

HP The Contractor shall provide for the Superintendent to be present during all test rolling.

Unstable areas identified by test rolling shall be rectified by the Contractor.

Prior to any layer being covered by a successive layer, the Superintendent may require further test rolling to confirm that the layer is sound.

304.09 MAINTENANCE OF COMPACTED LAYERS The surface of any compacted pavement layer or prepared subgrade shall be maintained in such a way as to minimise dust, prevent ravelling, erosion, deformation or any other damage to the layer resulting from environmental conditions, traffic or construction activities. The layer shall be kept free from



contamination until any subsequent pavement work under the Contract is commenced or the Superintendent accepts and takes responsibility for that part of the Works.

304.10 POST COMPACTION REQUIREMENTS FOR PAVEMENT MATERIAL If specified in Clause 304.10(c) or Clause 304.10(d), following completion of compaction, material shall be tested for post-compaction grading or Plasticity Index (PI) at the frequency specified in Clause 304.11 for the appropriate Scale of Testing specified in Clause 304.12(a).

The test samples to be used for post-compaction grading and PI tests shall be a combined sample made up from six randomly selected increments extracted from the lot of pavement construction being assessed.

(a) Assessment of Post-compaction Grading Assessment of post-compaction grading shall be based on a sieve analysis on a sub-sample of the

combined sample. The post-compaction grading shall comply with the requirements of Tables 304.101 or 304.102.

(b) Assessment of Post-compaction Plasticity Index (PI) The assessment of post-compaction PI shall be based on the mean value of a pair of test results

determined from two single results from separate sub-samples taken from the combined sample. The mean PI shall comply with the limits on PI specified in Table 304.103 or such value as approved by the Superintendent to meet the permeability requirement specified in Section 812.

## in (c) and (d) below, delete # symbols and strikethrough inappropriate phrases:

*** (c) Post-compaction grading testing ##is required: ##is not required: (refer to Clause 304.11(c)) Where post-compaction grading testing is required, the sample shall be taken from the same

sample site as the compaction testing.

*** (d) Post-compaction Plasticity Index testing ##is required: ##is not required: (refer to Clause 304.11(c)) Where post-compaction Plasticity Index testing is required, the sample shall be taken from the

same sample site as the compaction testing and the post-compaction grading testing (if required).



Table 304.101 - Post-Compaction Grading Requirements for Crushed Materials

Sieve Size

(mm)

Post-Compaction Grading Limits

(% Passing by Mass)

Class 1 or Class 2 Crushed Rock

Crushed Scoria Base

Class CC2 Crushed Concrete

Class 3 Crushed Rock

Crushed Scoria Upper Subbase

Crushed Concrete Class CC3

Nominal Size (mm) Nominal Size (mm)

20 20 40

53.0 - - 100

37.5 - - 95 - 100

26.5 100 100 75 - 95

19.0 95 – 100 95 – 100 64 - 70

13.2 78 – 92 75 - 95 -

9.5 63 – 83 60 – 90 42 - 78

4.75 44 – 64 42 – 76 27 - 64

2.36 30 – 49 28 – 61 20 - 51

0.425 14 – 23 14 – 29 10 - 24

0.075 6 – 12 6 – 14 6 - 13



*** Table 304.102 - Post-compaction Grading Requirements for Gravel, Sand, and Soft or Ripped Rock Base and Subbase Materials

## in the table below, delete all # symbols, even where no value is to be specified:

Sieve Size

(mm)

Post-compaction Grading Limits (% Passing by Mass)

Base Upper Subbase

Natural Sands or

Gravel Ripped Rock

Natural Sands or

Gravel Ripped Rock

75.0 ##:

53.0 -

37.5 ##: ##:

26.5 ##: - ##: -

19.5 ##: - ##: -

9.5 ##: - ##: -

4.75 ##: ##: ##: ##:

2.36 ##: - ##: -

1.18 ##: - ##: -

0.425 ##: ##: ##: ##:

0.075 ##: ##: ##: ##:

*** Table 304.103 - Post-Compaction Requirements for Plasticity Index ## in the table below, delete all # symbols - Limits after # symbols may be changed if required:

Material Plasticity Index

Minimum Maximum

Class 1 Crushed Rock 2 6



Gravel, Sand or Ripped Rock Base Material 2 ##:6

Gravel, Sand or Ripped Rock Upper Sub-base Material 2 ##:12



SECTION 310 PREPARATION OF GRANULAR PAVEMENTS FOR BITUMINOUS SURFACING ##This section cross-references Section 175.

310.01 DESCRIPTION

This section covers the requirements for preparation of unbound granular pavements, including in situ cementitious and bituminous stabilised pavements, for sprayed bituminous surfacing or asphalt surfacing.

310.02 PAVEMENT PREPARATION

The Contractor shall prepare for bituminous surfacing the lengths, widths and areas specified or shown on the drawings for bituminous surfacing plus an additional 0.3 m on sides where there is no concrete edging. The surface of the shoulders and verges shall be matched to the finished surface of the prepared pavement.

The pavement shall be prepared to produce a surface that is:

(a) constructed to meet specified shape and level requirements;

(b) homogenous and consistent with the material in the pavement base layer;

(c) uniform in texture;

(d) free of tearing and scabbing;

(e) free of lamination on top of or within 75 mm of the finished surface;

(f) level with adjacent sealed areas and edgings at the joints;

(g) a hard dense and tight surface capable of being swept with a rotary road broom or similar;

(h) free of loose and foreign materials;

(i) dried back to the moisture content as specified in Clause 310.03.

Any imperfections as listed above shall be corrected in a manner approved by the Superintendent.

In preparing the pavement surface the Contractor shall avoid construction practices that produce a slurry of fine material. The addition of fine material to the surface is not permitted.

The total area of the work shall be presented to the Superintendent for acceptance for surfacing as one lot.

310.03 DRYING BACK OF PAVEMENT BASE PRIOR TO BITUMINOUS SURFACING

The uppermost pavement layer after preparation of the surface and prior to priming or primersealing shall be dried back in moisture content to an extent that the mean Moisture Ratio as determined from six randomly selected sites is less than 60% of the optimum moisture content based on Modified compactive effort, with an individual result not exceeding 70%.

The mean Moisture Ratio shall be determined in accordance with VicRoads Test Method - Moisture Ratio determination for assessment of dry-back of granular pavement materials, using nuclear gauge, as listed in Section 175.

The maximum lot size to be presented for testing under this provision shall be 4000 m², and testing shall be undertaken no more than 24 hours before priming or primersealing. Should the mean Moisture Ratio be more than 60% and less than 65% and providing that no individual result is more than 70%, the lot may be accepted by the Superintendent subject to Ball Penetration testing in accordance with Austroads test method AG:PT/T251 being undertaken at six randomly selected sites. No individual result from such Ball Penetration testing shall be more than 3 mm.



Where in the opinion of the Superintendent, the pavement moisture content has increased during the period between dry back testing and the time of proposed bituminous surfacing, the Superintendent may require retesting for Moisture Ratio and Ball Penetration testing.

310.04 MAINTENANCE PRIOR TO BITUMINOUS SURFACING

Following the acceptance of the prepared surface and until bituminous surfacing is completed, the Contractor shall maintain the pavement in the specified condition until surfacing works are completed. Should the pavement condition deteriorate before surfacing works are completed, the Contractor shall re-prepare the pavement and re-present the pavement for acceptance.


Tender Documents Works - V2.0 Drawings

DRAWINGS

SECTION 4


Tender Documents Works - V2.0 Drawings Page 1

SCHEDULE OF DRAWINGS

DRAWING NUMBER

SHEETS DESCRIPTION

13 017 01/16 Reconstruction Plans

















Tender Documents Works - V2.0 OH&S Guidelines

OCCUPATIONAL HEALTH AND SAFETY GUIDELINES

SECTION 5


Tender Documents Works - V2.0 OHS Requirements Page 1

1 GENERAL OH&S REQUIREMENTS FOR ALL CONTRACTS

Council is obligated to provide and maintain, so far as is practicable, a working environment for its employees and members of the public, that is safe and without risk to health. This requirement applies equally to contractors undertaking works and services on behalf of Council.

The Contractor and any subcontractors that may be engaged by the Contractor to perform works under this Contract Agreement shall at all times identify and exercise all necessary precautions for the health and safety of all persons. This includes the employees of the Contractor, Council employees and members of the public who may be affected by the works.

The Contractor will inform itself of all Occupational Health and Safety (OH&S) policies, procedures or measures implemented or adopted by Council and/or the occupiers of any premises at or within which the Contractor will perform works under this Contract Agreement. The Contractor will comply with all such policies, procedures or measures; and in the event of any inconsistency, will comply with such procedures or measures so as they produce the highest level of health and safety.

The Contractor will comply with any and all directions by Council relating to OH&S.

1.1 Legislative Compliance

The Contractor must comply with and ensure that its employees, subcontractors and agents comply with all applicable Acts, regulations, local laws and by-laws, Codes of Practice, Australian Standards and Council’s OH&S policies and procedures that are in any way applicable to this Contract Agreement or the performance of the works under this Contract Agreement.

1.2 Occupational Health and Safety Management Systems

As a minimum requirement, the OH&S Management System of the Contractor must demonstrate compliance with all duties of an employer specified in the Occupational Health and Safety Act 2004.

The Contractor must, when requested by Council, submit a complete copy of its OH&S Management System documentation that must include as a minimum requirement:

1.2.1 An OH&S policy and objectives.

1.2.2 The organisation structure and responsibilities.

1.2.3 Safe work practices and procedures.

1.2.4 OH&S training and induction records.

1.2.5 OH&S auditing and inspection procedures.

1.2.6 OH&S consultation procedures.

1.2.7 OH&S performance monitoring.

1.2.8 A plant and equipment register.

1.2.9 Emergency procedures.

1.2.10 Incident recording and investigation procedures.

1.3 Risk Assessment

The Contractor shall prepare and submit a Risk Assessment. The Risk Assessment form shall be used to record the risk assessment and risk control methods to be employed by the Contractor specific to the works to be performed under this Contract Agreement.

A typical Risk Assessment Form (Form E02) is attached for information.

The completed Risk Assessment shall be submitted to Council for review and approval prior to the Contractor performing any works under this Contract Agreement.



1.4 Incident Notification

If the Contractor is required by the Occupational Health and Safety (Incident Notification) Regulations 1997 or by any other regulations to give any notice of an accident occurring whilst performing works under this Contract Agreement, the Contractor must at the same time, or as soon thereafter as possible under the circumstances, give a copy of the notice to Council.

The Contractor must promptly notify the Council of any accident, injury, property or environmental damage that occurs whilst performing works under this Contract Agreement. All lost time incidents shall be immediately notified to Council. The Contractor must, and within 3 days of any such incident, provide a report giving complete details of the incident, including results of investigations into its cause, and any recommendations or strategies for prevention in the future.

1.5 Non Compliance

If, during the performance of works under this Contract Agreement, Council informs the Contractor that it is the opinion of Council that the Contractor is:

1.5.1 Not performing the works in compliance with the Contractor’s Health and Safety Plan, health and safety management procedures, relevant legislation or health and safety procedures provided by Council; or

1.5.2 Performing the works in such a way as to endanger the health and safety of the Contractor’s employees or Council’s or its contractors’ and subcontractors’ employees, the public, plant, equipment or materials,

The Contractor shall promptly remedy that breach of health and safety.

Council may direct the Contractor to suspend the performance of works until such time as the Contractor satisfies Council that the works will be resumed in conformity with applicable health and safety provisions.

During any period of suspension referred to above, Council shall not be required to make any payments whatsoever to the Contractor.

If the Contractor fails to rectify any breach of health and safety for which the performance of works has been suspended, or if the Contractor’s performance has involved recurring breaches of health and safety, the Council may, at its absolute discretion, terminate the Contract Agreement, without further obligation to the Contractor. In this event, Council’s liability shall be limited to payment for the works performed and costs incurred by the Contractor up to the time of termination or an earlier suspension of works.

2 ADDITIONAL OH&S REQUIREMENTS FOR HIGH RISK CONTRACTS

2.1 Health and Safety Plan

Prior to the performance of works under this Contract Agreement, the Contractor must submit to Council a Health and Safety Plan specific to the Contract Agreement and the works to be performed.

The Health and Safety Plan shall consider and respond to the specific OH&S hazards and issues relevant to the works to be performed under the Contract Agreement and shall document the systems and methods to be implemented for the term of the Contract Agreement. Council shall review the Health and Safety Plan and formal approval to commence the performance of works under the Contract Agreement shall be provided, subject to acceptance of the Health and Safety Plan.

The Contractor shall complete the Health and Safety Plan in accordance with the requirements set out in the following clauses.



2.2 Contract Description

A brief description of the works to be performed under the Contract Agreement that is sufficiently detailed to provide persons unfamiliar with the Contract Agreement with an overview of the type of works to be performed, and under what conditions the works will be carried out.

The following information must be included:

2.2.1 Summary of major activities and types of works to be performed.

2.2.2 List of tasks or specialist procedures that may require detailed Health and Safety work procedures and training.

2.2.3 List areas of the contract requiring special consideration from a Health and Safety perspective, for example:

Presence of public.

Traffic management.

Work restrictions (working times, confined spaces).

Exposure to hazards (noise, dust, elevated heights).

2.3 Contract OH&S Structure and System

The Health and Safety Plan should be established around existing OH&S management systems and associated procedures and controls. Reference should be made to existing procedures and documentation in the Health and Safety Plan. This will also assist in minimising the size of the document.

The Contractor must outline the management structure, responsibilities, standards and control systems applicable to the Contract Agreement to ensure OH&S requirements are adequately addressed.

The following information must be included:

2.3.1 Health and Safety Policy, to be displayed at work sites.

2.3.2 An outline of the Contractor health and safety organisation and structure (ie names and/or positions of those with specific health and safety responsibilities).

2.3.3 Summary of OH&S roles and responsibilities of Contractor staff involved in the Contract Agreement.

2.3.4 Position and/or name of a senior person who will liaise with Council on Health and Safety matters.

2.4 Contract Induction and Safety Training

OH&S legislation requires all employers to ensure that their employees have the skills and training required to carry out their work in a safe manner. The Contractor shall document its safety-training program, ensuring that it has appropriately skilled employees, suitable training programs and adequate supervision for the performance of works under this Contract Agreement.

The following information must be provided:

2.4.1 An outline of induction procedures for employees and subcontractors including details of induction course content.

2.4.2 A register of personnel who have satisfactorily completed the induction.

2.4.3 Details of relevant employee Health and Safety training which has/will be provided.

2.4.4 A Register of names and/or positions of employees with authorisations, permits, competency certificates, licences etc who may be required to supervise or undertake specialist work activity.

2.5 Safe Work Practices and Procedures

Relevant safe work practices and procedures should, where appropriate, be developed for the Contract



Agreement. Where possible, existing Health and Safety procedures should be used, however specific safe work procedures may need to be developed for particular hazards. These may be identified when undertaking the Risk Assessment.


2.5.1 A list and copies of relevant safe work procedures or instructions.

2.5.2 A list and copies of contract specific safe work procedures or instructions.

2.5.3 Details of site operations that will be subject to permit to work systems.

2.5.4 Details of employees and/or subcontractors issued with copies of safe work procedures and instructions.

2.5.5 Safe work procedures and instructions should be recorded on Safe Work Procedure/Instruction Register.

2.6 Workplace Health and Safety Inspections

Health and safety inspections play an important role in the identification of hazards at the workplace and in the development of control measures. The Health and Safety Plan should outline the procedures and methods by which contract workplaces will be inspected on a regular basis.


2.6.1 Details of how workplace health and safety inspections will be undertaken during the term of the Contract Agreement including:

2.6.1.1 Checklists to be used.

2.6.1.2 Frequency of inspections.

2.6.1.3 Team members.

2.6.1.4 Actioning of inspection findings.

2.6.2 Details of hazard reporting procedures for the Contract Agreement, including hazard report forms.

2.6.3 Details of specific activities or areas targeted for inspection, ie plant, hazardous materials, electrical safety.

2.7 Health and Safety Consultation

Consultation with employees allows health and safety issues to be dealt with in a manner that promotes ownership and prompt resolution.

The following information must be documented:

2.7.1 List of current employer and employee health and safety representatives.

2.7.2 Details of the membership and operation of the Safety Committee.

2.7.3 Reference to company issue resolution procedures.

2.8 Emergency Procedures

There is the potential for a range of emergency situations to occur both on-site and off-site in relation to the works to be performed under this Contract Agreement. These situations need to be identified and specific emergency procedures developed and made known.



The following information must be documented:

2.8.1 Overall emergency plan and structure for the Contract Agreement.

2.8.2 Register of emergency equipment and locations ie. First aid equipment, fire extinguishers.

2.8.3 Register of current qualified First Aiders.

2.8.4 Arrangements/co-ordination with other work site occupants in the event of an emergency.

2.9 Incident Recording and Investigation

All incidents associated with the Contract Agreement involving personal injury, medical treatment or property damage should be recorded and investigated.

The following must be documented:

2.9.1 Details of incident reporting and investigation system and procedures.

2.9.2 Details of how Class 1 and Class 2 incidents shall be notified to Council.

2.9.3 Details of how incident statistics are to be compiled and distributed.

2.10 Health and Safety Performance Monitoring

The following must be documented:

2.10.1 Details of how health and safety performance statistics associated with the Contract Agreement are reviewed.

2.10.2 Details of how monthly health and safety performance reports will be compiled for review by Council.

2.10.3 The nature of health and safety performance information presented to employees on a regular basis.

2.10.4 An outline of auditing program to evaluate Health and Safety Plan effectiveness.

2.11 OH&S Performance Reporting

The Contractor must provide Council with evidence of ongoing performance of the Contractor’s OH&S management system. Without limiting the requirement of this obligation, the Contractor must provide the following information on a monthly basis in the form of an OH&S performance report:

2.11.1 The number of lost time injuries.

2.11.2 The number of working days lost due to injuries.

2.11.3 The current status of any injured personnel, damaged property or environmental damage or pollution.

2.11.4 The status of the implementation and outcomes of corrective actions undertaken as a result of OH&S inspections and risk assessments.

2.11.5 The status of OH&S management system audits undertaken.

The OH&S performance report must be submitted by the Contractor using the attached Monthly OH&S Performance Report Form (Form F06). The Contractor shall, when requested by Council, provide reports on OH&S inspections, audits or assessments undertaken during the course of the Contract Agreement.

Rural City Council

Risk Assessment Form

(This form is to be completed by the Contractor prior to commencing works) E02 Date: ............................................................................................................

Contract Number: ........................................................................................

Contract Description: ...................................................................................

Council’s Contract Manager: .......................................................................

Telephone: ........................................ Signature: .........................................

Contractor: ....................................................................................................

Contractor’s Address: ...................................................................................

Contractor’s Representative: ........................................................................

Telephone: ........................................ Mobile: .............................................

Fax: ................................................... Signature: ........................................

Class 1 Risk = Potential to cause death or permanent injury. Class 2 Risk = Potential to cause lost time injuries. Class 3 Risk = Potential to cause an injury treatable with first aid.

Specific Task / Activity Potential Hazards / Consequences

Class of Risk 1, 2

or 3 Control Measures

Rural City Council

Monthly OH&S Performance Report (This form is to be used each month to record the OH&S performance of your Contractor) F06

Date: ..............................................................................................................................................................

Report for the Month of: ................................................................................................................................

Contract Number: ..........................................................................................................................................

Contract Description: ....................................................................................................................................

Council’s Contract Manager: ........................................................................................................................

Contractor: ....................................................................................................................................................

Performance Indicators

Indicator Current Month

Monthly Average

Total

Number of lost time injuries.

Working days lost due to injury.

Number of hazard inspections conducted.

Status of Injured Personnel and Property Damage

Name / Item Injury /

Damage Date of Incident

Days Lost Return to Work

This Month Total Forecast Actual

OH&S Corrective Actions

Nature of Corrective Action Risk Class Status

Comments Open Closed

Outcomes of OH&S Audits / Inspections

Comments / Outcomes: ..................................................................................................................................................................

...........................................................................................................................................................................................................

Comments on OH&S Performance

Contract Manager: ..........................................................................................................................................................................

...........................................................................................................................................................................................................

Contractor’s Representative: .........................................................................................................................................................

...........................................................................................................................................................................................................


Tender Documents Works - V2.0 Formal Instrument Of Agreement

FORMAL INSTRUMENT OF AGREEMENT

SECTION 6


Tender Documents Works - V2.0 Formal Instrument of Agreement Page 1

THIS FORMAL INSTRUMENT OF AGREEMENT is made this day of

BETWEEN:

SWAN HILL RURAL CITY COUNCIL of 45 Splatt Street, Swan Hill, 3585 in the State of Victoria (hereinafter called "the Principal", which expression will extend to and include its successors in title and permitted assignees)

AND:

<Insert Contractor Name and details> (hereinafter called "the Contractor" which expression will extend to and include its successors in title and permitted assignees).

RECITALS:

A. The Principal wishes to engage a contractor to construct the Works at the Site.

B. The Contractor has represented to the Principal that it has the skills, experience and capacity to construct the Works.

C. The Principal has agreed to engage the Contractor to construct the Works at the Site and the agreed terms and conditions for the contract to construct the Works are recorded in this Contract.

NOW IT IS HEREBY AGREED AS FOLLOWS:

1. Words and phrases which are defined in the Conditions of Contract (Attachment A) have the same meaning in this Formal Instrument of Agreement.

2. The Principal, in consideration of the Contractor undertaking the Contractor’s obligations set out in this Contract hereby engages the Contractor to carry out the work under the Contract (including the Works) and agrees to pay to the Contractor the Contract Sum for the performance of the work under the Contract in accordance with this Contract.

3. The Contractor, in consideration of the Principal undertaking the Principal's obligations set out in this Contract, accepts the engagement referred to in Clause 2 and –

3.1. undertakes that it will faithfully execute the Works and perform all of the Contractor’s obligations in accordance with the terms of this Contract;

3.2. undertakes that it will supply and provide or cause to be supplied and provided all plant, equipment, materials, labour and all things required for the performance of the Contractor’s obligations under this Contract; and

3.3. grants and/or gives the indemnities, releases and/or warranties set out in this Contract.

4. Each party hereto will perform, fulfill, observe, comply with and submit to each and every provision, condition, stipulation and requisition and all matters and things contained, expressed or shown in this Contract and by and/or on the part of the respective party to be performed, fulfilled, complied with, submitted to and observed.

5. This Contract is comprised of -

5.1. this Formal Instrument of Agreement;

(a) Letter of Acceptance (Attachment 1); (b) General Conditions of Contract (Attachment 2); (c) Council’s Specification (Attachment 3); (d) Drawings (Attachment 4); (e) Council’s Occupational Health and Safety Guidelines (Attachment 5); (f) The Contractor’s Tender (Attachment 6); (g) Supporting Information (Attachment 7); (h) Addenda (if any);



6. The Attachments referred to in Clause 5 and the documents identified therein apply to and are to be read as if they were incorporated into and form part of this Contract in a like manner and to the same extent as if they had been written out in full in this Contract and this Contract, the Attachments and the documents identified therein are together taken to be the Contract Documents for the carrying out of the work under the Contract (the "Contract Documents").

7. Unless there is any stipulation to the contrary in any of the Contract Documents, the following order of precedence of the Contract Documents applies -

7.1. this Formal Instrument of Agreement; and

7.2. the documents listed in Clause 5 hereof, in the order in which those documents are listed.

8. This Contract will take effect according to its tender notwithstanding any prior agreement in conflict or at variance with it or any correspondence or other documents relating to the subject matter of this Contract which have passed between the parties hereto prior to the execution of this Contract.

9. This Contract embodies the entire agreement between the parties who will not be bound by or be liable for or in connection with any statement, representation, information provided, promise, inducement or understanding of any kind or nature whatsoever not set out in this Contract.

10. In order to remove any doubt, the parties hereto hereby release each other from any and all claims, demands, actions, suits, losses, damages and costs (including legal costs) in connection with any and all statements, representations, information provided, promises, inducements and/or understandings of any kind or nature whatsoever made and/or given prior to the date of this Contract which are not set out in this Contract.



IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date first herein mentioned.

THE COMMON SEAL ) SWAN HILL RURAL CITY COUNCIL ) was hereunto affixed in the presence of: )

..................................................................................... Councillor

..................................................................................... Councillor

..................................................................................... Chief Executive officer

EXECUTED AS AN AGREEMENT

Signed under delegation on behalf of

SWAN HILL RURAL CITY COUNCIL by its

Chief Executive Officer, Name, ...........................................................

In the presence of:

..................................................................... Witness

SEALING CLAUSES FOR CONTRACTOR

1.2 If the Contractor is a Company

If the tenderer is a company, it must execute this Contract Agreement either under seal or pursuant to Section 127(1) of the Corporations Law by inserting the appropriate execution clause. There are five possibilities, namely:

(a) With seal signed by director and secretary; (b) With seal signed by sole director and sole secretary; (c) Without seal executed by two directors; (d) Without seal executed by director and secretary; or (e) Without seal executed by one director if the company is a one-director

company.

.....................................................................

Director

.....................................................................

Director

.....................................................................

Secretary



1.3 If the Contractor is an Individual

SIGNED SEALED AND DELIVERED

By: ............................................................... ..................................................................

In the presence of:

.....................................................................

Witness

1.4 If the Contractor is a Partnership


By: ............................................................... .............................................................

In the presence of:

.....................................................................

Witness


By: ............................................................... .............................................................

In the presence of:

.....................................................................

Witness

1.5 If the Contractor is a Body Corporate

If the Contractor is a body corporate other than a company, the appropriate sealing clause should be inserted.

..........................................................................................................................................

..........................................................................................................................................

..........................................................................................................................................

..........................................................................................................................................



In accordance with the draft guidelines for “Implementing Competitive Neutral Pricing Principles in Local Government” issued by the Office of Local Government in September 1997, I certify that the tender for this Contract has been priced in accordance with National Competition Policy.

.....................................................................

Chief Executive Officer

.....................................................................