1

2

University Supply Chain Workshop 2

July 2009

3

Survey res ults

4

Major purchases

● Stationery / office equipment / paper

● IT equipment / software

● Printing (external publications)

● Furniture / fittings

● Building services / construction

● Chemicals

● Recruitment / temp staff

● Travel

5

Use of sustainable criteria

● No / not really

● Yes - required in all tenders

● Energy star compliance (electrical equipment)

● Industry claims (eg. paper)

● Motor vehicle green guide

● Green buildings guide

● Judgement call by individuals

6

Useful tools

• Recognised green goods and services (86%)

• Approved suppliers (86%)

• Specifications, checklists, guidelines (76%)

• Evaluation criteria (60%)

• Generic clauses (60%)

• Cost benefit tools (70%)

• Greenwash guide (40%)

7

Current tools, practices, aids

● Follow existing procurement guidelines

● Identifying sustainable suppliers

● Incorporating into tender processes

● Using industry recognised standards

● Using industry guidance (eg. Eco schemes)

● Ordering bulk quantities

8

Barriers

● Cost / financial constraints

● Lack of time / expertise / confidence

● Differing values / priorities / attitudes

● Sourcing products / reputable companies

● Greenwash

● No choice

● Too many products purchased

9

Your expectations

● Follow existing procurement guidelines

● Lists of approved products / suppliers

● Applications to assess life cycle costs

● Methods to purchase sustainable products

● Commitment / consistency

● Clearly defined goals and expectations

● Set directions / better planning

● Better understanding generally

10

?Now what

11

Purchasing policySustainability requirements

● Recyclable / remanufactured / reusable…

● Socially responsible / ethical / local

● Contain recycled content

● Energy / water efficient

● Less toxic

12

Purchasing policyGuideline purchasing actions

● Connect waste and purchasing

● Consider alternatives to purchasing

● Manage surplus effectively

● Use recognised standards

● Buy remanufactured goods

● Purchase low toxic goods

13

What now and how

2. Focus on key goods and services

3. Incorporate sustainability principles into current

operational policies / practices

4. Engage and educate staff / suppliers

1414

Demand Review

Product Focus Supplier Focus

Risk Assessment

Prequal and Appraisal

Collaborative Work

Specifications

Evaluation

Sustainability Goals and Policies

Preferred Product List

15

Demand review

● What is the real need for this product?

● What would prevent the need for this product?

● Could it be shared?

● Can existing assets be refurbished or upgraded?

● If disposable, what re-usable alternatives exist?

● Can the volume be reduced?

● Can it be outsourced or hired?

16

1. Goods and services

● Develop initial ‘hit list’

● Whole of organisation common use products vs specialist goods for individual areas

● Develop standards and specifications for products incl:

• product

• packaging and transport

• supplier

● Develop preferred list of products / suppliers

17

2. Operational process

● Whole of organisation versus area / faculty level

● Identify key ‘control points’ in procurement process

● Documentation and systems

● Approval processes

● Tender and supplier management

● QA, measuring effectiveness and feedback

● Stakeholders: internal and external

18

Identify need SpecificationSupplier

qualification and appraisal

Tendering and

evaluation

Evaluation and review

Contract management

19

3. Suppliers / stakeholders

● Identify key suppliers

● Information on the performance of the company

● Commit supplier to environmental management processes as part of contract delivery

● Within Uni: who are the key influencers?

● What do they need to know and do?