sustainable procurement train-the-trainers workshop
DESCRIPTION
Sustainable Procurement Train-the-Trainers Workshop. Office of Sustainability 2010. Agenda. 8:30 Introductions - Ice breaker 8:45 What is Sustainability? What is Sustainable Procurement? 9:15 Commodity clusters 10:00 Break 10:15 Social side of Sustainable Procurement - PowerPoint PPT PresentationTRANSCRIPT
Sustainable ProcurementTrain-the-Trainers Workshop
Office of Sustainability
2010
Agenda
8:30 Introductions - Ice breaker
8:45 What is Sustainability? What is Sustainable Procurement?
9:15 Commodity clusters
10:00 Break
10:15 Social side of Sustainable ProcurementJust Us Video
10: 50 Myth Busters, Check list and Commodity brain storm
11: 30 Tools and resources
12:00 Finish
Goals1. Gain an
awareness/understanding of sustainability.
2. Learn about and practice using tools to help with sustainable procurement.
Introductions
Ice breaker
Sustainability Wheel
At the center of the wheel is academic life which represents governance issues, student life, and academic achievement.
Six major inputs support academic life (in orange). On the outer ring are positive outcomes that we aim to achieve (in yellow) and negative outputs that we aim to reduce (in blue).
A primary approach of sustainable activity is to make the most effective use of inputs and reduce negative outputs.
History – Office of SustainabilityOffice established in January of 2008 with the Director of Sustainability.
Reports to the Vice-President of Finance and Administration.
DSU Sustainability Office and Dalhousie College of Sustainability also established in 2008.
Office Pillars of Action
Definition
sustainable procurement is a key method for delivering an organization’s sustainable development priorities. It is about taking social and environmental factors into consideration alongside financial factors when making procurement decisions. (Forum for the Future)
What is the impact of procurement on Sustainability issues?
Large!amount purchased x type of products and there impacts
At Dal we purchase many things from around the world.
On our own and with others we can influence markets.
Methods for Purchasing
Procurement at Dalhousie is facilitated by the Purchasing Department.
Dalhousie employees have the opportunity to direct their purchases towards more sustainable conscious goods and services within the following thresholds:
$1,500 can be made directly using a Pcard or on a Requisition.
For goods purchased over $1,500 up to $25,000 Purchasing requires quotation(s) and a Requisition.
For goods over $25,000 we must go to public tender through Purchasing.
Visit http://purchasing.dal.ca/ for more information.
Commodities
Paper
Toner
Appliances
Electronics: printers, faxes, computers, monitors, phones ..
Office Supplies
Couriers
Custodial and grounds equipment and supplies
Food and Beverages
Accommodations/Travel
Furniture
Renovation and Construction Equipment & Supplies: Lights, paint, Automobiles
Laboratory Equipment & Supplies
Advertising Products
Paper & Printing
Dalhousie currently use a supply agreement enabled by Interuniversity Services Inc. where competitive quotes were gathered and sustainable product compared. This contract is available to all Dalhousie by contacting the Print Centre. 100% post-consumer paper is available.
Reduce paper consumption by editing on screen and only printing the final product.
Print double sided
Recycle paper instead of putting it in the garbage.
Sustainability Procurement Trends – Beyond the purchase cost
Need examining whether a product is really needed or are there alternatives to purchasing (rent, lease, etc)
Sourcing from environmentally and socially sound suppliers (fair trade, local products, companies with established environmental policies)
Addition of health criteria: indoor air quality and pollutant criteria
Accounting for the total environmental and economic impact of a product or service (pollution, recycled content, local suppliers, etc.)
Sustainable Procurement Trends – Beyond the purchase cost
Triple bottom line accounting versus traditional financial accounting
Provision of more tools – purchasing guides and frameworks
Movement from policy to
regulation (i.e. US EPA)
Adoption of existing standards (ex. Energy Star) versus device specific requirements
Impacts of Sustainable Procurement
Sustainable Procurement Framework
People
Policy
Procurement Process
Engaging suppliers
Measurement and Results
Overarching Principles: Avoid, Reduce, Efficient Use, Triple Category Consideration (Below) Overarching Principles: Avoid, Reduce, Efficient Use, Triple Category Consideration (Below)
Goods and Services
Sustainable Procurement Check Listadapted from City of Ottawa
http://www.ottawa.ca/residents/environment/workplace/procurement_en.html
Absolutely necessary [Env., Econ]Is this purchase absolutely necessary to our operations? Can we do without it?
Durable [Env., Econ.]Is it built to last? Does it need lots of maintenance? What is the overall cost of ownership?
Energy and fuel-efficient [Env., Econ.] Does the product help us to save money on energy or fuel?
Local source [Env., Econ., Soc.] Can this product be purchased from a reliable local source? Does it require less fuel or energy to bring this to our workplace?
Responsible source [Soc., community Econ.]Does the manufacturer provide proof of responsible environmental and social practices? Is the manufacturer paying workers standard wages and benefits?
Reusable [Env., Econ.] Can the product be used several times for the same or multiple purposes? Can we borrow it, rent or get it used?
Low or no environmental impact [Env.]Is the source material easily renewable? Is there any negative impact on the environment in the harvest, production, transportation, use or disposal? Is it recyclable?
Right size [Env., Econ.] Can it be smaller, lighter or made with less material?
Dal - Sustainability Procurement Highlights to Date
Avoidance:• Pesticide-free landscaping • Tray less in cafeterias
ReUse:• Chemicals exchange program• Second hand text book sales• Furniture Re-use
Recycled Content:• Switch to 30% post-consumer content paper• 100 per cent recycled, non-bleached and single ply toilet
paper and paper towels• Mugs, clothes, other products in Book store• Green Building (materials) - LEED
Dalhousie is first University Energy Star Partner in Canada
- agreed to promote following energy star products
Role of Certification?
Comprehensive Singular category
• Use of Certification as a preference point and/or minimum standard.
Be wary of Green washing: http://sinsofgreenwashing.org/findings/the-seven-sins/
What do we buy?
Activity:1. In groups have a discussion about what you buy.
2. Decide which 3 items/categories you buy most often or spend the most money on.
3. Write the name of each of those 3 on a post-it.
4. Hand them in to the moderator for grouping.
Common Areas of Concern regarding the social side of Sustainable Procurement
Fair payment
Child Labour
Worker rightsVoices & ChoicesInformation
Working conditionsHealth & safetyEducation
Environmental sustainabilityRaw materials & community impact
Complex supply chains
Levels of Assessment
Voluntary reporting & Sustainability Principlese.g. Corporate Social Responsibility reporting
ISO 26000
Self-assessmentsExternal guidelines
Internal assessments
Third-party monitoringe.g. Fair Trade
Regulations and lawsState enforcement
US Sweatfree Public ProcurementPurchasing Consortium
http://buysweatfree.org/
Apparel Standards
Industry still lagging with transparencyOften voluntary measuresInclude positive criteria in RFPs and contractsCan also use negative screens (media & watchdog reports)
Standards•Fair Trade (www.transfair.ca) •Global Organic Textile Standard (www.global-standard.org)•Worldwide Responsible Accredited Production (www.wrapcompliance.org)
Considerations•Governance•Self-assessments•Frequency & method of monitoring•Fees•Enforcements / Fines•International Labour Organization standards
www.ilo.org/global/lang--en/index.htm
Mythbusters!
Myth #1Financial cost is the only decision criteria .
Fair Trade vs. Non-Fair Trade Coffee
Non-fair trade (PC)Financial Cost $5.29 for 343g ground Arabica
Environmental Cost Energy intensive Can have organic certification
if not - Pesticides – Toxics Clear cutting
Social Cost Working conditions Wages Community disparity
Fair Trade (Just Us!)Financial Cost $9.49 for 340g ground Arabica min. price to producer reduces
handlers and can mean a higher price to consumer
Environmental Cost Has Organic certification Minimize lifetime impact More human energy
Social Cost Safe working conditions Fair payment Community enhancement
Other considerations: Transport, Demand,…
Fair Trade - Not just coffee
CoffeeCocoaTeaSugarSpicesHoneyRice
QuinoaFresh FruitFresh flowersCottonSports BallsShea butterWine
Slide provided by Just Us! Development and Education Society
Myth #1 BUSTED!
Financial savings don’t always outweigh the other costs.
The triple bottom line• Financial• Environmental• Social
Screening
Mythbusters!
Myth #1
It’s more expensive to be sustainable.
Energy Star vs. Non-Energy Star Computers
Non-energy Star• Idle mode
(69W*5853hrs*$0.103/kWh)=$41.60
• Sleep mode(3W*439hrs*$0.103/kWh)
=$0.14• Off mode
(2W*2467hrs*$0.103/kWh)=$0.51=$42.25
Energy Star• Idle mode
(46W*5853 hrs*$0.103/kWh)=$27.73
• Sleep mode(2W*439hrs*$0.103/kWh)
=$0.09• Off mode
(1W*2467hrs*$0.103/kWh)=$0.25=$28.07
Myth #2 BUSTED!
Energy Star saves $14.18 per year in electricity!• Average lifetime is 4yrs = $56.72 savings• Think about the number of computers on campus!
$$$• Cost to purchase• Cost to run• Cost to maintain• Cost to dispose of
Sustainable Procurement Toolkit
Scenario
Use check list from Slide 18
Activity
Brainstorm consideration for a commodity of interest
Discuss
Sustainable Procurement Toolkit
Where to find it• http://office.sustainability.dal.ca/Programs/Procurement_and_
Wast/Procurement//
What’s in itTrainer Power Points and Outline
Energy Star Purchasing Guide
Energy Star Calculator
Session Power points and outline
Web resources
Extra energy star intranet and Province of NS online training
2 hr. Training Curriculum
Where to find it• http://office.sustainability.dal.ca/Programs/Procurement_and
_Wast/Procurement//
Covers• Sustainability and sustainable procurement• Triple bottom line• Sustainable procurement toolkit
What now?
Deliver your training session!
Take the Province of Nova Scotia online Sustainable Procurement training•You will be acknowledged on the Office of Sustainability website when these are completed!
Use the toolkit the next time you purchase something!
Discussion
How can Dalhousie support more sustainable procurement activity?
Modify purchasing policy to include sustainability aspects
More training and educational tools
Inserting sustainability language in?
Other
What kinds of measures and targets could we use?
Sustainable Procurement Website and Tools
Buy Smart BC
Responsible Purchasing Network
Government of Canada
Energy Star (Office of Energy Efficiency)
Nova Scotia Government US Federal Government
Eco Logo Program
Green Electronics - EPEAT
Municipality of Whistler UBC's Sustainable Purchasing Guide
Canadian Food Inspection Agency - Food Labelling and Advertizing
Samples from existing groupsPolicy Sustainable
Food Purchasing Guide and Policies; Number of organizations
Brock University: Ethical purchasing policy – fair trade coffee and tea & university apparel and sweatshop free. Guelph
City of Ottawa Ethical Purchasing Policy: apparel and sweatshops Supplier Code of conduct. Calgary
Simon Fraser UniversityLocal law, employment conditions, policy is accompanied with vendor application form
RFP/Tender/Procedures
PSU RFP Sustainability Excerpts -foodSeries of 10 questions for vendors
Food: San Francisco Dept. of Health Policy , procedures, definitions. Lesson learned
Whistler purchasing policy and tools – incorporated in main policy
Approach Third party verification: Blue sign – textiles, Trans Fair – Fair Trade certification, Canadian organic certification, ..
Direct involvement with producers/manufactures: MEC, Just Us!, …
Feedback
Discussion• Do you need clarification on any topics?• Do you feel comfortable using the curriculum and tools to
deliver your own training session?• What is the most significant thing you will take away from
this workshop?• Other comments?
Written• Please fill in the feedback form