Corporation of the Town of Huntsville

Sustainability Committee AGENDA

Meeting to be held on Thursday, February 13, 2014 @ 9:00 a.m.

in the Huntsville Civic Centre, Municipal Council Chambers

1. CONVENE 2. ADOPTION OF AGENDA 3. DISCLOSURE OF CONFLICT OF INTEREST 4. CEREMONIAL AND INVITED PRESENTATIONS

a) Jim Paterson, Trans Canada Trail Ontario Re: Pan Am and Para Pan Am Games Legacy funding & trail building 5. OTHER BUSINESS / UNFINISHED BUSINESS - I a) Discussion of response from Minister of Transportation 2 6. DEPUTATIONS a) Kelli Ebbs, Muskoka North Good Food Co-op 3-6 Re: Muskoka North Good Food Co-op 7. MINUTES – January 16, 2014 - For Information Only 7-13 8. REPORTS -Nil- 9. NEW BUSINESS -Nil- 10. OTHER BUSINESS / UNFINISHED BUSINESS - II

a) Update on “6Solar” project

b) Update on Active Transportation discussion from Public Infrastructure and Protective Services (PIPS) Committee meeting on February 11, 2014

11. GENERAL INFORMATION 12. ADJOURNMENT

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COMMUNITY ACTION FOR SUSTAINABILITY

GREEN LEVEL PROJECT PROPOSAL FORM

Town of Huntsville Project Name: Muskoka North Good Food Co-op Champion name: Muskoka North Good Food Co-op (Kelli Ebbs) Champion contact information:

Phone #: 705-635-3675 Email: muskokanorthfood@gmail.com

Project Level (green):

Green Projected Start Date:

February 2014

Approved by:

Motion # Projected Finish Date:

On-going

PROJECT BACKGROUND

1. What are the reasons for the project?

To create access for all community members to healthy food and food-based education. This NFP co-operative will consist of a full service grocery store with procurement priority given to all foods produced regionally and in the North and a food-based community center offering food and nutrition education, wellness classes, training, networking and agri-food small business incubation and support.

2. State the link to the Unity plan goals, strategic directions, and actions: This project will unify our town and community through food and co-operation. This organization strives to partner and collaborate with many organizations in our community who have like minded values and goals. Unity Plan Goal #9: Healthy Active Community Huntsville will continue to support and encourage healthy, active lifestyles through supporting the availability of fresh, nutritious and local food, and recognition of recreation as a right and the continued provision, maintenance and expansion of opportunities for recreation for all residents of all ages, cultures and abilities. 9.4: Promote healthy, nutritious and local food opportunities

• Educate the community about food sources • Promote access to healthy and nutritious food • Support and promote local farmer’s markets, grocery stores and restaurants that provide

fresh, nutritious and locally grown food

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• Undertake a community food system assessment to identify gaps and opportunities to connect local good growers and producers, processors, distributors, retailers and consumers throughout the municipality

3. Does the project have links to other Town plans?

yes no

If yes, please state which plan and reference section if possible: Community Master Plan: 7.1 Continue to implement the recommendations and action plans of the Unity Plan

OVERVIEW OF PROJECT

4. Describe the project in general. This could include an outline of phases, timelines, scope, etc. The MNGFC is in its start-up phase. The advisory committee has been working on this development for 10 months and the 12 member Board of Directors have been working for 3 months. Currently, our goal is to complete a comprehensive business plan. A feasibility study on Food Hubs in Muskoka is complete and will be used to develop the business model. The MNGFC hopes to see its doors open by late summer 2014; however, this is a best-case projection at this time. Once the business plan is complete, timelines will be clearly defined. The goal for the grocery store aspect of this initiative is to fill one of the largest needs in our community today: inclusive access to the best regionally and northern produced foods 12 months of the year. On the other side, this will serve as a venue for regional and northern agri-food producers to sell and market their products 12 months of the year. The interest in purchasing reliable food and the desire for producers to build production capacity will result in the steady rise of our local food economy/production and directly effect the health and well being of a broad spectrum of residents.

GOALS OF THE PROJECT Goals are broad, general intentions

5. List the goals of the project:

-Full service grocery store, café that highlights and showcases the bounty of food produced in Muskoka and the North, food-based community center which will include (but is not limited to): education on health, cooking, nutrition, training, wellness including fitness, value-add food production, small scale business development.

OBJECTIVES OF THE PROJECT Objectives are precise and tangible

6. List the objectives of the project:

To drastically improve access to safe and reliable food and to ensure that food is accessible to everyone. Running a not for profit business as a co-operative model will enable The MNGFC to

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keep prices realistic to our regions demographic and the education aspect of the center will build and enhance the food literacy of our community.

MEASURABLES

7. Which objectives will the project measure? Generated surplus, class registration and membership buy-in.

8. How will you measure your objectives? By keeping good records and by listening to the needs of our membership.

9. How will results be reported? Once data is collected, result will be reported on a report.

PROJECT GROUP COMPOSITION

10. How many members are in the group? 12 Board Members, 5 advisory members

11. In the table below, list each member, the group they represent, and what skills each member brings to the group. If you need additional space, please attach a separate sheet. Note: If you have an area of expertise you would like represented in your group, but no member identified, the Sustainability Committee can work with you to identify additional members. Please note where this is applicable.

Member Name Representation

Skills

Annmarie Boehm-Tapley Executive Board Member Small business owner/ agri-food producer Dawn Huddlestone Executive Board Member Social media and relations/ writer Matt Richter Executive Board Member Green Party leader/ school teacher Monica Sinclair Executive Board Member Bookkeeper for HV law firm Kelly Picken Board Director School vice-principle Jeanette Turvey Board Director Computer programmer/ marketing

specialist Natalie Ambler Board Director Sustainable development/ small business

owner Laura Gilmour Board Director Environmental consultant/agri-food

production business Colette Lalonde Board Director Holistic nutritionist Caitlin Hill Board Director Real Estate Agent/Farm producer Ally Bryant Board Director New farmer/ farm educator Kate Solecki Board Director Farm program volunteer/ small business

owner

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12. Please list any community partners who are contributing to the project. Specify their

contributions (can be as a member of the group, time, space, financial, in-kind services, etc).

Many community partners are stepping up: District of Muskoka-Community Services-verbal and financial support (not yet solidified), Huntsville/Lake of Bays Chamber of Commerce (time, space,financial and in-kind), Huntsville Public School and VK Greer (support MNGFC school garden projects), Remax Huntsville (time, space, financial), Starshine Productions (in-kind, time), Barff Productions (in-kind, time), Klas Web Design and graphics (in-kind, time).

13. Are there any Town staff skills or departments you see as linked with this project?

yes no If yes, please specify:

Assistance with advertising and marketing The MNGFC. Most likely many more, this will have to be a conversation for later.

ROLE OF THE SUSTAINABILITY COORDINATOR & STAFF

14. Check the box below to indicate you have read the description of green level projects.

Green projects • Require small role from the Town to facilitate a part of the project. • Make request through a presentation and/or this proposal to the Sustainability Committee as

scheduled through the Sustainability Coordinator. • Leadership for these projects lies entirely with community members, groups, partners • These projects are initiated by groups outside of the Unity Plan structure but whose mandate

and activities correspond with the Unity Plan strategic directions and actions and thus help implementation

• Green projects operate independently and approach the Town for specific asks to help further their projects as they relate to the Unity Plan.

• Town staff do not regularly attend meetings • Can go to the Sustainability Committee with motions

REPORTING RELATIONSHIP

15. Please note the reporting relationship with the Sustainability Committee for Blue and Brown

projects.

Green projects • Report to the Sustainability Committee once the activity has been completed • Continue to communicate with the Sustainability Committee to inform on progress as per the

Unity Plan strategic directions and actions • The community group can make recommendations through the Sustainability Committee.

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Corporation of the Town of Huntsville

SUSTAINABILITY COMMITTEE

Meeting held on Thursday, January 16, 2014 at 9:00 a.m.

in the Huntsville Civic Centre, Municipal Council Chambers

_______________________________________________________________________________ Attendance Chair: Deputy Mayor Scott Aitchison Members: Steve Alcock Kareen Burns Councillor John Davis Staff: Rebecca Francis, Sustainability Coordinator (Recording Secretary) Chris Marshall, Director of Planning & Sustainability Absent: Councillor Fran Coleman, Vice-Chair Jonathan MacKay Councillor Tim Withey 1. CONVENE

Moved by Steve Alcock SC01-14 IT IS RECOMMENDED THAT: We do now convene as a meeting of the Sustainability Committee at 9:02 a.m. Carried.

2. ADOPTION OF AGENDA

Moved by Steve Alcock SC02-14 BE IT RESOLVED THAT: The Sustainability Committee Agenda dated January 16, 2014 be adopted as printed and circulated. Carried.

3. DISCLOSURE OF CONFLICT OF INTEREST

- Nil -

4. DEPUTATIONS

- Nil - 5. MINUTES

The Sustainability Committee meeting minutes dated December 12, 2013 were received for information only.

6. REPORTS

a) Report prepared by Rebecca Francis – Ref. No. ORG-2014-01 Re: Community Building Actions 7

For information only, Report presented at Public Infrastructure and Protective Services (PIPS) Committee on January 14, 2014 Rebecca Francis gave an overview of the staff report. Ms. Francis also provided an

overview of the main points in consultant Robert Voigt’s presentation from the Public Infrastructure and Protective Services (PIPS) committee meeting held on January 14, 2014. Ms. Francis noted that the PIPS committee defeated the motion.

A discussion took place about:

• Researching costs for only the projects Council is interested in completing; • Completing small pieces of long-term projects when the opportunities arise, such

as the passage under the main street bridge; • Well-being as part of Active Transportation, not always about direct routes; • Active Transportation as an issue driven by the public; • Signage.

b) Report prepared by Rebecca Francis – Ref. No. ORG-2014-02 Re: 2013-14 Health and Environmental Research Bursary: Project Report from P. Moldowan Rebecca Francis gave an overview of the report. Ms. Francis noted that a report from the

other 2013-2014 grant recipient will be forthcoming. She also noted that the call for submissions for the 2014-2015 grants will be made by the end of this month.

A discussion took place regarding the promotion of this years’ bursary program using the

reports from previous recipients. 7. NEW BUSINESS

- Nil - 8. OTHER BUSINESS / UNFINISHED BUSINESS

a) Pan Am and Para Pan Am Games Legacy: Trans Canada Trail

Rebecca Francis gave an overview of her correspondence with the Minister of Tourism, Culture and Sport and Minister Responsible for the 2015 Pan Am/Parapan Am Games. Ms. Francis gave an update of her conversation with Jim Paterson, Pan Am Legacy Trails Coordinator at Trans Canada Trail (TCT) Ontario. Highlights include:

• TCT Ontario funds up to 50% of trail costs, TCT National funds up to 50% costs • TCT Ontario is waiting for an agreement to be finalized by Ministry of Tourism,

Culture and Sport • Must co-ordinate with Ministry of Transportation (MTO)

Ms. Francis also noted that similar correspondence has been sent to the Minister of Transportation and MPP Norm Miller. Responses have not yet been received. A discussion took place regarding:

• MTO involvement • Gathering records from previous attempts to complete this section of the trail • Support from TCT Ontario

b) Slideshow: update on “6Solar” project

Rebecca Francis gave a verbal update on the installation of solar panels on 6 town

Buildings and presented photos taken during the installations (Schedule ‘A’). Ms. Francis noted that the first installation will go online today at Madill Yard. 8

A discussion took place regarding:

• Announcing the project at the Earth Day event with smaller announcements as each site goes live.

9. ADJOURNMENT

Moved by Steve Alcock SC03-14

IT IS RECOMMENDED THAT: We do now hereby adjourn at 10:05 a.m. to meet again on Thursday, February 13, 2014 at 9:00 a.m. or at the call of the Chair, in the Huntsville Municipal Council Chambers. Carried. ________________________________

Chair, Deputy Mayor Scott Aitchison

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Corporation of the Town of Huntsville

SUSTAINABILITY COMMITTEE

Meeting held on Thursday, January 16, 2014 at 9:00 a.m. in the Huntsville Civic Centre Council Chambers

_______________________________________________________________________________

RECOMMENDATIONS

-Nil-

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15/01/2014

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“6Solar” Project

Installation Photos

Civic Centre

Library

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15/01/2014

2

Huntsville Fire Hall

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15/01/2014

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Madill Yard

Port Sydney Fire HallPort Sydney 

Community Hall

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