Susan Torralba27735 Treat Lane

Hayward, CA 94545Cell Phone (510) 566-3021

Email: susantorralba1111@gmail.com

OBJECTIVE

A challenging position at a growth-oriented firm which will allow me to both further utilize my skills and knowledge

SKILLS

Proficient with the following:Travel arrangements – domestic and international

Microsoft Word, PowerPoint, Excel, Outlook, Internet, WindowsContracts Management System: Documentum, Ariba, Oracle, Sharepoint and Apttus

Conference setup utilizing GoToMeeting and BlueJeansUtilize Echosign and Docusign for electronic signatures

Scan documents for electronic filingCreate presentations and correspondence

Handle simultaneous projects and meet deadlinesStrong writing, technical, analytical, organization and time management skills

Daily use of Fax, copier, scanner and printerDownloading and installing software products

Professional telephone manner as well as great customer service skillsType 70 WPM10-key Touch

EMPLOYMENT HISTORY

LINKEDIN CORPORATION, SUNNYVALE, CA

Contracts Administrator, Legal Department

Permanent, November 2015 – February 2015Contractor, July 2015 – October 2015

Handle processing of agreements for execution utilizing Apttus Contracts Management System

Train and provide guidance on contract matters (including contract compliance, policies, practices and procedures) to internal and external contacts

Create, upload and activate electronic Non-disclosure Agreements Provide additional support as needed during month-end close Support internal customers throughout the entire lifecycle of an agreement from creation

through termination Process termination of agreements Monitor and reply to LinkedIn internal contracts management alias Locate historical agreements upon request by internal customers Post documentation to the Commercial Team page(s) on our internal wiki page Contribute to additional projects for the Commercial Team and the Legal Department Participate as a team member on projects for the good of the Legal Department and the

greater community

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FACEBOOK, INC., MENLO PARK, CA

Contracts Administrator, Legal Department

Contractor, December 2012 – February 2015

Manage scanning and uploading of fully executed contracts into Ariba and Oracle Contracts Management System

Provide efficient and sound contract oversight to assure that agreements are negotiated, approved, executed and filed in accordance with company and departmental objectives and policies

Ensure contracts are executed in accordance with the Approval Authority Matrix and executed by corporate authorized signatories

Perform all areas of contract management and administration Support the legal department with contract administrative related matters Act as liaison between business clients/external contacts and legal department Support international offices (taking into account the various time zones) Extract pertinent information from contracts for data entry into Ariba contracts management

system Provide electronic legal stamping of documents once confirmed and approved by attorneys Assist the legal team by managing, tracking, recording and organizing contracts Manage and coordinate various projects, contracts and conduct daily office management

responsibilities Handle contract inquiries, document requests and other general legal tasks Train and provide guidance on contract matters (including contract policies, practices and

procedures) to internal and external contacts Efficiently manage and educate others on procedures and system for contract management

and administration in compliance with company policy (including signing authority matrix which identifies authorized signatories for each FB entity and EchoSign – electronic signing tool)

Work closely with Finance (domestic and international teams) on various requests (including audit related matters)

Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness (especially revenue generating contracts)

Manage and immediately respond to inbound inquiries to email aliases Ensure contract close-out, extension or renewal as necessary

INTEL CORPORATION, SANTA CLARA, CA

Legal Files Administrator, Legal Corporate Affairs

Contractor, June 2012 – November 2012

Manage electronic filing of various contracts into the Contracts Management System such as License Agreements pertaining to Patent, Research and Development, Collaboration, Trademark/Technology; General Agreements pertaining to Consulting/Services, Materials Transfer and Distribution, Merger and Acquisitions, Non-Disclosure and Patent Purchase

Handle scanning of hard copies of documents for conversion to PDF Adobe format Organize filing of documents in the Legal File Room

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Archiving and retrieval of hard copies of contracts in the Legal File Room Respond to requests accordingly from different departments involving searching for contracts

in the legal database via phone/email Coordinate shipping of documents contained in boxes/vaults to DataSafe and Iron Mountain Assist in special projects that involve updating of legal journals, publication and reference

binders Assist in handling domestic and international travel arrangements Assist in setting up conference rooms

GILEAD SCIENCES INC., FOSTER CITY, CAContracts and Records Administrator, Legal Department

Permanent, July 2010 – March 2012Contractor, March 2009 – July 2010

Maintenance of legal database, which includes administrative support in agreement execution and electronic filing of various contracts such as, Intellectual Property, Confidentiality, Non-disclosure, Master Services, Clinical Trial, Licensing and Patent

Archiving and retrieval of contracts and clinical trials Conduct training support for coordinators on contracts repository filing implementation

utilizing Documentum Contracts Management System Manage coding, maintenance, retrieval of records and generate reports for litigation

requirements Partner with IT and work with outside vendors in the selection and development of

technological solutions to implement Records Management goals Manage Documentum Enterprise Content Workspace database for electronic filing of mergers

and acquisition records Update records retention schedules, policies and procedures in compliance with Company’s

legal requirements Data entry into the various technology tools utilizing Star Cuadra, Documentum Contracts

Management System and Documentum Enterprise Content Management Manage and organize Legal Document Center Handle and accomplish defined special projects on a limited timeline

SOFITEL HOTEL, REDWOOD CITY, CA

Sales Administrative Assistant

May 2002 – February 2008

Provide administrative support to three sales account executives – travel arrangements (domestic and international), clients’ appointments and sales calls

Create presentations and handle multiple projects Generate month-end sales production reports, analysis of actual room revenue, forecasting

and data entry Manage calendaring of department’s events and meetings Handle processing of signed contracts; create and establish new accounts on the data system Responsible for transmitting proposals and contracts electronically and/or via Fax to clients Facilitate setup of workstation for newly hired sales and marketing managers and staff Respond to clients’ requests on a timely and professional manner Handle bookings for social functions’ guestroom accommodations Coordinate with Reservations Department and Conference Services Manager relevant to

group’s confirmation and arrival details Handle booking of meeting space and guestroom accommodations in the absence of sales

managers Responsible for sending appreciation letters and amenities upon group’s departure

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WESTIN HOTEL SFO, MILLBRAE, CA

Sales Administrative Assistant

October 1988 – November 2001

Provide administrative support to two sales account executives – travel arrangements (domestic and international), clients’ appointments and sales calls

Manage customer inquiries and qualify leads Generate quotations and verify orders Process agreements and handle distribution of documentation to departments Support field sales personnel Update inventory of Marketing for contents and collateral Coordinate travel and trade events Handle researching and creation of presentations Generate sales and financial reports Accomplish multiple projects

MARRIOTT HOTEL, CHICAGO DOWNTOWN

Sales Administrative Assistant

August 1986 – October 1988

Manage customer inquiries and qualify leads Generate quotations and verify orders Provide administrative support to three sales account executives – travel arrangements

(domestic and international), clients’ appointments and sales calls Process agreements and handle distribution of documentation to departments Support field sales personnel Handle researching and creation of presentations Generate sales and financial reports Update inventory of Marketing for contents and collateral Assist in special projects

EDUCATION

Bachelor of Science in Tourism, Polytechnic University of the Philippines, Manila, Philippines

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