suraj limited...aug 23, 2016 · rtbr rtbr e asstiei eompany secnetaries lpursuant to rule section...

Empany Secretaries

TotThe Chairman ofSURAJ LIMITEDAhmedabad

Dear Sir,

At the outset, we wouldfor remote e-voting andMeeting (AGM) of your10.30 A.M.

We are pleased to submcomprehensive and self-explan

For, RTBR & AssociatesCompany SecretarY

Mr. Bhavin B. Ratangha)Partner

Date: 23'd August, 2O16Place: Ahmedabad

RTER E ASSTI

likevotincom

H.O: 106, Samrat Complex, Near Choice

Tel: 079-26401 EEl, 9909429980,

B.O: 208, Capital CorPorate, Opp. Eknath

thank appointing us as scrutinizerby your embers, at 23'd Annual Generaly held uesday 23'd August, 2016 at

t the nizer's Repoft, which

tory in pect.

Nawangpura, Ahmedabad - 380009

Web: www.rtbrlegal.comRoad, Naroda, Ahmedabad -382330

IS

Tal. o7Q-??RO?OO5- 9824946000 Web: www.rtbrlegal.com

RTBR RTBR E ASSTIEIEompany Secnetaries

lPursuant to rule section 7

Componies (M

To

The Chairman of

23'd Annual General

Tuesday, 23'd August, 2OL6 at

Near "Gurjari", Ashram road, A

Dear Sir,

I, BHAVIN RATANGHAYRA,

Ahmedabad, have been aP

the purpose of scrutinizing

ascertaining the requisite

Companies Act, 2013 and Rule

Rules, 2014 on the below oned

of the Equity Shareholders of

a.m. at "The Ahmedabad T,

Ahmedabad - 380009.

I submit my rePort as under:

The management of the

requirements of the Co

electronic means on the

Meeting (AGM) of the

process is restricted to ma

the resolutions stated

provided by the Central

by the company to Provi

2. The e-voting Period remai

August, 2016 at 5.00 P.m.

The shareholders holding

entitled to vote on the

Notice of the 23'd AGM of

H.O: 106, Samrat Complex, Near

Teh 079-26401 881, 9909429980, -mail:B.O: 208, Capital Corporate, Opp.

Tel: 079-22802005, E-mail: Web: www. rtbrlegal.com

nize

of the Act, 2073 ond rule 20(xi) of the

rotion) Rules,2014l

of the Eq reholders of Suraj Limited, held on

.30 a.m. Ahmedabad Textile Mill Association",

e-voting

on rried out as per the provisions of the

20 of the nies (Management and Administration)

s), at the 23'd Annual General Meeting

on Tuesday, 23'd August, 2015 at 10.30

e Mill ation", Near "Gurjari", Ashram road,

to ensure the comPliance with the

Act, and rules relating to voting through

utions in the Notice of 23'd Annual General

.My ibility as the scrutinizer for the e-voting

a scrutin of the votes cast in favour / against

, based reports generated from e-voting system

Limited, the authorized agency engaged

open August, 2016 at 9.00 a.m. to 22nd

das

e Comp

Restaurant, Off

Complex,

rof

aso "cut off" date

sed s (items No.

& Associates, ComPanY Secretaries,

of Suraj Limited, ("the ComPanY") for

in a fair and transparent manner and

i.e. 30th June, 2016 were

1 to 8 as set out in the

l lPageNavrangp 009

Web: vmn},itt5ts;gdF.tomNaroda, Ahmedabad -382330

RTBR RTBR E ASSIIEINELUmpany DEETEIAflES

4. Accordingly the electronic

voting period, on 22nd

for voting by CDSL.

5. The votes were unblocked

Ms. Lekha Sharma and 2.

Company . They have

Name: ...LetU-o^..

The register has been mai

received, mentioning the pa

shareholders, No. of shares

were no shares with

requirement of maintaining the list of

cast wer into account and at the end of this

2016 ( at p.m.), the e-voting portal was blocked

23'd Au 6, in the presence of two witnesses 1.

who are not in the employment of theRajesh T

below in of the votes being unblocked in

e y to record the assent or dissent,

rs of , address, Folio No. or Client lD of the

by nominal value of such shares. There

in the Company; hence there is no

with differential voting rights.

I voting

list of equity shareholders, who voted

om the e voting website of Central

are as under:

nts of the Company as on - 31st

2lPage

7. Thereafter, the details

"For" and "Against",

Depositary Services Limited h

8. Based on such reports, the

(a) Resolution No.1:

Ordinary Resolution forMarch,2016:

H.O: 106, Samrat Complex, Near CholceTeh 079-26401 881, 9909429980,

B.O: 208, Capital Corporate, Opp. Eknath

ing, inter

downl

of the

Number of votes

casted in favour of

the resolution

% of total

number of valid

votes casted

Voted in favour of the

resolution:

Tel: 079-22802005,

RTBR RTBR E ASSTIEIItnL0mpany )EEFEIaflES

(b) Resolution No.2:

Ordinary Resolution to

rotation and being eligible himself

(C) Resolution No. 3:

Ordinary Resolution to appo

rotation and being eligible

H.0: 106, Samrat Complex, Near ChoiceTe[ 079-26401 881, 9909429980,

B.O: 208, Capital Corporate, Opp.

a Director of Mr. Kunal T. Shah, who retire by

ent.

of Ms. Shilpa Patel who retire by

3lPage

Navrangpura, Ahmedabad - 380009

Web: www. rtbrlegal.comRoad, Naroda, Ahmedabad -382330

Number of votes

casted in favour of

the resolution

oA of total

number of valid

votes casted


resolution:

Voted against the

resolution:

% of totalnumber of valid

votes casted

Number of votes

casted in favour of

the resolution


resolution:

Voted against the

resolution:

No of members Votes

for Abstain

Te[ 079-22802005, Web: www.rtbrlegal.com

RTBR RTBR E ASSTIEIEompany Secretaries

(D) Resolution No.4:

Ordinary Resolution forAccountants, as auditors of the

(E) Resolution No.5:

Ordinary Resolution for

Managing Director of the

H.O: 106, Samrat Complex, Near Choice

Tel: 079-26401 8El, 9909429980,B.O: 208, Capital Corporate, Opp.

% of total

number of valid

votes casted

Number of votes

casted in favour of

the resolution


resolution:

Voted against the

resolution:

Number of votes

casted in favour of

the resolution

% of total

number of valid

votes casted


resolution:

Voted against the

resolution:

No of members Votes

for Abstain

K. Shah Associates, Chartered

remuneration

Ashok Shah (DlN: 00254255), as a

4lPage

Nawangpura, Ahmedabad - 380009

Web: www.rtbrlegal.com

, Naroda, Ahmedabad -382330

Tel: 079-22802005, Web: www.rtbrlegal.com

RTBR RTBR E ASSTIEEompany Semetaries

(F) Resolution No.6:

Ordinary Resolution for ap

Whole Time Director of the

Resolution No.7:

Resolution to

H.O: 106, Samrat Complex, Near

Teh 079-26401 881, 9909429980,B.O: 20E, Capital Corporate, Opp.

% of total

number of valid

votes casted

Number of votes

casted in favour of

the resolution


resolution:

Voted against the

resolution:

Number of votes

casted in favour of

the resolution

% of total

number of valid

votes casted


resolution:

Voted against the

resolution:

(G)

Shah (DlN: (X1254292), as

Cost Auditor for F.Y. 2Ot6-I7,

5lPage


Web: www. rtbrlegal.comRoad, Naroda, Ahmedabad -382330

TeL 079-22802005, E-mail: Web: www.rtbrlegal.com

RTBR RTBR E ASSIIE ES

[ompany Secretaries

(Hf Resolution No.8:

Special Resolution to

Schedule V of Companies Act,

The Register, all other and

remain in our safe

Minutes of the aforesaid A

the Company Secretary of t

Thanking you,

Yours faithfully,

For RTBR & Associates

Company

Bhavin Ratanghayra

Partner

COP:9399

FCS:8491

Place: Ahmedabad

Dated: 23l08l20t6

H.O: 106, Samrat Complex, NearT el: 079-26401 881, 9909429980,

B.O: 208, Capital Corporate, Opp.

Remuneration as prescribed under

relating to electronic voting shall

until the considers, approves and signs the

nual and the same are handed over to

company fe keeping.

6lPage

Navrangpura, Ahmedabad - 380009Web: www.rtbrlegal.com

Naroda, Ahmedabad -382330

% of total

number of valid

votes casted

Number of votes

casted in favour of

the resolution


resolution:

Voted against the

resolution:

No of members Votes

for Abstain

Tek 079-22802005, Web: www.rtbrlegal.com

RTBR RTBR E ASSOEIEnmpany Secretaries

[Pursuant to Section 109 of the

(Management

To

The Chairman of

23'd Annual General Meeting of the

Tuesday,23'd August,2OLG at 10.30

"Gurjari", Ashram road, Ahmedabad -

Dear Sir,

l, Bhavin RatanghaYra, Partner of

office at Ahmedabad, aPPointed as

below mentioned resolution(s), at

Shareholders of Suraj Limited, held

Ahmedabad Textile Mill Association",

I submit mY rePort as under:

1.

2.

After the time fixed for closi

polling were locked in mY

The locked ballot box was

diligently scrutinized. The Po

by the ComPanY/Register

a uthorizations/P roxi es

3. The poll Papers, which

defective have been treated

4. The result of the Poll is as u

H.O: 106, Samrat Complex, Near Cholce

Tel: 079-26401 881, 9909429980,B.O: 208, Capital Corporate, OPP.

TeL 079-22802005, E-mail:

les and Ruf e 2L(21 of ComPanies

Adm ) Rufes,2OL4l

of Suraj Limited, to be held on

. at "The Textile Mill Association", Near

No.

of

s RTBR &

lzer

of poll

with

invalid

the 23'd

Tuesday, August, 2016 at 10.30 a.m. at "The

,,GU ram road, Ahmedabad - 380009'

ates, ComPanY Secretaries, having

purpose of the Poll taken on the

General Meeting of the EquitY

e Chairman, one ballot box kePt for

entification marks Placed bY me.

ently in my presence and Poll Papers were

papers ed with the records maintained

and Tran Agent of the ComPanY and the

with the

incomp d/or which

separatelY.

were otherwise found


Complex,

RTBR

(a)

(b)

RTBR E ASSTIEIAEompany Secretaries

Resolution No. 1:

Ordinary Resolution for

March,2016:

(l) Voted in favour of the

(ll) Voted against the resolutio

(lll) lnvalid Votes

Resolution No.2:

Ordinary Resolution to

by rotation and being eligible

(l) Voted in favour of the r

H.O: 106, Samrat ComPlex, Near Restaurant,

Te[ 079-26401 881, 9909429980

B.O: 208, Capital CorPorate, OPP. Complex,

nts of the ComPanY as on - 31st

of Mr. KunalT. Shah, who retire

re-appointment.

% of total number of

valid votes castNumber of Members

present and voting (in




person or Proxy)

of votes cast bY themTotal number of members

and voting (in Person or

whose votes were declared




person or PI9IY)

Naroda, Ahmedabad'382330

Web: www. rtbrlegal. comTeU 079-22802005, E-mail:

RTBR RTBR E ASStlEEompany Secretaries

ll) Voted against the resolution

Number of Members


person or proxy)

Nun

by tller of votes

ern (Shares


valid votes cast

0 0 0

(lll) Invalid Votes

Total number of members Pr€

and voting (in Person or Prox)

whose votes were declared in

;ent

alid

Tot

(sh

n

a(

mber of votes cast bY them

0 0

llution No.3:

)rdinary Resolution to aPl

'otation and being eligible

[l) Voted in favour of the t

a Director

rs herself fr

rtion :

of Ms. ShilPa Patelwho

Number of Members


person or proxY)

N u

by

rber of vott

hem (Share

ci ;t % of total number of

valid votes cast

15 L03442= L00o/o

(ll) Voted against the resol

Number of Members


person or proxy)

Nu

by

rber of vott

hem (Share

ce t % of total number of

valid votes cast

0 0 0

(lll) Invalid Votes

Total number of members Pl

and voting (in Person or Pro)

whose votes were declared i

!sent

/)

valid

Tc

(s

tl r

rr(

umber of votes cast bY them

;)

0 0

H.O: 106, Samrat Complex, Near Choice ant, Off.JG.

,'tftr:.',i -

Navrangpura, trmeoauai r$'Qgob9'^- Ut^h...-.^., *r-t--l -^\"

B.O: 208, Capital Corporate, Opp.T el: O7 9 -228O2OO5, 9824'

Complex,E-mail: rr

ii;i;il;;;;ii"iii""tii-:i*uq, Web: www.rtbrlegal.com

(c) Resolution

retire by

RTBR RTBR E ASSIIII/Eompany Secretaries

rlution No.4:

rdinary Resolution for aPPoi

ccountants. as auditors of th


S

ment of I

company

rtion :

rkaj K. Shah Associates,

their remuneration.

Number of Members


person or ProxY)

Nut

byl

rber of vote

rem (Sharer

ca % of total number of

valid votes cast

15 LO34425 LOOo/o





person or Proxy)

Nut

by

rber of vote

rem (Share

ca t

00 0

ll) lnvalid Votes


i)Total number of members Pl



:sent

)

valid

Tc

(s

tl t

rr(

0 0

solution No.5:

OrdinarY Resolution for

Managing Director of the


rintment c

lpany,

rlution :

M . Ashok Shah (DlN:

Number of Members


person or ProxY)

N

b

mber of vo

them (Shat

rs

s)

ast % of total number of

valid votes cast

15 L0344' 8 LOOo/o

H.O: 106, Samrat Complex, Near Choice ofi. G.

' .. . '\

Navrangpura, - 3q0009...-^_x.r Lel rs5q{tlal

Ahmazlrhrzl -?!

Tel: 079-22802005, E-mail: Web: www.rtbrlegal.com

(d) Resolution No.'

Ordinary Res

Accountants,

(e) Resolution

Chartered

002542551, as a

RTBR RTBR E ASSTIIIAEompany Secretaries

(ll) Voted against the resolution

S

Number of Members


person or proxy)

Nun

by tl

ler of votes

em (Shares

2C % of total number of

valid votes cast

0 0 0

Itl) lnvalid Votes

Total number of members Pr€

and voting (in Person or Prox)

whose votes were declared in

ent

alid

Tot

(sh

n

es

mber of votes cast bY them

0 0

olution No.6:

Ordinary Resolution for aP

Whole Time Director of the


rtment of

npany,

rtion :

r. Shah (DlN:

Number of Members


person or proxy)

N u

by

rber of vott

hem (Share

ci ;t % of total number of

valid votes cast

15 L034425 L00%


Number of Members


person or proxy)

Nu

by

rber of vott

hem (Share

ce t % of total number of

valid votes cast

0 0 0

(lll) lnvalid Votes

Total number of members Pl



!sent

rl

valid

Tc

(s

tl r

rr(


;)

0 0

H.O: 106, Samrat Complex, Near off. G.

Ivv.,..v.-E..vv,

B.O:208, Capital Corporate, Opp. Eknat

Tel: 079-2280200 5, 9E2494600t

Complex,

E-mail: rr

Road, Naroda, Ahmedabad -382330

n, Web: www.rtbrlegal.com

(f) Resolution

002542921, as a

RTBR

(g| Resolution

(h| Resolution

RTBR E ASSTIEIEompany Secretaries

olution No.7:

Ordinary Resolution to aPP

(1) Voted in favour of the

remun

ution :

Cost Auditor for F.Y.20t6-t7

Number of Members


oerson or proxv)

Nur

bvlrber of vote

rem (Sharet


valid votes cast

15 t034425i LOO%

(ll) Voted against the resolut

Number of Members


person or proxy)

Nur

bvlber of vote

rem (Share:


valid votes cast

0 0 0

ll) lnvalid Votes

Total number of members Pr

and voting (in Person or Prox

whose votes were declared it

sent

)

ualid

To

(sl

lrre

rmber of votes cast bY them

)

0 0

olution No.8:

Special Resolution to A1

Schedule V of ComPanies

(1) Voted in favour of the

ve Manage

20t3,

rlution :

l'lRemuneration as Prescribed

Number of Members


person or proxy)

Nr

by

nber of vot

lhem (Sharr

,P.

t)

st % of total number of

valid votes cast

15 L034421 to0o/o

(ll) Voted against the n

Number of Members


person or proxy)

N tby

nber of vot

:hem (Shart

;c

)

st % of total number of

valid votes cast

0 0 0

H.O: 106, Samrat Complex, Near Choice 'ant, Off. lG

B.O: ZOE, Capltal CorPorate, OPP. El(nath

Tek 079-22802005, 9824946000, -mail:RoaO, Narooa, AnmeoiiDao -JUZSJU

q, Web: www.rtbrlegal.com

under

5.

Bhavin

Partner

COP:9399

FCS:8491

Total number of members

and voting (in person or

whose votes were declared

umber of votes cast by thern

Invalid Votes

A compact list of Equity Sh

votes were declared invalid

The poll papers and all other

Com pa rrry Secreta ry/Director

"FOR", "AGAINSfl and those whose

is enclosed.

were sealed and handed over to the

rd for safe keeping.

Thanking you,

Yours faithfully,

For RTBR & Associates

Place: Ahmedabad

Dated: ztl0glz0tfl

suraj limited...aug 23, 2016 · rtbr rtbr e asstiei eompany secnetaries lpursuant to rule section...

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