Supporting Virginia DOT’s Enterprise GISSupporting Virginia DOT’s Enterprise GIS

Achieving the Full Potential of Your Enterprise GISAchieving the Full Potential of Your Enterprise GIS11

Known Issues

1. The current architecture has reached it’s limitations due to

• The large number of requests• No failover• No load balancing• No scalability

2. Unmet needs - data, applications and geospatial analysis functions:

• Technology limitations of current software• Instability in the architecture• Maintenance of data and applications

requires 80% of staff and resources

Enterprise Geospatial Services

Known Issue: Architecture

• No Failover• No Redundancy• No Scalability• Difficult to Monitor• Software Out of Date• Software Out of Date

Known Issue – Resources vs. Work

Known Issue: Needed Functions

Downstream Network Tracing

Use External GIS Web Services and

Local Data from Desktop

Hayesville Loam

Ashe Loam

Chester Loam

25%

Ashe Loam

33% Chester Loam

42%

Hayesville

Loam

True Clipping

Tracing

Strategic (Tactical) Planning

• Develop recommendations to address shortfalls and to position the program for the increased use of enterprise GIS services;

• Develop high-level implementation plan to meet critical needs first;

• Align with VDOT Strategic Plan and the ITD Tactical Focus• Align with VDOT Strategic Plan and the ITD Tactical Focus

VDOT Strategic Planning Partners

• IT Managers

• IT Systems Engineering

• IT Project Managers

• IT Data Administration

• IT Data Warehouse

• IT Enterprise Architecture Team

• Traffic Engineering

• Environmental

• Public Affairs

• Transportation and Mobility Planning

• Environmental• IT Enterprise Architecture Team

• Asset Management

• Operations Planning

• Operations and Security

• ROW and Utilities

• NOVA GIS

• Location & Design

• Structure and Bridge

• Materials Division

VDOT Enterprise Geospatial Support

Solutions

Custom

Applications

Web Services

Integration

Solutions

CustomApplications

Web Services

Integration

Virginia Public & VDOT Business Units

• Address Current Issues

• Position for Future

Data and Metadata

COTS Software

Infrastructure

Integration

Data and Metadata

COTS Software

Infrastructure

Governance

How can VDOT Implement All This?

VDOT entered into an Enterprise License Agreement with ESRI

–ESRI had been standard GIS software for the agency for more than 10 years

–100s of ESRI users at VDOT

–Software license management was burdensome and complicated

–Software procurement was time consuming

–Value Added ESRI Enterprise Advantage Program.

• Refine strategic goals

• Develop an annual work plan

• Engage ESRI professionals in working the plan and meeting our goals.

VDOT’sVDOT’sESRI Enterprise License AgreementESRI Enterprise License Agreement

•• 3 year term with fixed cost 3 year term with fixed cost

•• Unlimited deployment of most SoftwareUnlimited deployment of most Software

•• Annual maintenance includedAnnual maintenance included

•• Reduced Administrative and Procurement expensesReduced Administrative and Procurement expenses

•• Lower costLower cost--per unit for licensed softwareper unit for licensed software•• Lower costLower cost--per unit for licensed softwareper unit for licensed software

•• Flexibility to deploy software productsFlexibility to deploy software products

•• Upgrade of all software to a common (latest) releaseUpgrade of all software to a common (latest) release

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VDOT VDOT Enterprise License AgreementEnterprise License Agreement

•• Enterprise Advantage Program includedEnterprise Advantage Program included

•• ESRI Home Use Program IncludedESRI Home Use Program Included

•• Passes to the annual ESRI International Users ConferencePasses to the annual ESRI International Users Conference

•• Passes to the annual ESRI Developers ConferencePasses to the annual ESRI Developers Conference

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EEAPEEAPProgram OverviewProgram Overview

•• Structured Program to Support the Demanding Needs of VDOT’s Structured Program to Support the Demanding Needs of VDOT’s Enterprise GIS EnvironmentEnterprise GIS Environment

•• Ensure Customers get Maximum Value from their GIS Investment Ensure Customers get Maximum Value from their GIS Investment in all Stages of EGISin all Stages of EGIS

•• DesignDesign

•• DevelopmentDevelopment

•• ImplementationImplementation

•• MaintenanceMaintenance•• MaintenanceMaintenance

Key ComponentsKey Components•• Annual KickoffAnnual Kickoff•• High Level Work Plan High Level Work Plan •• Flexible Spending ProgramFlexible Spending Program•• Technical Advisor Technical Advisor –– Use Standard ITD Project RequestUse Standard ITD Project Request•• Quarterly Technical WebcastsQuarterly Technical Webcasts•• Monthly Status ReportsMonthly Status Reports

Premium Support ServicesPremium Support ServicesPrioritized Prioritized Incident ManagementIncident Management

•• Highest Level of Technical SupportHighest Level of Technical Support•• Mission critical applications or operationsMission critical applications or operations

•• Advanced Application /Solution DevelopersAdvanced Application /Solution Developers

•• Assigned PSS CoordinatorAssigned PSS Coordinator

•• 1 Hour Incident Acknowledgement1 Hour Incident Acknowledgement

•• GIS System Environment ProfileGIS System Environment Profile

•• Access to a secure Web site to track your incidents Access to a secure Web site to track your incidents

•• Used by your ESRI Technical Advisor and Premium Used by your ESRI Technical Advisor and Premium Support CoordinatorSupport Coordinator

•• Quarterly teleconference meetings with ESRI to Quarterly teleconference meetings with ESRI to discuss your Premium Support Services incidents and discuss your Premium Support Services incidents and service service

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EEAP EEAP Learning and Services Learning and Services CreditsCredits•• Available exclusively to Enterprise Advantage customersAvailable exclusively to Enterprise Advantage customers

•• Base Base EEAP EEAP –– 100 Learning & Services Credits100 Learning & Services Credits

•• Flexible spending for any Flexible spending for any combinationcombination

•• TrainingTraining

•• Consulting Services SupportConsulting Services Support

•• Premium SupportPremium Support

ActivityActivity CreditsCredits EquivalentEquivalent

Consulting ServicesConsulting Services SupportSupport 1 credit1 credit 2 hrs2 hrs

Premium Support Premium Support 1 credit1 credit 2 hrs2 hrsPremium Support Premium Support 1 credit1 credit15 credits15 credits25 credits25 credits75 credits75 credits

2 hrs2 hrs5 Incidents5 Incidents10 Incidents10 IncidentsUnlimitedUnlimited

InstructorInstructor--led Training for one person at an ESRI Facility (led Training for one person at an ESRI Facility (EEAPEEAP)) 1 credit 1 credit 1 day1 day

EDN Technical Support PackEDN Technical Support Pack 5 credits5 credits 10 Support 10 Support CallsCalls

Onsite InstructorOnsite Instructor--led Training (for up to 12 people)led Training (for up to 12 people) 9 credits9 credits 1 day1 day

Virtual Campus Dollars Virtual Campus Dollars 1 credit 1 credit $480 $480

Virtual Classroom Virtual Classroom 1.5 credit1.5 credit 1 course1 course

Associated ESRI Travel expenses Associated ESRI Travel expenses 1 credit 1 credit $410$410

EEAPTechnical Advisor Credits UsageTechnical Advisor Credits Usage

Current ActivitiesCurrent Activities

•• Review VDOT Documents and Review VDOT Documents and EnvironmentEnvironment

•• Organize Annual Kickoff Organize Annual Kickoff

MeetingsMeetings

Ongoing/Future ActivitiesOngoing/Future Activities

•• Review and Advise Data Review and Advise Data Management StrategyManagement Strategy

•• Guidance in Technology StrategyGuidance in Technology Strategy

•• Resolution/Escalation Resolution/Escalation on Major on Major

•• Develops High Level Work Plan Develops High Level Work Plan in Coordination with VDOTin Coordination with VDOT

•• Coordinate Technical Resources Coordinate Technical Resources

for High Level Work Plan Tasksfor High Level Work Plan Tasks

•• Coordinates/Advises Consulting Coordinates/Advises Consulting

and Training Tasand Training Tasksks

•• Assist VDOT Premium Support Assist VDOT Premium Support Contacts in Establishing System Contacts in Establishing System

Environment ProfileEnvironment Profile

•• Prepare Monthly Status ReportsPrepare Monthly Status Reports

Technical IssuesTechnical Issues

•• Best Practices in Web ServicesBest Practices in Web Services

•• Enterprise GIS Health CheckEnterprise GIS Health Check

•• Assist in Leveraging ESRI COTSAssist in Leveraging ESRI COTS

High Level Work Plan High Level Work Plan –– What is it?What is it?

•• Working Enterprise Plan Working Enterprise Plan –– Revised AnnuallyRevised Annually

•• Developed with VDOTDeveloped with VDOT

•• Information gathered during Annual Kickoff Information gathered during Annual Kickoff

•• Review VDOT Goals/Objectives for EEAPReview VDOT Goals/Objectives for EEAP

•• Review VDOT Business Issues/EGIS EnvironmentsReview VDOT Business Issues/EGIS Environments

•• Define and Prioritize VDOTS EEAP TasksDefine and Prioritize VDOTS EEAP Tasks

EEAPEEAP

High Level Work Plan High Level Work Plan –– Current StatusCurrent Status

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••VGIN Road Centerline Transition Workshop (VGIN Road Centerline Transition Workshop (CompletedCompleted))

••VGIN Road Centerline Transition Recommendations (VGIN Road Centerline Transition Recommendations (CompletedCompleted))

••Systems Architecture Review and Capacity Plan (Systems Architecture Review and Capacity Plan (CompletedCompleted))

••Road Centerline / RNS Data Model Workshop (InRoad Centerline / RNS Data Model Workshop (In--Progress)Progress)

VDOT High Level Work Plan VDOT High Level Work Plan

•• Remaining TasksRemaining Tasks

•• Consulting ServicesConsulting Services•• Design Framework for ArcGIS Server Technology Design Framework for ArcGIS Server Technology

•• Provide support for VGIN Road Centerline TransitionProvide support for VGIN Road Centerline Transition

•• Define Best Practices for Web Services Define Best Practices for Web Services

•• Assist in Expanding Web ServicesAssist in Expanding Web Services

•• GIS Strategic Planning GIS Strategic Planning

•• Data IntegrationData Integration

•• Data Quality ImprovementsData Quality Improvements

•• Meta dataMeta data

•• Mobile SolutionsMobile Solutions•• Mobile SolutionsMobile Solutions

•• Application Application -- Proof of Concept/Prototypes Proof of Concept/Prototypes –– Knowledge TransferKnowledge Transfer

•• Interoperability with reporting services/Business IntellegenceInteroperability with reporting services/Business Intellegence

•• Learning/Training ServicesLearning/Training Services

•• OnOn--site Instructor site Instructor –– LedLed

•• Customized Training/CoachingCustomized Training/Coaching

•• Virtual Campus Virtual Campus

•• Premium Support Services Premium Support Services

•• Prioritize TasksPrioritize Tasks

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WHAT WE’VE DONE SO FARWHAT WE’VE DONE SO FAR

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LRS Assessment WorkshopLRS Assessment Workshop

•• ESRI conducted two 1ESRI conducted two 1--day day meetings to assess current meetings to assess current conditionsconditions

––Day 1: VGIN Day 1: VGIN –– Road Centerline Road Centerline (RCL) update process(RCL) update process(RCL) update process(RCL) update process

––Day 2: VDOT Day 2: VDOT –– Road Network Road Network System (RNS) maintenance System (RNS) maintenance requirementsrequirements

2020

Current SituationCurrent Situation

•• Maintenance process was functional Maintenance process was functional but too complexbut too complex

•• Updates were too slow getting from Updates were too slow getting from VGIN to VDOTVGIN to VDOT

•• Gaps in VDOT data were Gaps in VDOT data were •• Gaps in VDOT data were Gaps in VDOT data were ‘discovered’ by localities but there ‘discovered’ by localities but there was no method for getting them into was no method for getting them into RNSRNS

•• Synchronization problems between Synchronization problems between RNS and RCL were frequentRNS and RCL were frequent

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RecommendationsRecommendations

•• Implement workflow management Implement workflow management and Geodatabase Replicationand Geodatabase Replication

•• Managed twoManaged two--way replication with way replication with data validation can help streamline data validation can help streamline data transferdata transferdata transferdata transfer

•• Replace existing mainframe with Replace existing mainframe with more flexible database (RIMS)more flexible database (RIMS)

•• VDOT should manage transport IDsVDOT should manage transport IDs

•• VGIN should manage persistent IDs VGIN should manage persistent IDs for locality datafor locality data

•• VGIN should adopt a relational data VGIN should adopt a relational data model to support publicationmodel to support publication

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Next StepsNext Steps

•• Database Design WorkshopDatabase Design Workshop

•• Workflow Management Workflow Management ConfigurationConfigurationConfigurationConfiguration

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QUESTIONS?QUESTIONS?

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