supporting a world-class, collaborative & competitive dri ......meeting agenda 1 welcome and...

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Supporting a World-Class, Collaborative & Competitive DRI Community in Canada

Annual General MeetingSeptember 24, 2020

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• The entire AGM is happening virtually on the LumiGlobal platform

▪ To ask a question, please use the chat feature found on the left-hand side of your screen

▪ To access materials from the AGM package and platform FAQs, please view the information tab, at the top of the screen on the left

• If you need technical support during the meeting, please email [email protected].

• The AGM is being recorded and portions of it will be housed on the NDRIO website

Meeting Details

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Meeting Agenda

Welcome and Opening Remarks 1

George Ross, Interim ED, NDRIOJanet Davidson, OC, Chair, NDRIO Board of DirectorsNipun Vats, ADM, Science and Research Sector, ISED

Official Business2

Janet Davidson, OCNorman Rees, Interim CFO, NDRIO

NDRIO Update and Q&A 3

George Ross

Researcher Council Introduction and Q&A4

Guillaume Bourque, Chair, Researcher Advisory Group

Closing Comments 6

George RossJanet Davidson, OC

New CEO Introduction and Q&A5

Janet Davidson, OCNizar Ladak, Incoming CEO (Guest Speaker)Peter MacKinnon, Vice-Chair, Board of Directors (Moderator)

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Nipun Vats• Assistant Deputy Minister, Science and Research

Sector, Innovation, Science and Economic Development Canada (ISED)

Opening Remarks from ISED

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Official Business

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Meeting Overview

Meeting Formalities1

Formal Business 2

Conclusion3

• Approval of March 11, 2020 Special Meeting Minutes• Presentation of Financial Statements• Appointment of Auditors• Confirmation of By-Law Amendments

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Meeting Formalities

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Introductions

BoardPeter MacKinnon, Vice-Chair David T. BarnardDonna Bourne-TysonJennifer Doyle Alexandra KingChris LumbDavid MaGeeGail C. MurphySina ShahandehJane SkobloJeffrey Taylor Denis ThérienDeb VerhoevenMartha Whitehead

ChairJanet Davidson, OC, Chair of the Board

Management George Ross, Interim Executive DirectorNorman Rees, Interim Chief Financial Officer Allison Barr, Director of Policy, Governance & Membership DevelopmentGhilaine Roquet, Director of Planning & OperationsJay Black, Strategic Advisor & Chief Information OfficerCynthia Goodwin, Communications LeadMark Haley, Human Resources LeadElizabeth Carter, Senior Executive Assistant

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• Electronic meeting via Lumi platform

• Recording will be available on NDRIO’s website

• Two steps for approval of each motion:

▪ Motions to be moved and seconded through the Lumi chat function (type “I make the motion” and “I second the motion”)

▪ Voting on the motions through Lumi will be deferred to the end of the Meeting

• Reminder: Only one representative of each Primary Member organization may move, second or vote on motions

Meeting and Voting Procedures

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Formal Business

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1. Approval of the minutes for the special meeting of the Members of NDRIO held on March 11, 2020

2. Presentation of the audited financial statements of NDRIO for the year ended March 31, 2020

3. Appointment of NDRIO’s auditor for the financial year ending March 31, 2021

4. Confirmation of the amended and restated general operating By-Laws of NDRIO

Items of Formal Business

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MOTION to approve the minutes for the special meeting ofthe Members of the Corporation held on March 11, 2020

▪ Type “I make the motion” or “I second the motion” in the chat function

• The draft minutes of the Members of the Corporation held on March 11, 2020 were circulated to the Members

Approval of Meeting Minutes

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Financial Statements

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Financial Statements

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• KPMG LLP is NDRIO’s current auditor

• The Board recommends that KPMG be re-appointed as auditor for the forthcoming year

Appointment of Auditor

MOTION to re-appoint KPMG as the Corporation's auditor until the next annual meeting of Members or until a successoris appointed and to authorize the Board of Directors to fix the auditor's remuneration


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• Amendments were adopted to the By-Laws on August 31, 2020 based on Member feedback and Board review

• Amendments were circulated with the Notice of Meeting

By-Law Amendments

MOTION to ratify and confirm the amended and restated general operating By-Laws of the Corporation as circulated


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Please vote on all motions via the Lumi platform

1. Approve the minutes for the special meeting of the Members of the Corporation held on March 11, 2020

2. Re-appoint KPMG as the Corporation's auditor until the next annual meeting of Members or until a successor is appointed and to authorize the Board of Directors to fix the auditor's remuneration

3. Ratify and confirm the amended and restated general operating By-Laws of the Corporation as circulated

Voting on Formal Business

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Conclusion of Official Business

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• Further Business

• Conclusion

Conclusion of Official Business

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Annual General MeetingExecutive Director Update

Presented by George Ross, Interim Executive Director

September 24, 2020

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NDRIO Update

NDRIO Build Phase1

Accomplishments2

Member and Community Outreach3

Next Steps4

Q&A5

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NDRIO Build Phase

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From Concept to Enterprise

Stage of Development

Guided By

Transition has occurred, NDRIO is fully functional

Corporate Mandate & ActivitiesOperationalizationBuild-OutConcept

TRANSITION PLANS STRATEGIC PLAN

Workplan Guided By Strategic Planning

Requirements

January 31, 2021 April 1, 2022

Applicant BoardAugust 19, 2019

Contribution Agreement

October 31, 2019

InauguralCorporate Plan

January 31, 2020

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Revised Timeline: Transition Milestones

Transition Milestone #1

CARL Portage Data Management (DM) Funding from CANARIE Ends

and CARL Portage Integrates with NDRIO

October 2020


ISED Advanced Research Computing (ARC) Expansion Program Funding Ends and

NDRIO Funding Leadership Begins

April 2022


Canadian Foundation for Innovation Major Science Initiatives Funding (Operations)

Ends and NDRIO Funding Leadership Begins

April 2022


Data Management (DM) and Research Software (RS) Funding from CANARIE Ends and

NDRIO Assumes Full Leadership of DM and RS Functions

April 2022

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Revised Timeline: Key Deliverables

Annual Report July 31, 2020

Completion of the Current State Assessment September 2020

Development and Delivery of Initial Projects from October 2020

Progress Report October 31, 2020

2021-22 Proposal + Performance, Evaluation, Risk & Audit Framework to ISED December 11, 2020

Completion of the Researcher Needs Assessment December 2020

Corporate Plan + Joint DRI Ecosystem Plan (with CANARIE) January 31, 2021

Operational Transition Plan – CANARIE January 2021

Operational Transition Plan – Compute Canada April 2021

Draft Service Delivery and Funding Model May 2021

Annual Report July 31, 2021

Delivery of 2021-2024 Strategic Plan September 2021

Progress Report October 31, 2021

2022-2025 Proposal to ISED December 11, 2021

Corporate Plan + Joint DRI Ecosystem Plan January 31, 2022

Strategic Workplan Deliverables Reporting & Accountability Deliverables

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Accomplishments

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Workplan Activated to Ensure Major Milestones Met

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1. Governance

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Governance foundation set:

• Applicant Board established, organization incorporated, By-Laws developed

• Member & Governance Model finalized December 10, 2019

• 136 Members recruited January / February 2020

• 15-member Board of Directors elected March 2020

Board development:

• 7 Board meetings: 3 quarterly meetings + 4 special meetings

• Board orientation complete and governance training planned

Governance & Nominating; HR; Audit, Finance & Risk Committees functioning

• Terms of reference and workplans established

• Board-level policies in development

• 2 special committees established: Membership & Stakeholder Committee and Joint NDRIO/Compute Canada Transition Committee

Governance Milestones

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Researcher-Centric

NDRIO Interim Guiding Principles

NDRIO isCommitted

to being

Service-Oriented

Accountable & Transparent

Striving forExcellence

Collaborative

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• Progress Report delivered January 2020

• Corporate Plan delivered January 2020

• Workplan presented to Board May 5, 2020

• Annual Report delivered to ISED July 15, 2020

• First audit from KPMG completed, a ‘clean’ audit report with no audit findings reported

• New Contribution Agreement deadlines negotiated with ISED due to COVID-19-related delays

• AGM delivered September 24, 2020

Accountability & Reporting

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2. Organization Development

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• Cross-Canada Interim Management Team established Fall 2019

• Team today counts ~19 people, including roles in Research Analysis, Human Resources, Communications & Member Relations, Information Technology, Finance & Administration

▪ Team continues to be distributed across Canada, working in both official languages

▪ Professional services secured to assist in legal support, recruitment, payroll, compensation policy, workplan development

▪ Dedicated team to support recruitment of Researcher Council

• Key organizational policies and procedures in place; HR; procurement, delegations

• Permanent CEO recruitment process launched May 1, 2020

▪ The appointment of Nizar Ladak, incoming CEO, announced August 18, 2020

▪ Transition plan and onboarding approach established

Building Operational Capacity

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3. Strategic Planning Foundations

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Strategic Planning Framework Established

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Areas Current State Assessment Needs AssessmentAdministration and

OrganizationNew Service Delivery Model Transition Plan Strategic Plan

Landscape

(relationship

management)

Collaborators and Stakeholders

(national, regional, local)

Intersections between ARC, DM, RS

streams

International organizations

Stakeholders supporting research

workflows

Expert Committees and Working Groups Relationship between NDRIO and

Collaborators, Stakeholders,

International involvement

Governance

Current Governance and Committees Establish formal role for Researcher

Council

New governance model

Researcher Council

Joint Committee of NDRIO and CC

Boards

Joint Management Workgroup

New Committees

Bridging three streams

Plan for continuous review

Management

Current Management Structures CEO and executives onboarding

Organization / Org Chart

Test new funding model against

targeted matching funds ratios

Recruitment Plan

Communication and engagement plan

Risk and Mitigation Plan

How to implement/execute:

Organizational Chart

Service Delivery Model

Funding Structure

ServicesCurrent Services Mapping Requirements for new or revised

services

New Service Delivery Model Transition Plan - from current services

to new services

How execute/implement service

delivery model

Continuous improvement

InfrastructureCurrent Infrastructure Mapping Required capacity Procurement policy Required capacity / mode of delivery

Resources allocation process

Proposed Infrastructure Architecture

Implementation timeline

New Infrastructure

Support for External Infrastructure

Providers

HQPExisting HQP Needed functions and competencies HR policy

Change Management policy

Training policy

HQP map Recruitment Plan

Migration Plan to integrate HQP

Needed HQP

FundingCurrent Funding Streams Areas needing support Grant Management Model

Funding Proposals to ISED

New Funding Model

Negotiations with Provinces

New programs timeline Streams and timelines for funding calls

Management process

Expectations for recipients

External

(informational)

International Benchmark

Peer ReviewPeer Review Peer Review

Contributors

CANARIE

CARL-Portage

Compute Canada

Regions, Host sites, Institutions

Stakeholders

Researcher Council

Researchers

Research Community (associations,

societies)

CCF regions, host sites, Institutions

HQP

Internal NDRIO

ISED

ISED - CFI - Provinces

Compute Canada

Regions, host sites, institutions

HQP

Research community

External consulting expertise

CANARIE

CARL-Portage

Compute Canada

Regions, host sites, institutions

ISED

ISED - CFI - Provinces

Institutions

Research Community

Stakeholders

External experts

End Date September 2020 December 2020 December 2020 April 2021 January 2021 & April 2021 September 2021

Strategic Plan Work Streams

Act

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Current State Assessment:

• Critical baseline understanding for service and funding model development and the basis of NDRIO’s strategic plan

• Document the current Canadian DRI landscape in Advanced Research Computing (ARC), Research Data Management (RDM) and Research Software (RS)

• Will provide an understanding of national, regional and institutional services; funding; and Highly Qualified Personnel (HQP) deployment

Products:

• DRI Landscape Assessment

• Three position papers for ARC, RDM and RS – Draft #1 to be completed Sept. 30, 2020

• Subject to expert review and validation

• Funding and HQP analysis that will identify:

▪ National regional funding levels, matching approaches and variances

▪ Deployment of HQP

Current State Assessment

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Researcher Needs Assessment:

• Process to identify gaps between current state and desired state (as defined by users), either to answer gaps in capacity, to respond to emerging trends, to introduce new technology, etc.

• Basis to establish a roadmap (with priorities and critical path) to move from current state to future state that will serve as strategic plan foundation

Process:

• Building on the Current State Assessment

• Led by the Researcher Council

• Supported by a team of senior analysts

• Informed by working groups and consultation, we will prepare Researcher Needs Assessment report

Products:

• Integrated Position Paper (ARC, RDM, RS) – Draft #1 to be completed December 31, 2020

• Input to new service and funding model development, and then to strategic plan

Researcher Needs Assessment

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• Ghilaine Roquet

NDRIO Director of Planning and Operations. Previously CIO at McGill University and Université de Montréal.

• Shahira Khair

Seconded from the University of Victoria, where she works as a Data Curation Librarian to support researchers with data management. Shahira holds an M.Sc and M.L.I.S. from the University of Ottawa.

• Felipe Pérez-Jvostov

Seconded from McGill University where he serves as the Senior Advisor for Research Data Management. Felipe holds a PhD in Parasitology from McGill.

• Seppo Sahrakorpi

Has a PhD in Computational Physics and has worked in the IT and ARC fields for over 20 years as an academic, systems administrator, ARC support engineer, lead IT architect, project manager and

entrepreneur.

• Qian Zhang

Seconded from the University of Waterloo where she was a CLIR Postdoctoral Fellow in Software Curation. Qian holds a PhD with a major in Physical Oceanography and a minor in Computer Science from the Louisiana State University in Baton Rouge.

Leadership & Senior Analyst Team

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• Current State Assessment and Researcher Needs Assessment exercises will be supported by planned outreach, engagement and validation with community input. Consultation methods will include:

▪ Requests for information (white papers, position papers, roadmaps, etc.)

▪ Roadshows

▪ Focus groups

▪ Working groups

▪ One-on-one meetings

▪ Surveys

• Results will be subject to validation and expert review:

▪ Working group review

▪ Researcher Council leadership and review

▪ Public dissemination for comments and formal consultations

▪ Release of final version

Outreach & Validation

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New Model Development:

• Built on Current State Assessment, Researcher Needs Assessment, Funding and HQP Baseline

• Informed by International Comparators

• Key input into strategic plan and multi-year funding proposal

• Articulate national, regional and institutional services

• Provide recommended model for services and funding that meet ISED expectations, including matching-fund requirements

Process:

• Planned RFP to secure external capacity – release targeted for October 2020

• Supported by working groups, steering committee, consultation and community validation

Products:

• Draft #1 report for consultation targeted for May 31, 2021

New Service & Funding Model Development

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4. Transition Planning

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• Two operational transition plans are being developed.

1. The transition of Research Data Canada (RDC) / Research Data Management (RDM) and Research Software (RS) with CANARIE – this plan will be prepared by CANARIE in collaboration with NDRIO, to be approved by both organizations before being presented to ISED. (Planning Deadline: January 2021)

2. NDRIO is planning the transition of ARC activities, in collaboration with Compute Canada Federation. (Planning Deadline: April 2021)

• NDRIO and Compute Canada recently formed a Joint Transition Committee.

▪ A coordinating committee of Board representatives from NDRIO and Compute Canada has been established to oversee transition activities leading up to April 1, 2022.

Transition Planning Framework

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AreasCurrent StateAssessment

Needs AssessmentNew Service Delivery

ModelAdministration and

OrganizationTransition Plan Transition

GovernanceCurrent Governance and Committees Stakeholder Analysis

Establish Formal Role for Researcher Council

New Governance Model Researcher Council Joint Committee of NDRIO and CC BoardsJoint Management Workgroup

Integration of Expert Committees

ManagementCurrent Management Structure

Test New Funding Model Against Targeted Matching Funds Ratios

CEO and Executives Onboarding Organization / Org Chart

Recruitment PlanCommunication and Engagement PlanRisk and Mitigation Plan

Winding Down of CC Implementing New Org

Services Current Services Mapping Requirements for New or Revised Services

New Service Delivery Model

Transition Plan – From Current Services to New Services

Establish National and Regional ServicesNegotiate Agreements with Regions and Institutions

InfrastructureCurrent Infrastructure and Aging Required Capacity

Required Capacity / Mode of Delivery Resources Allocation Process

Procurement PolicyProposed Infrastructure Architecture Implementation Timeline

Negotiate Agreements with Host Sites

HQPHQP: Employer, Functions, etc.

Needed Functions and Competencies New HQP Map

HR Policy Change Management PolicyTraining Policy

Recruitment Plan Migration Plan to Integrate HQP

Recruitment, Transition and SeveranceRenew Contracts / Secondments

Funding Current Funding ModelNew Funding Model Negotiations with Provinces

Grant Management ModelFunding Proposals to ISED New Programs Timeline Establish New Programs

External International Benchmark Peer Review

Contributors

Compute Canada RegionsHost sitesInstitutions

Researchers CouncilResearch Community HQPRegions, Host Sites and Institutions

ISED – CFI – ProvincesCompute CanadaRegions, Host Sites and Institutions HQPResearch Community External Consulting Expertise

Internal NDRIO ISED

Compute Canada Regions, Host Sites and Institutions ISEDExternal Experts

Compute Canada Regions, Host Sites and Institutions HQP

End Date September 2020 December 2020 April 2021 December 2020 April 2021 March 2022

Transition Focused Workplan Streams

Act

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CC

F Tr

ansi

tio

n P

lan

Fra

mew

ork

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Member & Community Outreach

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Inaugural Member Recruitment Drive (Dec. 2019 – Feb. 2020):

• 315 organizations approached

• March 31, 2020: 136 Members (51 Primary + 85 Associate)

• Today: 142 Members (49 Primary + 93 Associate)

New Associate Members:

• Ontario Brain Institute

• SNOLAB

• Montreal AI Ethics Institute

• ICES

• Health Sciences North Research Institute

• HPQC Labs

• Canadian Institute for Health Information (CIHI)

Membership Update

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Primary Members

Athabasca University

Baycrest

Bow Valley College

British Columbia Institute of Technology (BCIT)

Brock University

Carleton University

Centre for Addiction and Mental Health

CHU Sainte-Justine

Concordia University

Dalhousie University

École de technologie supérieure (ÉTS)

HEC Montréal

Hospital for Sick Children

Kwantlen Polytechnic University

Lakehead University

McGill University

McMaster University

Memorial University of Newfoundland

Queen's University

Royal Military College of Canada

Ryerson University

Saint Mary's University

Simon Fraser University

St. Francis Xavier University

Sunnybrook Research Institute

Unity Health Toronto

Université de Montréal

Université de Sherbrooke

Université du Québec à Chicoutimi (UQAC)

Université Laval

Université TÉLUQ

University Health Network (UHN)

University of Alberta

University of British Columbia

University of Calgary

University of Guelph

University of Manitoba

University of New Brunswick

University of Ottawa

University of Prince Edward Island

University of Regina

University of Saskatchewan

University of Toronto

University of Victoria

University of Waterloo

University of Windsor

Western University

Wilfrid Laurier University

York University

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Associate Members

Health Sciences North Research Institute

Acadia University

ACENET

ACORN-NS

Amii (Alberta Machine Intelligence Institute)

Aurora College

BCNET

Brandon University

Calcul Quebec

Cambrian College of Applied Arts & Technologies

Canadian Astronomical Society (CASCA)

Canadian Astronomy Data Centre

Canadian Federation for the Humanities & Social Sciences

Canadian Institute for Health Information (CIHI)

Canadian Research Data Centre Network

Canadian Research Knowledge Network (CRKN)

Canadore College

CANARIE

Cape Breton University

CARL

Centre de documentation collégiale

Compute Canada

Compute Ontario

Concordia University of Edmonton

Conestoga College

Council of Prairie and Pacific University Libraries (COPPUL)

CUCCIO

Cybera

Durham College

École Polytechnique (Polytechnique Montréal)

École nationale d'administration publique (ENAP)

Emily Carr University of Art and Design

Fanshawe College

Fleming College

Fraser Health Authority

George Brown College

Georgian College

Grande Prairie Regional College

HPQC Labs

Humber College

ICES

Institut national de la recherche scientifique (INRS)

Institute of Particle Physics

Lambton College

Lawson Health Research Institute

Lunenfeld-Tanenbaum Research Institute, Sinai Health

MacEwan University

Mila

Mohawk College of Applied Arts and Technology

Montreal AI Ethics Institute

Mount Royal University College

Mount Saint Vincent University

MRnet

NB/PEI Educational Computer Network

Niagara College

Northern Alberta Institute of Technology (NAIT)

Nova Scotia Community College

NSCAD University

Ocean Networks Canada

Ontario Brain Institute

ORION

Red Deer College

RISQ

Royal Roads University

Saskatchewan Polytechnic

Selkirk College

Seneca College

Sheridan College Institute of Technology and Advanced Learning

SNOLAB

Southern Alberta Institute of Technology (SAIT)

SRNet

St. Joseph's Healthcare Hamilton

Thompson Rivers University

Trent University

TRIUMF

Université de Moncton

Université du Québec

Université du Québec à Montréal (UQAM)

Université du Québec à Rimouski (UQAR)

Université du Québec à Trois-Rivières (UQTR)

Université du Québec en Abitibi-Témiscamingue

Université du Québec en Outaouais

University of Northern British Columbia

University of Ontario Institute of Technology

University of Ottawa Institute of Mental Health Research

University of the Fraser Valley

University of Winnipeg

Vancouver Island Health Authority

Vancouver Island University

Vector Institute

Waypoint

World Data System

Yukon College

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Member & Governance Model Development: Fall 2019

• 210 people consulted

Member Meetings

• January 16, 2020: Information about Membership (Virtual)

• March 11, 2020: Special Members’ Meeting (Ottawa + Virtual, + Post-Event Survey)

• July 28 & 29, 2020: Member Update (Virtual)

• September 24, 2020: AGM (+ Post-Event Survey)

Researcher Advisory Group Creation: June 2020

• 7-member, multi-disciplinary researcher group to support development & recruitment of Researcher Council

Researcher Council Consultation Process: July 2020

• 110 people attended 2 webinars, 25 written submissions received

Researcher Council Recruitment Process: August 2020

• Broad communications, outreach to 700 potential candidates, 137 applications, 22 researchers selected

Call for input to NDRIO By-Laws: March and Summer 2020, 2 submissions received

Member & Stakeholder Engagement

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Member & Stakeholder Email Outreach

~ 30 email campaigns

Social Media Engagement

LinkedIn and now Twitter @NDRIO_NOIRN

Stakeholder Presentations

Compute Canada, CANARIE, U15, OCUR, 2 Portage webinars (one in French, one in English), Compute Canada Federation staff

Stakeholder Meetings

ISED; Compute Canada; CANARIE; CARL Portage; Compute Ontario; Calcul Quebec; WestGrid; ACENET; McGill University; University of Toronto; University of Victoria; Simon Fraser University; University of Waterloo; Queen’s University; group meetings with host sites and with regions; Colleges and Institutes Canada (CICan); Research Manitoba; Ministry of Science, Economy and Innovation, Government of Quebec; Federation of CEGEPS; Pacific Institute for the Mathematical Sciences (PIMS); Canadian Personalized Healthcare Innovation Network (CPHIN); Genome Canada; World Data System International Technology Office (WDS ITO); CIHR Institute of Genetics; CIHR Institute of Genetics; Partnership Group for Science and Engineering (PAGSE)

Member & Stakeholder Engagement

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Next Steps

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On the Horizon

Establishment and Support of Researcher Council September 2020

CEO Onboarding October 2020

Launch of Initial Projects Call November 2020

Permanent Organizational Development, Continued Refinement of BackroomFunctions and Support for Governance Development

December 2020

Evaluation and Risk Framework December 2020

Member & Stakeholder Engagement Plan December 2020 (TBD)

Change Management Plan December 2020

Launch of New Model Development Process January 2021

Joint Ecosystem Plan with CANARIE January 2021

CANARIE’s Transition Plan (DM and RS) January 2021

Branding April 2021

Operational Transition Plan with Compute Canada May 2021

Cybersecurity Framework Development March 2022

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Appendix

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Current National Structure of DRI Ecosystem

Innovation, Science and Economic Development Canada, 2020

• 100% federal funding via ISED for CANARIE

• 100% PT funding for regional and local networks

Fragmented funding on a project basis

• 40% federal funding via CFI for national, regional and local layers

• 60% PT / Other funding

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Redistribution of Funding Allows for Federal Leadership Nationally

Innovation, Science and Economic Development Canada, 2020

Current Funding Arrangement New Funding Arrangement

ARC Infrastructure + Operations

National Services

Direct Service to Researchers

ARC Infrastructure + Operations

60% Provincial/

Institutional

National Services

Direct Service to Researchers

75%

Provinci

al/

Institutio

nal

60% Provincial/

InstitutionalApprox. 40% Provincial/

Institutional for

infrastructure

75% Provincial/

Institutional

Up to 100% Federal60%

Provincial/Institutional

Up to 25% for regional

ARC HQP

60% Provincial/

Institutional

60% Provincial/

Institutional

Up to 60% federal for

infrastructure;up to 100%

for operations

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Funding

• Full ISED funding for 2020-21 received, including the carryover of unspent 2019-20 funds: $8,470,000.

• The majority of these funds were received in August 2020 with the approval of the 2019-20 Annual Report.

• Collected $473,500 in membership fees as at August 31, 2020.

▪ This represents 96% of all Members.

▪ All Primary Members have paid.

• $5,260 of interest income has been earned on bank deposits through the end of August 2020.

2020-21 Financial Update

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Expenses

• Expenses are planned to equal ISED funding ($8,470,000).

• Membership fees are being accumulated pending the development of a value proposition.

• Expenses are phased to the second half of the year, as the CARL Portage activity transfers to NDRIO October 1, 2020.

▪ The transfer amounts to approximately 35% of ISED funding.

• NDRIO continues to forecast its total annual expenditures and will update ISED and request a carryover of 2020-21 potential lapsed funds as part of its 2021-22 Corporate Plan.

2020-21 Financial Update

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NDRIO Researcher Council

September 24, 2020

Guillaume Bourque, Interim Chair, Researcher Council

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• In Fall 2019, NDRIO undertook governance consultation across Canada. Consultations provided initial feedback on the need to establish a Researcher Council. The concept of a Researcher Council was recognized as an important part of NDRIO’s governance structure and was included in NDRIO’s By-Laws.

• NDRIO’s inaugural Board of Directors was tasked with giving further consideration on how to best constitute the Researcher Council as a priority activity. The establishment of the Researcher Advisory Group is in keeping with NDRIO’s commitment to seek expert advice as it develops as an organization.

• The NDRIO Board of Directors announced the creation of the Researcher Advisory Group (RAG) in June 2020 to:

▪ Develop and propose the governance model for a permanent Researcher Council;

▪ Launch the Researcher Council recruitment process;

▪ Assess and recommend candidates for the inaugural Researcher Council to the Board for final approval, and;

▪ Initiate the Researcher Needs Assessment process.

• To deliver on its mandate, the RAG held national consultations on the proposed governance model for the Researcher Council and launched a national recruitment process for the Researcher Council.

A Key Tool to Advance the National DRI Strategy

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The 7-member, multi-disciplinary Researcher Advisory Group included the following members:

About the Researcher Advisory Group

Guillaume Bourque, Chair Leads research in human genetics with McGill University

David Barclay Leads research in oceanography and underwater acoustics with Dalhousie University

Matthew Choptuik Leads research in numerical relativity with the University of British Columbia

Erin DickieLeads research in the areas of the brain and therapeutics with the University of Toronto and works with the Centre for Addiction and Mental Health

Catherine MiddletonLeads research in the development and use of new communication technologies with Ryerson University

Denis ThérienVice-President of Research and Partnerships at Element AI and NDRIO Board Director

Deb VerhoevenCanada 150 Research Chair in Gender and Cultural Informatics at the University of Alberta (Edmonton) and NDRIO Board Director

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Fall 2019 2020

Sept - Dec May June July August September

Researcher Advisory Group Timeline

Initial NDRIO Consultations on

Researcher CouncilRAG Consultations on RC Governance Model

RAG Created

RAG Announced

RC Recruitment Process Launched

RC Selection Process and Final Board approval

Launch of Researcher Council

• The RAG held 17 meetings over 4 months • RAG members invested additional time to undertake preparation work,

and independent assessments and analysis

Researcher Advisory Group Delivered on its Mandate:• Developed and proposed the governance model for a permanent

Researcher Council;

• Launched the Researcher Council recruitment process;

• Assessed and recommended candidates for the inaugural Researcher

Council to the Board for final approval, and;

• Initiated the Researcher Needs Assessment process

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• The RAG issued the Researcher Council Governance Model Consultation Paper for stakeholder feedback from June 30 to July 10, 2020. Two webinars were also held.

▪ Over 110 participants attended the webinars:

▪ English webinar held on July 7, attended by 80 participants

▪ French webinar held on July 9, attended by 30 participants

▪ 25 stakeholders provided written submissions

▪ Consultation participants represented the diversity of research disciplines, including a wide range of institutions

• Overall, stakeholders were supportive of the Researcher Council governance model as set out in the consultation paper.

• Stakeholder feedback focused on the provision of further details on the operations of the Researcher Council and how it would work with the NDRIO Board and management.

RAG Consultations on ResearcherCouncil Governance Model

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Consultation Findings and Final ModelRole of Researcher Council (RC)

What We Heard Final Changes to RC Governance Model

Clarify link between RC’s needs assessment role and DRI funding allocations.

• RC will make recommendations to the Board on the researcher needs assessment; funding decisions rest with the NDRIO Board. RC will not make operational funding decisions on allocation of DRI resources.

RC should represent all researchers’ DRI interests and make recommendations to the Board that reflect all researchers’ needs.

• RC will ensure diversity of researcher voices is represented to the NDRIO Board. RC is the Council for all researchers from all disciplines.

• RC will work with NDRIO staff on a researcher needs assessment that ensures researcher priority needs inform strategic plans/activities and work planning for current and future needs.

• RC will recommend DRI needs prioritization.

RC needs to build a strong researcher community network. Examples include:• form network of contacts at each institution;• hold virtual meetings to help research

community understand NDRIO offerings;• hold outreach webinars ;• collect information about community’s needs,

and report on findings/actions• Survey researchers on an annual basis

• RC serves as ambassadors for researchers. RC will use various outreach activities and mechanisms to serve and engage researchers.

• RC will engage with members, stakeholders, NDRIO staff and leverage specialized expertise as necessary.

• RC will develop processes to engage researchers across disciplines to identify, synthesize and validate current and future priorities.

• RC will annually survey the researcher community to further understand their needs. • RC will nurture young researchers and students, and encourage their involvement with

NDRIO.

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Consultation Findings and Final ModelGovernance and Operations of Researcher Council

What We Heard Final Changes to Governance Model

Need for strong relationship between RC and NDRIO Board; RC Chair should sit on NDRIO Board meetings with full voting privileges.

NDRIO Board is committed to the success and effectiveness of RC and will work with the inaugural RC to provide it with the tools that it needs to succeed in achieving its mandate. Inaugural RC will report back to the Board on the appropriate RC Chair role at NDRIO Board meetings (observer, voting) for the Board’s consideration.

RC to publish an annual report that reflects RC work, recommendations and implementation of its work.

RC will publish an annual report for the research community on its activities to ensure transparency of its operations.

To succeed, RC needs dedicated staff and expert working groups.

To equip RC to deliver on its mandate, the RC will be well supported by dedicated resources, including a team of management/staff, subject matter experts as well as specialized sub-committees and working groups that will be established as required.

Mixed comments about two-tier RC member recruitment (open call vs. primary member nominations).

Retain current two-tier recruitment process which resulted in a successful RC selection process. This will ensure a diverse pool of candidates for RC vacancies on a go-forward basis. Primary Members were directly invited to make nominations which resulted in a diverse pool of candidates and strong Primary Member representation.

RC members should be bound by a Code of Conduct.

All RC members will be required to sign a Code of Conduct and adhere to strict confidentiality guidelines.

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Consultation Findings and Final ModelSize and Composition of Researcher Council

What We Heard Final Changes to Governance Model

RC size of 15-20 members is adequate. • RC size will be between 15 to 25 members. The inaugural Researcher Council will be 22 members.

• Researcher Council members are faculty researchers from post-secondary institutions, research hospitals and/or affiliated institutes that are eligible for Tri-Council grants.

• Non-faculty professionals, including technical staff, may participate in expert working groups that will support the work of the Researcher Council.

Need for diversity of researcher representation including by region, institution, language, career stage and EDI considerations.

RC represents the diversity of the national research enterprise including research discipline; institution; geographic and linguistic diversity; and diversity between established and emerging researchers. NDRIO is committed to the principles of Equity, Diversity and Inclusion (EDI).

Council members should have DRI expertise in all advanced research computing (ARC), research software (RS) and data management (DM).

RC candidates to have DRI experience and can address and negotiate competing DRI interests, demonstrate strategic thinking and vision, and communicate effectively.

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Fall 2019 2020




RAG Created

RAG Announced





Researcher Council;





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• Investigating several recruitment models from similar organizations.

• Using the latest Tri-Council EDI questionnaire with up-to-date research and analysis of current approaches including EDI self-identification.

• Consulting federal Tri-Council officials to seek their advice and leverage their experience.

• Developing an electronic and confidential application form to improve the efficiency of the application and selection process.

• Developing FAQs to guide applicants through the process and address their questions.

• Contracting a specialized executive recruiter to guide the selection process and undertake targeted outreach.

• Including Dr. Alexandra King, NDRIO Board member and internal medicine and Indigenous health researcher on the RAG Selection Committee.

• Assigning two reviewers to separately assess each candidate’s submission for fairness and consistency.

• Requiring all RAG members to identify any conflict or potential conflict of interest with candidates assigned for their review. Dr. Erin Dickie was recused from the Selection Committee as she expressed an interest in Researcher Council membership.

• Providing candidates with a 3-week window to apply. Researcher Council recruitment process launched on August 4 with applications/nominations accepted until August 23.

Researcher Council Members | Recruitment Process

A RAG Selection Committee was constituted to undertake the Researcher Council recruitment process. A detailed recruitment process was followed including:

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The RAG Selection Committee reviewed candidates against a diverse set of criteria.

Selection Criteria:

Selection of Researcher Council Members | Criteria

• Digital research infrastructure (DRI) experience in advanced research computing (ARC), data management (DM) and/or research software (RS) domains

• Ability to address and negotiate competing DRI interests

• Demonstrated strategic thinking and vision

• Effective communications skills with internal and external stakeholders

• Diversity of research discipline and DRI domain

• Diversity of institutional background

• Diversity of geography

• Linguistic diversity

• Diversity between established and emerging researchers

• Equity, Diversity and Inclusion (EDI) considerations

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• EDI principles were front and centre throughout the Researcher Council selection process.

• The RAG Selection Committee was tasked with striking a balance between all identified selection criteria and EDI considerations of:

▪ Gender

▪ Visible Minority

▪ Indigenous

▪ Disability

• The following measures were taken to account for EDI principles:

▪ A recruitment consultant was engaged to undertake targeted outreach

▪ The deadline was flexible to accommodate potential EDI candidates

▪ The candidate selection process included EDI considerations throughout

▪ The application form used the latest Tri-Council EDI survey, based on the most-up-to date research and analysis of current approaches to self-identification

Selection of Researcher Council MembersEquity, Diversity and Inclusion (EDI)

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Outreach Activities:

• Directly reached out, on two separate occasions, to over 700 stakeholders with the posting and application

• Reached out to Colleges and Institutes Canada (CiCAN) to share posting with colleges

• Reached out to CANARIE and PORTAGE to share the posting and application form with their members

• Shared the posting and application form with Compute Canada to share with their 12,000 researchers and members in their database

• Posted the position on LinkedIn and NDRIO website

• Proactively reached out to EDI target groups including Indigenous researchers

Selection of Researcher Council Members | Outreach

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Fall 2019 2020




RAG Created

RAG Announced





Researcher Council;





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• The RAG received a strong response from researchers for the recruitment process, despite the summer and COVID-19.

Outreach efforts resulted in a strong pool candidates:

▪ 142 candidates applied (nomination and applications)

▪ 137 deemed eligible

▪ 69 speak and write English and French

▪ 33 are early-career researchers

▪ 117 submissions came from Primary Members, representing 35 of the 51 Primary Members

Selection of Researcher Council MembersPool of Applicants

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• 137 candidates were each assessed by two RAG Selection Committee reviewers; reviewers scored candidates independently.

• Scoring was assigned to the questions.

• Scoring occurred in several steps:

▪ Reviewers scored candidates on questions and a total score was determined

▪ Selection Committee met to discuss the scores by reviewers

▪ Where there were gaps, committee members assessed the basis for the gaps

▪ A final score for each candidate was determined following a gap assessment

• Further assessment of top candidates was undertaken to strike a balance against another set of selection criteria including by discipline, institution, geography and EDI.

Candidate Assessment and Selection

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Inaugural Researcher Council Composition (22 Members)

Selection Criteria Member Representation

Qualifications and Skills DRI Experience (ARC, DM or RS) All Members

Ability to Address and Negotiate Competing DRI Interests Strategic Thinking and Vision All Members

Previous Board, Council or Organizational Membership Experience All Members

RepresentationRegional Representation

Ontario: 8 Members

Quebec: 7 Members

West: 5 Members

East: 2 Members

Speak Both Official Canadian Languages 13 Members

Nominations by Primary Members vs Application Open Call14 Primary Member Nominations

6 Members Applications (3 of which come from Primary Member organizations)

DRI Area of Expertise 5 with ARC Experience

6 with DM experience

6 with RS experience

5 with experience in all 3 domains

Tri-Agency representationSSHRC: 7 Members CIHR: 6 Members NSERC: 9 Members

Many researchers receive research funding from more than one agency

Institutional representation19 members from Universities (including 2 small institutions) / 3 research hospitals / No members from Colleges

Early career stage researcher 4 Members

EDI Gender Identity 11 Members Identify as Women 11 Members Identify as Men

Visible Minority 5 Members

Indigenous No Members

Disability 2 Members

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• We met our selection criteria targets except for securing Researcher Council members from colleges and Indigenous communities.

• College Representation:

• Only 7 applications were received despite engagement with the college sector through CiCAN to make the application college-friendly and CiCAN sending the application to their membership.

• We plan to work more closely with CiCAN on ways to improve college engagement on a go-forward basis.

• We welcome your input about ways to solicit collage membership in the future.

• Indigenous Representation:

• We undertook targeted outreach to potential Indigenous candidates.

• A number expressed interest in future NDRIO Researcher Council membership opportunities but were not ready to apply in the current RC selection round.

• We plan to approach these candidates and invite them to participate in future working groups to support the work of the Researcher Council.

• We welcome your input about ways to solicit college and Indigenous membership in the future.

Results Against Our Selection Criteria

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Fall 2019 2020




RAG Created

RAG Announced





Researcher Council;





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The Inaugural Researcher Council

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Name Title Institution Tri-Agency ARC/ DM/RS Discipline

ONTARIO

Susan Brown Professor University of Guelph SSHRC All Digital Humanities, Literature, Feminist TheoryAnne Martel Professor Sunnybrook Research Institute CIHR RS AI, Personalized MedicineAmol Verma Assistant Professor Unity Health Toronto CIHR DM Health Services ResearchRebecca Pillai Riddell Professor York University SSHRC RS Behavourial NeurosciencePekka Sinervo Professor University of Toronto NSERC ARC Experimental Particle PhysicsConstance Crompton Assistant Professor University of Ottawa SSHRC RS Digital Humanities, Science HistoryErin Dickie Assistant Professor Centre For Addiction and Mental Health CIHR DM NeuroinformaticsGirma Bitsuamlak Professor Western University NSERC ARC Computational Fluid Dynamics

QUEBEC

Guillaume Bourque Professor McGill University and Interim Chair CIHR All Human Genetics and BioinformaticsCarolyn Côté-Lussier Assistant Professor Institut National de la Recherche Scientifique SSHRC RS Criminology, Social PsychologyPhilippe Després Professor Université Laval CIHR DM Computing in MedicineBruno Blais Assistant Professor Polytechnique Montréal NSERC ARC Computational Fluid DynamicsBenjamin Fung Professor McGill University NSERC DM Data mining; Artificial IntelligenceBenoît Dupont Professor Université de Montréal SSHRC DM CybersecurityMarie-Jean Meurs Professor Université du Québec à Montréal (UQAM) NSERC DM Artificial Intelligence, Automatic learning

WEST

Karen Bakker Professor University of British Columbia SSHRC RS Environment, Governance, Social Science, WaterRandall Sobie Professor University of Victoria NSERC All Particle PhysicsErik Rosolowsky Associate Professor University of Alberta NSERC ARC AstronomyRebecca Davis Associate Professor University of Manitoba NSERC All ChemistryCarl D'Arcy Professor University of Saskatchewan CIHR RS Population Health

EAST

Laura Estill Associate Professor St. Francis Xavier University SSHRC RS Digital Humanities; Digital PedagogyErika Merschrod Professor Memorial University NSERC ARC Materials Science

Inaugural Researcher Council Members

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Inaugural Researcher Council Members

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• The key deliverable for the Researcher Council is the researcher needs assessment which must be complete by December 2020. The needs assessment is a critical input into the development of NDRIO’s first strategic plan that will be completed by Fall 2021.

• The researcher needs assessment is a systematic process for determining and addressing researchers' needs, or "gaps" between the current state and the desired state or "wants.” The needs assessment determines "what" should be delivered to researchers; the "how" is defined by NDRIO’s Service Delivery Model.

• Building on the current state assessment, the main deliverables of the needs assessment phase are integrated position papers covering ARC, DM and RS.

• The Researcher Council will oversee the development of the needs assessment. The needs assessment will be based on significant outreach and consultations with the researcher community. The Researcher Council will also benefit from the work of subject matter experts.

Inaugural Researcher Council: Needs Assessment

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Incoming CEO Introduction

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Nizar Ladak• NDRIO CEO effective October 5, 2020

• Currently President & CEO of Compute Ontario

• Formerly held senior positions at Health Quality Ontario, North York General Hospital and the Canadian Institute for Health Information

Incoming CEO Introduction

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Final Comments

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George RossInterim Executive Director, [email protected]

www.EngageDRI.ca

Contact Us

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mailto:[email protected]

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Thank You.

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