support when it counts - library roles in public access to federally-funded research
DESCRIPTION
Charleston Conference 2013 November 8, 2013 Kristine M. Alpi, Director, William Rand Kenan, Jr. Library of Veterinary Medicine, [email protected] William M. Cross, Director, Copyright and Digital Scholarship, NCSU Libraries, [email protected] Hilary M. Davis, Interim Head, Collection Management & Director of Research Data Services, NCSU Libraries, [email protected] In November 2012, the National Institutes of Health (NIH) said it would begin enforcing its earlier April 2008 public access mandate to NIH-funded research by delaying processing of investigators’ grants. In response, the NCSU Libraries offered to assist the university’s sponsored research office in supporting NC State researchers who had publications stemming from NIH funding and had not achieved compliance. Since the 2008 NIH mandate, over 1000 articles based on NIH-funding have been published by NC State across research areas including veterinary medicine, life sciences, physical sciences, social sciences, engineering, textiles, design, math and statistics. Many were published in journals which did not automatically deposit papers to meet NIH requirements. Although familiar with biomedical literature, author agreements and open access, we did not fully grasp the complex web of investigator, author, publisher, institution and funder relations involved in this mandate until we were deeply engaged in the process and gained access to the compliance monitoring data. In this paper, we will discuss the costs and benefits of library support for authors needing to attain compliance with an eye toward how this support may be scaled up if other federal funding agencies follow suit. We will share practical strategies for supporting compliance efforts for individual researchers and at the campus-wide level, as well as training newly-funded researchers to facilitate future compliance. We discuss the advantages of leveraging existing relationships with publishers to help their researchers, strategies for getting involved in compliance support, and insights on how to skill-up and scale-up when engaging in this part of the research process.TRANSCRIPT
NCSU Libraries
Support When It Counts – library roles in public access to federally-funded research
Kris Alpi, Will Cross, Hilary Davis
North Carolina State University Libraries
Charleston ConferenceNovember 8, 2013
NCSU Libraries
Public Access and Federally Funded Research
• Access matters
• Researchers
• Industry
• Citizen-scientists
• NIH leading the way
NCSU Libraries
Key Terminology
+ NIH Public Access Compliance Monitor
http://guides.mclibrary.duke.edu/nihpapcompliance
NCSU Libraries
Public Access Memo of February 2013
NCSU Libraries
NIH Public Access Mandate - Timeline
2008 2010 2012 2013
NCSU Libraries
NCSU - Setting the Scene
http://research.ncsu.edu/wp-content/uploads/2013/07/Results-Annual-Report-2012.pdf
• College of Design
• College of Education
• College of Engineering
• College of Humanities & Social Sciences
• College of Management
• College of Natural Resources
• College of Sciences
• College of Textiles
• College of Veterinary Medicine
NCSU Libraries
Diversity of NIH Funding at NCSU
Source: NCSU Research Administration Data and Reporting Database
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Future Research and Funding
•NIH Training Grants
•Reach out to early career scholars
•Multi-modal outreach
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Early Communication Efforts
• Who are the stakeholders?
• Engaging staff
• Updating online information
• Outreach to top level– limited uptake
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Direct Engagement with Stakeholders
• Looming deadlines
• Partners affected by non-compliance
• Assess state of non-compliance and work with Research Officers
NCSU Libraries
December 2012 Message to Funded Scholars
Subject: Libraries' support NIH-funded scholars in meeting NIH Public Access mandate
The NCSU subject librarians and the CDSC (http://www.lib.ncsu.edu/askus) can help you achieve compliance with the mandate to make research related to your NIH funding available through PubMed Central. We can:
• Figure out whether you are already in compliance with the mandate for public access to your NIH-funded research
• Guide you in reviewing the publication agreements for your future and past articles to see whether or not your publishers will be making your work available, or whether you will need to directly submit your manuscripts
• Work with you to create or maintain a My Bibliography account in MyNCBI that contains both your articles indexed by PubMed, and any funded research articles published in journals not indexed by PubMed
• Help you or your delegate submit published manuscripts to PubMed Central when needed
• Help you or your delegate use your ERA Commons account for linking your PubMed Central article IDs to your grant progress reports
• Help train your students or collaborators or delegates to assist with maintaining your funded research projects' compliance
All available at:https://www.lib.ncsu.edu/cdsc/copyright/authors#NIH
NCSU Libraries
The Libraries’ Role
• Simple or Complex Path• Identifying NIH-funded articles
Courtesy of Flickr user Bo47
NCSU Libraries
Road Toward Compliance - Data, Tools
NCSU’s NIH-funded articles since 2008 = 1,066
Not in PMC = 340
Journal policies reviewed = 230
Publisher-Mediated Deposit Author-Mediated Deposit
= 220 = 120
NCSU Libraries
Working with Publishers
Journal
Publisher
Journal
Journal
Journal
NIHMS/ PMC
NIH-funded articles
NIH-funded articles
Varying journal policies
Varying journal policies
NIHMS/ PMC
Varying publisher policies
Journal DOES or DOESN’T follow-through on submission Author
Approves Submission
NCSU Libraries
Working with Authors & Research Officers
PubMed Central
• PubMed ID• PubMed Central ID• NIHMS ID
eRA Commons
• Institutional view• Compliance
report (PACR)
MyNCBI
• Grants• MyBibliography• NIHMS• PMC IDs
• Burden falls to authors
• Research officers opportunity
• Public Compliance Report (PACR)
• 60 articles not tracked by NIH
NCSU Libraries
Reactive and Proactive Work
• Resolving compliance problems
• NIH bottlenecks
• Training researchers
Courtesy of Flickr user iluvgadgets
Courtesy of Flickr user omar parada
Courtesy of Flickr user lollyman
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Time and Staffing Resources• Staff needed
• Time investedGather
AnalyzeCommunicate
CompliancePublisher-DepositResearch Admin Authors
Follow-upResolving IssuesTraining
Journal stack courtesy of Cal State Univ, Fullerton Library
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Skilling up and scaling out
• Expanding access to research
• Training librarians
• Sharing work with research admin
• Looming questions Courtesy of Flickr user RyanTaylor1986
NCSU Libraries
Lessons Learned
•Researchers– Incentives– Follow-through– Collaboration/workflow
•Publishers– Understanding– Follow-through
•NIH– Policy– Workflow– Understaffed
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Benefits
•Build relationships with researchers
• Support OA
• Work with publishers – and identify the good and bad actors
“Speak their language”
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Partnerships Going Forward
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Try This at Home
Environmental Scan
Citation Harvest Rights AnalysisPublisher Outreach
Researchers & Research Admin
Biomed Research
Publisher Liaison
Copyright and Contracts
Expertise
Process
Stake-holders
Research Admins
Subject Liaisons
Library Admin
NIH Staff
Scholars
Research Office
NCSU Libraries
Resources
• Broad A&I database – e.g., NIH RePorter, Web of Science/Scopus
• NLM announces list• NIH Guide & Videos• Institutional funding data• PubMed & PubMed Central• PM/PMC/NIHMS Converter tool• SHERPA RoMEO + Publishers’ copyright info• MyNCBI account• eRA Commons account + PACR role
NCSU Libraries
Thank You!
Kris Alpi, [email protected]
Will Cross, [email protected]
Hilary Davis, [email protected]