supply and delivery of two reach mowers · project information ... additional work at tenderers...

CABONNE COUNCIL

CONTRACT No. 816658

SUPPLY AND DELIVERY OF

TWO REACH MOWERS

PREPARED BY:

COUNCIL’S DEPARTMENT OF ENGINEERING

& TECHNICAL SERVICES SECTION

January 2017

Contract No. 188396 CONDITIONS OF TENDER

© IPWEA 2004

AUS-SPEC-3\NSW-COT CABONNE COUNCIL

CONTENTS

CLAUSE PAGE

GENERAL ............................................................................................................................ 3

1. PROJECT INFORMATION ...................................................................................................................... 3

2. RELEVANT DOCUMENTS...................................................................................................................... 3

3. CONTRACTOR’S RESPONSIBILITY ..................................................................................................... 3

4. GOODS AND SERVICES TAX................................................................................................................ 3

5. CANVASSING ......................................................................................................................................... 3

6. DELIVERY ............................................................................................................................................... 3

7. CONTRACT COMMENCEMENT DATE ................................................................................................. 4

8. ADDITIONAL WORK AT TENDERERS COST ....................................................................................... 4

9. ILLUSTRATION AND TECHNICAL DATA .............................................................................................. 4

10. WARRANTY AND SERVICING ............................................................................................................... 4

11. LIST OF OWNERS .................................................................................................................................. 4

12. OCCUPATIONAL HEALTH AND SAFETY ............................................................................................. 4

13. ASSESSMENT OF TENDER .................................................................................................................. 5

14. TRAINING ................................................................................................................................................ 5

15. MANUALS AND SPARE PARTS ............................................................................................................. 5

16. COMPLETION OF DOCUMENTS ........................................................................................................... 5

17. BUILT DATE OF UNIT ............................................................................................................................ 6

18. COUNCIL’S CONTACT PERSON ........................................................................................................... 6

TENDER SUBMISSION INFORMATION ............................................................................. 6

19. TENDER VALIDITY PERIOD .................................................................................................................. 6

20. TENDER LODGEMENT REQUIREMENTS ............................................................................................ 6

21. COST OF TENDER ................................................................................................................................. 7

22. SPECIFICATIONS ................................................................................................................................... 8

23. SUBMISSION FORMS .......................................................................................................................... 12

CABONNE COUNCIL

SPECIFICATIONS FOR SUPPLY AND DELIVERY

OF TWO REACH MOWERS

3

CONDITIONS OF TENDER

GENERAL

1. PROJECT INFORMATION The complete plant description, engine and all additional requirements shall be as defined in the

Specification. The supply is for Contract No. 816658, supply and delivery of two Reach Mowers.

Method of payment for this Contract shall be Lump Sum.

2. RELEVANT DOCUMENTS

The contract documents for this project are:

SPECIFICATION

Specification for Contract No. 816658, supply and delivery of two Reach Mowers.

TENDER SUBMISSION FORM

RFQ shall be submitted on the forms provided on page 11.

3. CONTRACTOR’S RESPONSIBILITY

It shall be the responsibility of the Contractor to ascertain all information relating to the services, the works and site conditions that may affect the progress or method of performing all services and works as specified within the scope of this contract and to prepare for every contingency that may arise. It is further understood that just provision for these contingencies have been accounted for, implicitly or explicitly within the Lump Sum quotation price submitted.

4. GOODS AND SERVICES TAX The tenderer acknowledges and agrees that the offered amount is inclusive of goods and services tax and all other direct and indirect taxes. The offered amount should include any allowances for goods and services tax. The supplier must show the amount payable by Council as the offered amount excluding GST, the GST portion of that amount and the total of the two combined. The tenderer acknowledges and agrees that it is a condition of the contract that if any amount is claimed as goods and services tax the supplier shall be obliged to issue Council with a tax

invoice in respect of any such amount.

5. CANVASSING Canvassing of any Councillors and/or staff, other than the specified Council Contacts by the tenderers employees shall result in disqualification of this contract.

6. DELIVERY The tenderer is required to deliver the unit in a ready to use configuration including full Registration.

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Delivery will be at Council’s Works Depot located at Riddell Street, Molong. Tenderers are to state when delivery of the machine can be undertaken; this date is to be calculated from the notification of acceptance of the quotation. Advance notice of delivery is to be at least five (5) working days.

7. CONTRACT COMMENCEMENT DATE

The commencement of the Contract is nominated as the date of dispatch of the letter of acceptance of Tender to the successful Contractor. There shall be no Contract prior to the issue of a letter of acceptance.

8. ADDITIONAL WORK AT TENDERERS COST The cost of any additional work deemed necessary to comply with the requirements of the New South Wales Roads and Traffic Authority or the Workcover Authority, or any other statutory requirement at the time of delivery, shall be borne by the tenderer.

9. ILLUSTRATION AND TECHNICAL DATA All documents are to be accompanied with manufacturer’s specifications and illustrated brochures sufficient to allow proper appraisal of the performance capabilities of the units supplied.

10. WARRANTY AND SERVICING Tenderers are to state manufacturer’s warranty period and conditions including details of Warranty servicing. Any items not covered under the name brand of the machine, eg, engines, transmissions, body etc, shall be included stating period and conditions. If this is not done it will be assumed that the warranty shown is covered for the whole of the machine under the named brand of the machine. Any additional warranty available and pricing advantageous to Council should be included. Tenderers are to provide a resume of service facilities or dealers for warranty and servicing issues available to the machine offered. If no service facilities are within the region, state how many service vehicles and service personal are available for warranty issues and emergency break down situations.

11. LIST OF OWNERS Tenderers are to include a list of current users in the Local Government sector, of the same model/type of machine specified in the submission, with names and contact details for reference.

12. OCCUPATIONAL HEALTH AND SAFETY Tenderers should be aware of their responsibilities and obligations referring to the Occupational Health and Safety Act 2000 and the Occupational Health and Safety Regulation 2001. Section 11 – Suppling plant for use in NSW - Section 18. Noise dBA rating displayed internal and external.

Council requires tenderers to supply a full risk assessment of the plant item offered, with all

necessary documentation included in a successful quotation submission.

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Tenderers are advised that Council representatives will undertake their own risk assessment of the plant item on delivery. This is done by using Plant Assessor by Online Safety Systems. Any items or necessary work required will be the responsibility of the tenderers.

13. ASSESSMENT OF TENDER Submissions lodged will be evaluated on the following criteria based on the IPWEA Tender Assessment “Best Value” Model;:

Tender price (whole of life) 30%

Operational Requirements 25%

Mechanical Assessment 25%

Environmental and Ergonomics 5%

Warranty available 5%

User testimonials 10%

14. TRAINING The tenderer is required to provide training for the operators/maintenance staff by a certified training officer and shall incorporate the following:

Routine daily maintenance checks including fluid levels, lubrication points, grease points, and start up procedures.

Use of the plant item in various operating conditions.

Vehicle specific workplace safety aspects.

Occupational Health and Safety requirements for the operator.

Any requirement to operate machine in the correct manner. Training will be for up to four (4) operators, documentation of the training and signing off by the operator must be carried out.

15. MANUALS AND SPARE PARTS The following items are to be supplied with the machine upon delivery:

Two (2) operator manuals (one (1) permanently fixed in the machine cabin)

Spare parts manual ( Hard copy)

Service manuals (Hard copy)

Full workshop manuals covering all machine systems (hard Copy)

Full set of service filters to cover major service

One spare set of air filters (inner and outer filters and cabin filters)

16. COMPLETION OF DOCUMENTS Completion of all the information assists in the assessment of the various offers. Failure to complete documentation could result in disqualification from the assessment process. The non-compliance form must be completed if the unit does not comply with any part of the quotation.

If the offer is successful any non-compliance items that are not listed will be supplied and

fitted at the expense of the tenderer.

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OF TWO REACH MOWERS

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17. BUILT DATE OF UNIT The compliance plate date (built date) is to be nominated. Council will only consider 2016 year models only. The Australia design rule regarding emissions must be nominated.

18. COUNCIL’S CONTACT PERSON

Enquiries regarding this quotation may be directed to:

Name: Mick Fitzgerald Phone: (02) 6390 7100

Position: Fleet, Plant and Depot Coordinator Fax: (02) 6390 7160

TENDER SUBMISSION INFORMATION

19. TENDER VALIDITY PERIOD

RFQ shall be valid for a period of 60 days from the submission closing date. In the event of the withdrawal of the submission prior to the expiration of this period, the Contractor shall be liable for all costs, losses or damages suffered by the Principal by reason of that withdrawal.

20. TENDER LODGEMENT REQUIREMENTS

Time: 12.00pm

Date: Wednesday, 1 March 2017

RFQ shall be submitted on the forms provided and are to be enclosed in a sealed

envelope and the envelope marked legibly as follows:

Contract No: 816658

RFQ: Supply and Delivery of Two Reach Mowers

And either:

Delivered by hand or by courier and placed in the:

Tender Box

Cabonne Council

99 – 101 Bank Street

MOLONG NSW 2866

Or

Mailed to the Tender Box addressed as follows:

Contract 816658, Supply and Delivery of Two Reach Mowers

Tender Box

CABONNE COUNCIL


OF TWO REACH MOWERS

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Cabonne Council

PO Box 17

MOLONG NSW 2866

So as to be received before the closing time and date for tenders.

Time: 12:00 noon


21. COST OF TENDER All costs associated with tender preparation and submission shall be borne by the Contractor.

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OF TWO REACH MOWERS

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22. SPECIFICATIONS

1) GENERAL DESCRIPTION

Rear, tractor mounted telescopic arm mower.

Minimum 1.5m Cut.

PTO Driven.

Joy stick controlled.

2) TRACTOR

To suit a John Deere 5083E tractor. (Permissible load specifications and tyre size attached)

3) MACHINE SPECIFICATIONS

Minimum reach 5.0m.

Left hand operated.

Hydraulic safety breakaway.

Parallel arm Geometry.

Lift float kit.

Storage support legs.

Ability to fold behind tractor and operate. 4) OIL TANK

Oil level indicator.

High capacity oil tank.

5) ELECTRICAL SYSTEM

Fully enclosed and waterproof.

Road lighting kit.

Wiring adequately secured and protected from wear due to movement and contact.

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6) WORK EQUIPMENT

Multi cut flail head, minimum 1.5m.

7) SAFETY EQUIPMENT

Warning arrows. Window guards.

8) PROVISION OF ADDITIONAL ITEMS

Workshop manual/s.

Parts manual.

Field maintenance toolkit.

Owners/operators manual.

9) TRAINING

Operator training in:

Operation and safety of machine and accessories.

Daily maintenance of machine and accessories.

Maintenance training in:

Structure and function.

Testing and diagnosis.

Repair and maintenance of machine and accessories.

10) OTHER REQUIREMENTS

Machine will be inspected for acceptance prior to delivery.

Machine to be delivered to a nominated location within Cabonne Council Local Government Area.

Any variation from these specifications to be submitted in writing before consideration will be given.

List of spare parts prices to be provided on attached sheet.

A full list of service exchange parts to be provided.

Non-genuine fitments must be noted and manufacturers details and warranties noted.

A full list of any warranties offered to be provided.

Company profile is to be provided detailing:

Number and location of service centres or agents.

Location of spare parts warehouses and methods of distribution.

Percentage of spare parts stock available and any parts and service guarantee’s desirable.

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OF TWO REACH MOWERS

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A full description of the machine and equipment offered shall be submitted as part of tender documentation. This information may be in the form of brochures and must include illustrations.

11) OPTIONAL EQUIPMENT

NOTE: TO BE PRICED SEPARATELY

(These items may not necessarily be purchased as part of this quotation).

Attachments.

Cutting Heads.

Hydraulic Roller.

12) QUOTATION INFORMATION

This Request For Quotation is for the supply of Two Reach Mowers that will comply with these specifications

A company profile is to be provided detailing:

Number and location of service centres or agents.

Location of spare parts ware house and method of distribution.

Percentage of spare part stock held for the machine offered.

Non genuine fitments must be noted and manufactures details provided.

A full description of the machine and equipment offered shall be submitted as part of Quotation documentation. This information may be in the form of brochures and must include illustrations.

Request for Quotations are to be submitted by Wednesday 1 March

2017

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OF TWO REACH MOWERS

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Request for quotations shall be submitted on the forms provided and are to be

enclosed in a sealed envelope and the envelope marked legibly as follows:

Contract No: 816658

Request for Quotation: Supply and Delivery of Two Reach Mowers

And either:

Delivered by hand or by courier and placed in the:

Tender Box

Cabonne Council

99 – 101 Bank Street

MOLONG NSW 2866

Or

Mailed to the Tender Box addressed as follows:

Contract 816658, Supply and Delivery of Two Reach Mowers

Tender Box

Cabonne Council

PO Box 17

MOLONG NSW 2866

So as to be received before the closing time and date for tenders.

Time: 12:00 noon


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OF TWO REACH MOWERS

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23. SUBMISSION FORMS

PO Box 17 Phone 63923200 MOLONG NSW 2866 Fax 63907160 COMPANY NAME ................................................................................. ADDRESS ................................................................................. ................................................................................. ................................................................................. PHONE NUMBER ........................……. FAX NUMBER …........................…….

*********************************************************************************** MAKE ................................................................................. MODEL ................................................................................. PRICE $................................................................................. GST $................................................................................. NO TRADE DISCOUNT $................................................................................. TRADE-IN VALUATION $................................................................................. LEAD TIME FOR DELIVERY ................................................................................. WARRANTY OFFERED ................................................................................. (Attach details)

*********************************************************************************** I submit this Quotation, Contract No 816658 for the supply and delivery of Two Reach Mowers to Cabonne Council and state that any deviations from Councils’ specifications have been noted as part of the attached papers. NAME ............................ POSITION.............................. SIGNATURE..................................

NOTE: Cheapest or any Quotation may not be accepted For further information or clarification of Quotation specifications, contact Mick Fitzgerald on 63907100

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OF TWO REACH MOWERS

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SPARE PART PRICES MAKE:............................................ MODEL:.........................................

COMPONENT PART PRICE

ENGINE Fuel filter

Water pump

Fan bearing and seal kit

Fuel pump (service exchange)

Injectors (service exchange)

Hour meter

Engine overhaul gasket (complete)

PUMP Seals

Gaskets Bearings Overhaul Kit

HOSES Joining Clamps Hose

LIGHTS Work light (complete)

TRAILER Springs Bearings Seals

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OF TWO REACH MOWERS

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Tyre Size: Front 13.6 – 24 on a 12” Rim 8ply Rating

Rear 18.4 – 30 on a 16” Rim 8ply Rating

supply and delivery of two reach mowers · project information ... additional work at tenderers...

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