supplier training: ariba sourcing · navigating the sourcing event return to table of contents...

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Singtel Supplier Training:

Ariba Sourcing

Jul 2019

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Table of Contents

• Configuring your browser to access Ariba Sourcing

• Ariba e-mail notification

• Establish an Ariba Commerce Cloud Profile

• Required Profile Fields

• Accessing the Sourcing Event

• Review Prerequisites

• Navigating the Sourcing Event

• Event Messaging

• Download the content of Sourcing Event

• View the content of Sourcing Event online

• Response Submission

• Response Error

• Response Revision

• Ariba Help Centre

• Ariba Support Hotline

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Before you log in to Ariba, your web browser must be configured to allow cookies from ariba.com.

Specifying Cookie Settings for Microsoft Internet Explorer

Steps1. In Internet Explorer, click the Tools menu, and then click Internet Options.

2. Click the Privacy tab and check your privacy settings.• If your privacy setting is Block all cookies, you must change the privacy setting

to a lower level of privacy, such as High.

• If your privacy setting is High, click Sites, enter ariba.com in the Address of website field, and click Allow.

• If your privacy setting is anything else, you don't have to do anything.

Configuring your browser to access Ariba SourcingReturn to table of contents

Company Confidential

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Specifying Cookie Settings for Mozilla Firefox

Steps1. In Mozilla Firefox, click the Tools menu, and then click Options.

2. Click the Privacy tab and check the setting in the History section.• If the setting is Remember history or Never remember history, you don't have

to do anything.

• If the setting is Use custom settings for history, and the Accept cookies from sites check box is selected, you don't have to do anything.

• If the setting is Use custom settings for history, and the Accept cookies from sites check box is not selected, click Exceptions, enter ariba.com in the Address of website field, and click Allow.



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Specifying Cookie Settings for Apple Safari

Steps1. In Apple Safari, click the button that displays the menu of the general Safari settings, and then click Preferences.

2. Click the Privacy tab and check the Block cookies setting.• If the Block cookies setting is From third parties and advertisers or Never, you

don't have to do anything.

• If the Block cookies setting is Always, change it to either Never or From third parties and advertisers.



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Specifying Cookie Settings for Google Chrome

Steps1. In Google Chrome, click the Chrome menu on the browser toolbar, and then click Settings.

2. Click the Show advanced settings link at the bottom of the Settings page.

3. In the Privacy section, click Content Settings, and look at the Cookies section. Check the whether the following options are selected:• Block sites from setting any data• Block third-party cookies and site data

4. Take the appropriate action to enable cookies from ariba.com:If neither one of the settings in the previous step is selected, cookies from ariba.com are already enabled, and you don't have to do anything.

5. If one or both of the settings in the previous step are selected, click Manage exceptions, click the Hostname pattern field, enter [*.]ariba.comin the field, and choose either Allow or Clear on exit from the Behavior pull-down menu.



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Step Action

1. You will receive an e-mail invitation to participate in an event, see example below. Click (A) if you are accessing the tender for first time. If you have not received an invitation & are expecting to, please email to the respective Singtel Sourcing Administrator.

Ariba e-Mail NotificationReturn to table of contents

A

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Step Action

2. If you have not already established your company’s Commerce Cloud profile, you will be prompted to do so; please click (A) to establish your profile. If you already have a profile registered, click on (B) to enter your company Ariba Id number, linking your existing account with Singtel’s.

Establish an Ariba Commerce Cloud Profile

A

B

Return to table of contents


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Step Action

3a. Enter the required informations with asterisks (*). If you need further assistance on the Supplier Registration, please contact your local Ariba Support (refer to last section of this training guide).

Establish an Ariba Commerce Cloud ProfileReturn to table of contents


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Step Action

3b.

Establish an Ariba Commerce Cloud Profile

Enter your user account information. Your e-mail address will serve as your username. If you do not want this to be your username, you should uncheck the box stating: “use my e-mail as my username” and enter your desired username. Ariba recommends using your e-mail address as your username. Tick (A) and click “Submit” to complete the registration.

A


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Step Action

4. Please complete the following self-assessment questionnaires by clicking “Go to Company Profile”. Click “Submit” once you have completed the questionnaires.

Required Profile FieldsReturn to table of contents


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Step Action

5. Click Save and Close once “Customer Requested Profile Information” updated to “Complete”.

Required Profile FieldsReturn to table of contents


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Step Action

6. You can see the sourcing events that you have been invited to participate in under the status “Open”. You can view the end time and what type of event it is. Click (A) to participate the event.

Access the Sourcing Event

A



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Step Action

7a. Before you can access the event content, you need to review and accept Prerequisites (A).

Review PrerequisitesReturn to table of contents


A

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Step Action

7b.

Review Prerequisites

You will not be able to see the event content unless you have: • Accept the Non-Disclosure Agreement (Bidder Agreement) (A)• Accept Terms and Conditions of Tender (B)• Acknowledge compliance to Singtel Group Supplier Code of Conduct (C)


A

B

C

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Step Action

8. From (A), you can see the time remaining in an event and you will be able to access each section by using the quick navigation tab at (B).

Navigating the Sourcing EventReturn to table of contents


B

A

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Step Action

9. If you have any event related questions, please send them through the “Event Messages” (A). Click “Compose Message” (B) and you will be able to enter your messages and upload attachments as shown in (C). Note: DO NOT SUBMIT PRICING THROUGH COMPOSE MESSAGE

Event MessagingReturn to table of contents


A

B

C

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Step Action

10a. You can download the content of the event by going to Review Event Details (A) and clicking on Download Content button(B).

Download the content of Sourcing EventReturn to table of contents


A

B

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Step Action

10b.

Download the content of Sourcing Event

A

B

Click Download Content button(A) to download event content to an excel file. Once download is completed, click “Done” (B).


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Step Action

11a. If you do not wish to download the content, you can view the content of the event online by navigating each section (A).

View the content of Sourcing Event onlineReturn to table of contents

A

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Step Action

11b.

(B) Pricing

View the content of Sourcing Event online - Sample

(A) Introduction : Group Instruction to tenderers, WHS Compliance Statement

(C) Commercial Terms and or Technical Specifications


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Step Action

12.

Response Submission

Go to Submit Response (A) and answer all sections/questions. Most questions required you to enter a response or attach a completed file. Mandatory questions are marked with (*).Once you complete all questions you can either save your response (B) for later submission or submit your response by clicking Submit Entire Response (C). You will be prompted to confirm when you submit your response (D).You will get a confirmation message when your response is successfully submitted (E).



A

C B

D

E

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Step Action

13.

Response Error

If you receive an error message such as the one below, this mean you have not complete all mandatory questions. Check the detail of error, complete required question and submit entire response again.



A

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Step Action

13.

Response Revision

You can make revisions to a submitted bid using the Revise Response button (A) until the event closes. The event will close when the countdown clock, located in the upper right hand corner, reaches 00:00:00.



A

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Click Help > “Help Center” (A) to launch Ariba Exchange User Community.Click “Learning” (B) to display all the tutorials and online training videos available.

Ariba Help CentreReturn to table of contents


A

B

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Please call the Ariba Hotline should you encounter any issues during your log in or submission. Please indicate you are participating in a Singtel event and quote the event name which is found in the email invite (as shown below)

For Singapore hotline : 1800 311 4600

Ariba Support HotlineReturn to table of contents


Disclaimer: This material that follows is a presentation of general background information about SingTel’s activities current at the date of the presentation. The information contained in this document is intended only for use during the presentation and

should not be disseminated or distributed to parties outside the presentation. It is information given in summary form and does not purport to be complete. It is not to be relied upon as advice to investors or potential investors and does not take into

account the investment objectives, financial situation or needs of any particular investor. This material should be considered with professional advice when deciding if an investment is appropriate.

supplier training: ariba sourcing · navigating the sourcing event return to table of contents...

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