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SUPPLIER RESPONSE MANUAL How to respond to 2-Envelope Bids (Restricted Tender 2, Open Tender 2, Competit ive Negotiation 2, Designed competit ion 2)

1. Log in as the bidder in the provided link with the User Identity and

Password provided after a successful registration. This is the log-in page

below

1) Bids and Auctions – Under this Tab, you get all the posted Tenders,

quotations and proposals.

1. Bids and auctions

tab

3. User Name of

Company contact

person

2. User Administration

Tab

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2) User Administration – the tab contains all the administrative duties a

contact person can perform e.g. create other users, change

password, and edit company data.

2. Click on the ‘RFx and Auctions’ Tab then click on the yellow button (a)

’Show Quick Criteria Maintenance’, (b) ‘Clear’ then (c) ‘Apply’

1) Bids – Event numbers are the system-generated numbers for various

bids posted in the portal. The number corresponds specific bid

types.

2) Bid type – These are the various types of tendering e.g. Open

tender 1 envelope, restricted tender 2 envelope, expression of

interest etc.

3) Bid Response Number – This is a unique system generated number

after a successful and complete response corresponding a bid.

4) Date and Time – this is THE system time; it prov ides the real time date

and time when you refresh. System date and time are used to

determine the start and end date and time.

5) Bid Response Status – These are the stages the bid response

undergoes

3. Click on the new Event Number.

1.Bids 2.Bid type 3. Bid response Number

5.Bid response status

4. Date and Time

a

b

c

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Upon clicking the Event Number, you will get this pop-up page

4. Click on the Technical RFx button.

This is where you retrieve the technical bid document, fill it then

resubmit when creating a response

To retrieve the document, click on the ‘EXTERNAL AREA’ (1) then on

the document name as highlighted below (2)

Event number without a response

number

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5. After downloading, logout by clicking the logout button (3) as

highlighted above and close the browser pop-up.

6. Return to the ‘Display RFx: …’ page and click on the ‘register’ button

7. Click on the ‘Participate’ button

8. Click on ‘Create Response’ button.

You will get a pop-up screen entitled ‘Create RFx Response: ...’

9. Click on ‘Technical RFx Response’ button (1).

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You will get this pop-up page (Collaboration Folders)

10. Expand the (1)‘V…’ folder by clicking on the arrow then click

on the ‘Tech_Bid’ folder within the V folder.

11. Click on the ‘Create’ button (2). You will get this list

At this point, you need to prov ide the filled out Technical Bid

document that you had downloaded before (process No 4)

12. Click on the ‘Document’ link.

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2

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Ensure that the radio button is checked on ‘Upload Local File’ as

indicated below then click on the ‘Continue’ button

13. Click on the ‘Browse’ button

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14. Pick on the selected file the click the ‘Save’ button

15. This is the selected file as highlighted below. Ensure the file name is

correct

16. Ensure that the file you have uploaded appears in the folder contents

as highlighted below. Then click on ‘Save’, ‘logout’ and close the

page.

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17. Go back to the ‘Create RFx Response page’ and click on the ‘RFx

Information’ tab (1), then click on the ‘Questions’ tab (2).

18. Answer the questions by checking the fields, or inputting your own

values then click on the ‘Notes and Attachments’ tab as highlighted

below.

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19. Click on the ‘Add Attachment’ Tab as indicated below.

This is where the financial document is added as an

attachment.

Browse for the financial document from the file upload form and

click ok

Ensure that your file is uploaded as highlighted below

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20. Back to the ‘Create RFx Response: …’ page, click on the ‘I tems’ (1) tab

and fill your price per item (2). You w ill get the total value after placing

your price (3)

21. Click on the ‘Check’ (1) button to see if there are errors (2) in your

response. Submit (3) the bid response if you get no error

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22. After submitting the response, ensure that you get a response number

(1) and the status of your bid is submitted (2).

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23. Then log off.

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