supplier document requirements sdr gdf

8/17/2019 Supplier Document Requirements SDR GDF

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GENERAL SPECIFICATION

SUPPLIER DOCUMENT REQUIREMENTS (SDR)

5 040305 EvB Various Changes DZO CvB

4 020703 GvS Various additions DZO CvB

3 020403 JRO Change Logo DZO CvB


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TABLE OF CONTENTS

1. DOCUMENT IDENTIFICATION

2. LANGUAGE

3. FORMATS

4. UNITS OF MEASURE

5. DOCUMENTS FOR REVIEW

6. FINAL DOCUMENTS

7. SUPPLIER DATA BOOKS

8. NUMBER AND TYPE OF DOCUMENTS

9. INSTALLATION, MAINTENANCE AND OPERATING MANUAL

10. MANUFACTURING DATA RECORD


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1.0 DOCUMENT IDENTIFICATION

1.1 All documents shall be properly marked with Buyer’s Purchase Order number and item/tag number (for

drawings in the title block at the bottom right hand corner).The SDR Code System shall be used by Supplier to identify information requested by Buyer.

Strict compliance with the SDR Code System is required. Non-conformance may lead to a delayed review

cycle.

1.2 For identical equipment/material, Supplier shall provide typical drawings/documents applicable to each

separate equipment/material.

The correlation between tag number, line number etc. and an equipment/material item number shall be

specified by an index on the drawing/document.

2.0 LANGUAGE

All drawings and documents shall be written in the ENGLISH language.

3.0 FORMATS

Size of drawings shall not exceed A-1 size.

4.0 UNITS OF MEASURE

The international System of Units (SI Units) shall be used throughout, dual units (SI Units with imperial in

parentheses or vice versa) are also permitted. However, with following exceptions:

a. Nominal pipe/fitting/valve sizes in inches and pressure rating in lbs in accordance with ASME pressure

classes

b. Pressure in bar

c. Liquid flow in m3/h

d. Gas flow in Nm3/h (0°C, 1.01325 bara).

5.0 DOCUMENTS FOR REVIEW

5.1 Review by Buyer shall mean that Buyer will retrieve data for its design and will check the document for

interface data. Supplier shall not start fabrication until Buyer has acknowledged such review and possible

comments have been incorporated.

5.2 Documents submitted "For Review" will be returned within three (3) calendar weeks.


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7.0 SUPPLIER DATA BOOKS

7.1 Supplier shall ensure that the formats of the Supplier Data Books, i.e.

1. Installation, Maintenance & Operating Manual (IMO)2. Manufacturing Data Record (MDR)

are in accordance with paragraph 9.0 and 10.0. The requirements as described in latter paragraphs are

minimum requirements, which shall be supplemented as necessary to fulfil the requirements and to allow

professional operation and use of the subject equipment. In case of doubt Supplier shall contact Buyer for final

advise. In all cases Supplier to complete the attached SDR.

7.2 All Supplier Data Books shall be bound in A-4 heavy-duty binders with transparent pockets on the cover and

spine and 4 hole ring binder mechanisms. Maximum spine width to be 60 mm.

7.3 Each section shall be separated by using numbered dividers.

8.0 NUMBER AND TYPE OF DOCUMENTS

Required number and type of documents for Buyer shall be as defined hereafter:

"With Bid" documents : 2 prints

"For Review" documents : 3 prints

"For Final" documents : 3 prints

"Certified as-built" drawings : on disk in AutoCAD version 2000.

Installation, Maintenance & : 5 copies (after final review of the master set by Buyer)

Operating Manual (IMO)

Manufacturing Data Record : 2 copies (after final review of the master set by Buyer’s

(MDR)/Certificates inspector)

9.0 INSTALLATION, MAINTENANCE AND OPERATING MANUAL (IMO)

IMO formats shall be compiled according to following format and contents (in so far as appropriate for the

ordered equipment) and shall be applicable for the complete package including deliveries from sub-suppliers:

- Cover sheet and spine * Equipment tag number.

* Equipment description.

* Purchase Order number.

* Supplier details.


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- Section 3 * Installation

- Equipment installation, alignment and replacement procedures.

- Commissioning procedures and checklists.- Access and lifting.

- Section 4 * Operation

- Operation instructions.

- Functional descriptions.

- Operation and control procedures.

- Instrument set point list.

- Valve numbering drawings.

- Section 5 * Maintenance

- Preventative maintenance schedules/details.

- Routine maintenance.

- Condition monitoring including lube oil analysis/ condemning

limits.

- Routine test procedures.

- Trouble shooting procedures including diagnostic charts.

- Section 6 * Data sheets (completed by manufacturer)

- Mechanical/instrumentation/electrical data sheets.

- Instrument list.

- Section 7 * Drawings

- For type of supply list of applicable drawings including, but not

limited to:• General arrangement drawings and weights

• Process and instrumentation diagrams

• Cause and Effect diagrams

• Piping/Electrical and Instrumentation/Structural

• Parts drawings.

- "Certified as-built" drawings.

- Material lists.

- Section 8 * Parts data

- Equipment/package component details (for re-ordering from

original manufacturer, including parts not supplied as spare).

- Completed spare parts list, including all sectional/exploded view

drawings necessary to identify and install the spare parts.


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10.0 MANUFACTURING DATA RECORD (MDR)

MDR formats shall be compiled according to following format and contents (in so far as appropriate for the

ordered equipment):

- Cover sheet and spine * Equipment tag number.

* Equipment description.

* Purchase Order number.

* Supplier details.

- Contents/index sheet

- Section 1 * General- Summary of sub-ordered equipment/material/services with sub-

Supplier details and scope descriptions.

- Section 2 * Data sheets

- Manufacturer's completed data sheets.

- Section 3 * Specification/code references

- Concessions and waivers.- Non-conformance reports.

- Section 4 * Design Calculations

- Latest revision as reviewed by Buyer.

- Section 5 * Manufacturer's fabrication report

- Manufacturer's certificate of compliance (confirmation that the

package is designed, fabricated and inspected in accordance withPurchase Order requirements).

- Completed quality control plan.

- Government related documents.

- Inspection release certificates.

- Section 6 * Procedure

- Manufacturing, fabrication, examination and repair procedures.

- Welding procedures WPS.- Welder qualification records plus welder list with names, stamp,

qualification and WPS.

- NDT operator qualifications and certificates.

- Performance/string test procedures.

- Dimensional control procedure.


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- Section 8 * Inspection/Test Reports

- Material inspection.

- Mechanical inspection.- Balancing, dynamic and overspeed tests.

- Hydrostatic/leakage test.

- Runouts and clearances inspection.

- Performance test.

- Optional tests, such as:

⋅ NPSHR test;

⋅ complete unit test;

⋅ tandem test;. gear test;

. helium test;

. sound level test;

⋅ spare parts test;

. auxiliary equipment test;

⋅ post-test inspection of casing;

. full pressure/full load/full speed test;

⋅ post-test inspection of the hydraulic coupling fit.- Electrical functional test.

- Instrumentation functional test.

- Painting/surface preparation.

- Lifting and weighing.

- Preparation for shipment.

- Section 9 * Drawings

- Index.- Fabrication and design drawings.

- Weld and NDE identification drawings.

- "Certified as-built" drawings.

- Section 10 * Other relevant documentation

The SDR code(s) selected are shown on following page(s).


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DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE

PJ-01). ABBREVIATIONS ARE SHOWN BELOW.

Abbreviations Key: A-award (i.e. telefax, letter) P-Purchase Order placement, T-test, D-delivery, '-'-before, '+'-after,

blank - no requirement, R-review by inspector. Example: +4A = four weeks after award, -2D = two weeks, before

delivery.

PURPOSE AND TIMING

Data Book(Yes)SDR

CODE

SDR - CODE DESCRIPTION With

Bid

For

ReviewIMO MDR

PROCUREMENT

PC-01 START-UP AND COMMISSIONING SPARE PARTS LIST- Itemized and priced. X +8P X

PC-02 OPERATIONAL SPARE PARTS LIST

Completed/priced spare parts list for 2 years normal operation

complete with drawings, views for identification of spares

X +8P X

PC-03 SPECIAL TOOLS LIST - Itemized and priced. X +8P X

PC-04 PROJECT QUALITY CONTROL & INSPECTION PLAN

Supplier's proposed inspection plan identifying specific qualitycontrol activities, based on Supplier’s Quality Manual. X +4P X

PC-05 PROJECT SCHEDULE

Bar chart identifying Supplier's engineering, procurement,

fabrication and testing schedules including detailed sub-ordered

activities.

+2P

PC-06 SUB-SUPPLIERS/CONTRACTORS LIST +8P X

GENERAL

GE-01 SUPPLIER DOCUMENT REGISTER

Listing of all documents, identified SDR codes, to be submitted to

satisfy the SDR codes, as per attached format.

+2P

GE-02 CATALOGUE INFORMATION/DESCRIPTIVE LITERATURE

OF MECHANICAL EQUIPMENTX X

GE-03 TRANSPORT/LIFTING/STORAGE RECOMMENDATIONS

Provide proposed packing, lifting and storage details andrecommendations.

-2D X X

GE-04 WEIGHT DATA SHEET

Data sheet as contained in the specification completed by Supplier.+8P X

GE-05 NOISE DATA SHEET+8P X


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delivery.

PURPOSE AND TIMING

Data Book(Yes)SDR

CODE


Bid

For

ReviewIMO MDR

CIVIL/MARINE

ST-01 FOUNDATION DRAWINGS

Show dimensions, locate supports, weights, inflicted loads

(static/dynamic), size and location of anchor bolts and civil details.

+6P X

ST-02 STRUCTURAL FABRICATION DRAWINGS

Tubulars, plate girders, etc.+8P X

ST-03 STRUCTURAL DESIGN CALCULATIONS +8P X

ST-04 STRUCTURAL SUPPORT DRAWINGSLocation, loads and specific requirements.

+8P X

ST-05 MANUFACTURING AND TESTING PROCEDURES

Structural steel (tubulars/girders/sections).+8P X

MECHANICAL

ME-01 MECHANICAL UNIT OUTLINE DRAWING

Preliminary general arrangement (foot print) showing sizes, layout

major components, connections.

+4P X X

ME-02 EQUIPMENT DATA SHEETS

Data sheets as contained in the specification completed by Supplier.+6P X X

ME-03 PERFORMANCE DATA AND CURVES X +4P X

ME-04 GENERAL ARRANGEMENT/CROSS

SECTIONAL/ASSEMBLY DRAWING - Shows dimensions, all

components with tag numbers, layout, locations, all connections,routing and location of piping, valves and instruments and electrical

materials.

+6P X X

ME-05 PARTS LIST

Identify all materials, make, type, material, quantity.+6P X X

ME-06 NOZZLE LOADING


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delivery.

PURPOSE AND TIMING

Data Book(Yes)SDR

CODE


Bid

For

ReviewIMO MDR

ME-12 DYNAMIC BALANCING REPORT: ROTATING

COMPONENTS+10P X

ME-13 RUNNING CLEARANCE REPORT +10P X

ME-14 HYDROSTATIC TEST REPORT R X

ME-15 TEST PROCEDURES R X

ELECTRICAL

EL-01 ELECTRICAL EQUIPMENT DATA SHEETS

Data sheets as contained in the specification completed by Supplier. X +4P X X

EL-02 ONE LINE DIAGRAM

Show the electrical distribution system, with branch circuits to the

various consumers. Also show voltage level(s), nominal and short

circuit rating of buses, main components, number of phases,

neutral, PE bus, etc.

+8P X

EL-03 BLOCK DIAGRAM

Show various installation units, with all interconnecting cabling.

+6P X X

EL-04 LOAD LIST

Identify all electrical consumers and provide following data, as

applicable: nameplate rating, power demand, power absorbed from

mains, pf and efficiency at load conditions, simultaneity factor;

under winter as well as summer conditions.

+6P X X

EL-05 CABLE LIST

List all cables with identification number, operating voltage, type,

number and size of conductors and installed length.

+8P X X

EL-06 DIMENSIONAL DRAWING, INCLUDING WEIGHT LIST

Show overall dimensions, including free space required for

ventilation, operation and for maintenance, location and size of

cable entries or cable entry area, details of bus duct connection,

hi i lit l ti f f d ti b lt t

+6P X


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delivery.

PURPOSE AND TIMING

Data Book(Yes)SDR

CODE


Bid

For

ReviewIMO MDR

EL-11 BATTERY ARRANGEMENT AND RACK/ENCLOSURE

ASSEMBLY DRAWING - Show battery installation arrangement.

Also show and identify make and type of battery cells or blocks,

type and size of intercell connectors and terminal covers.

+10P X

EL-12 PARTS LIST – List all used components and materials, together

with information regarding make and type.+6P X X

EL-13 NAME PLATES DRAWING +6P X

EL-14 ELECTRICAL EQUIPMENT SIZING CALCULATIONS +6P X

EL-15 CHARACTERISTIC CURVES IF/AS SPECIFIED ELSEWHERE

Refer to equipment specification or Purchase Order.+6P X

INSTRUMENTATION

IN-01 INSTRUMENT LIST - Completed list according to provided

example.X +6P X X

IN-02 INSTRUMENT LOCATIONS AND CABLE LAYOUT

Show location of instruments with tag numbers, routing and layout.+8P X

IN-03 CAUSE AND EFFECT DIAGRAMS

Show causes to system trips/shutdowns, resulting effects and

actions.

+6P X

IN-04 LIST OF ALARM/TRIP SETTINGS

List all instruments initiating an alarm and/or shutdown by tag

number and show conditions where alarm or shutdown is required.

+6P X

IN-05 INSTRUMENT TERMINATION DRAWINGProvide full termination details.

+6P X

IN-06 INSTRUMENT HOOK-UP DETAILS

Show principle and materials.+6P X

IN-07 FUNCTIONAL LOGIC DIAGRAM +6P X


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delivery.

PURPOSE AND TIMING

Data Book(Yes)SDR

CODE


Bid

For

ReviewIMO MDR

IN-14 CERTIFIED DIMENSIONAL DRAWINGS +10P X

IN-15 CALIBRATION SHEET +10P

IN-16SOFWARE DOCUMENTATION - Configuration, database,

graphics, etc.+8P X

IN-17 INSTRUMENT LOOP DIAGRAMS +8P X

IN-18 NOT APPLICABLE - SEE IN-20

IN-19 DIMENSIONAL DRAWING, INCLUDING WEIGHT LIST

Show overall dimensions, including free space required for

ventilation, operation and for maintenance, location and size ofcable entries or cable entry area, details of bus duct connection,

shipping splits, location of foundation bolts, etc.

+8P X X

IN-20 WIRING DIAGRAM FOR ALL ACCESSORIES

Show wiring/connections up to and including terminals for

connection of external wiring or cabling.

+8P X

IN-21 PARTS LIST – Identify all materials, make, type, material and

quantity

+6P X

IN-22 PAINTING/COATING PROCEDURE/REPORT +4A X

IN-23 MATERIAL CERTIFICATES

In accordance with NEN-EN-10204 3.1.+4A X

IN-24 HYDROSTATIC TEST REPORT +2T X

IN-25 TEST PROCEDURES +6A X

IN-26 AUTHORITY/CODE REQUIREMENTS PRESSURE

CONTAINING PARTS (ACCORDING TO PED DIRECTIVE)

Documents, i.e. calculations, drawings, manufacturing/test

procedures required to meet authority and/or code requirements.

+4A X

IN-27 EXPLOSION PROOF CERTIFICATE ACCORDING TO ATEX +4A X

PROCESS


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delivery.

PURPOSE AND TIMING

Data Book(Yes)SDR

CODE


Bid

For

ReviewIMO MDR

PI-03 AUTHORITY/CODE REQUIREMENTS PRESSURE

CONTAINING PARTS

Documents, i.e. calculations, drawings, manufacturing/test

procedures required to meet authority and/or code requirements.

+10P X

PI-04 DESIGN CALCULATIONS PIPING COMPONENTS +10P X

PI-05 PIPING NOZZLE LOADINGS +8P X

PI-06 NAME/TAG PLATE LIST +10P X

PI-07 CERTIFIED DIMENSIONAL DRAWINGS +8P X


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GDF Production Nederland B.V.

Specification 103 Rev. 5. Page 14 of 14

SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01)

SDR Code Document Description Document Number Rev. Number Issue Date according SDR Code