supplier declarations

Created by: Raj Takhar, PhD ResearcherFirst Published: October 2016

© 2016 Sukhraj Takhar All Rights Reserved

Topic Areas

1. Examples of Supplier Declarations

2. Functional Organisation

3. Data Silos

4. Cross Functional Data Model

5. Clean Data

6. Map Reporting Needs


Compliance Reporting

[Adherence / Strategy]

Examples of A Supplier Declaration (i)

RoHS

Conflict Minerals Supplier DeclarationsBiocidal Property

Reporting

Positive Suppler Declarations

WEE

REACH

ELV

Once An Article Always An Article

Enhanced Reporting

Customer Declarations

Life Cycle Assessment

Safe Use Guidance

Material Handling

Supplier Strategy

Register Use

Authorisation

Alternatives

Redesign[Restriction]

Register Use

Authorisation

Alternatives


Evolving Methods

Engineering Design Systems

Procurement Systems

Substance Content > Threshold Level

Threshold

Threshold

Recycle Materials

Exemption

Exemption

Customs Regulations (Import / Export)

GHS / CLP


Examples of A Supplier Declaration (ii)

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Comments

Biocidal Property Reporting

X X Evolving regulations for biocidal products.

CEPA X X X X X

ConflictMinerals

X X Restricted use of Tin, Tungsten, Tantalum and Gold from Conflict regions (Congo)

Customs Regulations

X X X X X X Control substance import/export

EU REACH X X X X X X X Registration, Evaluation and Authorisation of CHemicals

ELV X End of Life Directive

GHS / CLP X X

LCA X X X X Life Cycle Assessment – Analyse production of article data, extended recycling data (Cradle to Grave)

O5A X X Once an Article report substance name

RoHS I / II X X X X X Electronics Industry

TSCA X X

WEEE X X Waste Electrical and Electronic Directive

Functional Organisation


Organisation

Purchasing Function

Sales FunctionDesign FunctionMaterials Function

Design article(s)Define Specifications

Material Specifications –

Appear in article(s)

Process Specifications – Used

in the process of manufacture of

article(s)

Based on

Produce article(s)

Engineering Function

Based on

Procure substances / mixtures / outsource production of articles

Handle, package and distribute article(s)

Sell article(s)

Transportation Function

Health & Safety Function

Ensure safety of employees, users of

articles and environment

Ensure quality processes across

organisation

Quality FunctionCompliance

Function

Ensure adherence to regulations.

Notifications / Authorisations Consumers

Safe Use Guidance

Customer Declarations

Data Silos


Purchasing Function

Design Function


Materials Function

Supplier DataSupplier Data May Be Inaccurate

(Large Dataset Not Well Maintained)

Supplier Contact Information

Optional Substances / Mixtures Created

Supplier / Customer Declaration(s)

Substance / Mixture Data

Mixtures & Substances

Geometry Data

Manufacturing Process

Sales Function

Health & Safety Function

Quality Function

Compliance Function


Specifications

Drawings Point In Time – Rely on Updated Specification Data

Relies on Accurate Design / Engineering Data

Data Alignment Issues With Design

Latest Geometry Data

Latest Substance & Mixture Data (or Assumed Based on Specification)

Requires Accurate Data





Substance / Mixture Data

Risk Assessment Risk Handling

Cross-Functional Data Model (i)


Organisation

<Safe Use Guidance Data>

<Top Level Article Number>

<BOM Level>

<Part Number>

<Part Description>

<Qty>

<Geometry Drawing>

<Specification Name>

Design Function

<Part Number>

<Part Description>

<Geometry Drawing>


<Machining Program>

<Inspection Data>

<Testing Data>


<Part Number>

<Part Description>

<Customer ID>

<Customer Name>

<Customer Address>(Location)

<Date of Sale>

<Customer Contact Details>

Sales Function

<Part Number>(Substance / Mixture /

Raw Material

<Part Description>

<Supplier ID>

<Supplier Part Number>

<Supplier Address>

<Supplier Contact Details>

<Contract Batch Size>

<Order Qty>

<Order Date>

<Supplier Purchase Order>

<Supplier Name>

Purchasing Function

<Part Number>

<Packaging ID>

<Package Type>

<Labelling Data>

<Customer Guidance >

<Dispatch Address>

<Dispatch Method>

<Dispatch Date>Health & Safety Function

<Substance / Mixture ID>

<Substance / Mixture Risk Assessment Data>

Quality Function

<Quality Procedure ID>

<Quality Procedure Data>

Compliance Function

<Supplier Declaration ID>

<Supplier Declaration Type>

<Supplier Declaration Data>

<Additional Supplier Declaration Request>

<Customer Declaration Data>

<Regulatory Authorisation Data>

<Regulatory Notification>

<Regulatory Restriction Data>


<Specifications>


<Specification Type>

<Mixture / Substance Data>

<Substance Name>

<Mandatory / Optional>

<Substance Description>

<CAS Number>

<EC Number>

<Substance Use Data>

<Mixture Name>

<Safety Data Sheet Name>

<Substance Composition Data>

<Substance / Mixture ID>

Materials Function

Cross-Functional Data Model (ii)


<Base Supplier Declaration Common

Attributes>

Cross-Functional Supplier Data

Model

Substance Reporting

RoHS

WEE

REACH

ELV

Register Use

Authorisation

Alternatives


Threshold

Exemption

<IT Policies>

Cyber Security Reporting

GHS / CLP

<Mixture / Substance Classification, Labelling

and Handling>

<Additional deep dive Supply chain reporting>

Life Cycle Assessment (LCA)

Defence Standards

<Data Segregation and Control>

Conflict Mineral Reporting (CMR)<Sourcing Policy and

Data>

Biocidal Properties

Reporting (PBR)

<Biocidal Properties>

Tomorrows Reporting Needs

<Tomorrows Data Elements>

Clean Data


Identify Substances and

Mixtures on-Hand

We know everything about substances/mixtures

which remain in the finished articles and are used in the process of manufacture.

Identify Substances and Mixtures Used –

Material / Process Specifications

Well maintained chemical substance master

inventory list. Safety data sheets maintained.

A material / process specification where a range of substances are defined, which cover must be included substances and optional substances which may be applied.

Unknown Unknowns occur when we know nothing about a potential risk.

Well defined specifications.

One specification per mixture / or substance –

closely linked to engineering design system

Data not maintained, leads to a lot of

unknowns.

No list of substances o hand, therefore no awareness of risk.

Optional mixtures and substances difficult to trace against articles

Best endeavours, you never truly know the

mixtures and substances in use, no awareness of

risk.

Known Unknowns Unknown UnknownsKnown Knowns

Map Reporting Needs

Life Cycle Assessment


Long-Term Short-Term Medium-Term

GHS / CLP Analysis

Biocidal Properties Reporting

Identify Substances

RoHS WEE

REACH ELV

Cyber Security Compliance

Safety Standards

Industry Standard Levels (ISO / CMMI / etc)

Supplier Audit Data [Adherence to Agreed Reporting / Standards / Quality

New and Updated Regulations / Standards

Ensure Articles Meet Existing High Performance / Quality Needs

Lab Reports

ITAR

Customer Reporting Requirement's

Analysis Statements

Defence Compliance

Conflicts Minerals Reporting

MOD

DFAR NATO

supplier declarations

Leadership & Management