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Super Specialty Cancer Institute & Hospital vfr fof’k"V dSalj laLFkku ,.M vLirky

C.G. City, Lucknow-226002 lhŒthŒ flVh] y[kuÅ- 226002

Email: [email protected]

Date: 09.10.2019

Sub: Minutes of the Pre-bid meeting for tender of Supply, Installation, Testing, Commissioning, Operation & Maintenance of an Information Technology Infrastructure on a Turnkey basis at SSCI&H, C.G. City, Lucknow held on 9th

With regard to the subject mentioned as above, a pre-bid meeting was convened for clarification of queries by prospective bidders on 9

October, 2019, at SSCI&H, C.G. City, Lucknow, reg.

th

Following personnel attended the meaning:

October, 2019 at 12 noon at SSCI&H.

• Dr. Sharad Singh Member • Prof. Sabuhi Qureshi Member • Prof. K.J. Maria Das Member • Prof. Vivek Gupta Member • Dr. Ayush Lohiya Member • Dr. Pramod Kumar Gupta Member • Mr. S.K. Chandel Member

The time to receive pre-bid queries was from 26.09.19 to 07.10.19, two bidders had sent their queries via e-mail during the stipulated time and third one on the 09.10.19. These queries and clarifications/ corrections were responded to via e-mail to the concerned potential bidders after deliberations in the meeting.

As a result of deliberations in this meeting with all the attending prospective bidders, modifications were made in both the NIT document and the Scope of work and are being uploaded as a corrigendum along with this document as under:

1. Responses to written requests received by email between 26.09.19 to 07.10.19 and also up to the time of start of

pre-bid meeting 2. Relevant pages of NIT were changes have been made. 3. Scope of work with all the changes incorporated in entirety. 4. PDF of the modified financial bid document.

The financial bid, modified now as a macro enabled excel file, is appended in the relevant folder of the e-tender

website.

Name and Address of the Organization Submitting Request

Name and Designation of Person Submitting Request

Contact Details of the Organization/ AuthorizedRepresentative

Organization Name: Inspira Enterprise India Pvt. Ltd

Address: 23, Level 2, Kalpataru Square, Kondivita Lane, Off. Andheri Kurla Road, Andheri (East), Mumbai – 400 059, Maharashtra

Requester Name: Mr. Sandeep Jha

Designation: Vice President ‐ Digital Health

Mob: +919820642912

Email: [email protected]

Request for Clarification

Maharashtra.

Sl.No Page No. Part of e‐Tender Document

Clause No. Text provided in eTender Document Clarification sought with justification if any Response

2 2 Scope of Work Section A ‐ 0.15

The software should be able to support as many number of simultaneous users as required by the institution without increase in cost

Could you please provide the details about approximate no. of concurrent/simultaneous no. of users for us to propose a system that will efficiently run with these many no. of users using the system simultaneoulsy.

The total number of concurrent users is expected to be up to 600


The software should not require upgrades; modifications should be possible within 7 working days as required except major recoding. (i.e. changes to the relational databases)

Whenever any new development is done, the installed software is bound to receive an upgrade in order to ensure its efficient operations in terms of security features,usability,etc. Not upgrading the software would limit its features and functionalities. Could you please rethink the clause about not requiring a software upgrade?

The institution should not be put in that position to have to repeatedly buy new upgrades of the software. Any improvements should be possible to the existing system.

1




The software should allow confidential tenured sharing of patient, academic or administrative information with authorized of site users anywhere in the world

Sharing of patient data/information is governed by the Government rules & regulations. Can you please elaborate more on these requirements of sharing the information anywhere in the world?

MOH&FW document (https://mohfw.gov.in/sites/default/files/17739294021483341357.pdf) states"openEHR Operational Templates (OPT) adopted by an implementation, are to be public and free in required format for other implementers to ensureinteroperability among them"


It should have provision for seamless transfer of patient data from other sister institutions

This is quite open ended and ambiguous requirement because the sister institutions could be using various other systems. Can you please calrify on this more?

MOH&FW document (https://mohfw.gov.in/sites/default/files/17739294021483341357.pdf) states, "Minimum Data Set: The minimum set of data elements that must be captured, stored, made available forretrieval, presentation, relay and sharing by an EHR system."


Software should be based on open source technology

IPR & Source Code is our and many others main business. Only considering open source platform software would not be fair for the companies whose products are based on other technologies and disourages fair competition. We request you to re‐look at this clasue and make it fairer to maintain the spirit of business.

MOH&FW document (https://mohfw.gov.in/sites/default/files/17739294021483341357.pdf) states"openEHR Operational Templates (OPT) adopted by an implementation, are to be public and free in required format for other implementers to ensureinteroperability among them"

7 5 e‐BID Data Sheet

Section e‐BID Datasheet

The total contract period will be for 5 years waranty plus 5 years CMC.

Software products get outdated in 5 years with the changing technology. Can you please reconsider this clause to make it more practical?

Since the software is expected to accumulate electronic health records which often extend over more than a decade of the patients lifetime. The institution cannot be put in the situation of having to migrate data repeatedly from one system to the other. Therefore the current contract and comprehensive maintenance periods will remain in force.

2



8 110 tenderscopeofwork document

Row nr 122.D

• Company Service personnel for running the HMS for 5 years• Twenty personnel well trained and familiar with the HMS (All modules).*• Six maintenance personnel for the IP camera system, working in 8 hour shifts round the clock*• Two systems administrators for overall management of network, hardware and nodal point of contact*

The cost of 28 personnel for 5 years would be not be sufficient to fit in the budget with the product, waranty and features requested. Can you please review these requested resource numbers by considering the realistic salaries in next 5 years in line with the budget available for this tender scope?

Budget for the project has been estimated after extensive due diligence of current market costs and for the time being shall remain in force.

3

S No Page No

Part of e‐tender document

clause No

Text provided in e tender document

clarification sought with justification if any/ additional request justification Response

The Institution unequivocally requires separated dedicated servers with tendered specifications for smooth running of various installed softwares.

Virtualisation is not acceptable

Prebid queries by Vmware Software India Pvt Limited

server con

figuration103 112.13 server

configuration for server hosting Hospital Information System and other applications

Addition request to department to consider below key server virtualization functunalities in the RFP --

1)Virtualization solution should include bare metal hypervisor with functionality of proactive high availability, zero downtime & zero data-loss, live migration, network QOS, dynamic resource scheduling, hot add (CPU, Memory, Storage & Network)2)Virtualization solution should provide secure boot or equivalent for protection for boththe hypervisor and guest operating system,inbuilt distributed switch to centralize networkprovisioning, administration and monitoring using data center-wide networkaggregation, should provide network QoS to define priority access to networkresources3)Virtualization solution should provide monitoring and management of virtualized infrastructure with configurable, customizable operations dashboards to provide real-time insight into infrastructure behavior, and for capacity analytics. it should provide also provide infrastructure and operations analytics to eliminate time-consuming problem resolution processes through automated root cause analysis.4)Virtualization solution should offer virtualized workload at the VNIC level to be protected with a stateful firewall engine based on constructs such as Mac, IP ports, objects and tags, active directory groups, security groups etc. and the security policies must follow the VM in the event of migration (i.e. vMotion) within the data center5)Virtualization solution must provide the NAT function for multitenant deployment, distributed in-kernel routing with support of routing protocols like OSPF and BGP, SSL VPN capabilities in the virtual environment, and it should protect east-west traffic by leveraging VM — based attributes like VM names, Security tags, OS type , logical switches etc.

Server Virtualiztaion Advantages -- Designing solution using Virtualization will provide additional benefits like - Fewer Hardware component- Reduced Overhead- Optimized IT infrastructure- Lower total cost of ownership- Faster Deploymentwhile considering all these benefits huge reduction in no. of physical server hardware will not just save cost for physical servers but will also have benefit for space/rack/cooling etc. Consdiering all this it is our submission to please confider virtualization for the solution and bidder should be allowed to quote the physical hardware in accrodance and not bound by the no of servers mentioned in RFP.Security VIrtualization Advantages -- It is required to include security for both, north-south as well east-west traffic, to prevent the application and infrastructure from cyber-attacks originating from within as well as outside. Hence it is proposed to build a zero-trust security architecture where appropriate security controls are available for every workload/application within the data center

1

Response to queries from Algorithm Infoweb Pvt. Ltd

Serial Number

Page number

Part of E Tender Document Clause Number

Text provided in the eTender Document Clarification sought with justification if any Reply

1 17 Performance Bank Guarantee

1.21.2 Within 30 days from the date of issue of the notification of award, the successful bidder must furnish performance bank guaranteed to the authority for an amount equal to 10% off the total value of the contract, valid up to 180 days after the completion of all contractual obligations by the successful eBidder

if the award is on annual basis the duration of bank guarantee should also be for one year it may be extended if the eBidder is to continue the work beyond wanted you are off to a due approval off the authority

Modified to read as '...the Successful e-Bidder, must furnish PBG to the Authority for an amount equal to ten percent (10%) of the total 1st year value of the contract, renewed annually till the warranty period and…'

2 BOQ where is the bidder supposed to fill in the applicable taxes on the BOQ

The modified BOQ will have the said column, but this will be used only for projection of budget and not declaration of L1

3 17 Acceptance of Notification of Award and execution of contract

1.20.5 In case the project does not get executed within 30 days of acceptance off the notification of award, party party reserves the right to a annul the E bidding process and made in light fresh eBids for the project. In such a case the entire eBid security uploaded by the selected eBidder shall be forfeited

As the project includes supply of a hospital information system which may required to be customized Beyond the 30 day execution. Authority may kindly exclude software customization of the hospital information system from this penalty condition.

The Successful e-Bidder must take necessary steps so as to ensure execution of the Contract between the Successful e-Bidder and the Authority within 30 (thirty) days of acceptance of NOA with the exception of customization of software, cabling and new installation.

4 18 Evaluation off financial bit

1.22.10 The financial eBid of the eBidder must take into consideration all the expenses incurred or likely to be incurred for executing the full scope of work as described in Annex A

The bill of qualities should have space to mention ancillary costs such as transportation etc.

Please include all such charges in the concerned items being trasported.

5 111 Scope of work G printer cartridge refills/ fresh cartridges

111 Tender Scope of work G stationery details for 100000 patient visits per year separate this per OPD visit and per Indoor admission

111 Tender Scope of work G this does not include Plain A4 paper

111 Tender Scope of work G stationery

NIT Document 2.4.2 In the first instance, the contract will be for a period of one year.

L1 successful bidder should be decided on the basis of year 1 quotation and not further years.

Modified in Format 10, Financial Bid, page 41 of 44

111 Tender Scope of work G Are Stationery samples to be provided ? Modified

Tender Scope of work E CCTV camera specifications ? Modified

Modified

Table 1

Page 1 of 4


Serial Number

Page number



6 2 Tender Scope of work 29 It should export reports to word, excel and pdf as required with institutional perpetual licenses (or a minimum of 5 years, where these are renewed annually). Institutional Adobe suite license for 5 years

meaning of the second part is not clear Superfluous text deleted

7 8 Tender Scope of work 7.1 Adding of deleting functionalities from the Administrative Officer / Administrator panel

Addition or deletion of functionalities from Administrative Officer/ Administrator panel

Correction has been made

8 17 Tender Scope of work 35.07 Duez Management for Out Patients, In Patients Dues management for Outpatients and Inpatients

Clause deleted

9 17 Tender Scope of work 35.09 Dues management for out patients & in patients it is repeat clause Not a repeat clause after deletion of 35.07

10 27 Tender Scope of work 45.21 The submission of this date in to the system should check in the bag into a pending bag list

The submission of this data in to the system should check in the bag into a pending bag list


11 44 Tender Scope of work 61.46 It should link seamlessly to Online enrollment module for direct import of student data batteries

It should link seamlessly to Online enrollment module for direct import of student data entries


12 46 Tender Scope of work 62.012 There should be provision for automating a faculty directory using the fields set by the administrator at any time using the modern.

There should be provision for automatically generating a faculty directory using the fields set by the administrator at any time using the module.


13 46 Tender Scope of work 62.019 There should be provision for an online academic request from other members of the same specialty to see the patient records of other specialists patients for the purposes of projects, she says, the above publication and other such Academy but was is etc.

There should be provision for an online academic request from other members of the same specialty to see the patient records of other specialists patients for the purposes of projects.


14 46 Tender Scope of work 62.023 Therefore should make provision for automatic generation sanction letter to the respective faculty member ones the leave has been approved online by the competent admin

Therefore should make provision for automatic generation sanction letter to the respective faculty member once the leave has been approved online by the competent admin


15 49 Tender Scope of work 62.141 Leave Calendar Leave Calendar is separate module Leave calender exists

16 52 Tender Scope of work 67.23 67.24 these are copy of each other Correction has been made

Page 2 of 4


Serial Number

Page number



17 54 Tender Scope of work 69.25 Displaying of the list of students with their defense such as name, father's name, date of birth and a contact number

Displaying of the list of students with their details such as name, father's name, date of birth and a contact number


18 55 Tender Scope of work 69.35 Regarding the date of birth engine that often the employee complete address with country of birth, contact mobile and landline numbers

Regarding the date of birth of the employee with complete address with country of birth, contact mobile and landline numbers

Correction has been made in clauses 69.30, 69.33 and 69.35

19 58 Tender Scope of work 74.09 Additionally according the following information specialty name, division name, user type, designation, gender, date of birth, Address, City, state, country and the facility to mark the status as active or blocked List up

unclear. Corrected as,'Additionally according the following information specialty name, division name, user type, designation, gender, date of birth, Address, City, state, country and the facility to mark the status as active or blocked'

20 59 Tender Scope of work 75.07 There Should be provision for Recording Other Payments/Deductions Half all categories Of employees and trainees homes whatever is being paid any emoluments from the institution

unclear Corrected as,'There should be provision for Recording other Payments/Deductions for all categories of employees and trainees whomsoever is being paid any emoluments from the institution.'

21 61 Tender Scope of work 77.35 Enabling fetal monitoring for the patient. unclear Enabling vital monitoring for the patient.22 63 Tender Scope of work 79.032 In the specialist of the microbiology

specialty panel there should be provision for displaying the list of pending investigations whose tests have been performed but the reports not yet uploaded to the patient's electronic medical record, the format of this table should be similar but the test awaiting approval list

unclear In the specialist panel of the microbiology specialty panel there should be provision for displaying the list of pending investigations whose tests have been performed but the reports not yet uploaded to the patient's electronic medical record, the format of this table should be similar to the test awaiting approval list

23 74 Tender Scope of work 84.092 There should be provision for in addition there should be minimum provision for identification marks, presence of female attendant, place of examination, date and time.

unclear Read - there should be minimum provision for recording identification marks, presence of female attendant, place of examination, date and time.

24 77 Tender Scope of work 88.29 The vital sign report should deb displayed in the form of a chart so that the readings for several days can be seen at a glance.

The vital sign report should be displayed in the form of a chart so that the readings for several days can be seen at a glance.

Page 3 of 4


Serial Number

Page number



25 78 Tender Scope of work 88.33 There should be provision to display the patient name, bed detail, specialty name, patient name, bed detail, specialty name, specialist detail, admission details, nursing assessment.

red text is duplicate Duplicate text deleted

26 80 Tender Scope of work 92.031 It should have the provision of to write free writing diagnosis fields in which those aspects of the patient can be written which are not covered by the international classification of diseases.

unclear It should have the provision for a free writing diagnosis fields in which those aspects of the patient can be written which are not covered by the international classification of diseases.

27 84 Tender Scope of work 92.107 92.108 duplicate specifications Duplicate text deleted

28 98 Tender Scope of work 105.19 Are should be provision for lead theater demonstrator enter online the During Surgery Details for the patient.

unclear Read - there should be provision for the theatre coordinator to enter the patient and procedure details online during surgery

29 98 Tender Scope of work 107.06 Picture region for maintaining an online log of vehicle refueling and its dates

unclear Read - there should be provision for maintaining an online log of vehicle refueling.

30 110 Tender Scope of work D Company personnel Will they be required to work beyond office hoursIs there specific need for some female personnelIs there provision for shift dutiesWill their work involve biohazard / radiation area duty

31 36 NIT Document Format 5 Tender Contract Document -(insert name of Successful e-Bidder with address)

Is this to be filled before being declared Successful ?

The contract is only to be filled up by the successful bidder

32 111 Tender Scope of work F Additional CCTV cameras to be installed as this is ongoing work requiring cabling it may not be possible to complete the same within 30 days depending on the extent of the additional installation required. It should not be a term for declaring “incomplete work” and withhold payment

Ongoing cabling work is not included in the 30 day limit for completion of work

33 111 Tender Scope of work E Wireless access points as this is ongoing work requiring cabling it may not be possible to complete the same within 30 days depending on the extent of the additional installation required. It should not be a term for declaring “incomplete work” and withhold payment

Ongoing installation wireless access points is not included in the 30 day limit for completion of work.

Clarified as,'...Some may be required to work beyond normal office hours. If there is a specific need for lady personnel, the same will be requested, in case not already available. There may be posting in radiation safe areas, as there will be an in-house radiation safety officer.'

Page 4 of 4

Super Specialty Cancer Institute & Hospital C.G. City, Sultanpur Road, Lucknow-226002, Uttar Pradesh

Web page: https://www.cancerinstitute.edu.in/ Email: [email protected]

Page 17 of 44

right or privilege of the statutory entity and/ or the Authority or as may be required by law or in connection with any legal process.

1.20 Acceptance of Notification of award (NOA) and Execution of Contract 1.20.1 The Authority will issue a Notification of award (NOA) to the Selected e-Bidder(s). 1.20.2 Within 2 (two) days from the date of issue of the NOA, the Selected e-Bidder(s) must accept

the NOA and return the same to the Authority by email and post or fax. The Successful e-Bidder must take necessary steps so as to ensure execution of the Contract between the Successful e-Bidder and the Authority within 30 (thirty) days of acceptance of NOA with the exception of customization of software, cabling and new installation.

1.20.3 Stamp duty, if any, payable on the Contract must be borne by the selected e-Bidder. 1.20.4 The selected e-Bidder will be required to execute the Project as per scope of work. The

Selected e-Bidder must also execute such further documents and deeds as may be required. The e-Bidders by submitting the e-Bid must be taken to have accepted the terms and conditions of the Contract, if not must communicated in writing to the Authority at least 3 business days before the e-Bid due date, without any reservation or condition.

1.20.5 In case, the Project does not get executed within 30 days of acceptance of NOA, the Authority reserves the right to annul the e-Bidding process and may invite fresh e-Bids for the Project. In such a case the entire e-Bid security uploaded by the Selected e-Bidder shall be forfeited.

1.20.6 Authority must notify the e-Bidders whose e-Bids have been unsuccessful. 1.21 Performance Bank Guarantee (PBG) 1.21.1 The selected e-Bidder must for due and faithful performance of its obligations during the

Project duration furnish PBG as specified by way of an unconditional, unequivocal and irrevocable Bank Guarantee issued by a Listed/ Nationalised/Commercial/ Corporate Bank, in favour of Director, Super Specialty Cancer Institute & Hospital, Lucknow valid up to one hundred eighty (180) days after the date of completion of all contractual obligations by the Successful e-Bidder.

1.21.2 Within thirty (30) days from date of the issue of NOA by the Authority, the Successful e-Bidder, must furnish PBG to the Authority for an amount equal to ten percent (10%) of the total 1P

stP year value of the contract, renewed annually till the warranty period and

valid upto one hundred eighty (180) days after the date of completion of all contractual obligations by the Successful e-Bidder.

1.21.3 Till such time the Successful e-Bidder provides to Authority the PBG, the EMD will remain in full force and effect. The EMD of the Selected e-Bidder will be returned within 30 days of submission of the PBG by the Successful e-Bidder.

1.21.4 Failure of the Successful e-Bidder to comply with the requirements of Clause 1.20 and 1.21 will constitute sufficient grounds for the nullification of the Contract and forfeiture of the e-Bid Security.

1.21.5 In the event of any amendment issued to the contract, the Successful e-Bidder must, within seven (7) days of issue of the amendment, furnish the corresponding amendment to the PBG (as necessary), rendering the same valid in all respects in terms of the contract, as amended.

1.21.6 In case Bank Guarantee deposited as PBG is invoked by Authority whether partially or fully, Successful e-Bidder/Successful e-Bidder must replenish the Bank Guarantee within 03(three) days failing which SSCI&H shall terminate the contract.

Formatted: Superscript

SUPER SPECIALTY CANCER INSTITUTE & HOSPITAL C.G. CITY, LUCKNOW-226002, UTTAR PRADESH

Website: www.cancerinstitute.edu.in

Page 41 of 44

FORMAT 10 Financial E-Bid

Tender Enquiry No.: Supply, Installation, Testing, Commissioning, Operations and Maintenance of an Information Technology Infrastructure on a Turnkey basis at Super Speciality Cancer Institute & Hospital, Lucknow 226002 “Financial Bid’ – To be filled on line only Financial Bid Supply, Installation, Testing, Commissioning, Operations and Maintenance of an Information Technology Infrastructure on a Turnkey basis at Super Speciality Cancer Institute & Hospital, Lucknow 226002 Sl. No. Name of the Item Component wise Rates Price Quoted

(in Rs.) Up to 2 decimal places. Price per Year

1 Supply, Installation, Testing, Commissioning, Operations and Maintenance of an Information Technology Infrastructure on a Turnkey basis at Super Speciality Cancer Institute & Hospital, Lucknow 226002

1.01 Fixed Charges (One Time Charges) (Installation, Commissioning, Testing)

1.02 Recurring service charges including detection and mitigation services per year (Include only 1st year charges)

Note: 1. Supply, Installation, Testing, Commissioning, Operations and Maintenance of an Information Technology Infrastructure on a Turnkey basis at Super Speciality Cancer Institute & Hospital, Lucknow 226002 as per scope of work solicited/ mentioned in the tender document. 2 The financial bid scrutiny for evaluation of the bid will be based on the GRAND TOTAL of all schedules. 3. The Total Contract Period will be for 5 (Five) years warranty plus 5 (Five) years CMC which may/may not be extendable further depending on performance and as per decision of authorities of Super Specialty Cancer Institute & Hospital, C.G. City, Lucknow. The initial order period will be for one year and renewal for further one or more years will be based on satisfactory performance by Successful e-Bidder.The order shall be placed for 60 months. However, tThe performance shall be reviewed at the end of every 112 months and shall be continued for next 12 months on the satisfactory performance and adherence to the SLA. Director, SSCI&H, LUCKNOW reserves the right to terminate/discontinue the services at any point of time, if the agreed SLA is not met. Therefore, the successful bidder, i.e. L1, will be decided on the basis of YEAR-1 quotation, with the proviso that rates quoted for year 2 to year 5 and CMC from Year 6 to year 10 will not exceed 15% of the preceeding year with the exception of those items based on foreign currency payments and emoluments subject to government regulations. 4. In case of extension in the supply of service, the differential cost will be paid to the supplier for the extended contract period. 5. Taxes and Duties: Specific attention of e-Bidder is invited towards the following: (A) All statutory taxes including GST shall be paid for as per provisions in the respective rules of those Taxes if stipulated so by the statues/Acts. (B) Financial liability on account of all applicable taxes including GST will need to be projected only for the calculation of total annual budgetary outlay. (C) All statutory applicable taxes including GST will not be considered for evaluation of Financial e-Bid.

Super Specialty Cancer Institute and Hospital, CG City, Lucknow 226002Tender Specifications for Information Technology Infrastructure

(Corrigendum - Scope of work)

Page 1 of 111

Compliance Y/N

Email: [email protected] bids are invited through e-Tender for the Supply, Installation, Testing, Commissioning, Operations and Maintenance of an Information Technology Infrastructure on a Turnkey basis. The components include:

(A) Hospital Management System (HMS) with at-least the following software modules- Electronic Medical Record and all its components, Administration, Finance, OPD + patient interface, IPD, Laboratory, Radiology, Laboratory equipment interface, Blood bank, CSSD, BMW, Stores and Pharmacy, Leave management, File tracker, HR & Payroll, Student-Faculty-Examination, Radiation Oncology Information System, Cancer Staging and SNOMED CT, Examination module and question bank, Research Project Management System, Vehicle and Ambulance control. Software should be dictation enabled.

(B) Cloud server with sufficient capacity and band width to host all applications for 1 calendar year, with capacity enhancement for as long as is required, but guaranteed for a minimum of 5 years(C) Hardware necessary to run the HMS including self service Kiosks(D) Company personnel to run the HMS for 5 years(E) Maintenance and operations of the IP based CCTV Installation (security surveillance is excluded)

(F) Additional CCTV (with voice recording); network cabling CAT 6 or higher; Wi-LAN (Routers / Repeaters etc)(G) Stationary, bar-codes and wrist bands materials etc. required for running the HMS for 5 years

(H) Software licences as specified

A Specifications of the Hospital Management System Software0.00 General Specifications0.01 The software should be compatible with the “Minimum Standards for Electronic Medical records In India”

published by the Ministry of Health and Family Welfare in 20160.02 The software should be compatible with the MDDS Standards of the Ministry of Electronics and Information

Technology0.03 The software should be customized to the electronic footprint (i.e. information of location of physical

assets) of the purchasing institution; modifications should be possible online.0.04 It should be capable of processing HL7 data from any source (example- auto analysers) and employ

minimum 128 bit data encryption.0.05 It should incorporate the use of SNOMED CT classification of the Ministry of Health the Family Welfare,

Govt. of India0.06 It should use the following International Coding Standards0.07 ICD 100.08 HL-70.09 It should be modular and able to be installed in a modular manner according to the growth of the institution

0.10 It should have provision to transmit patient related information to any authorized specialist of any hospital in the world to whom the patient is to be referred. At the end of the desired tenure access to the information must cease.

0.11 The software should work both on a cloud configuration web server or an in-house data center server using a LAN network

mailto:[email protected]�



Page 2 of 111

Compliance Y/N0.12 The software should only be accessible to authorized users through individual login and password and

under user control and retrievable if required0.13 The login panel should show the different categories of users and the sub categories shall be displayed

inside them0.14 The software should be accessible from anywhere in the world to an authorized user0.15 The software should be able to support as many number of simultaneous users as required by the

institution without increase in cost0.16 The software should come with a comprehensive updated soft copy user manual – One printed hard copy

to be provided initially0.17 The software should not require upgrades; modifications should be possible within 7 working days as

required except major recoding. (i.e. changes to the relational databases)0.18 The software should allow operating of multiple peripheral and satellite centers of the main institution

0.19 The software should allow confidential tenured sharing of patient, academic or administrative information with authorized of site users anywhere in the world

0.20 The software should be able to work both on Windows and MAC platforms without any modifications. It should be compatible with both Windows and MAC browsers.

0.21 There should be provision of constant backup of stored data, sampling rate to be determined by the client institute

0.22 There should be provision to add data fields as required by the administrator0.23 The software should cater to all functions and services being carried out/ being provided by the institution

including medical, paramedical, academic, logistic and financial0.24 It should have provision for seamless transfer of patient data from other sister institutions0.25 It should fulfill all the criteria of attached checklist of specifications and requirements - this is mandatory0.26 Software should be based on open source technology0.27 It should not change the original format of any image, file or pdf (Vendor Neutral Archiving Principle)

0.28 It should accept various file formats like .jpeg, .pdf, .mpeg, .xls etc0.29 It should export reports to word, excel and pdf as required

It should have the following individual modules at a minimum which link seamlessly to one another.

Administration ModuleComponents:It should have provision to create any required rank of administrator / user / activity with accompanying privileges- examples

1.00 Director - It should have provision for:1.01 Login of Institutional Director1.02 Display of all reports on Directors panel1.03 Display of file tracker on Directors panel1.04 Approval of leaves on Directors panel1.05 Approval of LTC on Directors panel1.06 Approval of conference attendance on Directors panel1.07 Approval of organising conferences and symposia on Directors panel1.08 Displaying biometric attendance on Directors panel



Page 3 of 111

Compliance Y/N1.09 Displaying the academic calendar on Director’s panel1.10 Adding or deleting functionalities from the panel on Directors panel

The following menus should be available on the Directors panel and it should have provision for user list menu with the following actions

1.11 Create new users1.12 To display the complete user list1.13 To add user types1.14 To display the complete user type list1.15 To display the list of persons printing duplicate registration cards1.16 To manage the various menus1.17 It should provision to manage the various specialties of the institution1.18 To manage the designations of the various users1.19 To manage the duty schedules of the various categories of users1.20 To display various types of reports on the Directors panel according to the requirements of the institution

1.21 To have provision to display the registration reports1.22 To display the outpatient specialty reports1.23 To display the counter wise collection of the cash counters in the hospital1.24 Displaying lists of diagnoses created by the various faculty members for feeding the OPD visits in the

institution1.25 Editing the list of diagnoses1.26 Any other additions requested

2.00 Joint Director(s) - It should have provision for:2.01 Provision for log-in for Joint Director(s)2.02 Display of all reports on Joint Director(s) panel2.03 Display of file tracker on Joint Director(s) panel2.04 Approval of leaves on Joint Director(s) panel2.05 Approval of LTC on Joint Director(s) panel2.06 Approval of conference attendance on Joint Director(s) panel2.07 Approval of organising conferences and symposia on Joint Director(s) panel.2.08 Making the academic calendar for the institution on Joint Director(s) panel.2.09 Should provision for displaying the academic calendar to the staff of the institution on Joint Director(s)

panel.2.10 Adding or deleting functionalities from the Joint Director(s) panel.

The following menus as on the Directors panel2.11 It should have a provision to create new users on Joint Director(s) panel.2.12 It should have provision to display the complete user list on Joint Director(s) panel.2.13 It should have provision to add user types on Joint Director(s) panel.2.14 It should have provision to display the complete user type list on Joint Director(s) panel.2.15 It should have provision to display the list of persons printing duplicate registration cards on Joint

Director(s) panel.2.16 It should have provision to manage the various specialties / divisions of the institution on Joint Director(s)

panel.



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Compliance Y/N2.17 It should have provision to manage the designations of the various users on Joint Director(s) panel.

2.18 It should have provision to manage the duty schedules of the various categories of users on Joint Director(s) panel.

2.19 It should have provision to display various types of reports as on the Directors panel according to the requirements of the institution.

2.20 It should have provision to display the registration reports on Deputy Director / Joint Director(s) / Additional Director(s) panel.

2.21 It should have provision to display the outpatient specialty reports on Joint Director(s) panel.2.22 It should have provision to display the counter wise collection of the cash counters in the hospital on Joint

Director(s) panel.2.23 Displaying lists of diagnoses - created by the various faculty members when feeding the OPD visits to the

institution - on Joint Director(s) panel.2.24 Editing the list of diagnoses on Deputy Director / Joint Director(s) / Additional Director(s) panel.2.25 Any other additions

3.00 Dean / Sub Dean(s) - It should have provision for:3.01 Login of Dean / Sub Dean(s) as required by the institution.3.02 Issue of bar coded ID cards for students, trainees, employees and faculty from Dean / Sub Dean(s) Panel.

3.03 Application of fines on the student record from Dean / Sub Dean(s) Panel.3.04 Internal messaging to higher authority from Dean / Sub Dean(s) Panel.3.05 Issue of notices by Sub Dean students from Dean / Sub Dean(s) Panel.3.06 Suspension of student whereby their attendance is abrogated from Dean / Sub Dean(s) Panel.3.07 Marking disciplinary action on any student or trainee from Dean / Sub Dean(s) Panel.3.08 Parking allocation from Dean / Sub Dean(s) Panel.3.09 Recording vehicle numbers of all personnel in the Dean / Sub Dean(s) panel.

4.00 Executive Registrar (ER) - It should have provision for:4.01 It should provide for approval of leaves from ER Panel.4.02 It should provide for online receipt of correspondence and assigning bar coded file number from ER Panel.

4.03 It should provide for seeing employee leave records from ER Panel.4.04 It should provide for seeing employee files from ER Panel.4.05 It should provide for creating new employee records from ER Panel.4.06 It should provide for differentiating permanent from contractual employees from ER Panel.4.07 It should provide for entry of different category of employees from ER Panel.4.08 It should provide for making entries of any type in employee records from ER Panel.4.09 It should provide for display of file tracker from ER Panel.4.10 It should provide for approval of leaves from ER Panel.4.11 It should provide for approval of LTC from ER Panel.4.12 It should provide for approval of conference attendance from ER Panel.4.13 It should provide for approval of conferences and symposia from ER Panel.4.14 It should provide for making the academic calendar for the institution.



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Compliance Y/N4.15 It should provision for displaying the academic calendar to the staff of the institution.4.16 It should provide for adding of deleting functionalities from the panel4.17 It should provide for addition of all category of permanent and contractual employees (Faculty, Student,

Employees, Nursing and Paramedical Staff etc.) to the institutional Rolls4.18 It should provide for the addition of Students and Trainees to the College

5.00 Medical Superintendent / Chief Medical Superintendent - It should have provision for:

5.01 It should provide for the addition of investigations, surgical procedures, non surgical interventions and any other activity to the paid or unpaid services provided by the institution.

5.02 It should provide for the addition of costs of all services provided by the institution.5.03 It should provide for the addition of Wards, Beds and Buildings and any other immoveable property like

guest houses etc to the institution.5.04 It should provide for the addition of Equipment, consumables, drugs, disposables to the purchase module

of the hospital.5.05 It should provide for the addition of New peripheral clinics and hospitals which are governed from the same

parent institution5.06 It should provide for the addition of New specialties and specialties5.07 It should provide for the addition of OPD schedules, on call days, theatre and non operative OR services.

5.08 It should provide for the addition of ICU beds, ICU schedules and on calls5.09 It should provide for reporting of Specialties, Faculty, Services and procedures.5.10 It should provide for reporting of Wards, beds, ICU’s, theaters and Labs5.11 It should provide for reporting of Bed Allocations and numbering5.12 It should provide for reporting of OPD schedules, OPD attendance within date specified period.5.13 It should provide for reporting of inpatient admissions and bed occupancy over date specified periods with

graphical representation.5.14 It should provide for reporting of OPD registrations over a date specified period with graphical

representation5.15 It should provide for reporting of Cash flow with graphical representation5.16 It should provide for reporting of OPD schedules5.17 It should provide for reporting of Investigations performed in various specialties5.18 It should provide for reporting of all the equipment in the hospital5.19 It should provide for reporting of Surgical and non surgical procedures5.20 It should provide for reporting of all medical, non medical and para medical users5.21 It should provide for reporting of Biomedical waste generation and disposal5.22 It should provide for reporting of Student strength in various courses.5.23 It should provide reporting of examinations held in various courses5.24 It should provide for reporting of Medical and non medical stores, their intake and consumption within the

institution5.25 It should provide for reporting of Patient user charges5.26 It should provide for reporting of free, below poverty line and special category patients5.27 It should provide for reporting of blood bank functioning, intake and disbursal of blood and blood products.



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Compliance Y/N5.28 It should provide for reporting of consumption of imaging materials like radiology films, ultrasound paper

etc.5.29 It should provide for reporting of Hospital admissions, bed occupancy statistics5.30 It should provide for reporting of disease specific numbers and statistics5.31 It should provide for reporting of mortality, medico legal and adverse outcome statistics.

Medical Superintendent Investigation Detail Report : It should provide for generation of printed reports of any hospital information with date specified periods at any time such as:

5.32 Displaying reports of Deaths in Hospital.5.33 Displaying reports of Ward wise Patients admission5.34 Displaying reports of Disease wise Patients admission5.35 Making Leave certificates / letters for the patients5.36 Monthly documentations (PCPNDT / KOCHS Register).5.37 Displaying reports of Narcotic Drug used in hospital5.38 Creation of employee health cards5.39 Uploading of employee health documents5.40 Approval of employee health cards5.41 Assignment of DMS stores5.42 Online prescription of medicines5.43 Online issue of medicines5.44 Approval of medicine to employees and patients5.45 Checking the inventory for central store5.46 Issue of medicines to below poverty line and other cashless categories of patients5.47 It should have provision to monitor the consumption of various drugs and disposables in the hospital.

5.48 It should have provision to identify the different speeds of consumption of medicines

6.00 Finance Officer: It should have provision for:6.01 Clearance of bills from the Account Officer’s panel6.02 List of all documents received /phone call message received from the Account Officer’s panel6.03 Display of Monthly Expenses from the Account Officer’s panel6.04 It should have that provision for display of Monthly Collection from the Account Officer’s panel6.05 Display of Patients given discount above the max set limit from the Account Officer’s panel.6.06 Display of Pending mediclaim bills6.07 Display of Pending vendor payments6.08 Display of Day collection6.09 Display of Petty expenses6.10 Display of Geographical Area wise Business6.11 Display of IPD Billing6.12 Display of Revenue specialty wise6.13 Display of Revenue by Groups like CGHS, ECHS6.14 Display of Revenue by IPD Primary Doctor6.15 Display of IPD Bill Statement i.e. Bill Summary6.16 Display of Revenue by IPD Packages6.17 Display of Revenue by Misc. Services



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Compliance Y/N6.18 Display of Revenue by Consumables.6.19 Display of Revenue by OT Consumable.6.20 Display of User wise OPD Collection.6.21 Display of OPD Dr. Consultancy Fee Collection.6.22 Display of OPD Refund Statement.6.23 Display of OPD Discount Statement.6.24 Display of OPD Credit / debit Card Amount Received.6.25 Display of User wise IPD/OPD Cash6.26 It should have provision for display of Revenue by Room Rent List of F.O.C Patients.6.27 It should have provision for display of the Cash payments to Specialists if required.6.28 It should have provision for display of MIS Reports.6.29 Adding or deleting functionalities from the panel6.30 Adding or deleting budget heads6.31 Entry of institution income in the required heads6.32 Creation of various budget heads of income and expenditure6.33 Fund allocation to virtual bank6.34 Fund allocation to budget heads6.35 Monitoring institution expenditure6.36 Creating a balance sheet6.37 Monitoring cash intake from institutional services6.38 Entering payments6.39 Display of GST liability on without IPD package6.40 Daily Income Register6.41 Display of Income Tax6.42 Cash Book6.43 Ledger6.44 Patient wise funding details6.45 Tender fees plus GST6.46 EMD reports

7.00 Administrative Officer / Administrator(s) : It should have provision for:7.01 Login of Administrative Officer / Administrator7.02 Display of all reports on Administrative Officer / Administrator panel.7.03 Display of file tracker on Administrative Officer / Administrator panel.7.04 Approval of leaves on Administrative Officer / Administrator panel.7.05 Approval of LTC on Administrative Officer / Administrator panel.7.06 Approval of conference attendance on Administrative Officer / Administrator panel.7.07 Approval of organising conferences and symposia on Administrative Officer / Administrator panel.

7.08 Making the academic calendar for the institution on Administrative Officer / Administrator panel.

7.09 It should provision for displaying the academic calendar to the staff of the institution on Administrative Officer / Administrator panel.

7.10 Addition or deletion of functionalities from the Administrative Officer / Administrator panel.



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Compliance Y/N

Roles with regard to staff module7.11 It should provide for addition of all categories of permanent and contractual employees (Faculty, Student,

Employees, Nursing and Paramedical Staff etc.) to the institutional rolls on Administrative Officer / Administrator panel.

7.12 It should provide for the addition of Students and Trainees to the College on Administrative Officer / Administrator panel.

7.13 It should provide for the addition of investigations, surgical procedures, non surgical interventions and any other activity to the paid or unpaid services provided by the institution on Administrative Officer / Administrator panel.

7.14 It should provide for the addition of costs of all services provided by the institution on Administrative Officer / Administrator panel.

7.15 It should provide for the addition of Wards, Beds and Buildings and any other immoveable property like guest houses etc to the institution on Administrative Officer / Administrator panel.

7.16 It should provide for the addition of Equipment, consumables, drugs, disposables to the purchase module of the hospital on Administrative Officer / Administrator panel.

7.17 It should provide for the addition of new peripheral clinics and hospitals which are governed from the same parent institution on Administrative Officer / Administrator panel.

7.18 It should provide for the addition of new specialties / divisions / specialties on Administrative Officer / Administrator panel.

7.19 It should provide for the addition of OPD schedules, on call days, theatre and non operative OR services on Administrative Officer / Administrator panel.

7.20 It should provide for the addition of ICU beds, ICU schedules and on calls on Administrative Officer / Administrator panel.

7.21 It should provide for reporting of specialties / divisions, Faculty, Services and procedures on Administrative Officer / Administrator panel.

7.22 It should provide for reporting of Wards, beds, ICU’s, theaters and Labs on Administrative Officer / Administrator panel.

7.23 It should provide for reporting of Bed Allocations and numbering on Administrative Officer / Administrator panel.

7.24 It should provide for reporting of OPD schedules, OPD attendance within date specified period on Administrative Officer / Administrator panel.

7.25 It should provide for reporting of inpatient admissions and bed occupancy over date specified periods with graphical representation on Administrative Officer / Administrator panel.

7.26 It should provide for reporting of OPD registrations over a date specified period with graphical representation on Administrative Officer / Administrator panel.

7.27 It should provide for reporting of Cash flow with graphical representation on Administrative Officer / Administrator panel.

7.28 It should provide for reporting of OPD schedules on Administrative Officer / Administrator panel.7.29 It should provide for reporting of Investigations performed in various specialties on Administrative Officer /

Administrator panel.7.30 It should provide for reporting of all the equipment in the hospital on Administrative Officer / Administrator

panel.7.31 It should provide for reporting of Surgical and non surgical procedures on Administrative Officer /

Administrator panel.



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Compliance Y/N7.32 It should provide for reporting of all medical, non medical and para medical users on Administrative Officer

/ Administrator panel.7.33 It should provide for reporting of Biomedical waste generation and disposal on Administrative Officer /

Administrator panel.7.34 It should provide for reporting of Student strength in various courses on Administrative Officer /

Administrator panel.7.35 It should provide reporting of examinations held in various courses on Administrative Officer / Administrator

panel.7.36 It should provide for reporting of Medical and non medical stores, their intake and consumption within the

institution on Administrative Officer / Administrator panel.7.37 It should provide for reporting of Patient user charges on Administrative Officer / Administrator panel.

7.38 It should provide for reporting of free, below poverty line and special category patients on Administrative Officer / Administrator panel.

7.39 It should provide for reporting of blood bank functioning, intake and disbursal of blood and blood products on Administrative Officer / Administrator panel.

7.40 It should provide for reporting of consumption of imaging materials like radiology films, ultrasound paper etc on Administrative Officer / Administrator panel.

7.41 It should provide for reporting of Hospital admissions, bed occupancy statistics on Administrative Officer / Administrator panel.

7.42 It should provide for reporting of disease specific numbers and statistics on Administrative Officer / Administrator panel.

7.43 It should provide for reporting of mortality, medico legal and adverse outcome statistics on Administrative Officer / Administrator panel.

7.44 It should provide for generation of printed reports of any hospital information with date specified periods at any time on Administrative Officer / Administrator panel.

7.45 It should provide for generating distribution maps of disease statistics on the Administrative Officer /Administrator panel.

7.46 It should provide for generating distribution maps of demographic parameters like age, sex etc on the Administrative Officer /Administrator panel.

8.00 Account Officers: It should have that provision for:8.01 Monitoring cash intake from various counters8.02 Monitoring cash intake from user charges8.03 Monitoring cash intake from sale counters8.04 Monitoring cash intake from investigation services8.05 Monitoring cash deductions from advance deposits8.06 Advance deposits8.07 Refunds and their monitoring8.08 Creating free category employees and VIP’s8.09 Monitoring expenditure incurred on the treatment of free category employees and vips.8.10 Creating bank accounts for cashless treatment of free category patients.8.11 Adding funds to bank accounts of cashless treatment patients



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Compliance Y/N9.00 Specialty Convenors - It should have that provision for:9.01 Showing on bed list of entire specialty9.02 Showing Operation lists of entire specialty9.03 Showing bed occupancy and vacancy statistics9.04 Showing number of operations performed in the specialty in a specified date range9.05 Approving different categories of leaves online.9.06 Issue of specialty related notices9.07 Seeing details of employees and nursing staff9.08 Scheduling academic activity of the specialty9.09 It should have the provision for deputing of teachers for institution academic activity9.10 It should have the provision for biometric attendance of all categories all students, employees faculty and

trainees.

10.00 Human Resources - It should have provision for managing:10.01 Staff10.02 Para-Medical Staff10.03 Student10.04 Contractual Employees10.05 HR10.06 Payroll10.07 Recruitment10.08 Attendance10.09 Leave Management

It should have provision that authorised personnel of HR Specialty are able to:10.10 Create employee categories10.11 Create employee types - permanent, adhoc etc10.12 Should have the provision for creating separate employees10.13 Monitoring counter work done by various employees10.14 Deciding employee wages10.15 Setting employee allowances10.16 Setting and approving employee leaves10.17 Monitoring of employee work

11.00 General Administration - functionalities:11.01 It should provide for addition of Faculty, Student, Employees, Nursing and Paramedical Staff to the

Hospital Rolls11.02 It should provide for the addition of Students and Trainees to the College11.03 It should provide for the addition of investigations to the services11.04 It should provide for the addition of Wards, Beds and Buildings11.05 It should provide for the addition of Specialties, Equipment, consumables, drugs, disposables to the

purchase module of the hospital11.06 It should provide for the addition of New peripheral clinics and hospitals which are governed from the same

parent institution



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Compliance Y/N11.07 It should provide for the addition of OPD schedules, on call days, theatre and non operative OR services.

11.08 It should provide for the addition of ICU beds, ICU schedules and on calls11.09 It should provide for reporting of Specialties11.10 It should provide for reporting of Wards, beds, ICU’s, theatres and Labs11.11 It should provide for reporting of Bed Allocations and numbering11.12 It should provide for reporting of OPD schedules, OPD attendance within date specified period.11.13 It should provide for reporting of inpatient admissions and bed occupancy over date specified periods with

graphical representation.11.14 It should provide for reporting of OPD registrations over a date specified period with graphical

representation.11.15 It should provide for reporting of Cash flow with graphical representation11.16 It should provide for reporting of OPD schedules11.17 It should provide for reporting of Investigations performed in various specialties11.18 It should provide for reporting of all the equipment in the hospital11.19 It should provide for reporting of Surgical and non surgical procedures11.20 It should provide for reporting of all medical, non medical and para medical users11.21 It should provide for reporting of Biomedical waste generation and disposal11.22 It should provide for reporting of Student strength in various courses.11.23 It should provide reporting of examinations held in various courses11.24 It should provide for reporting of Medical and non medical stores, their intake and consumption within the

institution11.25 It should provide for reporting of Patient user charges11.26 It should provide for reporting of free, below poverty line and special category patients11.27 It should provide for reporting of blood bank functioning, intake and disbursal of blood and blood products.

11.28 It should provide for reporting of consumption of imaging materials like radiology films, ultrasound paper etc.

11.29 It should provide for reporting of Hospital admissions, bed occupancy statistics11.30 It should provide for reporting of disease specific numbers and statistics11.31 It should provide for reporting of mortality, medico legal and adverse outcome statistics.11.32 It should provide for generation of printed reports of any hospital information with date specified periods at

any time.

12.00 Public Relations Officer / Protocol - It should have provision for:12.01 Identification of BPL patients / free category / other categories12.02 Document upload of BPL and free category / other categories patients12.03 Document verification of BPL and free category patients12.04 Searching for patient on any bed in the hospital12.05 Bed display of entire hospital12.06 Bed occupation and vacancy statistics12.07 Displaying empty and vacant beds in the hospital12.08 Uploading of patient documents into the electronic medical record



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Compliance Y/N13.00 Legal Cell/Court Cases – It should have provision for:13.01 Creating file records of legal proceedings13.02 Recording status of legal proceedings13.03 Recording counsel remunerations13.04 Enrollment of counsel13.05 Uploading of pdf documents13.06 Listing of pending and closed proceedings13.07 Digital signature of documents13.08 Inclusion of advocate payments

14.00 Salary and Payroll14.01 Setting salaries of all categories of employees14.02 Setting the allowances for all categories of employees14.03 Generating salary bill in the required format14.04 Generating salary reports of different categories of employees14.05 Modification of the salary and allowances.14.06 Applying deductions to the salary bill as required by the institution.14.07 Regarding the General Provident Fund / NPS contributions of the employees.14.08 Recording loans from the General Provident Fund.14.09 Recording loan repayment installments from the General Provident Fund.14.10 Recording payment of learning resource allowances.14.11 Modifying the payroll to accommodate a different mode of payment, arrears etc. at any time that is required

14.12 The employee to access their salary slip through the institution website.14.13 Printing the salary slip by the employees.14.14 Employee login on institutional web site to enter information on tax related savings & misc taxable income

14.15 Generating form 16 and tax compliance related statements for employees

15.00 Recruitment15.01 Online recruitment for different posts15.02 Providing online recruitment forms15.03 Accepting or rejecting forms15.04 Searching candidates15.05 Exporting a précis list with selected forms15.06 Generating reports of received recruitment forms according to any parameter decided by the institution

15.07 Exporting reports to excel format15.08 Printing the online recruitment forms.15.09 Bifurcation of recruitment forms according to specialty.15.10 Taking into account the reservation roster of applicants in their recruitment forms.15.11 Taking into account any disability of the candidate in the recruitment forms.15.12 The candidate applying for one specialty in the recruitment form.15.13 The candidate to upload their qualification documents in PDF format to the recruitment form.



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Compliance Y/N15.14 Candidates to print the recruitment forms at the end of the application.15.15 The form should remain open only for 45 minutes at a time to prevent external misuse.15.16 The candidates to save the recruitment form to be completed later.15.17 The candidates to edit the recruitment form before final submission.15.18 The candidates to record their mode of payment in the recruitment form.15.19 Permitting payment by credit and debit cards through a payment portal to be incorporated into the

recruitment form which connects to the institutions website.15.20 Sending an email to the candidate directly from the recruitment form on submission of same.

16.00 Bank Administrator – It should have provision for:16.01 The login ID of Bank administrator.16.02 Bank administrator to scan the patients’ barcode.16.03 The bank administrator to create a bank account for the patient.16.04 Display a list of created bank accounts.16.05 Transfer funds to the account of any patient who is to undergo cashless treatment at the institution.

16.06 Monitoring the expenditure of funds collectively and from individual patients’ bank accounts.16.07 Replenishing individual patients’ bank accounts in case the funds are running low.16.08 Generating reports of expenditure on collective and individual patients bifurcated according to the required

heads of expenditure for example admission, surgery, bed charges, disposables etc.

16.09 Creating new categories of cashless treatment for patients.

17.00 Civil works and Maintenance – It should have provision for:17.01 Creation of civil project proposals17.02 Budget allocation for civil project proposals17.03 Monitoring of civil project proposals17.04 Generation of progress reports17.05 Generation of fund receipt and expenditure reports.17.06 Entering and deleting vendors of materials17.07 Creation of inventory in civil engineering stores17.08 Linking with the stores module

18.00 Civil Engineering – It should have provision for:18.01 Maintenance of civil engineering stores18.02 Allocation of civil works tasks18.03 Monitoring of civil works tasks18.04 Generating civil work progress report18.05 Displaying status of civil work tasks18.06 Sending civil work request18.07 Tracking civil work files18.08 Indicating completion and payment of civil works

19.00 Electrical Engineering – It should have provision for:



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Compliance Y/N19.01 Generating electrical work request19.02 Approval of electrical work request19.03 Monitoring progress of electrical work19.04 Generating progress report of electrical work19.05 Maintenance of electrical store19.06 Maintaining electrical inventory19.07 Linking with stores module seamlessly

20.00 Custodial Janitorial Staff – It should have provision for:20.01 Keeping record of custodial/janitorial staff20.02 Creation of staff categories20.03 Attendance of custodial and janitorial staff20.04 Approving leaves of the custodial and janitorial staff20.05 Posting of custodial and janitorial staff20.06 Work replacement of custodial and janitorial staff20.07 Leave application for custodial/ janitorial staff20.08 Duty replacement for custodial and janitorial staff.

21.00 Security – It should have provision for:21.01 Generating security requirements21.02 Posting security personnel21.03 Differentiating security services in house and outsourced21.04 Posting security personnel21.05 Security personnel attendance21.06 Recording of security lapses21.07 Filing incident report21.08 Adding salary of security personnel

22.00 Duty Assignment22.01 Duty assignment for leave period22.02 Making OPD tickets in the name of the person looking after the work22.03 Emergency work by the person looking after the work22.04 Different category of leaves

23.00 Attendance – It should have provision for:23.01 Recording attendance of students, trainees, employees, residents & faculty, by scanning of bar coded ID

cards or biometric machines.23.02 Display of attendance sheet by clicking the academic event for which the attendance is being taken

23.03 Tabulating the attendance of students and trainees23.04 Setting a cut of level for low attendance in different academic activities23.05 Signaling low attendance of a batch of students / individual student23.06 Condoning some attendance shortage by authorised person23.07 Display of examination eligibility on basis of attendance



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Compliance Y/N

24.00 Academic Calendar - It should have provision for display of:24.01 All academic activities and leaves for the year to be marked on the academic calendar by competent

authority.24.02 The academic calendar to be displayed to all authorized users.24.03 The academic calendar to be printable.24.04 Making academic calendar for undergraduate students24.05 Making academic calendar for post graduate students24.06 Editing academic calendar24.07 Incorporating all academic activities like lectures, clinics, demonstrations, tutorials, labs, any educational

activity etc in the calendar24.08 Opening each added event by clicking the link24.09 Adding the name of the faculty / teacher / instructor who is to conduct the particular teaching session.

25.00 Fees and Fines25.01 Setting the various fees and fines in the institution25.02 Realising fees and fines from students and trainees25.03 Maintaining accounts of fees and fines realized25.04 Generating notices25.05 Changing the fees and fines from time to time as required by the institution25.06 Refunds of fees and fines as required25.07 Assigning different values of fees and fines if required by reasons - for example any categories25.08 Over ruling of fines by competent authority

26.00 Identity Cards26.01 Generation of bar coded identity cards for all category of students, trainees and employees without the use

of a separate software.26.02 Colour coding of identity cards26.03 Recording of faculty information on identity cards.26.04 Taking attendance of students and trainees using the identity cards26.05 Change of identity cards with promotion of faculty26.06 Incorporating the Aadhar number in the identity card26.07 Automatic expiry of identity cards at the end of the student, training, employees tenure.26.08 Changing the format of the identity cards according to any new requirements of the institution.

27.00 Leave Calendar27.01 Setting the gazetted holidays of the year27.02 Setting the different types of leaves available in the year27.03 Assigning duty to person who is looking after the work27.04 It should automatically generate OPD ticket for person looking after work27.05 Requesting financial assistance for leaves27.06 Approval of leaves in order by successive competent authorities27.07 Display of approved and non approved leaves with reasons



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Compliance Y/N27.08 Generating of a word file at the end for approved leaves for office record.

28.00 Conferences and Symposia28.01 Making an annual conference calendar for the institution28.02 Adding details of the conference such as subject, venue, dates, organising committee, registration etc

28.03 Application for conference funds from the institution28.04 Tabulation of funds received for conferences and symposia

29.00 Leave Travel Concession29.01 Sending leave travel concession request.29.02 Approval of LTC request by sequential competent authority.29.03 Entering the cost of the LTC request29.04 Recording utilisation of leave travel concession request.29.05 Cancellation of LTC requests due to exigency.

30.00 Hostel allocation30.01 Keeping electronic record of all hostel rooms30.02 Displaying vacant and occupied rooms separately30.03 Allocation of rooms by Dean / assignee30.04 Recording details of students/ trainees/employees to whom rooms are allocated30.05 Removing students from hostel rooms by competent authority30.06 Recording the facilities present in the rooms30.07 Realising of room charges according to the duration of allocation

31.00 Parking31.01 Generating parking stickers for faculty31.02 Designated parking spaces different categories of users31.03 Including parking sites of the institution in the software

32.00 Space Allocation/ Accommodation32.01 Numbering or otherwise labeling for identification, all the usable space is of the institutions such as Offices,

parkings, stores, conference rooms etc.32.02 Recording faculty space in the various buildings32.03 Allocation of space in the various buildings of the institution32.04 Addition of space as new buildings are constructed32.05 Recording of different types of accommodation present in the Institution32.06 Recording the facilities of the different types of accommodation present in the Institution32.07 Recording the rent and other charges of the different types of accommodation present in the Institution

32.08 Allocation of the different types of accommodation present in the Institution to eligible users32.09 Recording dates of allocation of the different types of accommodation present in the Institution

33.00 Proposals – It should have provision for:



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Compliance Y/N33.01 Generating proposals33.02 Keeping track of proposals33.03 Displaying status of proposals33.04 Indicating completed and pending proposals list33.05 Follow up of proposals33.06 Noting delays and hindrances in proposals33.07 Recording proposal budgets33.08 Recording progress report of proposal in the heads required by the institution.

34.00 File Tracker34.01 Generating a bar coded label with file/ letter number at the Office which originates the file.34.02 Generating a bar coded label for the file/ letter34.03 Creating an origin electronic record related to the file/ letter34.04 Filling in the letter title and purpose and remarks at the originating electronic record.34.05 Scanning of the bar code at each point of receipt and dispatch of the file/ letter34.06 Writing of remarks at all offices dealing with the letter.34.07 Uploading of scanned copies of noting and communication pages to the electronic record34.08 Closure of the electronic record when the file is closed34.09 Generating date range reports of the letters received and dispatched34.10 Recording the office of origin, date of dispatch, date of receipt, reference number, received from/ generated

by and remarks34.11 Intra-system e-mails regarding sent files

35.00 Sales Pharmacy (For hospital revolving fund / investigation revolving fund)35.01 Entering Purchase challan entry35.02 Challan Entry35.03 Purchase Invoice Entry35.04 Purchase Return (through Challan/Invoice)35.05 Sale to Out patients/In Patients35.06 Sale Return from Out/In Patients35.07 Duez Management for Out Patients, In Patients35.08 TPA, ECHS, CGHS, Staff etc35.09 Dues management for out patients & in patients35.10 Breakage & Loss Detail35.11 Bar coding of the products35.12 Sales Tax / VAT calculations35.13 Pharmacy Reports35.14 Daily Sale Statement35.15 Supplier Wise Purchase Detail35.16 Product Wise Purchase Detail35.17 Stock Register35.18 Stock Valuation35.19 Return goods35.20 Sale Book



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Compliance Y/N35.21 Sales Tax assessment35.22 Material Indent35.23 Indent Approval35.24 Material Issue Detail35.25 Quotation35.26 Comparative Study of Submitted Quotations35.27 Purchase Order35.28 Material Receipt35.29 Material Receipt Notes (With/Without PO)35.30 Purchase Return35.31 Breakage and Loss Entry35.32 Reorder and Minimum Level35.33 Allowing sales from hospital drug counters35.34 Recording the sales proceeds35.35 Allowing refunds35.36 Allowing returns of sold goods35.37 Deducting indent from central store35.38 Catering to more than one sales counter in the institution35.39 Linking to hospital store module35.40 Creating as many sales counters as required in different sites.35.41 Record of GST

36.00 Patient Pre Registration and Home Access – It should have provision for:36.01 Patient pre registration using a specific patient area on the institution website.36.02 Creation of an individual login and password by each patient for themselves for future use.36.03 The patient to pre register by completing the details of the registration form and generating a provisional

preregistration card.36.04 Providing a patient access to all live investigation results through the pre registration area.36.05 The patient to make OPD clinic appointments through the pre registration area.36.06 Making online payments for any services the patient is requested/ allocated through pre registration area.

36.07 The patient to see which of the investigation results are completed and which are pending through pre registration area.

37.00 Chemotherapy and radiotherapy scheduling module37.01 Creation of chemotherapy & radiotherapy calendar37.02 Marking future chemotherapy & radiotherapy dates on the calendar37.03 Printing future chemotherapy cycles from the calendar so that patient can follow the schedule.37.04 The chemotherapy / radiotherapy calendar to be printable.37.05 Any other additions requested

38.00 Admissions Module38.01 The admissions module will function as the central admission co-ordination service of the hospital.



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Compliance Y/N38.02 There should be a provision to select the bed category from the different types of beds (General, semi

private, private, ICU, HDU, Ventilator beds etc.) present in the hospital.38.03 There should be provision to select male, female and child beds.38.04 There should be provision for displaying the vacant beds available for that particular patient on the

admissions panel.38.05 These beds should be displayed in those wards which are allocated to the specialty of which the doctor is

requesting the vacant bed for admission.38.06 There should be provision for displaying the male and female bed vacancies separately.38.07 There should be provision that once the patient has been allocated a bed his/her name should appear on

the bed only after the required admission charges have been paid.38.08 The name of patients who are not required to pay the admission charges should appear on the allocated

bed immediately.38.09 The name of the patient should be removed from the bed in the event of discharge, discharge on request,

death, leaving the hospital against medical advice, or the patient absconding.38.10 Reports generated should be total admissions, male, female and child admissions, discharges, mortality,

disease wise mortality, Leaving Against Medical Advice and Abscond reports all within a specified date range.

38.11 Bed reservation should be possible for cases of academic interest.38.12 Ordinarily inter-specialty crossover should not occur in admissions but there should be a provision to

permit inter-specialty crossover when wards are differentiated according to specialty.

39.00 Ambulance Module / Ambulance management39.01 It should provide for recording of purchase of ambulances, and recording of their maintenance details,

make, model number etc.39.02 It should provide for reporting of ambulance usage in terms of miles, time schedules and destinations

39.03 It should provide for reporting of scheduled maintenance, annual maintenance and servicing39.04 It should provide for reporting of driver logs39.05 It should provide for reporting of equipment, drugs and disposables and medical gases present in each

ambulance, their consumption and replenishment.39.06 It should provide for reporting of equipment like defibrillators etc present on board the ambulance and their

maintenance and replacement.39.07 It should provide for reporting of duty hours of the ambulance personnel with overtime etc.

40.00 Ambulance Administration40.01 An ambulance administrator with the following functionalities40.02 The ambulance administrator should be able to record the title of ambulance.40.03 Recording all the equipment items for patients which have been used to equip the ambulance.40.04 Recording dispatch of the ambulance.40.05 Displaying report on all the ambulances present in the institution that and display ambulance document

and return.40.06 Display and record log book of ambulance drivers. Meter reading, patient name, patient address, street

address, a contact number.40.07 Realizing ambulance charges.



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Compliance Y/N40.08 Realizing charges for drums and consumables consumed in the ambulance during a patient transfer.

40.09 Pre registering an ambulance patient wirelessly from the ambulance into the institutions database.40.10 Printing of the patients registration card upon arrival at the hospital.40.11 Filling up the patient’s OPD visit and admission visit while the patient is in transfer.40.12 Ordering investigations for the patient while they are in transfer.40.13 Recording gas consumption in the ambulance should the patient require ventilation in the form of volume

used per hour and number of hours of ventilation.

41.00 Anaesthesia Services Module41.01 It should provide for online submission of waiting list patients to the theatre list41.02 It should provide for sending the pre anaesthetic checkup form online with each patient’s record.

41.03 It should provide for display of all investigations regarding the patient to the concerned anaesthesiologist.

41.04 It should provide for listing of the approximate time of the operative procedure and the requirement of blood/blood products on the anaesthesia list itself.

41.05 It should provide for sending the theatre list to the Anaesthesia services coordinator online41.06 It should provide for sending the theatre list to the specialist who is conducting that particular OT41.07 It should provide for listing the operative procedure, special instruments and requirement for blood/blood

products with each patient record41.08 It should provide tenured access to the anaesthesia specialist for evaluating the patient record to decide

the fitness of the patient for surgery.41.09 It should provide for the return of unfit patients to the waiting list with the reason for being unfit recorded by

the specialist anesthesiologist so that the surgeon is informed and can correct the deficiencies.

41.10 The anaesthesiologist to mark the patient for an HDU/ ICU/ Ventilated Bed post operatively.41.11 It should provide for chronologic scheduling of the patients in order of priority.41.12 The final approved surgical list should have provision for special anaesthesia equipment or drugs/gases

mentioned by the specialist anesthesiologist.41.13 The final anaesthesia list should have information about the theatre in which it is to be conducted.41.14 The final approved list should have information about which patients are likely to require post operative

ICU/HDU care and automatically flash if no ICU/HDU Beds are vacant.41.15 The final OT list to display the Name, age Sex, Ward, Bed, Specialist, Diagnosis, Operative Procedure,

Instrument set, Requirement for blood, requirement for ICU bed, requirement for ventilation etc.

41.16 It should have provision that If an ICU bed is required the system should flash the vacant ICU beds, or warn if no vacant ICU bed is available at present.

41.17 The final operation list to be displayed on the following logins - anaesthesia specialist, anaesthesia coordinator, Theatre In-charge, theatre coordinator, TSSU in-charge and coordinator, CSSD in-charge and coordinator and on any other panel necessary. Resident staff attached to the Particular specialist. Ward Staff wherever the to be operated patients and post operative patients will be shifted also ICU specialists who are on call on that particular day.



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Compliance Y/N41.18 It should provide for prescription of preoperative post operative and intra operative medication by the

anaesthesia specialist or resident with processing of the prescription from the OT or ward stores and if necessary from the central hospital store.

41.19 It should provide a comprehensive online intra-operative anaesthetic data recording form for recording of patient data such as vital parameters, end tidal CO2, ventilation and settings, duration of surgery, blood loss, medications, mode of anaesthesia, input/output , anesthesia events etc.

41.20 It should provide for searching records by the anaesthesia technique employed, medications used anaesthetic complications and any other search criteria set by the specialty of anesthesiology.

41.21 It should provide for uploading of patient related hard copy documents, radiology films photographs etc for complete maintenance of the patients anaesthesia record.

41.22 It should provide for a pain scoring system and pain services monitoring chart.41.23 It should provide for a regional analgesia dosing chart.41.24 It should provide for online requisition of blood by providing an online form in which all patient details

regarding the transfusion can be filled in.41.25 Should provide postoperative chart vitals, pain management (RA/ORAL/IV) ; input/output, discharge

criteria, nausea, vomiting etc.,

42.00 Anaesthesia coordinator42.01 Login panel anesthesia coordinator.42.02 It should have a provision for anesthesia coordinator allocate the various operation lists to be conducted in

the various operating rooms of the hospital to individual anesthesia specialists.42.03 In the assigned anaesthesia menu there should be provision for a list displaying the patients name,

specialists name, specialty, operation date, patient status, payment status and action to be performed by the anesthesia coordinator.

42.04 There should be provision for the assigned anesthesiologist list to display the name of the operation, requirement of blood and post operative requirement of intensive care unit.

42.05 There should be provision that clicking the assigned button in the anaesthesia coordinator panel will assign a particular specialist anesthetist to that particular operation list in a particular specialty.

42.06 The anaesthesia coordinator see reports of anesthesia specialists assigned to different operating rooms of the hospital. There should be provision for printing of these reports for the purpose of hardcopy records.

42.07 The anesthesia coordinator to change the location of anesthesia concert is from one operating room to the other depending on requirements.

43.00 Anaesthesia Specialist43.01 There should be provision for logging in of anesthesia specialist.43.02 The homepage of anesthesia panel should have several menus like pre anesthesia panel, post anesthesia

panel, switch to clinical panel, IPD patient list, change password et cetera.43.03 The pre-anesthetic panel should show several details - date, the patient's name, specialist, specialty,

procedure/surgery, operation date and time, ICU request, blood request, action.43.04 There should be provision for accessing the anesthesia patients details and to edit any or all of these

details and save the changes by clicking the update button on the anesthesia patients panel.



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Compliance Y/N43.05 There should be provision for and post anesthesia button which shows the details like the name of the

patient, the name of the specialist, name of the specialty and fitness status– whether fit on unfit.

43.06 In the same list there should be a provision to review the patient's details such as anesthesia details investigation details diagnosis details and prescription details.

43.07 There should be provision for see the anesthesia details which have been entered by the primary specialist of the patient.

43.08 In the investigation details button there should be provision for to see all the previous and present investigations which have been performed for the patient and of with the reports are uploaded to the electronic medical record.

43.09 There should be provision to check the details of the patients diagnosis from the diagnoses detail button in the anesthesia menu.

43.10 There should be provision to check all the prescription details of the patient from the drug details button in the anesthesia menu.

43.11 In the in patient is there should be provision check the IPD list for a patient details such as, IPD admission details, OT Detail, operation detail, requirements such as ICU requirements and blood requirements.

43.12 That should be provision that clicking on the patients name opens the patients complete OPD and IPD record in the anesthesia panel

43.13 That should be provisioned to search individual patients from the anesthesia panel.43.14 There should be provision that clicking on the patients name brings up the outpatient details of that patient

in which the visits can be seen in chronological order.43.15 There should be provision that clicking on OPD visits bring up the details of that visit with regards to the

diagnosis and prescribed treatment.43.16 That should be provision that from the anaesthesia menu the pre-anesthetic intra-operative and post

operative forms can be accessed.43.17 In the preanesthetic form that should be provision to record the name of the operation the condition of the

central nervous system, cardiovascular system, respiratory system, endocrine functions, hematology and investigations and general condition.

43.18 In addition there should be provision to record tobacco use hepatobiliary and musculoskeletal condition, previous operations, prescribed medicines, menstrual in history in women, Diagnosis, procedure to be performed, ASA status and the presence of metastatic disease if any.

43.19 Additionally there should be provision to record use of tobacco, smoking by the patient, alcohol intake, investigations to be done, medications and pre-medications to be prescribed by the anesthesiologist, Special precautions and consent from the patient.

43.20 In addition there should be provision to record and review pre-anaesthetic checkup, the blood pressure on the day of surgery, The review of the history and medication, checking of the medication administered, informed consent for surgery, ICU needed post operatively , NPO status, airway, conditions of the lung and heart.

43.21 There should be provision to add more than one pre-anaesthetic record evaluation for anyone patient.

43.22 There should be provision to record the mouth opening status of the patient.



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Compliance Y/N43.23 There should be provision that any and all of the fields of the pre-anesthetic evaluation and any other forms

of the anesthesia module can be customized according to requirements of the institution.

43.24 There should be provision that once the specialist has completed the pre-anesthetic evaluation the completed form can be viewed in the form of a pre-anesthesiology evaluation report.

43.25 There should be provision that if required the completed pre-anesthesia evaluation form or any other form in the anesthesia panel can be printed to maintain hardcopy record.

43.26 There should be provision to maintain a comprehensive intra-operative record of all the anesthesia procedures and medications which are given to the patient.

43.27 There will be provision that the intra-operative record will allow the following fields, agents, monitors vital signs, Administered fluid, monitoring, Intra-operative remarks, pre anesthetic medication, Induction and other agents, An anaesthetic technique and airway management. In addition there will be provision to record infused fluid, fluid loss.

43.28 In addition there should be provision to record the reversal, anesthetic workup and the recovery from anesthesia.

43.29 In addition there should be provision to record problems during intra-operative anesthetic management and problems during recovery from anesthesia.

43.30 There should be provision that the intra-operative record will have the following fields - name of the operation, operation theater number ASA status, the effect of the medications, diagnosis, procedure, and anaesthetist, surgeon, anaesthesia technique, Medications administered within previous twenty-four hours.

43.31 In addition there should be provision that the anesthesia record also have fields for the following– time of patient entering OR, time of starting of anesthesia, time of starting of surgery, time of ending of surgery and time of and ending of anesthesia.

43.32 There should be provision to save the intra-operative forms in the form of chronologically arranged reports. And they should be able to be viewed in the form of a report which could be printed as required to maintain a hard copy record.

43.33 That should be provision for an independent form to record the anesthetic agents administered building an operation.

43.34 That should be provision to record the oxygen flow in liters per minute, The nitrous oxide gas flow in liters per minute, the midazolam and other drugs administered for the patient, the dose of fentanyl or tramadol etc. Administered to the patient.

43.35 There should be provision to make more than one of the above recordings in the patient's electronic medical record will appear in the form of a chart when the report function button of the intra-operative record in clicked.

43.36 There should be provision to record the intra-operative monitoring parameters of the patient and create more than one such record with the new record button so that all the saved records appear in the form of a chart which can be printed to keep hardcopy records.

43.37 There should be provision to record the ECG the oxygen saturation the end tidal carbon dioxide, central venous pressure, temperature and time of the report.

43.38 There should be provision to record vital signs such as pulse, blood pressure, respiratory rate, heart rate, temperature and time of that recording which should be saved in the form of a chart which can be printed to keep hard copy records.



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Compliance Y/N43.39 There should be the fluid intake and output during the course of the operation, the infused fluid and blood

and urine output, blood soakage in the garments and other fluid should be recordable and saved in the form of a chart which can be printed to maintain hard copy records.

43.40 There should be provision to record the ventilator parameters during the course of the operations, the tidal volume, respiratory rate, peak pressure, peak end expiratory pressure, temperature. There should also be a remarks fee to record other findings not present in the about fields. These parameters should be saved in the form of a chart which can be printed to provide hardcopy records.

43.41 There should be provision to record the pre-anaesthetic medications especially the drug administered, the dose and the date and time. Similarly there should be provision to record the anesthetic drugs administered, their dose and the date and time and this information should be saved in the form of a chart which can be printed to maintain hard copy records.

43.42 There should be provision to record the various types of monitoring being undertaken on the patients during the course of the operation including use of continuous ECG, pulse oximeter, non invasive blood pressure, central venous pressure monitoring, esophageal stethoscope, central venous pressure recording etc.

43.43 There should be provision to record the airway humidification, nasogastric or oro-gastric intubation, intra arterial blood pressure, end tidal carbon dioxide concentration, temperature, nerve stimulator, fluid warmer and foley catheterization. All these parameters should be recorded in the form of a chart which can be printed for hard copy records.

43.44 There should be provision to record the anesthesia technique, Whether it is a elective or rapid sequence induction, Whether pre oxygenation was used, intubation or mask ventilation.

43.45 There should be provision to record the various types of regional anesthesia, Position of the patient, site of injection, Block site, needle used, drugs with the dose, more than one attempt, onset time of analgesia, Complications and remarks.

43.46 That should be provision to record the details of intubation management of the patient–oral or nasal intubation use of cuffed or un cuffed technique intubation whether blind, stylet used or under vision.

43.47 Additionally that should be provision to record the size of the endo-tracheal The position where it is secured the number of the blade on the laryngoscope was used for the intubation the number of attempts used for intuition presence of a car airway and checking of breath sounds on both sides of the chest.

43.48 In addition to the above there should be provision to record the condition of the circuit whether it is closed, semi closed, coaxial or non-rebreathing. There should also be provision to record difficulties in intubation and the requirement of mask ventilation and the type of ventilation used whether spontaneous or manual or mechanical.

43.49 There should be provision to record the name of the infused fluid during the operation the amount given to the patient.

43.50 In addition that should be a form to record fluid losses from the bowel, suction of blood, Insensible, drapes and finally urine output. These parameters should be able to be displayed in the form of a chart which can be printed for maintaining hardcopy records.



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Compliance Y/N43.51 There should be provision to record the drugs and agents administered during the reversal of anaesthesia

such as neostigmine glycopyrolate including the time and those of each drug administered. These parameters should be displayed in the form of a chart which can be printed to maintain hard copies of records.

43.52 There should be provision to record all the events of the patient's recovery from anesthesia– Response to pain, consciousness, head lift, tongue protrusion, grade of power.

43.53 In addition there should be provision to record the heart rate, blood pressure, central venous pressure, airway reflexes and respiration whether spontaneous, IPPV or assisted at the time of recovery from anesthesia. These parameters should be displayed in the form of a chart which can be printed to maintain hardcopy records.

43.54 This would be provision to record the postoperative details of the patient–Notes in the recovery room, general instructions, shifting notes, notes in the ward/ICU.

43.55 This will be provision to record notes in that recovery room– pulse rate, arrival time, Blood pressure, respiratory rate, temperature, Oxygen saturation mental status and delivery of the oxygen through nasal prongs, mask, T piece, CPAP or ventilator. These parameters should be able to be displayed in the form of a chart which can be printed for hardcopy records.

43.56 There should be provision to record general instructions on the postoperative anaesthesia recovery form -maintenance of airway, frequency of suction, Method of suction, Administration of drugs, Vital charting, Intake output charting, intravenous fluids, analgesics.

43.57 In addition that should be provision for recording the following details on the postoperative anesthesia recovery form -oxygen therapy, special measurements, Acceptable control, Agitation, Nausea and vomiting, Shivering, Hypothermia, Special measures. These parameters should be able to be displayed in the form of a chart which can be printed for hard copy records.

43.58 There Should be provision to record the shifting notes in the post operative anaesthesia panel -such as the pulse rate, blood pressure, respiratory rate, temperature, Oxygen saturation date and time of shifting and destination of shifting. These parameters should be printed in the form of a chart for maintaining hardcopy records.

43.59 There should be provision to record the notes in the ward or ICU when the patient reaches the final shifting destination - pulse rate, Blood pressure, respiratory rate, Temperature, oxygen saturation, date and time of reaching the shifting destination. These parameters should be able to be printed in the form of a chart for hardcopy records.

44.00 Bed Module44.01 The bed module should provide for the numbering of each and every bed in each and every ward of the

hospital44.02 Average Stay of Patient (Doctor wise)44.03 Total Admitted Patient (Bed occupancy)44.04 OPD/IPD Due & Recovery As on Date or on Bill Date44.05 Service Rate List of different Groups (Specialty and Ward category wise)44.06 Registered Patient List44.07 Doctor wise Patient List44.08 It should provide for the display of vacant and occupied beds at all points where this information is required

such as public relations officer, superintendent, administrator, specialists and residents etc.



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Compliance Y/N44.09 It should provide for the admission and discharge of patients and update information from all admissions

and discharges of the hospital.44.10 It should provide for in patient transfers from one service to another and one ward to another reflecting in

real time the patient transfer on the bed.44.11 It should provide bed occupancy chart of each and every ward in the hospital for stations which require this

information such as public relations officer, superintendent etc.44.12 There should be provision of placing requests for ICU and ventilator beds for electively operated patients

which should be attended by the bed coordinator of the hospital.44.13 Bed availability, or non availability as the case may be should be messaged to the requesting person.

44.14 Bed reservation should be possible especially in ICU, HDU and ventilator areas so that requirements can be met in the most efficient manner.

44.15 It should permit addition of beds to the hospital wards.44.16 It should permit categorization of beds at the time of addition.44.17 It should permit reports of bed occupancy including percentage within specified date range.44.18 It should permit differential occupancy reports.44.19 It should permit reduction of beds from wards for maintenance.44.20 It should permit closure of beds for repairs.44.21 There should be a provision to select the bed category.44.22 There should be provision to select male, female and child beds separately.44.23 There should be provision for displaying the vacant beds available for that particular specialist on the

admissions panel.44.24 These beds should be displayed in only those wards which are allocated to the specialty of which the

doctor is requesting the vacant bed for admission.44.25 There should be provision for displaying the male and female bed vacancies separately.44.26 There should be provision that once the patient has been allocated a bed his/her name should appear on



death, leaving the hospital against medical advice, or the patient absconding.44.29 Reports generated should be total admissions, male female and child admissions, discharges, mortality,

disease wise mortality, LAMA and Abscond reports all within a specified date range.


permit inter specialty crossover when wards are differentiated according to specialty.

44.32 The bed module should provide for the numbering of each and every bed in each and every ward of the hospital

44.33 It should provide for the display of vacant and occupied beds at all points where this information is required such as central admissions, PRO etc.

45.00 Biomedical Waste Module



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Compliance Y/N45.01 Creating different types of users in the biomedical waste panel such as biomedical waste supervisor,

central supervisor, biomedical waste faculty in charge and biomedical waste nodal officer.

45.02 Tracking biomedical waste from the point of generation till the point of disposal using bar coded tags.

45.03 Tracking individual waste bags according to waste type45.04 Recording the weight of different types of waste at the point of generation45.05 Creating BMW generation sites at any point in the hospital which will be taken account of the system45.06 Noting the name of the carrier45.07 Noting the site of waste generation45.08 Noting segregation45.09 Generating site wise waste generation reports45.10 Generating category wise waste generation reports45.11 Catering to several categories of users45.12 Noting prices of recyclable items45.13 Creating any number of recyclable items45.14 Noting sale of recyclable items45.15 Generating reports of total item wise sales45.16 Generating reports of total sales45.17 Monitoring by officer incharge45.18 Identification of bags45.19 There should be provision to generate individual bar coded tags for tagging the bags45.20 There should be provision of entering the pickup site, color, weight, carrier of the bag at the site of pickup

using the internet of LAN of the hospital.45.21 The submission of this data into the system should check-in the bag into a pending bag list.45.22 At the central BMW site each bag should be checked out by scanning the bar coded tag again so that the

bag is checked out of the system to be processed.45.23 There should be provision for verifying the weight of the checked out bags against the check in weight.

45.24 There should be provision for entering the sale quantities and rates of the various recyclable items.45.25 There should be provision for checking in the bags with incinerable waste to another list where they are

checked out at the incineration plant.45.26 There should be provision for date range specified reports of specialty wise waste generated in various

categories, the total waste generated in date specified periods of various categories. The total quantity of recyclable waste items sold and the revenue thus earned in date specified periods.

46.00 Biomedical Waste Faculty In-charge - Functionalities46.01 Creating ward category.46.02 Creating biomedical product category46.03 It should have facility for generating biomedical waste barcode for tagging the biomedical waste bags

46.04 Display the various types of reports to the faculty in-charge46.05 Provision for displaying specialty wise biomedical waste collection of bags.46.06 Showing product wise biomedical waste collection report



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Compliance Y/N46.07 Displaying the sale report of various types items created in the biomedical panel.46.08 Displaying all the imports within specified ranges.46.09 Displaying biomedical waste collection from individual wards of each specialty.46.10 Displaying the total biomedical waste collection from the Institute within specified date ranges.46.11 Displaying the sale various categories of items according to specified sale prices.

47.00 Blood Bank Module – IPD47.01 It should provide for online requisition of blood by providing an online form in which all patient details

regarding the transfusion can be filled in.47.02 The online form should also have provision for filling in the donor information for the patient.47.03 Submitting the online form should generate a blood/blood product request with the blood bank which

appears in chronological order on the computer of the blood bank in-charge.47.04 If the blood requirement is checked in the OT list and the patients blood request has not been made and

sample sent to the blood bank, the system should generate a warning message - “Blood not requested” so that the appropriate blood request may be made.

47.05 There should be provision to mark the blood requests with three levels of priority, “Elective” for requirements more than 48 hours after the request. “Emergency” for requirements within 48 hours and “urgent” within 1-24 hours.

47.06 There should be provision that the requests appear on the blood bank computer in chronological order of the respective priority.

47.07 At the blood bank with various levels of priority there should be provision for replying to the request with availability or non availability of the require blood and blood products.

47.08 It should have provision that once the availability has been replied the appropriate unit is cross-matched and kept available according to the chronological order and priority.

47.09 It should have provision that once the blood will be issued from the blood bank on request for issue by the resident.

47.10 It should have provision that once Issued units will automatically debit from the blood bank stock.47.11 Recording transfusion reactions and the administered medication and the outcome for the patient.47.12 Reports - number of units of blood issued according to type, blood products according to type.47.13 Reporting transfusion reactions.47.14 Issue of blood to patients not admitted in the SSCI&H on payment.47.15 It should have provision that once a request is made for a patient not admitted in SSCI&H a registration

card has to be made.47.16 It should have provision that once registration card is made some verification documents are uploaded to

the patient record on payment.47.17 It should have provision that once the document are uploaded and the fees deposited the relevant unit of

blood is cross-matched and issued for the patient at the blood bank counter.47.18 Issuing donor cards based on donor details47.19 Pre donation of blood for patients undergoing stated treatment.47.20 Auto donation of blood.47.21 On the homepage of the blood bank menu there should be a provision for different sub menus such as

Master, blood request, blood send request, donor search.47.22 The Master submenu should have provision for creating blood donation camps, creating products, creating

blood in stock, creating donors and the recording intake of blood products.



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Compliance Y/N47.23 The create blood donation can many should have provision for recording the name of the blood donation

camp the date of blood donation and action buttons. These reports should be printable in hard copy.

47.24 The create product menu should have permission to record the following details –blood group, name, productive expiry, product description and product status. In addition it should also have provision to record Active products blocked products and enable deletion of expired products.

47.25 There should be provision for a table which displays the blood product inventory–name of the blood product, blood group, alert quantity, expiry and status.

47.26 There should the provision of add product panel which records the name of the product, processing charges, quantity, expiry date and stock status.

47.27 There should be provision for displaying the bank inventory in the format –name, blood group, Add quantity sold quantity, Available quantity, expiry date and status.

47.28 There should be provision to generate individual bar codes for blood and blood bags from the blood bank panel.

47.29 There should be provision to create individual blood donors the donor’s identification number is filled in the form together with The blood group and other details.

47.30 There should be provision to display a list of such created donors to each with their own individual donor card.

47.31 There should be provision to gender bar-coded donor cards for each individually donor specifying the period for which the card is valid.

47.32 There should be provision to record the record of the intake of blood from the respective donors my filling a blood intake form.

47.33 There should be provision to select the number of the blood donation camps 47.34 There should be provision to recognize emergency blood donors and the number of the previous donations

by the donor and the quantity of blood donated in the present episode.47.35 There should be provision to recognize whether the donation is patient related or independent.47.36 That should be provision for recording the intake of blood in the following fields–date of intake, blood

group, blood request, number of units, and name of the camp and donor type.47.37 There should be provision to record the person receiving the donation, number of donations with a direct

link to the relevant patient record.47.38 There should be provision to display the intake units of blood in chronological order of expiry date in the

form of a chart which can be printed to maintain hard copy record.47.39 There should be provision to display the donor’s and patients’ electronic medical record on the blood bank

specialist panel at all times.47.40 There should be provision to display the list of blood requests in chronological order, with the most urgent

requests on top.47.41 There should be provision to view the status of cross-match of that particular blood product with a “send”

button provision.47.42 There should be provision to send the blood request form with the proper details such as blood group,

blood product, quantity, priority.47.43 There should be provision to record the barcode of the blood product bag the name of the product available

quantity and number of units sent on request.



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Compliance Y/N47.44 There should be provision to display a sent blood unit list which shows detailed information related to each

patient and each individual unit of blood which has been issued from the blood bank regarding that patient.

47.45 The sent blood product list should display the patients’ name as a link to their electronic medical record.

47.46 The sent blood product list should display the date of transfusion, all the details of the transfused unit of blood, the name of the requesting specialist and priority, the sent status and the details of the blood/ blood product unit issued from the bank.

47.47 There should be provision to search for donors of the particular blood group using the donor search mechanism. In addition it should be possible to search for donors within specified date range, hailing from particular cities and with the donor identification.

47.48 There should be provision to click on the donor name in the donor search result to get all the details of that particular donor.

47.49 There should be provision to edit the profile of the blood bank specialist.47.50 There should be provision to change the password.

48.00 BPL [Below poverty line) and Free Categories – OPD48.01 Creating free categories by the administrator48.02 Disabling all payment points if free category or BPL check box is checked.48.03 Uploading documents certifying the BPL or free category status48.04 Approval of the BPL/ free category status by competent authority before any free services are provided.

48.05 Alteration of BPL/ free status if there is any change in the same for the patient.48.06 Creating individual virtual bank accounts for all free category patients.48.07 There should be provision to allocate funds to the virtual bank accounts of all free category patients from

the finance officers panel.48.08 It should be possible to monitor the expenditure on the treatment of all free category patients individually

and collectively from the finance officer panel.48.09 It should have provision to produce reports of total expenditure on the treatment of free category patients

from the finance officer panel.48.10 There should be provision for replenishment of the virtual bank account often individual patient in case

required.48.11 Creating new categories as per requirements of welfare schemes48.12 Disabling all payment points if free category or BPL check box is checked.48.13 Uploading documents certifying the BPL or free category status48.14 Approval of the BPL/ free category status by competent authority before any free services are provided.

48.15 Alteration of BPL/ free status if there is any change in the same for the patient.

49.00 Calculators Module49.01 The software should have provision for accessing various medical calculators, a few examples are - body

surface area calculator according to Dubois’s formula49.02 There should be provision for a Fluid volume calculator according to weight of the patient.49.03 There should be provision for a Burn fluid volume calculator according to weight



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Compliance Y/N49.04 There should be provision for a Blood volume calculator according to the weight of the patient.49.05 There should be provision of a Glasgow Coma Scale Calculator for neurosurgical and neurological

patients.49.06 Creatinine clearance calculation49.07 There should be provision of parenteral nutrition calculators.

50.00 Case Sheet Module - Clinicians Management Module50.01 Should be provision for creation of as many different types of case records as needed by the different

specialties of the institution.50.02 User Rights50.03 History forms (History of entries done by different users)50.04 The software should have provision for online filling of all the clinical information about any patient in

customised case records50.05 There should be provision for customised case records according to each and every specialty of which

patients are being treated in the hospital.50.06 There should be provision for a comprehensive history module which records all the clinical history of the

patient.50.07 There should be provision for a general examination module which enables recording of all the general

examination details of the patient.50.08 There should be a provision that all entries to a particular case sheet should be recorded through the login

of the person making the entries.50.09 There should be provision that entries made to the case sheet by a trainee should only be editable by a

specialist.50.10 There should be provision that any number of specialty case sheets may be added to the case sheet

module in future.50.11 If more than one hospital visit is done the case record of each visit should be able to be filled independently

and appear as a link in reverse chronological order.50.12 There should be provision for specialty wise diagrams in the case sheet module which are used for

recording visual details of the patient.50.13 There should be provision for printing of a completed case sheet in case a hard copy record is needed.

50.14 There should be provision that the printed case sheet will carry the patients demographic details together with the registration bar code on every page so that they are easily identified.

50.15 The software should have provision for online filling of all the clinical information about any patient in customized case records which are specific to each specialty.

50.16 There should be provision for customized case records according to each and every specialty of which patients are being treated in the hospital.

50.17 If more than one hospital visit is done the case record of each visit should be able to be filled independently and appear as a link in reverse chronological order.

50.18 There should be provision for a comprehensive history module which records all the clinical history of the patient.

50.19 There should be provision for a general examination module which enables recording of all the general examination details of the patient.



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Compliance Y/N50.20 There should be a provision that all entries to a particular case sheet should be recorded through the login

of the person making the entries.

51.00 Central Admission Module51.01 There should be provision for a central admissions module which is responsible for inpatient admissions

and discharges throughout the hospital.51.02 There should be a provision to select the bed category.51.03 There should be provision to select male, female and child beds separately.51.04 There should be provision for displaying the vacant beds available for that particular specialist on the

admissions panel.51.05 These beds should be displayed in only those wards which are allocated to the specialty of which the

doctor is requesting the vacant bed for admission.51.06 There should be provision for displaying the male and female bed vacancies separately.51.07 There should be provision that once the patient has been allocated a bed his/her name should appear on



death, leaving the hospital against medical advice, or the patient absconding.51.10 Reports generated should minimum be total admissions, male female and child admissions, discharges,

mortality, disease wise mortality, LAMA and Abscond, reports all within a specified date range.



52.00 Central Ward Admin / IPD Front Desk / Patient Scheduling / Patient Registration (Common for IPD & OPD) / Admission discharge transfer / Bed Management / Extra Room allotment to attendants

52.01 There should be provision to scan the patients bar code in the home page of the central ward admin panel to access the patients bed reservation request.

52.02 There should be provision to display Admission list, Report, ON bed list, Ward details52.03 There should be provision for the following menus on the central ward admin panel admission list, reports,

on bed lists, ward details.52.04 There should be provision for accepting admission requests by the central ward admin, the admission

request shows patient name, bed detail, specialty name, specialist name, admission detail, and actions - i.e. admission button.

52.05 There should be provision that once admitted an admission report generated on the central ward admission panel showing admission date and time, expected discharge date and time, ward category and duration of admission.

52.06 There should be provision for selecting the bed and ward category according to the patient’s request.

52.07 There should be provision that this bed selection is done from a ward chart which displays the vacant and occupied beds.



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Compliance Y/N52.08 There should be provision that upon admission an admission slip should be generated showing the name

of the specialist and specialty, ward category and bed, admission date and time, expected discharge date and time, duration of admission bed number and amount of money deposited by the patient.

52.09 There should be provision for displaying an admission list with the following minimum columns - number and details of patients who have reserved beds, number of patients admitted within specified date ranges, number and details of patients who have cancelled admissions, numbers and details of patients where payment is awaited and discharged patients.

52.10 There should be provision for displaying total patient admission details such as patient name, bed detail, specialty name, admission details and specialist name.

52.11 There should be provision for displaying an on-bed list of the entire hospital from where patients can be searched and details about the patient can be seen by clicking the name.

52.12 There should be provision for display of patient name, bed details, specialty name, specialist name with facility to send an e-mail from the same panel, admission details, nursing assessments and action buttons.

52.13 There should be provision for display of ward details with charts showing vacant and occupied beds - the icons should at least contain the following information - bed number, bed status, patient name specialist name, name of specialty, bed status and duration of admission.

52.14 It should provide for the display of vacant and occupied beds at all points where this information is required such as public relations officer, superintendent, administrator, specialists and residents etc.

52.15 It should provide for the admission and discharge of patients and update information from all admissions and discharges of the hospital.

52.16 It should provide for in-patient transfers from one service to another and one ward to another reflecting in real time the patient transfer on the bed.

52.17 It should provide bed occupancy chart of each and every ward in the hospital for stations which require this information such as public relations officer, superintendent etc.

52.18 There should be provision of placing requests for ICU and ventilator beds for electively operated patients which should be attended by the bed coordinator of the hospital.

52.19 Bed availability, or non availability as the case may be should be messaged to the requesting person.


52.21 It should provide for the display of vacant and occupied beds at all points where this information is required such as public relations officer, superintendent, administrator, specialists and residents etc.

52.22 It should provide for the admission and discharge of patients and update information from all admissions and discharges of the hospital.

52.23 It should provide for in patient transfers from one service to another and one ward to another reflecting in real time the patient transfer.

52.24 It should provide bed occupancy chart of each and every ward in the hospital for stations which require this information such as public relations officer



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Compliance Y/N52.25 There should be provision of placing requests for ICU and ventilator beds for electively operated patients

which should be attended by the bed coordinator of the hospital.52.26 Bed availability, or non availability as the case may be should be messaged to the requesting person.


52.28 It should permit addition of beds to the hospital wards.52.29 It should permit categorization of beds at the time of addition.52.30 It should permit reports of bed occupancy including percentage within specified date range.52.31 It should permit differential occupancy reports.52.32 It should permit reduction of beds from wards for maintenance.52.33 It should permit closure of beds for repairs.52.34 It should provide for the admission and discharge of patients and update information from all admissions

and discharges of the hospital.52.35 It should provide for in patient transfers from one service to another and one ward to another reflecting in

real time the patient transfer.52.36 Bed reservation should be possible especially in ICU, HDU and ventilator areas so that requirements can

be met in the most efficient manner.52.37 There should be provision for identification of each and every bed of the hospital by number and the beds

should be displayed in a chart according to the ward where they are situated.52.38 There should be provision for adding or subtracting beds from ay ward and adding and subtracting entire

wards from clinical services to make room for renovations, ward repairs etc.52.39 When any ward is temporarily of permanently withdrawn from the hospital its contained beds should not

show as vacant beds for admissions or intra hospital transfers52.40 There should be provision for a ward list of the entire hospital where each ward name is a link, clicking the

link of the ward name should display the bed chart of that ward, the chart should display the individual beds with the specialty to which they belong, the name and number of the patient occupying the bed and the name of the specialist in charge displayed on the bed.

52.41 In addition there should be provision for a vacant bed chart/Menu which should show the vacant beds of all wards, HDU’s and ICU’s of the hospital

52.42 Requesting ICU and ventilator beds and these requests should appear on the monitor of the Hospital ward coordinator who can then allocate beds in the order of requests received or in order of medical priority

52.43 There should be provision for searching for patients in the various wards either by scanning the bar code of the registration card, or by patient's name, district or father’s name.

52.44 There should be a provision to select the bed category from the different types of beds (General, semi private, private, ICU, HDU, Ventilator beds etc.) present in the hospital.

52.45 There should be provision to select male female and child beds.52.46 There should be provision for displaying the vacant beds available for that particular patient on the

admissions panel.52.47 These beds should be displayed in those wards which are allocated to the specialty of which the doctor is

requesting the vacant bed for admission.52.48 There should be provision for displaying the male and female bed vacancies separately.



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Compliance Y/N52.49 There should be provision that once the patient has been allocated a bed his/her name should appear on


bed immediately.52.51 Once a bed has been allocated, its colour should change on the bed panel and it should show allocated

status. If the bed charges have not been paid within a time interval specified by the institution there should be a provision to set the bed free for further admissions by the specialist.

52.52 The Name of the patient should also be removed from the bed if the patient does not report for admission to the ward in the time interval specified by the institution.

52.53 There should be provision that the admission can be reviewed by the specialist at the time of allocating the bed.

52.54 There should be provision for the specialist to cancel the admission at any time.52.55 There should be provision for automatic generation of cash refund at the time of cancellation of the

admission.52.56 Reports generated should be total admissions, male female and child admissions, discharges, mortality,

disease wise mortality, LAMA and Abscond and any other reports all within a specified date range.

52.57 Bed reservation should be possible for cases of academic interest.52.58 Ordinarily interspecialtyal crossover should not occur in admissions but there should be a provision to


52.59 There should be provision for intra ward change of bed by specialists, but this should happen only on vacant beds.

52.60 There should be provision for ward supervisor to be operated by authorised login only.52.61 There should be provision for ward supervisor to monitor daily admissions and discharges52.62 There should be provision for ward supervisor to monitor vacant, allocated and pre discharge beds on a

day to day basis52.63 There should be provision for ward supervisor to monitor in hospital patient movements and transfers.

52.64 There should be provision for ward supervisor to handle emergency bed requests.52.65 There should be provision for editing the profile of the central ward admin panel and changing the

password as required..

53.00 Clinical Record and Progress Module53.01 There should be provision for recording the daily progress of all the inpatients.53.02 There should be provision for recording the progress of the non operated patients which should be different

from that of operated patients.53.03 There should be provision for recording detailed progress of ICU patients and the fields for recording this

progress should be additive.53.04 There should be provision for the progress parameters to be displayed graphically. Within a specified date

range53.05 There should be provision for the printing of a patients progress parameters within a specified date range.



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Compliance Y/N53.06 The progress sheet necessarily should record the following minimum information– Height of the patient,

weight of the patient temperature, blood pressure, pulse, respiration, stool during the past 24 hours, infused fluid during the past 24 hours, reactions, progress remarks, complications and administer treatment.

53.07 Interrupt provision for displaying all the failed progress reports in reverse chronological order in the form of a table with all the above fields in the respective columns so that an “at a glance” estimate of the patient's clinical progress can be made by the authorized specialist

54.00 Cash Module (Cash Counter (Patient/Services)Cashier)54.01 There should be a provision for a comprehensive cash module in the software.54.02 There should be a provision for depositing cash for all kinds of services which are provided by the

institution.54.03 There should be a provision for generating report of cash break up according to different specialty.

54.04 There should be a provision for depositing advance cash payments.54.05 There should be a provision for issuing all kinds of cash refunds as required for the functioning of the

institution.54.06 There should be a provision for selecting the service for which payment is being realized from The patient–

surgical procedure, admission, advance payment, blood bank and any others required by the functioning of the institution.

54.07 There should be a provision for the patient to either pay the complete bill or parts of the bill as required.

54.08 There should be a provision for issuing a bar coded cash receipt with a unique identification number for every cash transaction.

54.09 There should be a provision for displaying date wise cash report within specified date range.54.10 There should be a provision for displaying specialty wise cash support within specified date range.54.11 There should be a provision for displaying all the payments which have been realized from a particular

patient in order to select which ones to refund.54.12 There should be a provision for generating a cash refund receipt.54.13 There should be a provision for below poverty line counter to upload documents for below poverty line

patients and search the status of below poverty line patients.54.14 There should be a provision for displaying the reports of below poverty line patients within specified date

range.54.15 There should be a provision for searching below poverty line patients by scanning the bar code.

54.16 There should be a provision for IPD Final Bill amount Collection54.17 There should be a provision for Advanced Management54.18 There should be a provision for Detail of Patient’s Expenses and Advances54.19 There should be a provision for Provisional Bill (if requested by patient)54.20 There should be a provision for IPD Billing54.21 There should be a provision for Billing according to the Group (like CGHS, ECHS etc.)54.22 There should be a provision for IPD/OPD Due Management54.23 There should be a provision for Due of Insurance Sectors54.24 There should be a provision for Due of Empanelled Companies54.25 There should be a provision for Due of Govt. Sectors



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Compliance Y/N54.26 There should be a provision for Due of Hospital Staff54.27 There should be a provision for Doctor’s Accounting54.28 There should be a provision for OPD Consultancy Charges if applicable54.29 There should be a provision for SMS / Email notification on payment done54.30 There should be a provision for realising Surgery Charges54.31 There should be a provision for realising Procedures Charges54.32 There should be a provision for Generate Discharge Intimation Slip54.33 There should be a provision for IPD Visits Charges if applicable54.34 There should be a provision for Display of various types of cash reports such as date cash collection from

various counters.54.35 There should be a provision for Display of cash imports within specified date range such as individual

counter collection, collection far investigations, Collection far procedures, Collection from bed charges etc.

54.36 There should be a provision for visibility of all these reports on the finance officers panel.54.37 There should be a provision for exporting of all cash related reports to Microsoft excel.54.38 There should be a provision for creation of new cash reports as required.54.39 There should be a provision for IPD Advance Payment Collection and Refund54.40 There should be provision for issuing a detailed bank statement to the patient which shows all of their

credit and debit entries in the form of the detailed bill.54.41 There should be provision far the patients to see their account statement through the pre-registration

menu.54.42 There should be provision for realizing advance payments from which the costs of various services and

procedures are auto debited.54.43 There should be a provision that whenever any service or procedure is ordered in the hospital for which the

patient has to pay, a cash slip containing the patients demographic details and barcode.

54.44 There should be a provision for the patient to deposit money at any cash counter in the hospital for any service, procedure or investigation.

54.45 There should be provision for designating cash counter operators by giving them individual usernames and passwords.

54.46 There should be provision that when the cash counter user logs in to his panel there is a home menu which requires scanning the bar code of the registration card or cash slip.

54.47 There should be a provision that when the bar code is scanned the drop down menu displays various alternatives for which the patient has to deposit money.

54.48 There should be a provision that when the alternative is clicked the patients bill is displayed (which is printable).

54.49 There should be a provision that the patient can pay whole or part of her/his bill by checking check boxes on the bill by the cash counter user.

54.50 There should be a provision that when the submit button is clicked by the cash counter user a duplicate receipt is printed of which one copy is handed over to the patient and the second copy preserved with the cash counter.

54.51 There should be provision that the cash receipt will also contain the demographic data of the patient together with her/his registration bar code.



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Compliance Y/N54.52 There should be provision for printing the cash report at the end of the day for the date specified periods.

54.53 There should be provision for a Cash Supervisor in the finance section of the hospital54.54 There should be provision for the cash supervisor to print reports of cash intake and outflow, during date

specified periods.54.55 There should be provision for advance deposit of cash from any patient with automatic deduction for paid

services.54.56 There should be provision for realising credit and debit card payments.54.57 There should be provision for making cash refunds or refunds to the credit or debit card accounts.54.58 There should be provision for a message flash on the patients record if there is due payment and clicking

the message should display the due payment so that it can be made at the cash counter.54.59 There should be provision so that no service or investigation which requires payment should appear for

performance in the relevant specialty untill payment for the same has been made at a cash counter.

55.00 Central Sterile Supply Depot Module - this module is designed to facilitate the processing and availability of sterilized equipment and instruments to various requirement areas of the hospital

55.01 The module should provide for bar coding of each and every instrument set in the hospital55.02 The module should provide for bar coding of each and every disposable equipment set in the hospital

55.03 The module should provide for tracking of instrument sets from the CSSD to the instrument repository to the theatres and procedure rooms and back to the CSSD in each sterilization cycle.

55.04 The module should provide for listing of the instrument sets according to specialty, type and number and their selection for each individual procedure.

55.05 The module should provide for information of the instrument set selected to be automatically transmitted to the CSSD, equipment repository and concerned theatre.

55.06 The module should provide for the sending of the instrument set to the particular place of use by check into the system and its receipt at the place of use by check out.

55.07 The module should provide for reversal of the above process at the end of the operation till the instrument set reaches the CSSD and from there the instrument repository after sterilization

55.08 The module should provide for display of the usage age of each instrument set with message warning against over use. There should be provision for surgeons making up instruments sets for each procedure according to their own preference in the CSSD database.

55.09 There should be provision for these instrument sets to be stored in the CSSD database and when that particular case is scheduled by that surgeon the instrument set should be automatically selected.

55.10 There should be provision for coding of instruments sets automatically by the system in the order of creation.

55.11 There should be provision for use of these codes for linking to particular operative procedures.

56.00 Dietician56.01 There should be provision for a dietician panel.



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Compliance Y/N56.02 The home page in the dietician panel should have the following menus at a minimum - Diet, patient meal

distribution list, change password56.03 There should be the following provisions in the Diet menu - Ingredient, meal packet, menu and patient list

56.04 There should be provision for adding different diet ingredients with ingredient name, quantity, price per unit and status.

56.05 There should be provision for displaying the list of dietary ingredients created with facility to edit each ingredient.

56.06 There should be provision to enter the energy per unit of cooked ingredient in the add ingredient panel and this energy should be totaled in the edit which is made by using those ingredients.

56.07 There should be provision for entering all the nutritional components of a particular ingredient into the dietician panel. Such as - calories, minerals, carbohydrates proteins and amino acids, fats and fatty acids, vitamins, steroids and others.

56.08 There should be provision for creating different diets according to different created menus.56.09 The menu options should have provision to add product name, quantity to be used per unit diet, remarks

and status.56.10 There should be provision for creating separate and special diets using the menu options.56.11 Once the different diets are created there should option to display the last of created diets56.12 There should be provision for displaying the meal packet list.56.13 There should be provision for adding new meal packets with the following information - Meal packet/ diet

name, meal packet price, means status and action button. There should be provision for editing the diets, meal packets.

56.14 There should be provision for fixing the price of the meal packets.56.15 There should be provision for detailing the meal status on the dietician panel.56.16 There should be provision for setting the price and edit the status of the meal packet.56.17 There should be provision for making lists of various types of foods with provision to mark food status as

active or blocked.56.18 There should be provision for adding the meal product list by writing the various meal product names

setting the price for the different meals.56.19 There should be provision for setting the price of the different meal packets, both for sale and estimation of

the cost of the meals to the institution.56.20 There should be provision for making a patient list of distribution of meal packets56.21 There should be provision to allocate meal to the patients according to the name of the meal with provision

for special diets.56.22 There should be provision to distribute meals at different times of breakfast, lunch and dinner56.23 There should be provision for the meal list to show the following parameters - serial number, patient name,

specialty, ward, room, bed number, date of meal allocation and status.56.24 There should be provision for reports of meal distribution within specified date ranges.56.25 There should be provision for editing the profile of the dietician and changing the password.

57.00 Custodial Cleaning / Janitorial Module57.01 Login of a custodial cleaning or janitorial module57.02 Login of custodial cleaning supervisor



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Compliance Y/N57.03 These custodial cleaning modules to be connected to the wards module for Recording all the wards and

bed numbers.57.04 Creation of a cleaning chart for all the awards and spaces of the hospital with allocation of dates of their

cleaning.57.05 Creating different kinds of cleaning procedures such as for mopping, disinfection, dry dusting, polishing etc.

According to the requirements of the institution.57.06 Checking of the dates on which the allocated procedures have been completed.57.07 Printing out a custodial cleaning report according to different sites of the hospital within specified date

ranges.57.08 Modification or editing of the custodial cleaning calendar according to Time to time requirements of

institution.57.09 Creation of personnel in the custodial cleaning panel.57.10 Setting designations of personnel in the custodial cleaning panel.57.11 Adding and deleting personnel from the custodial cleaning panel.57.12 Expansion of the custodial cleaning panel according to the needs of the institution.

58.00 Discharge Module58.01 Preparing printed discharge for each admitted patient58.02 Including all the necessary information in a customised manner on the discharge.58.03 Including results of selected investigations including pictures and x ray files.58.04 Drug prescription and use of the save prescriptions menu for prescribing required drugs at discharge

58.05 Allotting follow up dates at the time of discharge.58.06 The allotted follow up dates to display in the OPD list of the respective specialist on that particular date.

58.07 Checking that the paperwork of the patient such as operation notes, clinical notes, progress notes, police information and medico-legal information is complete before the discharge can be printed.

58.08 Marking the patient as discharge on request, left against medical advice and abscond.58.09 In the event of a non discharge leaving of hospital, the check over ride should be removed.58.10 The discharge to carry the patients demographic details and bar code on the printed discharge.58.11 More than one discharge for each additional hospital visit.58.12 Display of all discharges in reverse chronological order with link.58.13 Being edited only by authorised user58.14 Marking patient as medico-legal at the time of admission.

59.00 Equipment Module Equipment Maintenance59.01 Recording Equipment Detail (Insurance Detail, Location detail & Loan Detail)59.02 Equipment Maintenance (Vendor Information, Service Eng., AMC/CMC Information)59.03 The equipment module should provide for the intake utilisation maintenance and condemnation of all

equipment in the hospital.59.04 There should be provision for single point of entry of intake details of the equipment.59.05 There should be provision for entry of AMC and condemnation dates59.06 There should be provision for issue of equipment against online indent59.07 There should be provision for specialty and location wise display list of equipment



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Compliance Y/N59.08 There should be provision for display of spare parts of the equipment (both consumable and non

consumable)59.09 The equipment module should provide for the intake utilisation maintenance and condemnation of all

equipment in the hospital.59.10 There should be provision for single point of entry of intake details of the equipment.59.11 There should be provision for entry of AMC and condemnation dates59.12 There should be provision for issue of equipment against online indent59.13 There should be provision for specialty and location wise display list of equipment59.14 There should be provision for display of spare parts of the equipment (both consumable and non

consumable)59.15 There should be provision for display of consumption details of consumable items like radiology films,

ultrasound rolls etc for each individual equipment and collectively.

60.00 Examination Module60.01 There should be provision for scheduling of examination of each subject individually and for each batch in

a particular course individually.60.02 There should be provision for scheduling multiple types theory and objective type examinations

simultaneously for more than one batch and more than one course.60.03 There should be provision for Scheduling of theory paper, practical and viva examinations60.04 There should be provision for Fixation of pass percentage for each component of the examination60.05 There should be provision for Fixation of the Honors’ percentage of each component of the examination

60.06 There should be provision for Bar coding generation of copies - Primary, Supplementary and MCQ60.07 There should be provision for Bar code printing together with copy category60.08 There should be provision for Generation of Student Roll numbers60.09 There should be provision for Printing of Roll number labels60.10 There should be provision for Printing of Roll number list60.11 There should be provision for Generation of bar coded examination admit cards60.12 There should be provision for Printing of examination admit cards60.13 There should be provision for Allocation of invigilator logins for each examination separately60.14 There should be provision for Time disabling of invigilator logins at a pre set time60.15 There should be provision for Attendance of candidates by scanning the bar coded ID cards60.16 There should be provision for Primary Copy allocation by scanning student ID card and copy bar code

60.17 There should be provision for Supplementary copy allocation by scanning student ID card and copy bar code

60.18 There should be provision for Generation of on spot attendance list for that particular examination60.19 There should be provision for Printing of on spot attendance list of each examination to be signed by the

students60.20 There should be provision for Return of allocated copies by scanning bar code60.21 There should be provision for Un-returned copy alert and report60.22 There should be provision for Reports of the total number of allocated copies of each type60.23 There should be provision for Report of total number of returned copies of each type



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Compliance Y/N60.24 There should be provision for Tabulation of marks by examination cell by scanning barcode of copy

60.25 There should be provision for Generation of specialty wise result showing obtained marks, pass fail status and honours

60.26 There should be provision for Printing of specialty wise result60.27 There should be provision for Generation of Overall result as above60.28 There should be provision for Printing of overall result60.29 There should be provision for Submit button on copy allotment and attendance menu and copy return

60.30 There should be provision for tabulation sheets60.31 There should be provision for auto-sum in tabulation table for rows and grand total including MCQ

60.32 There should be provision for Rounding of grand total marks to next higher digit.60.33 There should be provision for Practical marks should be entered in a whole table showing all students

60.34 There should be provision for Disable enter button only in tabulation sheet60.35 There should be provision for Header and footer in result sheet according to pdf.60.36 There should be provision for controller of exams (COE) to be able to edit marks if 'submit' is pressed

accidentally after validation60.37 There should be provision for On Call Controller of Examinations60.38 There should be provision for Attendance list display in alphabetical order60.39 There should be provision for Copy return should be in the form of checkout list.60.40 There should be provision for Copy allocation should also take the attendance.60.41 There should be provision for Header on attendance sheet Date, Time, Name of Examination,60.42 There should be provision for Footer on attendance sheet - Names of Invigilators conducting that

examination60.43 There should be provision for Desk mounted scanner for Examination section60.44 There should be provision for Examination schedule to be entered by Asstt. COE and approved by COE

60.45 There should be provision for Copy barcode to be generated for each copy separately and each category of copy separately and recognized by the software at allocation and return

60.46 There should be provision for No other bar code to be recognized by the software except those generated by itself.

60.47 There should be provision for Primary Copies60.48 There should be provision for Duplicate copy approval after canceling old copy.60.49 There should be provision for Supplementary copy60.50 There should be provision for MCQ Copy60.51 There should be provision for Intra cell memo only for authorised users.60.52 There should be provision for Hand held wireless scanners to be usable60.53 There should be provision for COE examinations admin for personnel logins and interchange.60.54 There should be provision for Login chart display menu for entire examination committee.60.55 There should be provision for Specialty wise result and overall result in merit order.60.56 There should be provision for Entry column for class tests and internal assessment marks



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Compliance Y/N61.00 Specifications for Question Bank-61.01 General61.02 Should have provision to work on Internet or in-house server61.03 Should have provision to invite questions from faculty anywhere in the world61.04 Should work on a Wifi examination System if required61.05 Should have a dashboard architecture and link seamlessly with an online examination panel also.

Admin Panel:61.06 Should have provision to update login details61.07 Should have provision to create subject wise users who can upload questions as per difficulty level of high,

medium and low61.08 Should have provision to create subject wise validators to check and approve uploaded questions61.09 Should have provision for validators to edit questions61.10 Should have provision for Admin to validate questions in emergency61.11 Admin to have the same power as validators61.12 Should have provision to View total questions uploaded subject wise or user wise61.13 Should have provision to View total approved questions subject wise or user wise61.14 Should have provision to Generate question papers according to subject and set number of questions

according to difficulty level with segregated marks61.15 Should have provision to Generate question papers in more than one set where sequence of questions is

different in each set with corresponding keys61.16 Should have provision to remove used questions from list of available questions61.17 Should have provision to Re-use questions that have been used previously after re entering them into

61.18 Should have provision to export questions to Microsoft word files for editing and formatting61.19 Should have provision to add questions of more than one subject to any question paper61.20 Should have provision to link seamlessly to online examination panel.61.21 Should have provision to work as a stand alone module61.22 Should have provision to increase or decrease the number and type of questions in a question paper

before exporting to Microsoft word61.23 Should have provision to change the number of subjects in each question paper before expert to Microsoft

word.61.24 Should have provision to block users for particular subjects61.25 Should have provision for export of all lists to Microsoft excel61.26 should have provision to export answer key to Microsoft Excel

Validator Panel:61.27 Should have provision to update login details61.28 View user wise list of uploaded questions61.29 View/edit questions including difficulty level61.30 View list of approved questions

User Panel:61.31 Should have provision to update login details61.32 Should have provision to Add/view/edit questions61.33 Should have provision to remove Edit right once a question is approved by validator or admin



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Compliance Y/N61.34 Should have provision to provide different boxes for the stem and alternative parts of questions61.35 Should have provision to provide complete text editors in each box61.36 Should have provision to upload pictures and graphics as part of questions61.37 Should have provision to enter the Source reference61.38 Should have provision to enter name of textbook61.39 Should have provision to enter page number61.40 Should have provision to enter difficulty level of question61.41 Should have provision to display the list of questions uploaded by each user and each subject

Specifications for Online Examination Software-61.42 Should have provision to work of a wifi network61.43 Should have provision to work through a web browser so that software installation is not required on every

computer being used for the examination61.43 Should have provision to that software installation is not required on every student computer used for the

examination.61.43 It should have provision to work of of a web browser.

Admin Panel:61.44 Should have provision to update login details61.45 Should have provision to Enter details of students according to batch61.46 It should link seamlessly to Online enrollment module for direct import of student data entries61.47 Should have provision that Password for each student will be auto generated for each individual

examination61.48 Should have provision that Passwords to be re-generated for every examination for all students61.49 Should have provision to Export details of students including passwords according to batch to Excel for

distribution61.50 Should have provision to Schedule examination with date, time and duration61.51 Should have provision to schedule multiple examinations in the same 24 hour period.61.52 Should have provision to Create examination paper according to subject and set number of questions

according to difficulty level61.53 Should have provision to Create examination paper in up to five sets where sequence of questions is

different in each set with corresponding answer keys61.54 Should have provision to choose a batch and assign examination61.55 Should have provision to View questions assigned to any examination paper61.56 Should have provision to View marks of students61.57 Should have provision to to export result to Microsoft Excel61.58 Should have provision to extent the time of the examination in case required for any reason61.59 Should have provision to reschedule the examination at a later date if required by exigency.

Student Panel:61.60 Should have provision to update login details61.61 Should have provision to View examination scheduled61.62 Should have provision to allow access to examination panel only at the start time of the examination

61.63 Should have provision to close the examination panel automatically once the examination time is over.

61.64 After opting to take examination the password will be disabled to block unauthorized access from outside as passwords will be given before commencement of examination



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Compliance Y/N61.65 Should have provision to View and answer questions as per choice61.66 Should have provision to see entire question panel summary alongside each question61.67 Should have provision to mark each correct option provisionally and return to correct it before final

submission61.68 Should have provision to Provisionally marked questions, finalized questions and those not attempted

should be displayed together with different colors on the question panel.61.69 Should have provision that once the student has logged in to the examination panel that password is

disabled so that no one else can log in on that students question paper simultaneously

61.70 Should have provision that once the student has logged in to the examination panel that password is disabled so that no one else can log in on that students question paper simultaneously

61.71 Should have provision that once the student has logged in to the examination panel that password is disabled so that no one else can log in on that students question paper even if the student logs out earlier than the completion time of the examination.

61.72 Should have provision that After final submission marks with breakup will be displayed immediately61.73 All features should be customisable according to requirement

62.000 Faculty Module62.001 There should be provision for faculty registration, including demographic fields such as name, date of birth,

contact phone numbers, e-mail etc.62.002 There should be provision for recording present and permanent addresses62.003 There should be provision for recording school education, awards and achievements62.004 There should be provision for recording professional degrees, professional education and professional

achievements62.005 There should be provision for recording hobbies, extra-curricular activities and other interests and

achievements of the individual in these fields.62.006 There should be brought in for recording conference attendance, conference presentations. Etc62.007 There should be provision for recording the individual as invited speaker, guest lecturers, orations and

other such awards62.008 There should be provision for recording conferences and symposia organised by the faculty member.

62.009 There should be provision for recording the details salary of the faculty members such as basic pay, dearness allowance, city conveyance allowance etc

62.010 There should be provision for generating it in the salary bill for all the faculty members of the institution.

62.011 There should be provision for generating the identity card with the required relevant details on the front and back of the card directly from the faculty module

62.012 There should be provision for automatically generating a faculty directory using the fields set by the administrator at any time using the module.

62.013 There should be provision for online application of all types of leave permissible in the institution by the faculty member.

62.014 There should be provision for online approval of the leave application of the faculty member by the administrator.

62.015 There should be provision for assigning of the duty of a faculty member on leave to another faculty member of the same specialty.



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Compliance Y/N62.016 There should be provision for the OPD ticket of the on leave faculty member to bear the name of the faculty

who is looking after the work for the duration of leave.62.017 There should be provision for the faculty member who is looking after the work of the To access the

records of the patients of the property member who is on leave, is the duration of the of the Of the member

62.018 There should be provision for and online academic request from that of the members of one specialty to faculty members of another specialty.

62.019 There should be provision for an online academic request from other members of the same specialty to see the patient records of other specialists patients for the purposes of projects.

62.020 There should be provision for printing the resume of the faculty member directly from the system62.021 There should be provision for printing full curriculum vitae of the faculty member.62.022 There should be provision for keeping track of the promotion dates of the faculty member and generation of

a letter that mentions regarding the requirements for promotion.62.023 There should be provision for automatic generation of a sanction letter to the respective faculty member

once the leave has been approved online by the competent administrator62.024 There should be provision for generation of no objection certificate on application what is expected and the

faculty member once the objection has been approved by the competent administrator.62.025 There should be provision for online application of the global concession by the faculty member which

states the dates, the destination mode, of travel and expected reimbursement.62.026 There should be a provision for online Application of leave travel concession by the faculty the member

and approval by the competent authority.62.027 There should be provision for generation of online leave travel concession letter to the concerned faculty

member with automatic transmission of the copies to other relevant specialties of the Institute.

Faculty: The following details have to be recordable and searchable online62.028 Input of all particulars regarding faculty - by the Faculty62.029 Name / Date of Birth / Gender / upload photo of faculty and dependents62.030 Mothers Name / Fathers Name / Spouses name / Children(s) name62.031 Address Present / Permananent62.032 City62.033 District62.034 State (to be drop down fields)62.035 Blood Group62.036 Qualification /Year /Institution62.037 Undergraduate62.038 Post Graduate62.039 Subs-specialty (Superspecialty)62.040 PhD62.041 Others62.042 Fellowships62.043 Experience chronological order62.044 Position /From /To / Insittution62.045 (Intern, Junior Resident, Senior Resident, Research Associate etc)62.046 Teaching Experience for this position



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Compliance Y/N62.047 Total Teaching Experience62.048 Research including Trials62.049 As Principal Investigator62.050 Extramural funding Intramural Funding62.051 Name of Project / Duration from / to / Funding Agency62.052 Resulting Publication62.053 As Co Investigator62.054 Same headings62.055 Publications62.056 Name of Article62.057 Authors62.058 Corresponding author62.059 Journal - drop down62.060 Peer Reviewed - Yes/no62.061 Indexed - yes/no62.062 Publisher62.063 Pages62.064 Year62.065 Impact Factor62.066 Upload PDF file of article62.067 Other authorship62.068 Book chapters -62.069 Name of Chapter62.070 Book62.071 Editors62.072 Publication year62.073 Publishers62.074 Other authorship62.075 Memberships- 62.076 Name of Association62.077 Year of joining62.078 Positions held62.079 Name62.080 From / to62.081 Guest Speaker62.082 Name of Event62.083 Institution/ Site62.084 Date62.085 Topic of lecture62.086 Awards and Prizes62.087 Name of Award62.088 Awarded by62.089 Undergraduate62.090 Post Graduate



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Compliance Y/N62.091 Other

Fellowships62.092 Name of Fellowship62.093 Awarded by62.094 Period62.095 Insittution62.096 Completion report

Additional Training62.097 Name of Course/ Training62.098 Duration - From to62.099 Institution/ Body62.100 Certificate - upload pdf file

Faculty Conference Presentations62.101 Name of Conference62.102 Association62.103 Date62.104 Place62.105 Name of Paper62.106 Type - video/oral/poster/operative demonstration

Conference/ Workshops Attended62.107 Name of Conference62.108 Association62.109 Date62.110 Place62.111 Session Chaired - Yes/no62.112 Extra curricular activities62.113 Date62.114 Site62.115 Activity62.116 Any prize or Award62.117 The report generated should list these activities in the form of a list or table.62.118 Leave Calendar62.119 Application62.120 Leave Type62.121 Casual62.122 Examination leave62.123 Medical62.124 Duty62.125 Academic Leave62.126 Sabbatical62.127 Maternity62.128 Earn62.129 Privilege62.130 Leave without Pay (Extraordinary)



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Compliance Y/N62.131 Sabbatical62.132 Deputation62.133 Leave Travel Concession62.134 HTC62.135 Leave Application Cancellation62.136 Leave Approval Cancellation62.137 Date from Date to62.138 Reason62.139 Who will look after work62.140 Submit for approval62.141 Leave calendar - availed leaves - visible to both faculty and authority but cannot be altered by Faculty.

62.142 Faculty name62.143 Leave Type Allowed Availed Balance62.144 Casual62.145 Medical62.146 Duty62.147 Maternity62.148 Earn62.149 Previlege62.150 Leave without Pay (Extraordinary)62.151 Sabbatical62.152 Deputation62.153 Leave Travel Concession62.154 Conferences62.155 National62.156 International62.157 Promotions62.158 Date of joining62.159 Due Date of Promotion (Calender)62.160 Promotion to (Drop Down)62.161 Assistant Professor62.162 Associate Professor62.163 Additional Professor62.164 Professor62.165 Requisite Publications Published - Yes/no62.166 Assistant Professor (alter as needed)62.167 Associate Profesor62.168 Additional Professor62.169 Professor62.170 The number of publications has to be taken from the publication list after the date of joining to the previous

position.62.171 Date of Promotion62.172 Date of Taking over charge



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Compliance Y/N

Salary and Allowances Payable - these should be alterable only by competent authority62.173 Basic Pay62.174 DA62.175 CCA62.176 HRA62.177 LRA62.178 Telephone62.179 Internet62.180 Vehicle62.181 Other facility for adding allowances

Deductions62.182 Income tax62.183 Mess Charges62.184 Others- facility for adding deductables62.185 There should be a facility to generate a monthly salary slip using these fields

Specifications related to Faculty Module to be operated by Administrators62.186 There should be a provision to generate a salary bill of all faculty using the payable fields only.62.187 Salary Bill for the month of .............. SSCI&H Lucknow62.188 Name62.189 Signed62.190 Finance Advisor62.191 Remarks62.192 Director62.193 Finance Officer

Faculty Identity card62.194 ID Number, Name, DOB, gender, specialty, designation, validity date, blood group, allergies, person to be

contacted in emergency & relationship; local address and cell numbers; permanent address, validation by ER

62.195 Document upload categories: Premedical Marksheets, Undergraduate marksheets, Undergraduate Certificates, Post graduate certificates, Conference presentations, Awards & Fellowships, Guest speaker certificates, Additional Training, Miscellaneous documents

62.196 Provision for printing Curriculum Vitae and Resume using any/ all of above fields62.197 Module to be customisable.

63.00 Resident Staff63.01 There should be provision for creating different categories of residents such as Junior Residents (JR’s)

Senior residents etc.63.02 There should be provision for allocating residents to particular specialties63.03 There should be provision for duty roster of residents63.04 There should be provision for leave roster for residents63.05 There should be provision for allocating privileges admission, discharge, OT Lists etc. To residents

according to hospital rules.

64.00 Hostels



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Compliance Y/N64.01 There should be provision for including various hostels in the software.64.02 Recording hostel rooms in the various buildings64.03 Allocation of different categories of hostel in the various buildings of the institution64.04 Addition of hostels as new buildings are constructed64.05 Recording of different types of hostels present in the Institution64.06 Recording the facilities of the different types of hostels present in the Institution64.07 Recording the rent and other charges of the different types of hostels present in the Institution64.08 Allocations of the different types of hostels present in the Institution to eligible users.64.09 Recording dates of allocation of the different types of hostels present in the Institution64.10 Realisation of hostel charges64.11 Issuing charge receipts64.12 Realization of hostel fines.

65.00 Hospital Kitchens65.01 Catering to hospital kitchen65.02 Intake of kitchen stock of various kinds65.03 Recording various types of diet and their components65.04 Recording the caloric contents of the various foodstuffs and diets.65.05 Dietary prescription for individual patients.65.06 Automatic distribution of dietary prescription to various wards65.07 Preparing special diets for nasogastric feeding etc according to pre determined formulae.65.08 A calorie, protein, fat and carbohydrate calculator for the various diets.

66.00 Guest House66.01 Including guest house/ guest houses in the software66.02 Keeping electronic record of all guest house rooms66.03 Displaying vacant and occupied rooms separately66.04 Allocation of rooms by guest house in-charge66.05 Recording details of guests to whom rooms are allocated66.06 Removing guests from guest house rooms by competent authority66.07 Recording the facilities present in the guest house rooms66.08 Realising of room charges according to the duration of allocation66.09 Realising any fines of damages related to the Guest House.

67.00 HR Module / HR & Pay Roll Module / Outsourced work profitability67.01 Login panel for HR module.67.02 Staff advance/ leave report67.03 Resumes submitted67.04 Employee Registration67.05 Employee Attendance (Interfacing with Attendance Machine)67.06 Leave Management67.07 There should be provision for Leave Master (Requests & Approvals) in which all the entitled leaves of

different categories of employees can be entered for application in each successive financial year.



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Compliance Y/N67.08 There should be provision for a Holiday Master module in which the end of the holidays of the institution

can be Marked for application any successive financial year.67.09 Loan and Advance Management67.10 Overtime Management67.11 Increment Detail67.12 Allowances and Deduction Management67.13 Pay Slip Generation67.14 Accounting Module67.15 General Accounting67.16 Petty Cash67.17 TDS / Professional Taxation67.18 Reconciliation with Bank ledger67.19 Clinician payment management67.20 SMS / EMAIL notification on payment issued67.21 Cheque / Bank Deposit Slip /67.22 NEFT-RTGS form printing67.23 At least the following menus to be displayed on the homepage of the HR module–global setting, student

management, employee management, payroll, Leave management, attendance.67.24 At least the following menus to be displayed on the homepage of the HR module–global setting, student

management, employee management, payroll, Leave management, attendance.67.25 To display the additional following menus in the homepage of the HR module - recruitment, task manager,

to do list, vendor master, Loans, events master, Specialty, designation, And Employees.

67.26 A Global settings menu which allows the organization to set the financial year, Organization details, at any type of user.

67.27 The global settings menu ad division, job connectivity, job title and employee status and work shift.67.28 Creating the starting and ending dates of each financial yet for the institutions accounts.67.29 Choosing the starting and ending dates and the active or blocked status of each financial year.67.30 Adding the names of each organization related to the pattern institution in the form of Organization ID,

company name, address, email on my phone number, local, status.67.31 An action button in the company status to make that company status active or blocked.

68.00 Peripheral Center module68.01 And add new button to create new organizations added to the parent institution, this button helps in

creating multiple different hospitals and any peripheral centers linked to the parent institution by the same software

68.02 Adding the company, name of the contact person, language followed and of every peripheral hospital and organization added to the parent institution.

68.03 Adding of a separate logo for every peripheral center and hospital which is added to the parent institution.

68.04 Creating different categories of users to the user type menu–for example administrative tasks on my data test on my Deputy Director, ambulance admin etc.

68.05 Creating all the different types of users which would work in the hospital using the user type menu it should be possible to create for the administrative, nursing, faculty, students and miscellaneous staff categories.



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Compliance Y/N68.06 Creating new user through the add new button of the user type menu.68.07 Designating the different users created for different hospitals being added to the institution in this way the

staff working in different specialties of the parent Hospital will be differentiated from each other with regard to the privileges, salary scales etc as required by employment rules of the institution.

68.08 Designating the financial year in which each user that is created so that their salary may start from the same financial year.

69.00 Hospital Division Addition Module69.01 An add hospital/division menu which enables different components of the same parent institution to be

added together with their respective employees, logistics, buildings and financials etc.

69.02 For the list of created divisions to be displayed showing the name of the division, the financial year of creation, the parent institution name and the active or blocked status.

69.03 The list of the divisions to be editable so that the details related to each division may be changed at any time by the competent authority.

69.04 Job category menu which allows the addition of different categories of employees and their jobs – For example temporary, contractual, deputation, outsourced.

69.05 Add new' button to add new job got categories by feeding in the relevant details.69.06 Editing any of the created job categories from the job categories list by relevant competent authority.69.07 Entering the job category name, choosing the financial year, selecting company name, selecting division

name, selecting specialty name, selecting the status and submitting the information to create the respective job category.

69.08 As many job titles as required by the institution for example – HR manager, manager, convenor of specialty or any others

69.09 A button to create a new job title, and provision to edit anyone of the job titles from the list by the competent authority.

69.10 Adding the job title name, job title description, job title specification, financial year, company 69.11 Adding the status of the individually created employees such as full-time, part-time, on-call, guest,

permanent etc.69.12 A button to add the new employee job description and a provision to edit the list of job descriptions by the

competent authority.69.13 Editing the employee status, financial year, company name and selecting the status either active or

blocked.69.14 Adding the work shifts of the various categories of employees by the starting date and time and the ending

date and time. Once these two durations are entered the number of hours of work per day are automatically calculated.

69.15 Displaying the entire work shift list of on getting these of employees in the institution would shift number, start time, end time, number of hours in the shift, financial year, company and status.

69.16 Editing the work shift list and making changes to the individual work shifts as acquired by competent authority.

Student module69.17 A comprehensive student management menu with the following provisions–adding student barcode, add

category, add course, add fee head and add individual student.



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Compliance Y/N69.18 The new student barcode by clicking the add new barcode button.69.19 A new category of student by clicking the add new category button and naming the appropriate category to

add to the list of students admitted to the institution.69.20 A menu to add different types of courses to the institution by clicking the add new course button.69.21 For the creation of both postgraduate and sub specialty courses. Graduate courses for technicians, and

nurses etc must also be possible.69.22 Display the list of created courses in the institution with the facility to edit the information related to them by

the competent authority.69.23 Adding as many fee heads as acquired in the institution.69.24 To add as many students to the institution as are required by the institutional policies.69.25 Displaying of the list of students with their details such as name, father's name, date of birth and a contact

number.69.26 Editing the details of the students from the students list.69.27 In the add student menu adding the students ID in which the code, year of admission and batch can be

selected independently.69.28 Selecting the name of the specialty assigning a username for the student and an enrollment number and

the time of creation of that student.69.29 Selecting the user type, assigning a user password, assigning the student to a particular course.69.30 Recording the full name of the student, the gender, blood group with digital photograph uploaded, fathers

name and issue date of the identity guard.69.31 Regarding the father's name there should a field for uploading the digital signature and a field or recording

the validity date on the student identity card.69.32 Employee management web details of the employee, bank details and job details are recorded.

69.33 Recording the employee code, the first middle and last name of the employee, date of joining, qualification, total expedience and the financial year from which the salary bill is to be generated.

69.34 Assigning the employee to a particular hospital of the parent institution assigning a particular specialty, assigning the employee designation selecting the user type and assigning the division.

69.35 Recording the date of birth of the employee complete address with country of birth, contact mobile and landline numbers.

69.36 Uploading a recent photo of the employee and some documents for this action such as reason for termination and termination date, there should also be provision to click the employee status as active or blocked.

69.37 Regarding the bank details for the employee with the following details– name of the bank, name of the branch, address of the bank, account number, bank address, financial year and IFSC code.

69.38 Displaying the bank details of all the employees of a particular institution according to category and a provision for the competent authority to edit the bank details as required.

69.39 Creating job details for each category of the employee with the following fields–identity, job subunit, location, employee, job shift, Job specification, job title, start of contract date, end of contract date.

69.40 For an active or block status and display of that list of employee job details which can be edited by the competent authority as acquired

69.41 Adding a new job category with the following fields - job duties subunits, job detail location, employee name, address, company name, work shift, job category.



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Compliance Y/N69.42 Recording the company ID, Job specification, employment status, starting and ending date of contract,

description of contract and status of the employee.69.43 Uploading a PDF file of the entire contract of the employees record.69.44 Assigning and generating a complete payroll through the payroll menu, at a minimum the menu should

have the following heads - payment budget heads, payment types, salary status, employee salary, generate pay slip.

69.45 A payment head master list which displays the following - Fields–identity, description, addition our deduction, financial year, company, status whether acting or blocked.

69.46 Adding new payment budget heads to the same menu with at least the following fields - budget head name, description, addition or deduction, financial year, company name and status whether active or blocked.

69.47 Displaying the different types of payments made or will be made in these institution in any given financial year.

69.48 At least regarding the following payment types cash check, demand draft, cash, and national electronic fund transfer, Immediate payment, online net banking.

69.49 Adding new payment types to the same menu with at least the minimum following feats– payment type name, financial year, company and the provisions to mark the status as active or blocked.

69.50 For adding of new salaries are different categories of employees with at least a minimum following fields -designation call my name of employee, budget head, addition or deduction.

69.51 It should have provision that using the add salary head menu all the different allowances and deductions of each and every category of employee working in that institution can be added through the HR panel.

69.52 Displaying the salary bill of all the employees with at least the following minimum fields –designation name of the employee, salary month, salary date, financial year company and with the provision for marking the status as active or blocked.

69.53 Adding a new salary head for any employee with at least following minimum fields - employee name designation, salary year, section name, financial year and status whether active or blocked.

69.54 A pay slip for all the different categories of employees working in the institution.

70.00 Leave and Vacation Management70.01 Online leave management for all the different categories of employees in the institution with at least the

following provisions–leave category, leave details, leave application, leave application list, leave application approvals.

70.02 There should be provision for Leave Entitlement Master According To Designation of the employees.

70.03 Acting the different types of leave categories with at least the following menus– Leave category name, Financial year, company ID, Status active/blocked.

70.04 Processing at least the following types of leaves– casual leave, special casual leave, duty leave, half pay leave, Commuted leave, earned leave, summer vacation, winter vacation, extraordinary leave, medical leave, maternity leave.

70.05 To add a new Leave with the following information– Leave category name, financial year, company ID and status whether active or blocked.



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Compliance Y/N70.06 Leave application to be submitted by the different categories of employees completely online with at least

the following minimum fields - leave detail, starting date, ending date, reason, name of the employee, Financial year coma company/Hospital and status.

70.07 Each employee to apply for online leave to their own respective logins.70.08 Leave application with the following minimum fields–leave type, starting date, ending date, reason for leave

– After filling in all the above fields, the employee will click the submit button and then leave application will get into the system.

70.09 Recording the attendance of each and every category of employee working in the institution with at least the following minimum fields– Name of the employee, date of attendance, In time, out time, Financial year, hospital/institution and status.

70.10 For adding the attendance of any employee through the same menu with at least the following minimum fields –name of employee, starting attendance time, ending attendance time, remarks, company, Financial year and a button to mark the status as active/blocked.

71.00 Appointment/Recruitments -71.01 Medical recruitment panel with at least the following minimum fields and provision to add vacancy,

recruitment, reports etc.71.02 Adding new job vacancies to the institution with the following minimum fields–vacancy name, description,

job category, employee, starting Financial year, company/hospital and a button to mark the status as active or blocked.

71.03 Online recruitment with at least the following menus - Financial year, company, name of the vacancy, Name of the candidate, application date, candidate email, status.

71.04 For adding online recruitment vacancies with at least a minimum of the following information - financial year hospital or institution name, vacancy name, candidate name, digital signature, email ID, Resume.

71.05 A task manager to add tasks on a to do list with the following minimum fields– Heading, Description, priority, date, status, User type, user name, Company/Hospital, financially

71.06 A list which displays the various types of tasks created in the above heads and monitors the progress of their completion.

71.07 Creating a to do list with at least the following minimum fields – Subject, content, user type, Financial year, and a button to mark the status such as active or blocked.

72.00 Vendor Management72.01 Details of various types of vendors which supply materials and logistics to the institution with at least the

following minimum fields - serial number, vendor address, vendor company, contact phone number, contact mobile number, contact email vendor state, city and status without acting or blocked.

72.02 Displaying a list of the previously created vendors with the facility to edit any of the information by competent authority.

72.03 Addition of new vendors with at least the following features to record the information–name, address, Contact phone, contact mobile number, company name, country, email, state city.

72.04 Recording the financial details of all the vendors with the following minimum fields bank, branch, IFSC code, company and a button to mark the status as active of blocked.



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Compliance Y/N73.00 Loan Management73.01 Recording information regarding the various loans either given or received by the institution with at least

the following minimum fields for recording details– Loan type, interest rate, re-payment installments and remarks, company, Financial year, status.

73.02 Adding a new loan type with at least the following information - loan type, loan interest rate, remarks, company, financial year, status with the provision to make this status active / blocked.

73.03 The different types of loans which can be given by the institution for example– Personal computer advance, house building advance etc.

73.04 Displaying the list of loans given by the institution with the keys the following headings– loan type, company, financial year, status. That should be provision to mark the loan as Active or Completed.

73.05 Displaying the complete list of loans given or received the institution with the option to edit the information by the competent authority.

73.06 Display different types of loans received by the institution, with at least the following headings– loan type name, company, financial year, status.

74.00 Adding new institution or specialties in an institution74.01 Adding any number of specialties and divisions to the institution as required by the functioning of the

institution and decision of competent authority.74.02 To add the following information regarding each newly created specialty– Specialty specialty name,

specialty code, financial year, company, status.74.03 Displaying the complete list of specialties and divisions created in the institution's with the facility to edit the

information as required by the competent authority.74.04 Adding new designations for different categories of employees working in the institution for example–

Program, Director, medical superintendent, Professor. Etc.74.05 Displaying all of the category designations of the institution with at least the following information– Name,

specialty, division, job category and status.74.06 Adding new designations with at least the following information– name, company name, division name,

Financial year, Specialty name, job category ID and status.74.07 Adding all the different categories of employees which aren't working the institution with at least the

following information–employee code, name, date of joining, Designation, Address, contact number, email, Status.

Displaying the entire list of created employees of the institution.74.08 It should have Provision to add the information with at least the following headings -employee code, First

name, middle name, last name, date of joining, Financial year, experience, company name, qualification, and Financial year of joining.

74.09 Additionally according the following information specialty name, division name, user type, designation, gender, date of birth, Address, City, state, country and the facility to mark the status as active or blocked List up

There should be provision for noting information of the personnel at the time of appointment and recruitment

74.10 Name74.11 Mothers's / Father’s / Husband’s name74.12 Age74.13 Sex



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Compliance Y/N74.14 Marital Status74.15 Address - House No, Gali, Mohalla, Police Station, Post Office, City, District State, Pin Code. Telephone

Number (Landline and Mobile), E Mail74.16 Schooling information - highschool and Intermediate -74.17 Subjects, Division and marks obtained, Pdf of Marksheets and both Highschool and intermediate

Certificates.74.18 Prizes, Scholarships, Awards, Distinctions74.19 College Education - course, degree, year of obtaining, certificate Pdf74.20 Details of Family Members and Dependents74.21 Children - names, ages, sex, schooling74.22 Parents74.23 Spouse74.24 Any other dependents - siblings etc.74.25 Category Master (Permanent/Ad Hoc/Contract/Etc)74.26 There should be provision for assigning the category of the employee with period of probation etc.74.27 There should be reminder message to the administrator at the end of the probation period.74.28 Designation Master74.29 There should be provision for assigning designation to each and every employee of the institution.74.30 There should be provision for recording the duration of service at that particular designation and date of

professional furtherance

75.00 Salary and Allowances Master According To Designation75.01 There should be provision for a master salary allocation module according to designation of the employee.

75.02 There should be provision for an Allowances Master Mark do according to designation of the employee

75.03 There should be provision for a Bonus/Perks Master According To Designation of the employee.75.04 There should be provision for Overtime Master for each category of employee.75.05 There should be provision for a Payroll Master list for all the categories of employees of the institution and

each category individually.75.06 There should be provision for providing loans and advances to all categories of employees together with

their up-to-date Record of disbursement and repayment.75.07 There should be provision for Recording other Payments/Deductions for all categories of employees and

trainees whomsoever is being paid any emoluments from the institution.75.08 There should be provision for designating individual Entitlements For Conferences According To

Designation of the faculty members.75.09 There should be provision for creating different categories of leaves for various types of employees and

faculty of the institution such as Earned leave Etc.75.10 That Should be provision for maintaining a Master Data sheet of All Employees, Faculty, students and

trainees of the institution for ready reference.

76.00 Imaging and Records Module / Radiology / Digital X-Ray / CT SCAN / MRI / Image remote viewing / Tele-Radiology

76.01 A record module which can accommodate all hard copy records being carried by the patient



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Compliance Y/N76.02 Uploading of hard copy records to the patients electronic medical record76.03 Accepting word, pdf, jpg and mpeg files.76.04 Uploading of files in chronological order76.05 Recording the title of the uploaded file.76.06 Recording the date of the uploaded file76.07 Upload of digital images from CT, X ray, MRI machines76.08 Entering of patient bar code by direct scanning76.09 Linking with DICOM viewers for those images which require manipulation76.10 Uploading images from PET CT, Digital subtraction angiography machines and any other imaging

equipment.76.11 Scheduling of radiology procedures76.12 Ordering of radiology and other procedures.76.13 Appearance of ordered procedures on the panel of the specialist only when they have been paid for unless

the patient is a free category.76.14 Preliminary reporting of all procedures by specialists ad residents76.15 Finalizing reports with approval of specialist76.16 Uploading of reports to the patients record.76.17 Unalterability of final reports.76.18 Reporting consumption of consumable items in the store.76.19 Interface with all the existing DICOM/PACS76.20 A mobile application viewer for faculties having interface Android 8 & above and iOS 10 & above76.21 Provision for addition(s)/deletion(s) as the system evolves

77.00 ICU admin & other hospital service77.01 There should be provision for log-in panel of ICU admin who will administer all the admissions discharges

and transfers from ICU.77.02 There should be provision for the on-call ICU specialist to directly admit patients to the ICU from the onco-

emergency or OPD as the need arises.77.03 Should be a provision for scanning the patient's bar code in the homepage.77.04 There should be provision for management , recording the data of ventilators and recording random

investigations, drug prescription, microbiology investigations , procedures done in ICU directly in the patient's electronic medical record.

77.05 There should be provision for comprehensive ICU management like oxygen consumption, drugs and disposables consumption etc. from the ICU panel.

77.06 There should be provision for displaying on bed patient reports in the ICU77.07 There should the provision for selecting the ward categories ward name activity, room name, ward

category in the ICU.77.08 There should be provision for selecting the bed number to admit the patient.77.09 There should be provision for displaying and printing the admission slip.77.10 There should be provision for the ICU admissions to display the following data–patient name,mother, father

or spouse's name, registration date, Address, age and gender, date range of validity.

77.11 There should be provision for the ICU admissions slip to display the specialty, specialist name, Ward category, name of the room, allotment date and time.



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Compliance Y/N77.12 There should be provision for the ICU admissions slip to display the security deposit duration of admission

and the amount paid by the patient.77.13 There should be provision for the ICU reservation list, ICU bed list and ICU cancelled admission list.

77.14 There should be provision for the ICU reservation list to display the patients name admission, ward details name of the specialty name of the specialist, remarks from IC Ward admin and admission details.

77.15 There should be provision for sending an email to the admitting specialist from the ICU admin panel itself.

77.16 There should be provision for canceling ICU admissions.77.17 There should be provision for displaying an ICU on bed list with the following details - patients name, bed

details, specialty name, name of admitting specialist, admission details.77.18 There should be provision for displaying patients name, bed details, specialty name, name of admitting

specialist, admission details.77.19 There should be provision for cycling ICU bed reservations.77.20 There should be provision for display of overstaying in the ICU if the duration of admission exceeds the

designated date of discharge.77.21 There should be provision for sending an e-mail to the specialist from the bed list screen of the ICU panel.

77.22 There should be a provision of display multiple reports from the ICU central ward admissions panel.

77.23 There should be provision for displaying patients for whom ICU beds have been reserved.There should be provision for displaying the admitted ICU patients for the following details.

77.24 There should be provision for display of the name of the patient, name of the admitting specialist, diagnosis, specialty on each of the occupied and reserved of beds.

77.25 There should be provision for displaying patients who have been being previously discharged from the ICU.

77.26 There should be provision for checking the total number of patients on bed in the ICU at any given time.

77.27 There should be provision for printing of the report and it's export to Excel format as desired.77.28 There should be provision for addition of different activities of ICUs to the parent ward such as neonatal

incentive care, pediatric intensive care and adult intensive care.77.29 There should be provision for creating and assigning different types of rooms in the various categories of

ICU wards.77.30 There should be provision for creating Number of beds has acquired in each of the different activity of ICU

ward.77.31 There should be provision for displaying bed occupancy chart in in which vacant and occupied beds are

displayed separately.77.32 There should be provision for vacant, occupied, reserved beds are shown with different colors.77.33 There should be provision for displaying ward details with vacant and empty beds.77.34 That should be provision for patient report to show the patients name, bed detail, specialty name, specialist

name admission details and put in the appropriate action by the ICU admin.ICU Panel – to have the following functionalities

77.35 Enabling vital monitoring for the patient.



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Compliance Y/N77.36 ICU patient monitoring online.77.37 Display of all required ICU parameters for a patient.77.38 Recording and displaying theatre sessions and times according to date in the ICU panel.77.39 It should her provision for displaying the following details regarding the operation theaters functioning in the

institution the ICU panel as well.77.40 Displaying vacant theatre sessions on each day77.41 Booking theatre sessions by individual surgeons depending on their theatre day77.42 Increasing the number of theatre sessions in concordance with increase in number of physical theaters.

77.43 It should have automatic cancellation of theaters on institutional holidays77.44 Emergency override of elective cases with emergency patients if such need arises. This over ride works

only with consent of both specialists.77.45 Recording all the operative procedures being performed in the hospital according to different specialties

77.46 Patient referral to other specialists within the hospital77.47 Categories of patient referral77.48 Requesting transfer of patients from the specialist the patient is being referred to.77.49 Reference reply online77.50 Acceptance of patient transfer.77.51 Patient transfer reflected on the bed panel of the ward.77.52 Patient search by scanning the barcode77.53 Patient record search according to various clinical search criteria.77.54 Patient search according to operative procedures and complications.77.55 Software to automatically calculate ICU severity scores like SOFA, APACHE based on laboratory

parameters and ABG data77.55 Daily ICU sheet or proforma needs to be incorporated

78.00 Insurance and Corporate Tie-ups / Medi-claim Management - Functionalities78.01 Searching mediclaim claims78.02 Recording the Insurance status of the patient as follows78.03 Insurance Company78.04 Type of Insurance78.05 Procedures covered78.06 Insurance ID (Alphanumeric)78.07 Organ Donor Status78.08 Episode Type78.09 Episode Number78.10 Encounter Type78.11 Encounter number78.12 Encounter Date complete date from calendar78.13 Encounter Time - hours, minutes, seconds and decimal for fraction of a second78.14 Reason for visit



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Compliance Y/N79.000 Investigations Module: Investigating specialty specialists which have two distinct panels - the

clinical panel and the investigation panelInvestigation billing.

79.001 Home Access to reports79.002 Request for Investigation to Pathology/Radiology/Cardiology etc.79.003 Investigation Reporting79.004 Result entry and Reporting79.005 Report on SMS / Email79.006 Abnormal report notifications79.007 Printing of investigation reports.79.008 Home access reports by patients from the preregistration module.79.009 Printing duplicate reports.79.010 Seeing the list of completed and pending investigations for the desired patients.79.011 To upload the reports of completed investigations.79.012 To see the completed reports.79.013 At least the following menus Home, Patient list - Tests Awaiting Approval, Reports Awaiting Upload,

Patient’s Waiting List and Reports Awaiting Approval.79.014 The list of tests that are awaiting approval to show the name of the patient the name of the test the priority

and the status that has been sent for testing or not.79.015 The patient’s name being a link to their medical record which can be seen by the specialist.79.016 It should have provision the specialist of the biochemistry on pathology specialty approved the list of tests

for investigation by clicking on a send to test button.79.017 A test awaiting upload button to see those patients whose tests are completed but report is not uploaded.

79.018 It should provision for uploading patient reports to the selected panel by clicking on the upload button. The report upload panels should have the following provisions–the test results the test comments and provisions for one or more files to be uploaded to the electronic medical record.

79.019 The uploading of images to the electronic medical record to the same panel as the reports are being uploaded from.

79.020 There should be provision for a patient waiting list indicating those patients who money has been deposited who do not Report for sample collection for investigation.

79.021 There should be provision that patients can be restored from the waiting list to the test awaiting approval list simply by clicking on a restore button so that the patient goes to the appropriate list and the investigation can then be scheduled as necessary.

79.022 There should be provision for displaying a list of completed reports of the patient from which the authorized specialists can see the results of all their investigations we have been done for that particular patient.

79.023 There should be a provision that clicking on the view button of the appropriate investigation result Will Display the result together with all accompanying images and hardcopy documents to the authorized specialist.

79.024 There should be a provision in the investigation specialist’s panel for them to edit their profile or change their passwords as necessary.

79.025 That should be provision for independent reporting panel or specialists of the microbiology specialty of the hospital.



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Compliance Y/N79.026 From this panel there should be provision to see the patients waiting for investigations to upload the

reports of the patients and to see the list of completed reports from the authorized specialists.79.027 There should be provision for patients list which shows a list of patients awaiting investigations this lease

should have a button at the end for the specialist to send a relevant test for investigation to the lab.

79.028 There should be provision in the send to test button should become activated only when the patient has paid for the test and the sample has been collected.

79.029 The list of tests awaiting investigation should have patient's name as a hyperlink to their electronic medical record and should display the following information the name of the test the priority and the sentence to test button.

79.030 The tests scheduled for each patient should be displayed in that it was chronological order with the following minimum information– Name of the test priority and the send button for sending the investigation to be performed.

79.031 There should be provision that the name of the patient displayed on this list should be hyperlink to the patient's electronic medical record from which the specialist of the investigating specialty can derive all the clinical and other investigative information for prospective patient.

79.032 In the specialist panel of microbiology there should be provision for displaying the list of pending investigations whose tests have been performed but the reports not yet uploaded to the patient's electronic medical record, the format of this table should be similar to the "test awaiting approval list".

79.033 There should be provision in the microbiology panel for uploading of microbiology investigation results similar to those of biochemistry together with the permission to upload one or more image files together with the test results.

79.034 Similar to the biochemistry panel there should be a patient waiting list in the microbiology specialist panel as well, this list shows patients who though having paid the money for the test have not get appeared for sample collection. There should be a button in front of each patient's name for restoring their name to the test awaiting the approval list in case they do turn up to deposit of the sample for the test

79.035 There should be provision in the microbiology investigation panel for displaying the list of completed reports where below the hyperlink of the patients name reports reports are displayed with The name of the test add a button to view the completed report.

79.036 There should also be a provision to print whichever report is required from the microbiology panel.79.037 In all investigating specialties there should be provision to incorporate as many formats for reporting of the

investigations being performed in the institution as necessary this is especially important in the microbiology specialty with always has formats distinct from the rest of institution for reporting of their test results.

79.038 There should be a provision for a pathology specialist panel in the HIS software79.039 The Homepage of the pathology specialist panel should display the list of patients, The list of pending

reports, The waiting list of patients, the provisional list of patients for approval and the list of completed reports

79.040 It should have provision to display the order tests of those patients who have waiting for investigation the following minimum information– name of the test priority and an action button to send the investigation for testing.



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Compliance Y/N79.041 The patients name to be a hyperlink to their electronic medical record by clicking which the authorized

specialist can see all the previous clinical details and reports of any other investigations which has been done for that patient.

79.042 It should have provision to display a list of investigations those tests have been completed but the reports are still not uploaded to the patient's electronic medical record.

79.043 It should have provision here again that the name of the patient should be hyperlink to their complete electronic medical record allow easy access to information to the authorized specialist.

79.044 A report uploading panel which allows the uploading of test results, test comments and the browsing and uploading of any number of image files as required for that particular investigation. Once all the information is being uploaded to the patient's electronic medical record the submit button is clicked to save information for that particular EMR.

79.045 It should have provision to display a patient waiting list for the pathology specialists which lists those patients who though having paid for their tests have not appeared to deposit the samples. There should also be a provision in this list to restore patients to the active list once they do coming for their sample collection.

79.046 It should have provision has before the name of the patient should be hyperlink to their electronic medical record to enable access of information by the authorized specialist.

79.047 It should have provision to display a list of original in final reports with the option to approve the provisional report to finalize it by the authorized specialists. Once the report is finalized the approved action changes to “view”

79.048 It should have provision to display a list of completed tests from where the completed results can be viewed by the authorized specialists that should also be the option to print these reports.

79.049 It should have provision finally for the authorized specialists share their profiles and change their passwords.

79.050 Displaying the list of patients scheduled for investigation with at least the following information – Name of the patient name of the ordered investigation priority and an option to send the investigation for process.

79.051 Displaying the list of patients whose tests are awaiting approval, These patients have paid the charges for investigations and action is awaited from the scheduling specialist.

79.052 Send button which starts the process for that investigation.79.053 Displaying a list of patients whose investigations have been completed and reports are awaiting upload.

79.054 It should have provision but in all these lists that the name of the patient is the link to their electronic medical record from which the investigating specialty specialist can see all details of the history examination and the diagnosis of the patient.

79.055 It should have provision and that a report uploading panel for uploading result of the best, writing a comment and uploading associate document files in the PDF, JPEG or MPG format.

79.056 Patient waiting list which displays the patients whose investigation charges have been deposited but who did not come for investigation or have not deposited a sample.

79.057 Removing those patients from the waiting list who have not turned up for investigation or not deposited a sample within two weeks of depositing the money for the test.

79.058 Displaying the list of completed reports of the results of investigations of these patients.79.059 Editing the profile and changing the password for the investigation specialty specialist.79.060 Restoring the waiting list patients to the test awaiting approval list.



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Compliance Y/N79.061 Printing of the completed reports from the completed reports menu.79.062 Incorporating all the different reporting formats which are needed for the various investigating specialties of

the institution.79.063 It should have provision displaying provisional reports to specialists of all the investigating specialties

which can be finally approved by the specialist before uploading to the patient's electronic medical record.

79.064 Displaying the list of completed tests being performed in the specialty within specified date ranges.79.065 Including each and every investigation being performed in the institution with the respective charges79.066 Addition of any number of investigations in any category with their respective charges79.067 Ordering of investigations according to specialty.79.068 A panel for specialists of the radio diagnosis specialty through which they can report on their investigations.

79.069 It should have provision to display a list of patients who have paid for their investigations and I'm now waiting for approval of their tests so that the investigation can be performed.

79.070 This list to display the following information– The name of the test, the priority and an option to send investigation to be performed. The patients name needs to be hyperlink to an electronic medical record. The list needs to be in chronological order.

79.071 A list to display those patients whose investigations have been performed and reports are waiting upload.

79.072 It should have provision there again far the name of the patient to be hyperlinked to the electronic medical record, I should be provisioned to upload the test results with The following minimum information–now the test, result, comments, and upload as many Image files as required for that particular investigation.

79.073 A list of display of those reports that are awaiting approval and finalization by the authorized specialist. This list should also have a provision for the specialist to approve the final report after which it cannot be edited.

79.074 A patient waiting list showing those patients who though having paid for the test seminar appeared for the investigation to be performed. There should also be provision to restore these patients to an active list when they do appear for their investigations.

79.075 It should have provision to display a list of completed reports with the provision to print them as required.

79.076 It should have provision authorized specialists of the radio diagnosis specialty at their profiles and change their passwords if necessary.

79.077 Investigation requisition79.078 Investigation billing79.079 Investigation partial billing79.080 Paid and free investigations79.081 Investigation requests79.082 Investigation approval79.083 Investigation and sample label printing79.084 Clinical details to reporting specialist79.085 All reporting formats of the institution79.086 Provisional and final reports79.087 Record access to the reporting specialist



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Compliance Y/N79.088 Report uploading to the patient record79.089 Image uploading from the imaging investigation equipment79.090 Test uploading from the various platforms79.091 Range and timeline display79.092 Out of range flags79.093 Graphical display of tests.79.094 Record uploader logins79.095 Report uploader logins79.096 It should have provision Report on SMS / Email79.097 It should have provision Abnormal report notifications79.098 It should have provision IPD/OPD requisitions79.099 It should have provision Digital X-Ray / CT SCAN / MRI79.100 It should have provision Image remote viewing79.101 It should have provision Tele-Radiology79.102 The following menus in the home panel of specialist of the investigating specialty– Patient list, Report, edit

profile, change password.79.103 It should have provision and the patient list to display the following menus–test awaiting scheduling,

Reports awaiting upload, tests awaiting approval and patient waiting list.79.104 It should have provision in the test awaiting scheduling menu show the serial number in the reverse

chronological order, the date of ordering the test, the date of payment for the test, name of the patient, name of the specialist, status of the sample and an action button to schedule the test.

79.105 Scheduling the test it should have option to select the date and time on which the test is to be performed and a text for writing comments or remarks clicking the update button should schedule the test and bring it up on the specialists panel on the appointed date.

79.106 It should have provision in the Report awaiting upload menu menu to show the serial number in the reverse chronological order, the date of ordering the test, the date of payment for the test, name of the patient, name of the specialist, status of the sample and an action button to upload the test report.

79.107 It should have provision the airport upper menu to display the name of the test, The complete patient demographics, This would be the box feeds for writing the remarks and reports and links to upload as many images as required for that particular report.

79.108 A submit button to upload the report and a view report button to see the completed report. For the first 24 hours after the report has been uploaded there should be a provision to edit it to correct any mistakes.

79.109 Approval of uploaded be approved finally by the specialist in charge of that particular specialty reports that reports have been approved by the specialist may be edited by the same specialist within a period of 24 hours after which they have to become non editable.

79.110 It should have provision the report awaiting approval menu to show the serial number in the reverse chronological order, the name of the patient, the name of that report date when it had been uploaded and the status in the queue the action bottom to have a view option.

79.111 It should have provision that on clicking the action button if any more reports need to get uploaded for that particular patient Record and an option to update that record.

79.112 Providing direct import of Report results from auto analyses in the biochemistry hematology and other specialties as necessary.



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Compliance Y/N79.113 It should have provision to import the results using the CSV file menu which shows waiting reports and

approved reports.79.114 A web service which allows Direct import of CSV, Jasonian, pipe separated or comma separated files

directly from auto analyzer machines into the relevant patients record where each test result goes into the specific field on clicking the submit button.

79.115 The clinical panel for specialists of all investigating specialties which functions in exactly a similar manner to the clinical panels of and specialists of other specialties.

80.00 Specifications for IPD Services/ Discharge SummaryList of Modules

80.01 Ambulance80.02 Anesthesia80.03 Assign operations80.04 Bed Module80.05 Blood Bank80.06 Blood Counter80.07 Case sheets and calculators80.08 Central Admission Module80.09 Chief Resident80.10 CSSD80.11 Discharge/Summary80.12 Death and Medico legal and certificates80.13 Equipment store - part of store80.14 Patient referral80.15 Patient Search80.16 Progress report80.17 Residents80.18 Ward Supervisor80.19 The software should be customized to the electronic footprint of the purchasing institution, modifications

should be possible online.80.20 It should be modular and installable in a modular manner according to the growth of the institution80.21 The software modules should work as standalone and also be seamlessly linked to new installed modules

as required.80.22 The software should work equally of of a Cloud configuration web server or in house data center server

using LAN network.80.23 The software should only be accessible to authorized users80.24 The software should be accessible from anywhere in the world to an authorized user80.25 The software should be able to support as many number of simultaneous users as required.80.26 The software should come with a comprehensive hard copy and soft copy user manual80.27 The software should allow operating of multiple peripheral and satellite centers of the main institution.

81.00 Reference Consultation Module



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Compliance Y/N81.01 The software should allow confidential tenured sharing of patient, academic or administrative information

with authorized off-site users anywhere in the world,81.02 The software should be able to work both on Windows and MAC systems without any modifications. It

should be compatible with both Windows and MAC browsers.81.03 The software should cater to all functions and services being carried out/ being provided by the institution

including medical paramedical, academic, logistic and financial.

82.00 Senior Resident82.01 There should be provision for assigning a Senior Resident in every on call specialty.82.02 There should be provision for Senior resident to identify themselves.82.03 There should be provision that references after working hours go to the Senior resident.82.04 There should be provision for the Senior resident to admit patients.82.05 There should be provision for bedside references to be sent only to Senior residents after working hours in

various specialties.82.06 Senior residents to approve death certificated after working hours.82.07 There should be provision for logins of resident staff employed for service posts.82.08 There should be provision for operation only by authorized username and password.82.09 There should be provision for residents to fill case sheets which record the name of the completing doctor.

82.10 There should be provision for residents to order investigations and perform all inpatient functions for the patient

82.11 There should be provision for issue of discharge only after approval by the authorized specialist82.12 There should be provision for issue of death certificate only after approval by authorized specialist.82.13 There should be provision for application of leaves online.82.14 There should be provision for residents to assign duty to other colleagues in the same specialty.

83.00 Police information module83.01 Generating a customized police information form according to the format of the institution.83.02 The police form should be auto generated and be printable in as many copies as required.83.03 Received copy of police form should be uploadable to the patient record as a hard copy.83.04 Uploading of medico legally sensitive investigations such as X rays CT scans and injury reports etc to the

patient record.83.05 Printing labels for tagging medico legally sensitive materials such as removed bullets etc.83.06 Auto generating a police report form at the time of the expiry or death of the patient.83.07 It should have a check that the discharge of a medico legal patient should not be printed until all the

medico legal formalities have been completed and checked by a specialist.

84.000 IPD Specialist Panel84.001 There should be provision for a specialist panel in the inpatient specialty menu.84.002 There should be provision for the homepage on the consulting panel showing at least the following

menus–outpatient list, inpatient list, the reference list, saved listing, patients search.84.003 There should be provision for scanning the bar code on the patient's registration card from the homepage

of the specialists panel.84.004 There should be provision for the diagnosis master to record the inpatient diagnosis of the patient.



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Compliance Y/N84.005 There should be provision for setting up an inpatient visit episode with visit type and visit title.84.006 There should be provision for Recording the provisional and the final inpatient diagnosis, together with up

to five sub-diagnoses.84.007 There should be provision for the following menus visit, complete visit, prescription, investigation, Forensic

forms, Upload documents, Refer to IPD, refer and the record.84.008 There should be provision for of patient photograph using image menu.84.009 There should be provision for Medical calculators to calculate items like burn fluid volume, infused food

volume, blood volume, creatinine clearance etc.84.010 There should be provision for displaying the previously filled inpatient and outpatient visits in the form of a

previous diagnosis report where these visits are arranged in chronological order.84.011 There should be provision for the following calculations in the medical calculator menu–surface area, blood

volume, burn fluid volume, infused fluid volume.84.012 There should be provision for working in the patient's gender, weight and height for the various medical

calculators.84.013 There should be provision for calculation of the total blood volume for a patient by putting in the gender

height and weight.84.014 There should be provision for displaying the previously filled inpatient diagnosis in chronological order on

clicking the view diagnosis button it should display the details of the previously filled diagnosis.

84.015 There should be provision for displaying the previously prescribed investigations in view diagnosis panel.

84.016 There should be provision for feeling old patient related prescription online through the prescription panel.

84.017 There should be provision for feeling in the drug name, strength, form, Frequency, route of administration and the remarks for each prescribed drug.

84.018 There should be provision for prescribing the duration of treatment for each drug independently.

84.019 There should be provision for displaying all of the previously prescribed drugs in the form of her treatment card with the latest prescribed drugs being on the top in the reverse chronological order.

84.020 There should be provision for display all of the prescribing doctor's name alongside the treatment card if more than one doctor has prescribed drugs then each individual's name shall be displayed alongside of the drug which they have prescribed.

84.021 There should be provision for an investigation panel in the inpatients panel for the specialist.84.022 There should be provision for describing the investigations through the investigation panel by writing the

name of the investigation, the priority whether urgent or normal, writing a remark and clicking the submit button.

84.023 There should be provision that's on submitting the investigation it should be displayed on the specialist’s panel of the appropriate investigation specialty for collection of sample or scheduling the test as maybe applicable.

84.024 There should be provision after submitting the investigation the following details will be printed on the requisition slip – name of the test, investigating specialty, the requesting specialty, requesting specialist.

84.025 There should be provision for an action button to which the investigations can be processed.



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Compliance Y/N84.026 There should be provision for display of the patient demographics on all kinds of requisitions and slips

which are generated by the system.84.027 There should be provision for the patient for inpatient admission by selecting the admission date and time

marking the estimated discharge date and time and selecting the category.84.028 There should be provision for printing the admissions slip for IPD referral.84.029 There should be provision that the admissions slip will display the complete patient demographics, Date

and time of admission, estimated date and time of discharge, category of the room selected, price of the room per night, Facilities present in the room and the total amount deposited by the patient.

84.030 There should be provision for the admission slip display the name of the admitting specialist the specialty and a minimum deposit.

84.031 There should be provision for the display of a progress sheet menu in the inpatient panel for specialists and residents.

84.032 There should be provision for the display the following parameters– height, weight, temperature, blood pressure, pulse, Respiration.

84.033 There should be provision for urine output, other outputs, fluid previously transfused in the previous 24 hours, any reactions suffered by the patient.

84.034 There should be provision for the progress sheet to display the general condition, complications and the treatment given the weather with the remarks by the specialist or residents.

84.035 There should be provision for checking on the status of the various payments made by the patient.84.036 There should be provision for raising the flag on the doctors panel whenever the patient's payments are

overdue.84.037 There should be provision for a blood requisition form in the inpatient panel for doctors and residents

through which Blood and blood product. can be ordered from the blood bank84.038 There should be provision for filling up the blood requisition form with the following details– blood group,

product name, transfusion date and time, quantity of transfusion and remarks.84.039 There should be provision for editing of the blood requisition form in the event that any mistake has been

made when filling the form.84.040 There should be provision for display of a blood transfusion report which displays the following parameters,

transfusion date, name of the person transfusing the blood detail of the blood packet such as blood group product and transfused quantity and the occurrence of any reactions.

84.041 There should be provision for as with all the other reports and slips the blood transfusion report should also display the complete patient demographics.

84.042 There should be provision for anesthesiology request form in the inpatient panel for specialists and residents.

84.043 There should be provision for the fields which will be displayed in the anesthesiology request form should be identical to those seen by anesthesia specialists–central nervous system, cardiovascular system, respiratory system, endocrine functions, hematology, previous operations.

84.044 There should be provision for indication of previously prescribed medicines and other relevant points of history in the anesthesiology request form.

84.045 There should be provision for operations from the inpatient panel specialists and residents.84.046 There should be provision for who create all the operations being performed in the institution together with

their individual costs.84.047 There should be provision for selecting the operation name from the drop-down list of operations.



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Compliance Y/N84.048 There should be provision for selecting the surgical kit required from the operations from previously created

kits in the CSSD panel.84.049 There should be provision for selecting the category of operation Theater and the date and time of

operation.84.050 There should be provision for entering preoperative remarks regarding the patient.84.051 There should be provision for the requirement of intensive care postoperatively.84.052 There should be provision for selecting that requirement of different blood or blood products from the blood

bank.84.053 There should be provision for the editing requisition for operation in case any mistakes have been made

why filling the form.84.054 Should be provision to cancel the operation if required.84.055 There should be provision for the assigned operation report to display the following information– the name

of the operation, name of the instrument kit, the date of the operation details of the OR requirements of blood ICU or anesthesiologist and an action button to edit or canceled the operation.

84.056 There should be provision to change the date of the operation as required.84.057 There should be individual provisions to send a request for blood to the blood bank in the ICU for an ICU

bed and to the anesthesiology specialty for anesthesia consult for the patient to be operated.84.058 There should be provision to save all filled up in patient visits in the form of a diagnosis master list

categorized according to the ICD v10so that these visits can be pointed up for similar admitted patients subsequently.

84.059 There should be provision for display of an operation assigned successfully flag which informs the ordering doctor that the operation has now been listed in the appropriate theater.

84.060 There should be provision for information regarding the instrument required for operation is automatically transmitted through the CSSD admin so that the appropriate equipment tray will reach the correct theater on correct date and time that is required for surgery.

84.061 There should be provision for change of the waiting status to active status as soon the operation has been accepted by the operation theater admin and CSSD admin.

84.062 There should be provision for editing and updating the operation requirements and add requirements of blood or intensive care and or change the operation date and time in case these changes are required.

84.063 There should be provision for forensic menu in the inpatient panel for specialists and residents from where different forensic report forms can be selected.

84.064 There should be provision for abscond form, left against medical advice form, drunkenness form, leave and fitness, age estimation, form are incorporated in the software according to the requirements of the institution.

84.065 There should be provision for additionally injury report, age estimation, informed consent, sexual assault which are incorporated in the software according to requirements of the institution.

84.066 There should be provision that in the event of death of a patient on-line death certificate and postmortem report can be filled out by the competent authority.

84.067 There should be provision for the abscond form to display the date and time that the patient absconded. It should have options mark with or without hospital property and related fields for describing the hospital property.



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Compliance Y/N84.068 There should be provision that once and abscond form is filled it will automatically generate a report in the

form to the officer in charge of the police station office of the nearest police station and will mentioned the patient demographics the date and time of admission and the ward on which the patient was admitted, the address and any other matter inserted in the remarks box.

84.069 There should be provision for a left against medical advice form in the inpatient panel of specialists and residents this form should be in the automatic form of a letter from the caregiver of the patient and mentioning the name of the patient with the text which is required by the institution–the letter should state that the caregiver is taking the patient away from the institution against the advice of medical personnel on his own cost and responsibility and that they have no complaint against any of the employees or the hospital.

84.070 There should be provision for that the LAMA form will generate a Report in the form of letter of consent from the patient's attendant that they are taking the patient from the hospital on their own risk and responsibility.

84.071 There should be provision that the report of the left against medical advice forms should be printable with space for the signature of the patient's caregiver/relative. The full name of the caregiver/relative and their relation to the patient should appear automatically below the space for signature on the left against medical advice report

84.072 There should be provision for the report of the left against medical advice form can be printed and has a space for the signature of the attendant.

84.073 There should be provision for drunkenness form with the following fields - reference number, brought by, consent, identification marks, place of examination and date and time of examination, place of examination.

84.074 There should be provision for the following examination fields in the drunkenness form - General behavior, speech, memory, pulse, skin, memory, teeth, self control, writing, temperature, mouth

84.075 There should be provision for the following eye examination in the drunkenness form - conjunctiva, pupils, light reflexes, eye moments, lateral nystagmus, McEwan’s sign.

84.076 There should be provision in relation to record observations regarding the clothing, self-control, writing, Temperature and examination of the mouth.

84.077 There should be provision for the drunkenness form to be edited by the authorized specialist within the first 24 hours.

84.078 There should be provision for the final report of the drunkenness history to be printable for keeping hard copy record.

84.079 There should be provision that the report of the drunkenness form should be editable by the authorized specialist for 24 hours after it has been generated.

84.080 There should be provision that the final drunkenness report should incorporate lead history and examination findings and the printable format.

84.081 There should be provision for a leave and fitness form according to the requirements of the Institution we should have the following fields at the minimum - description of illness, duration of leave, identification marks, hospital registration number.

84.082 There should be provision for sending a medical certificate on the basis of application for leave request containing the fields which are required by the institution.



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Compliance Y/N84.083 There should be provision that the leave fitness form records at least following minimal information, the

name of the patient, the name of the caregiver, the date of examination, reason for absence from duty, duration of leave, identification marks, hospital registration number, and date.

84.084 There should be provision for it comprehensive injury report form.84.085 There should be provision that the injury report form contains the following details– place of examination,

brought by, police station, marks of identification, brief history, consent and general condition.

84.086 There should be provision for detailed recording of injury in the following fields - type of injury, dimensions, site of injury, expected age, weapon, nature, remarks. There should be more than one of such recording columns or as many as necessary formation so that a comprehensive injury report can be prepared.

84.087 There should be provision for recording the materials and sent for chemical analysis and the investigation advised for chemical analysis.

84.088 There should be provision for displaying the completed injury report in the form of their printable format.

84.089 There should be provision for the injury report to be editable by the authorized specialist within the first 24 hours before it is submitted to the police station for consideration.

84.090 There should be provision for getting signature of the medical officer responsible for making the injury report with their signature and full name in capital letters.

84.091 There should be provision for displaying the age estimation form with at least the following fields–requisition from, number, individual to be examined, age allegedly by, accompanying person and consent.

84.092 There should be minimum provision for recording identification marks, presence of female attendant, place of examination, date and time.

84.093 There should be provision in the examination form for age estimation for recording the height, weight, just a measurement, abdominal girth and general physical appearance.

84.094 There should be provision for displaying all the final age estimation report in a printable format so that hardcopy records can also be maintained as required.

84.095 There should be provision for editing the final age estimation report if there have been any errors committed while making it.

84.096 There should be provision for the final format age estimation report to contain complete patient demographic information.

84.097 There should be provision for a comprehensive informed consent form [Preferably bilingual] according to the requirement of the institution which can be printed with that space for signature of the patient and their attendant as required.

84.098 There should be provision for the completed informed consent form in a printable format for hard copy Records. The informed consent form should also have space for signature of the patient and their attendant as required.

84.099 There should be provision that any type of text chart remarks that needed to be added to the informed consent form can be done by the institution.

84.100 There should be provision for the informed consent form to be edited within the first 24 hours in case any changes are required.

84.101 There should be provision for recording cases of sexual assault meet the minimum following fields– Reference number, brought by, occupation, consent, identification marks.



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Compliance Y/N84.102 There should be provision for regarding the following details in the sexual assault form–place of

examination, date and time, short history, examination of clothing, height, build, weight and presence of injuries on the body.

84.103 There should be provision for recording a short history and complete genital examination including the fields required by the institution with the following minimum information– development pubic hair et cetera.

84.104 There should be provision for examination form for the sexual assault victim with the minimum following fields - reference number, occupation, ultrasound, brought by, consent.

84.105 There should be provision for recording the identification marks, date and time of examination, place of examination, short history of the incident, menstrual and obstetric history, material collected for investigations and examination of the clothes

84.106 There should be provision that for the sexual assault victim it is possible to record the material collected for investigations and also to record the investigation's which have been ordered on that material.

84.107 There should be provision for displaying the complete sexual assault report in a printable format for hard copy records and also to edit any part of the report which has been wrongly filled.

84.108 There should be provision for displaying a postmortem report with the minimum following fields - postmortem report number, date and time, place of examination, name of the specialist, post mortem-examination part regarding other details such as the date and time when the body was brought to the mortuary.

84.109 There should be provision for recording the name of the person / specialty where last admitted from where the body was received at the mortuary / the name of the concerned police station (if applicable)

84.110 There should be provision for regarding the identification marks, name of the person who identified the body, short history of the incident if available / full clinical details if admitted may be accessed through the HIS

84.111 There should be provision for recording all the other details in the postmortem form that are required by the institution.

84.112 There should be provision for displaying the completed postmortem form in a printable format for hardcopy records together with space for the following fields– Name of the doctor performing the postmortem, signature, date, designation, place.

84.113 There should be provision for editing the postmortem form so that corrections can be made at any place where a mistake has been done and a printing the form. However this provision should not extend beyond 24 hours.

85.00 Hospital Kitchen85.01 Catering to hospital kitchen85.02 Intake of kitchen stock of various kinds85.03 Recording various types of diet and their components85.04 Recording the caloric contents of the various foodstuffs and diets.85.05 Dietary prescription for individual patients.85.06 Automatic distribution of dietary prescription to various wards85.07 Preparing special diets for nasogastric feeding etc according to pre determined formulae.85.08 A calorie, protein, fat and carbohydrate calculator for the various diets.



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Compliance Y/N

86.00 Nursing Module (IPD)86.01 Noting injection and medication reports by nurses.86.02 Cross checking blood transfusion bags86.03 Noting administration of general instructions.86.04 Printing treatment reports86.05 Recording administration of IV fluids86.06 Recording blood transfusion and blood transfusion reactions86.07 Recording general nursing instructions for any specialty86.08 Enabling fetal monitoring for the patient86.09 ICU patient monitoring online86.10 Display of all required ICU parameters for a patient86.11 There should have provision for recording and displaying theatre sessions and times according to date.

86.12 Displaying vacant theatre sessions on each day86.13 Booking theatre sessions by individual surgeons depending on their theatre day86.14 Increasing the number of theatre sessions in concordance with increase in number of physical theaters


only with consent of both specialists86.17 Recording all the operative procedures being performed in the hospital according to different specialties

86.18 Patient referral to other specialists in the hospital86.19 Categories of patient referral86.20 Requesting transfer of patients from the specialist the patient is being referred to86.21 Reference reply online86.22 Acceptance of patient transfer86.23 Patient transfer reflected on the bed panel of the ward.86.24 Patient search by scanning the barcode86.25 Patient record search according to various clinical search criteria86.26 Patient search according to operative procedures and complications

87.00 Housekeeping Module87.01 Login of a housekeeping module in the software.87.02 Login of housekeeping supervisor's87.03 Login of housekeeping personnel.87.04 Creation of the housekeeping calendar according to the spaces of the hospital for changing and

replenishment of linen, cleaning materials etc.87.05 Modification of the housekeeping calendar as per the requirements of the institution.87.06 Printing of the housekeeping calendar passport requirements.87.07 Generating housekeeping reports according to the requirements of the institution.87.08 Editing the housekeeping calendar according to requirements of the institution.87.09 Any modifications in the housekeeping panel as required by the functioning of the institution.



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Compliance Y/N87.10 Linking of the housekeeping panel to the Ward and bed module and the Space allocation module of

software.

88.00 IPD Nursing Module / Nursing Station [Wards /ICU(s)/Nursing Assessments and Notes88.01 Is to be operated only by Authorised user.88.02 It should have provision noting injection and medication reports.88.03 Cross checking blood transfusion bags88.04 Noting administration of general instructions.88.05 Printing treatment reports88.06 Recording administration of iv fluids88.07 Recording blood transfusion and blood transfusion reactions.88.08 Recording general nursing instructions for any specialty88.09 Enabling fetal monitoring for the patient.88.10 Noting injection and medication reports by nurses.88.11 Cross checking blood transfusion bags88.12 Noting administration of general instructions.88.13 Printing treatment reports88.14 Recording administration of iv fluids88.15 Recording blood transfusion and blood transfusion reactions.88.16 Recording general nursing instructions for any specialty88.17 The home page of the nursing panel should have the following menus - Nursing Assessment, paid bed list,

ward details and change password.88.18 The home page should have provision for scanning the patient’s bar code.88.19 The Nursing assessment should be linked to the central ward admin panel and when it is filled the patient

should indicate as having reported to the ward.88.20 The nursing assessment pane should have provision to record the following details- whether patient was

ambulatory, accompanying person name, relationship to patient, mother tongue, diet (vegetarian or non vegetarian), any allergies, height, weight, temperature on reporting to ward, respiration rate, blood pressure.

88.21 There should be provision to see all the previously filled nursing assessments with details of who filled them, the date and time.

88.22 There should be provision to fill the detailed nursing note for every patient. This contains the nurse’s impression about the patient and their condition, there should be provision to view the nursing notes in chronological order with details of the date and time and the person filling the nursing note.

88.23 There should be provision to order drugs and disposables for the individual patients from the ward stores through nursing indent panel.

88.24 There should be provision that previous indents should be displayed on the nursing panel so that previously prescribed drugs and medications can be seen.

88.25 There should be provision to add nursing indent notes.88.26 There should be provision to record the vital signs on a chart that displays the bed detail, name of the

admitting specialist and name of the specialty in common bed hospitals.88.27 There should be provision to record the temperature, pulse, respiration, blood pressure an oxygen

saturation in the vital signs.



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Compliance Y/N88.28 There should be provision to record the intake and output charts, such as oral intake, infused fluids,

nasogastric output, urine output and drain soakage and stool passage.88.29 The vital sign report should be displayed in the form of a chart so that the readings for several days can be

seen at a glance.88.30 There should be provision for a dashboard type panel in the nursing module which displays all patient

information on the same screen such as nursing indents, nursing notes, case sheets, investigations and drug prescriptions so that all information is accessible at s single point for the nursing staff.

88.31 There should be provision to display the nursing assessment list where the displayed fields are Patient identification, patient name, posted by, posted on and actions.

88.32 There should be provision to display the paid bed list, which gives the expected admissions which can come onto that particular ward on that date.

88.33 There should be provision to display the patient name, bed detail, specialty name, specialist detail, admission details, nursing assessment.

88.34 There should be provision to send internal mail to each specialist from this on bed list which is displayed in the nursing panel. It should provide facility to display the nursing assessment, investigations, prescribed drugs and administered drugs.

88.35 There should be provision to display the ward details in the nursing panel which shows the names of the various occupied wards with details of the admitted patients, patients who have reserved beds.

88.36 There should be provision to record Bed no., Bed status, and Patient name, specialty name, number of days for which the bed has been allotted, bed number and specialty name.

88.37 There should be provision to display a ward chart in the nursing panel which shows the empty and occupied beds.

89.00 Medico-Legal Module89.01 Marking patient as medico legal at the time of admission89.02 Generating a customized police information form according to the format of the institution.89.03 The police form should be auto generated and be printable in as many copies as required.89.04 Received copy of police form should be uploadable to the patient record as a hard copy.89.05 Uploading of medico legally sensitive investigations such as X rays CT scans and injury reports etc to the

patient record.89.06 Printing labels for tagging medico legally sensitive materials such as removed bullets etc.89.07 Auto generating a police report form at the time of the expiry or death of the patient.89.08 It should have a check that the discharge of a medico legal patient should not be printed until all the

medico legal formalities have been completed and checked by a specialist.

90.00 OPD Administrator90.01 Login of an OPD administrator.90.02 At least the following minimum functions from the panel of the OPD – Change OPD ticket, add equipment,

equipment support, add peripheral location, location report. from the OPD administrators panel

90.03 Change of the specialist on the OPD ticket of a particular patient if by chance the original specialist is not present in the OPD for some reason.



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Compliance Y/N90.04 Adding equipment in the OPD with the following minimum information– category, specialty, name of the

equipment, company.90.05 Adding additional information regarding the equipment such as date of purchase, date of commissioning,

present status, bill number, cost, order number cost and cost of AMC.90.06 Generating a specialty wise report of equipment.90.07 Explain the following minimum information regarding the equipment– Name of equipment date of purchase,

date of installation, present status, cost of equipment and operation.90.08 Editing the information regarding the equipment which is being stored in the software90.09 Adding peripheral locations for the parent Hospital as and when required.90.10 The following minimum information to be recorded regarding the peripheral location - building name, block

name, floor.90.11 Displaying reports of the peripheral locations created for the institution with the following minimum

information - name of the location, block name, floor of the location and status.90.12 Editing the information regarding the peripheral locations by the competent authority.

91.00 OPD Ticket Counter91.01 Allocating getting the specialty in which the patient is to have a consultation once seen in the Disease

Management Group. Additionally for printing and opening a ticket for the specialist in that specialty by name.

91.02 Selecting the allocated specialty from a drop-down list.91.03 Displaying only those specialists in particular specialties who are sitting in OPD on that particular date.

91.04 Printing the OPD tickets for the selected specialist.91.05 Searching for any of the doctors of the institution by name.91.06 The search to display the name of the Dr., OPD days, OT days if applicable, on-call days if applicable.

91.07 Displaying the total Number of OPD generated, bifurcated by specialist, specialty, date range.91.08 Displaying the total number of OPD tickets all different types– new and the follow-up, bifurcated by

specialist, specialty, and date range.91.09 The search to display the following minimum information– name of the patient, father's name, specialty,

specialist for which the OPD ticket has been printed and OPD ticket type whether new of follow up.

92.000 OPD Specialist Module92.001 Health checkups and other OPD packages. For the opd specialist to present a package service of different

activities for patients as required by the institution.92.002 Procedure management of the different categories of procedures which are performed on OPD basis in the

institution together with the realization of their charges, ordering the procedure and a prescription of post procedure medications.

92.003 Filing up of Patient’s Examination and Vital data Entry92.004 Consultancy Fee Collection by the institution on behalf of specialists if required92.005 Being operated only by login of authorised user92.006 Doctor’s Visit detail/Clinical Records92.007 Doctor’s Examination Form



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Compliance Y/N92.008 Recording Patient History92.009 Patient Profile & Vital Data Entry Form92.010 EMR (Electronic Medical Record)92.011 OPD Front Desk92.012 Recording the OPD schedules of all specialists in all specialties of the hospital92.013 Patient scheduling92.014 Consultancy Fee Collection if required in the institution92.015 Investigation Billing.92.016 It should have the provision that the ordered investigations until paid / debited from PED or patient specific

accounts do not reflect on the investigation list of the appropriate specialty.92.017 Executive Health Checkup and other OPD Package/Procedure Management92.018 OPD Specialist - would be provision for at least the following - specialist menus - outpatient list which

displays current OPD patients and the follow-up patients in separate lists. Reference calendar which it displays sent and receive references separately. Investigation which enables single click ordering of investigation being performed in the hospital.

92.019 It should have provision additionally for the following functions - inpatient referral, admissions slip, patient search mechanisms by diagnosis, name, date range, age, fathers name, operative procedure and presence of complications.

92.020 Additionally there should be provision for saving the ICD 10 classification diagnosis by a common name so that the specialist can readily pull up the pre filled visit for subsequent patients.

92.021 Displaying the OPD list of each specialist where the name of the patient is the link to the electronic medical record.

92.022 It should have provision that clicking the patient name opens the patient's electronic medical record with at least the following menus–visit, prescription, immunization, admissions, refer patient.

92.023 Displaying the previously recorded visits of the patient in the reverse chronological order in the form of links where clicking the date of the visit will open up the previously filled record.

92.024 Filling up a new visit of the patient by clicking the new visit button with the facility to record at least the following information - diagnosis and sub diagnosis according to the international classification of diseases version 10. There should be at least 2 free writing fields so that features peculiar for that particular patient and not found in the ICD 10 can be mentioned.

92.025 It should have the provision that the SNOMED CT classification of the Ministry of Health and Family Welfare can be used from the OPD visit itself to standardize the use of terminology for various diseases in the institution.

92.026 Additionally recording the patient's history, examination, general instructions, prescription, progress.

For new OPD visits:92.027 Classifying the type of visit either new or a follow-up.92.028 It should have a provision for inserting a title for the visit.92.029 It should have the provision for selecting the four levels of diagnosis on the International Classification of

Diseases Version 10. (ICD - 10)92.030 It should have the provision that that each of these sub levels of the diagnosis should appear in separate

searchable fields.92.031 It should have the provision for free writing diagnosis fields in which those aspects of the patient can be

written which are not covered by the international classification of diseases.



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Compliance Y/N92.032 It should provision that upon completing the diagnosis part of the visit that is space for record the patient's

history, General and physical examination make prescriptions order investigations and if necessary preserve that visit for future use in the same or different patient.

92.033 It should have a provision to refer the patient to central ward administration for inpatient admission.92.034 That should have the provision to upload images related to the patient from the specialist panel itself.

92.035 It should have the provision for accessing medical calculators from the OPD visit.92.036 It should have the provision to save the field visits in reverse chronological order with the most recent visit

on top to be accessed subsequently by authorized specialists.92.037 It should have provisions for at least the following medical calculators–surface area, blood volume, Burn

fluid administration, IV fluid administration. Calculations will be based upon the patient's gender, weight and height.

92.038 It should provision that once the OPD visit has been completed and a follow up date assigned mandatorily that visit can be printed if required.

92.039 It should have provision to display the list of prescribed drugs in the reverse chronological order including the name of the drug, dose, frequency, strength, the form, duration and the name of the prescribing physician or surgeon.

92.040 It should provision for the ordered investigation reports to display the name of the test the name of the investigating specialty the name of the ordering specialty the name of the ordering specialist and the name of the investigating specialist.

92.041 It should have provision to display the details of the ordered test on clicking a view button.92.042 It should have a provision to refer the patients to central ward admissions for inpatient admission by

entering the following information–selecting the admission date and time, selecting the estimated discharge date and time from a drop-down calendar the assigning the category of the ward and submitting this information.

92.043 Printing out the permission slip so that the patient can carry it to central ward admissions.92.044 Displaying on the printed admission slip the minimum security deposit, the admissions charge, the bed

charge per night and the facilities available in the selected ward or room as the case may be.

92.045 Displaying the details of this admission with the following minimum information–name of the specialty, admission date, discharge date, duration of remission, Admissions charge, daily bed charge, Name of the admitting specialist, admission time, discharge time, ward category, Minimum refundable deposit and the total amount to be paid by the patient. Necessarily, this information should be printable.

92.046 Additionally there should be provision for an adverse substance reactions reporting form which is in accordance with the guidelines of the Pharmacological society of India.

92.047 It should have the provision that all adverse reaction action forms that are being filled for any patient are stored at the top of the patient's electronic medical record in reverse chronological order and will reflect in any panel related to that patient whether OPD IPD nursing theater anesthesia ICU etc. So that each and every caregiver in the institution for that patient will know which drugs they have reacted to when and how.

92.048 Additionally there should be provision for prescribing immunization especially in the visit panel of the specialty of pediatrics and the specialty of oncology.



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Compliance Y/N92.049 Additionally that should be provision for uploading hardcopy records directly to the patient's electronic

medical record from the record up-loader panel.92.050 Prescription panel which allows selection of the name or drug or drug combination, strength, dose,

frequency, route of the administration, duration of prescription and remarks.92.051 It should have the provision that once prescribed there should be facility to edit or modify the prescription

and to cancel the prescription as required by the doctor.92.052 Displaying the previous prescriptions in a similar manner to the OPD visits that is in reverse chronological

order. Clicking the date of the prescription should bring up the previously filled details.92.053 Recording the name of each and every prescribing doctor who that has prescribed drugs for any patient in

the hospital through the online system.92.054 A prescription report where all the prescriptions made for that particular patient are saved in reverse

chronological order.92.055 It should have provision that the date of the prescription should be a link to that particular prescription.

92.056 It should have provision to save more than one (any number of different) prescription linked to any particular diagnosis.

92.057 It should have provision that the saved prescription can then be imported into the medical record of any patient by any specialist in any OPD through the Master list.

92.058 It should have provision that to use this menu open a new OPD visit and fill in the visit details in the OPD visit form.

92.059 Adding the diagnosis in the first line. The box below shows the list of previously added diagnoses with linked prescriptions.

92.060 Adding the sub diagnosis in the sub diagnosis line.92.061 Ordering the relevant investigations92.062 Making drug prescriptions.92.063 It should have provision that at the end of the visit there is an option to add this diagnosis to the diagnosis

master list.92.064 Updating the diagnosis and opening the diagnosis master to save this diagnosis with its linked prescription.

92.065 It should have provision that If this diagnosis already exists in the list an alternative diagnosis like - Hypertension 2, can be written.

92.066 To retrieve the prescription for any other patient in their open OPD visit.92.067 It should have provision that from the diagnosis master the desired diagnosis with its linked prescription

can be selected and then by clicking an “import diagnosis” button the diagnosis and sub diagnosis fields of the new visit will be automatically filled and linked prescription will appear in the prescription field.

92.068 Additional drugs to be added to the prescription as required but if the additional prescription is to be saved in the Master list the above steps will have to be repeated.

92.069 It should have provision that when several diagnoses have been added to the master list it will become quite long but the drop down memory function will work and typing in the first few letters of the diagnosis will bring up the group from which the required diagnosis can be selected.



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Compliance Y/N92.070 Uploading the OPD ticket together with that hard copy documents relevant to the patient into the same

electronic medical record. All the previous hardcopy documents of the patient, which have relevance to the electronic health record, should be capable of being uploaded into the electronic medical record.

92.071 Save prescription menu in which the complete visit including the prescription and investigations can be saved against the master diagnosis list which is arranged in alphabetical order.

92.072 Any diagnosis from the master diagnosis list to be imported for a subsequent patient so that the amount of the refilling of the visit is minimized.

92.073 Preventing repetition of the diagnoses which are entered into the diagnosis master.92.074 Importing a previously saved diagnosis into the new OPD visit for a subsequent patient with the same

disease.92.075 It should have provision that once a pre filled diagnosis is imported into a new patients visit subsequent

prescription and investigation is permitted in the visit as for any other normal patient.92.076 This displaying the master diagnosis list diagnoses in alphabetical order with the Boolean search function

so that typing the first few letters of the diagnosis brings up the group from was the appropriate condition can be selected.

92.077 Displaying all the investigations being done in the hospital in alphabetical order, with a Boolean search function so that typing the first few letters of the name of the investigation will bring up the group from which the appropriate test can be selected.

92.078 It should have provision that once the investigation has been ordered unless the charges have been deposited it does not reflect on the scheduling panel of the appropriate investigation specialty.

92.079 Generating an investigation requisition slip which contains the complete patient demographics with the registration number barcode, which the patient can use at the cash counter for depositing the necessary charges.

92.080 It should have provision that the investigation panel has two submenus– completed reports, pending reports. The name of the test is the link to the test results.

92.081 Displaying all the pending reports in the form of a reverse chronological list so the specialists know which test results is/are awaited.

92.082 An online immunization chart which contains all the vaccines on the universal immunization program together with the ages of their administration.

92.083 Selecting on Immunization.92.084 To select Child Vaccination.92.085 Selecting age and Vaccine type.92.086 Fill the vaccination date and click on save button.92.087 Displaying the date of immunisation in the form of a chronological immunisation card.92.088 Marking the date of immunization on the online immunization card itself.92.089 The immunization card to be printed so that it can be given to the patient at the immunization visit.92.090 Uploading of all hard copy records belonging to the patient, in record menu, of the electronic medical

record, by the record up-loader login.92.091 Referring the patient to any specialist in the hospital by selecting the specialty first followed by the

specialist and a comment box to write the reason for referral. Clicking the submit button should automatically send the electronic medical record to the specialist to whom that referral is being made.



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Compliance Y/N92.092 In reference calendar which displays the sent and received references, each individual reference should be

a link to the electronic medical record of the patient where the reference can be seen and the opinions given by the second specialist.

92.093 A search menu which allows the searching for patients by scanning the bar code, name of the patient, father or husband's name, a specified date range, specified aged range, District or city, diagnosis or diagnosis, operative procedure and complications.

92.094 Exporting the results of these searches into Excel files so that statistical observations can be performed.

92.095 Displaying the patient record so that the previously filled OPD or inpatient visits, investigations, prescriptions can be seen in a single panel.

92.096 Displaying the names of the specialists present in OPD specialty wise.92.097 Searching a particular specialist by name or specialty or specialty92.098 Printing OPD tickets of only those specialists who are present in OPD on that particular day.92.099 It should be able to interlink with the leave calendar of the faculty accounting for leaves of all types.

92.100 If a particular specialist is on leave the OPD module should print the OPD ticket of the alternative specialist who is looking after the work.

92.101 Messaging when the duration of validity of the OPD ticket has expired.92.102 Realization of OPD ticket charges as may be decided by the institution at each ticket counter.92.103 Displaying the total collected charges within a specified date range.92.104 Displaying and printing daily cash book.92.105 Issue of duplicate OPD tickets92.106 Patient search by Name, Father’s Name, Husbands Name and Address92.107 Displaying the OPD attendance of each specialty or specialist within a specified date range.92.108 Displaying the OPD attendance of each specialty or specialist within a specified date range.92.109 Displaying the patient registered foe each specialist in chronological order92.110 Round robin allocation of new patients if more than one specialist of a particular specialty is present in the

OPD.92.111 Over riding round robin allocation in special circumstances.92.112 Overriding the consultation order of patients in special circumstances.92.113 Transmitting information to a display panel.

OPD Module (Specialist)92.114 Being operated only on login by authorised user92.115 Scanning the barcode on the OPD ticket to open the patient’s medical record92.116 Marking the patient as “BPL”, “VIP”, “Employee” or any other category designated by the institution.92.117 Recording the visit of the patient in the headings of “Diagnosis”, “History” “Examination”, “Treatment and

Progress” and “Remarks”.92.118 Scheduling further OPD visits92.119 Displaying the current OPD Patient list in Chronological order.92.120 Reporting the adverse substance reaction according to the proforma of the Pharmacological Society of

India with the following provisions92.121 It should have provision to Fill the patient weight.92.122 It should have provision to Fill the Suspected adverse Reaction of the patient.92.123 It should have provision to Fill the Suspected Medication for the patient.92.124 It should have provision to Fill the report and causality date of the patient.



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Compliance Y/N92.125 And then click on save button to save the completed visit.92.126 Reporting of adverse substance reaction saving the completed forms in the reverse chronological order.

92.127 Writing a new prescription for the patient in the following fields92.128 Name of drug (Generic) with dropdown of Indian Pharmacopoeia92.129 Dose92.130 Measurement units (Mg, Mcg, drops,)92.131 Frequency92.132 Form92.133 Route of administration92.134 Duration92.135 Precautions92.136 Printing a treatment card according to the prescription92.137 Displaying all previous treatment cards of the patient.92.138 Saving frequently used prescriptions in a “save prescription menu, these prescriptions should be

retrievable through the same menu and editable for that particular patient.92.139 Ordering each and every test being conducted in the hospital and generate a requisition slip for the same.

92.140 It should have provision to print the requisition slip for the ordered tests.92.141 Displaying all previous investigation results performed for that patient.92.142 An admissions panel which displays the different empty beds available for that particular specialist to admit

patients92.143 It should have a bed selection panel for selecting the bed for admitting that patient.92.144 Printing an admission slip for the patient to deposit cash for admission.92.145 Uploading all types of records for the patient such as pdf files, jpeg images etc to the patients record.

92.146 It should have provision to refer the patient to some other specialist in the OPD for consultation.92.147 It should have provision to display all sent and received references in a chronological list on the specialist’s

panel.92.148 Replying references received from other specialists.

OPD Module (OPD Record Keeper’s Panel)92.149 Uploading all types of records to the patient EMR92.150 Uploading and displaying pdf files scanned from hard copy documents.92.151 Uploading and displaying jpeg images from the patients radiology, imaging and photographs.92.152 Uploading mpeg video files of investigations like coronary angiography and various endoscopic procedures

to the patient record and their later display.92.153 It should have provision to search for the patient record using the name and father’s name and diagnosis.

92.154 Should have provision to search for patients records according to diagnoses, sub diagnoses, the SNOMED CT classification and complications.OPD Module (OPD Nursing Module)

92.155 Being operated by authorised user login only92.156 It should have provision to search the patient record by scanning the bar code



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Compliance Y/N92.157 It should have provision to display the treatment card for that patient with check boxes at the end of each

medication and injection. Upon the administration of the medication the nurse will check the box.

92.158 It should have provision to display the Child’s immunisation card on scanning the bar code92.159 Setting the date of the various administered Immunisatioins and checking the box once the vaccine has

been administered.92.160 Recording reactions or untoward side effects of any administered medications.

OPD Module(Vaccination Card)92.161 Age; Name of Vaccine; Date of Administration; Route; Reactions; Check Box92.162 Birth; BCG92.163 OPV192.164 1 month; DPT92.165 OPV292.166 Hepatitis B92.167 Optional; Hepatitis A92.168 Optional; Rota Virus92.169 2 months92.170 There should be provision to add vaccines to the above card as required by the institutions particular

vaccination program.92.171 There should also be provisioned to modify the vaccination card according to the provisions of the Ministry

of health and family welfare, government of India

93.00 Store Module (Pharmacy Stores and Equipment Store Specifications)93.01 Operation by login of authorised user.93.02 Store and equipment activity online93.03 Catering to different users in central and peripheral locations.93.04 Catering to any number of central and peripheral store locations of any category93.05 Intake stock of all stores medical and non medical93.06 It should have provision to account for stock and equipment acquired by different acquisition processes.

93.07 Automatically updating stock from the intake.93.08 Inventory management and stock reports93.09 Issue of prescriptions93.10 Issue of indents93.11 It should have provision to automatically debit issued prescriptions and indents from stock93.12 Low stock alerts93.13 Expiry alerts93.14 Alerts for refrigerated drugs93.15 Debiting stock which has been rendered unusable due to any reason such as breakage, damage to sealed

packing, pest attack, expiry etc.93.16 Online indents93.17 Receiving indents93.18 Intake of equipment by different acquisition processes93.19 Indent of equipment of all kinds



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Compliance Y/N93.20 Issue of indented equipment online93.21 Recording AMC of equipment93.22 Accessories supplied with various equipments93.23 Consumables supplied with various equipments93.24 Acquisition of consumables online93.25 Indicating out of stock items93.26 Replacing condemned equipment93.27 Issuing consumables on indent93.28 Generating reports of all equipment and consumables as required93.29 Uploading all hard copy documents related to stores and equipment intake and processing with each

transaction.93.30 Searching of store items93.31 Searching for equipment items93.32 Generating inventory reports for each individual store point and for the institution collectively.

94.00 Prescription Module - OPD94.01 Specifications94.02 Writing a new prescription for the patient.94.03 Printing a treatment card according to the prescription94.04 Displaying all previous treatment cards of the patient.94.05 Saving prescriptions.

95.00 Promotions and Academic Module95.01 Setting the promotion dates of the faculty through the administration module.95.02 Upload of faculty precis documents in the promotion module.95.03 Generating an interview precise based on the requirements and submitted documents.95.04 The date of taking over charge on the new promotion by the respective faculty.95.05 Flagging the due date of promotions a faculty about six months before so that preparations for the

interviews can be made.

96.00 Public Relations Officers Module96.01 Login of a public relations officers panel.96.02 The public relations officer to search for any patient by name, mothers / father's name, date of admission,

ward, specialist name, scanning the bar code.96.03 The public relations officers panel to recognize cashless category patients such as below poverty line,

employees etc. and to upload their documents into the appropriate electronic medical record.

96.04 Played public relations officer to provide information regarding the OPD’s and on call days of to various specialists in the hospital.

96.05 The public relations officer to provide information regarding the various services and their costs which are being provided by the institution. They should also be able to provide information regarding free of cost services.

96.06 The public relations officers to place indents for medicines, oxygen supply etc. in case of emergencies.



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Compliance Y/N

97.00 Registration Module (In accordance with the Minimum Data Set Guidelines of the EMR Standards Committee, MoHFW, Govt of India, April 2013) - Patient Registration (Common for IPD & OPD)

97.01 Login of registration counter users.97.02 The homepage on the registration panel with the following menus –pre registration, new registration, edit

registration, View registration, Doctor Search, Patients search.97.03 Providing a consolidated breakup of the total number of registrations within a specified date three with the

following minimum information–total registration’s, paid the registrations, unpaid registrations new registrations, duplicate registrations.

97.04 Related age otherwise break up of registrations within the specified date range.97.05 A breakup of registrations according to city and districts.97.06 In age wise break up of total registered patients within a specified date range.97.07 This being the registration summary for each individual specialty of the institution the following minimum

information– Date, name of the registration counter, paid registrations, unpaid registrations, total registrations, new registrations.

97.08 Displaying the registration summary according to gender within a specified date range.97.09 Displaying the registration summary according to the various districts of the state within a specified date

range.97.10 Displaying the age wise break up of total registration within a specified date range.97.11 A pre registration counter/panel to which patients can pre register online sitting in the lobby of the

institution without having to queue at the proper registration counter.97.12 In all the details for pre-registration which are required in the documents submitted by the Ministry of Health

and Family Welfare Government of India which are detailed below.97.13 Creating new registrations.97.14 Creating as many categories of registrations such as– Below poverty line, VIP, employee as required for

the functioning of the institution.97.15 Displaying the registrations done within a specified date range with the minimum following information–

Patient ID, name, father's name, gender, type of payment.97.16 Editing the registration information of any patient by the competent authority.97.17 It should have provision to edit information regarding the patient's identity card also by the competent

authority.97.18 Displaying the total Number of registrations done within a specified date range with the following minimum

information– Patient ID, name, father's name, gender, payment by, Total payment.97.19 Searching any of the doctors in any of the specialties of the institution by entering the specialty and the

name of the doctor this is in order to find out the OPD days of the prospective specialist for patient information.

97.20 Searching a previously registered patient, within a specific date range, through Patient registration ID, name, city, country.

97.21 Searching for a patient by mother’s / father's name.97.22 Displaying the search information with the following minimum fields patient name, mother’s/father's name,

address, contact number and date of registration97.23 Display the list of the duplicate registration cards and also have provision for making duplicate registration

cards in case of loss.



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Compliance Y/N97.24 Printing of duplicate registration cards for patients.97.25 Editing the registration information on the patient if it is required by the competent authority.

Recording the following Data for each patient97.26 Name97.27 Age97.28 Sex97.29 Date of Birth97.30 Occupation97.31 Address including97.32 House Number97.33 Gali/ Mohalla97.34 City Town Village97.35 Police Station97.36 Post Office97.37 District97.38 State97.39 Pin Code97.40 Country Code97.41 Phone type – Mobile / Landline; belongs to parent, spouse, neighbor, friend (provision for upto 6 phone

numbers)97.42 Phone Number97.43 Email id

Recording the details of the emergency contact person for the patient as follows -97.44 Name97.45 Relation - spouse, parent, child, partner, cousin, friend, neighbour, other.97.46 Address including97.47 House Number97.48 Gali/ Mohalla97.49 City Town Village97.50 Police Station97.51 Post Office97.52 District97.53 State97.54 Pin Code97.55 Country Code97.56 Phone type – Mobile / Landline; belongs to parent, spouse, neighbor, friend (provision for upto 6 phone

numbers)97.57 Phone Number97.58 Email id

Recording details of the Care Provider as Follows -97.59 Name97.60 Address including97.61 House Number97.62 Gali/ Mohalla



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Compliance Y/N97.63 City Town Village97.64 Police Station97.65 Post Office97.66 District97.67 State97.68 Pin Code97.69 Country Code97.70 Phone type – Mobile / Landline; belongs to parent, spouse, neighbor, friend (provision for upto 6 phone

numbers)97.71 Phone Number97.72 Email id97.73 Generating a Unique ID number for each patient97.74 Generating a bar code for the unique ID number97.75 Printing97.76 Issue of duplicate

98.00 Sample Collector Module/Pathology Sample collection (Bar-coding of samples)98.01 A sample collector login.98.02 Scanning the barcode of the patient whose samples are to be collected.98.03 Generating an individual barcode for each test which has been ordered for the patient.98.04 Generating stick on labels for each barcode.98.05 It should have provision that sample numbers should not be repeated for any subsequent tests in any

different patient.98.06 Displaying the test on the lab technician’s panel only after sample has been collected.98.07 Displaying the status of collecting samples in the primary test list of the investigating specialty specialist

[pathology/biochemistry].98.08 Retrieving the individual test results of the patient into the relevant fields of the electronic medical record

using the number of the sample barcode.

99.00 Report Printing Module99.01 Login to a report printing panel.99.02 This panel displays a bar code scanning field.99.03 Displaying the patients completed investigation reports on scanning their barcodes.99.04 Printing out the unprinted investigation reports.99.05 Consolidating all the results so that they occupy the minimum number of pages necessary.99.06 Retrieving old reports so that duplicate copies can be printed if required.99.07 Printing duplicate bills if required.99.08 Planning any other documents for the patient except the electronic medical record if required.99.09 Printing of any patient related documents if required.99.10 Printing of spare copies of Diagnostic Reports.

100.00 Special Categories Counter Module



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Compliance Y/N100.01 A special categories module where patients who are below the poverty line, viper category, asaadhya rog

category, Chief Minister / Prime Minister fund beneficiaries; other cashless category patients can be registered and various services offered.

100.02 Scanning and uploading the documents of the special category patient so that that is a permanent record of this status.

100.03 Searching the status of cashless category patients.100.04 Displaying reports of cashless category patients.100.05 Scanning and uploading as many documents as required for each cashless category patient.100.06 Displaying the reports of these patients within specified date ranges with the following minimum

information– Patient name, mother’s/father’s/spouse's name, documents uploaded.100.07 Approval of the patient’s cashless state by the competent authority designated by the institution.100.08 Displaying the approval status for cashless patients and showing up those patients whose approval was

still pending.

101.000 Sundry Store / Equipment / Stationery Module101.001 Storing and issuing all stock items search particular products, equipment consumables, linen and

housekeeping items, custodial and janitorial cleaning items, Stationery, office consumables, medical and surgical disposables etc.

101.002 The providing up-to-date information on current stock levels and locations.101.003 Intake, stocking an issue of OPD/ Consumable items.101.004 Item information if required.101.005 Displaying Material Consumption Detail (for Consumable Items).101.006 Intake, stocking, issue, disposal of linen items for linen management.101.007 Displaying each and every item detail in a report format which is required by the institution.101.008 Update installed balances against orders, consumption and return.101.009 Supporting purchase order tracking and purchase assistance information.101.010 The following categories of users–Central Store admin, Specialty admin, Store admin.101.011 Login of central store administrator with at least the following menus - category, Store, Member-Central

store member, store number. Product, stock, return, report.101.012 Store and equipment activity online101.013 Creation of all products which are required to be procured by the institution through the product menu.

101.014 Entering created products into stock items at the time of purchase.101.015 Return of items to the central store.101.016 Generation of all categories of reports which are required for the functioning of the stores and reports

should be exportable to excel format.101.017 Displaying lists of various indents from various subordinate stores.101.018 Generating a balance sheet at the end of the financial year.101.019 Creating all the required categories of stores such as pharmacy, onion, ward equipment etc.101.020 Deciding parent categories under which menu the various categories of products are to be created.101.021 To make any product category active or blocked.101.022 Creating of new fields (for example expiry date) in any store menu.101.023 Creating different forms of various products such as syrup, injections, drops etc.101.024 Creating as many as required sub categories in product categories.



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Compliance Y/N101.025 Creating additional fields in the various sub categories.101.026 Creating as many first level and second level distribution stores as required for the functioning of the

institution.101.027 Addition of stores with following minimum information - Name, Address, Contact number, Provision for

status to be marked as active or blocked.101.028 Managing central and peripheral store members and suppliers from the member options of the store menu.

101.029 Creating central store members such as pharmacy stores, linen stores, furniture stores etc.101.030 Creating central store members with at least the following information - Name, Category name, user name,

password, email, contact number, remarks and provision to mark the store number active or blocked.

101.031 Category store user to monitor movement of al the items in that particular category.101.032 Creating store members in patient service areas wards, OPD areas, wards, with the following minimum

information - name of store member, name of parent store, user name, password, e mail, contact number and the provision to mark the store member active or blocked.

101.033 All the created products and categories should be editable as to their information by competent authority.

101.034 Subordinate stores to indent materials from next higher store level, distribution of indents to patients will happen only from store members. Central and upper level stores cannot provide medicines to patients.

101.035 Addition of suppliers which provide materials to the institution with the following minimum information - name, email, contact number, contact person address, official address, and the provision to mark the supplier as active or blocked.

101.036 Editing of the supplier information by competent authority.101.037 Addition of products used in the institution with the following minimum information - name, bar code,

manufacturer, maximum retail price per unit, selling price, minimum alert quantity from central store, and specialty store respectively.

101.038 Noting following information about created products - product type, form, strength, salt, expiry and expiry date, product sub category, detailed product description and provision to mark the product active or blocked.

101.039 Entering the barcode printed on the product into the HIS.101.040 The competent authority to edit any information regarding any product.101.041 To display the list of suppliers which have supplied materials to the institution?101.042 Adding new suppliers to the institution both through the store and the admin modules.101.043 Recording the following supplier information - document number, bill number, invoice date, receiving date,

purchase process, payment date, central sales tax, excise duty if any, education cess, abatement, discount if any.

101.044 It should have provision that after the supplier has been added the products that they supply to the institution can be added with the following minimum information - name of the product, expiry date, MRP, sale price, quantity and unit price.

101.045 It should have provision that when the order is complete the invoice can be locked, till the invoice is locked, it is editable, after being locked it cannot be changed.

101.046 Allowing returns to the central store in the event of breakage/ spoilage or expiry of products.101.047 Generating a return product request from the relevant distribution store.



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Compliance Y/N101.048 Responding to the return request with the following minimum information - returned quantity, expiry, lot no

and reason for return, comments, return receiving date.101.049 Approving the return from the central store anchorage, returns can only reflect in stock after approval.

101.050 Editing and correcting the returned quantity before approving the return.101.051 Recording the following information regarding the return - central store name, returning store name,

received by, comments of the receiver, approved by and approved date.101.052 Receiving the following information regarding the returned products - name, returned/ received/ approved

quantity, expiry date, reason, status. Once return has been approved it cannot be edited.

101.053 Displaying stock reports - previous balance, stock in, stock out, recall, sent, available, adjustment, present stock, spoilage, expiry, breakage, total remaining stock.

101.054 Displaying new searches of stock items according to date range. In addition the search should be possible by name, item bar code, manufacturer, expiry date, category and status.

101.055 Displaying the indent list from various specialty with the following information - store name, order by, order date, sent by, dispatch date, received by, receiving date and action.

101.056 Viewing each indent on the list by clicking on the view button.101.057 Displaying the following information about the indent - store name, order by, order date, sent by, sending

date, received by, receiving date, comment and action.101.058 Listing pending and completed indents.101.059 Responding to a pending indent with the following information - store requesting indent, order by, sent by,

comments, sending date.101.060 Including the following information regarding the product which is being sent - name, requested quantity,

sent quantity, expiry date, lot number, comment of central store and update action to send the indent.

101.061 Editing a sent indent till the time it is acknowledged by the indenting store.101.062 Displaying the received indent status in the central store panel.101.063 Displaying the balance sheet at the end of the financial year with the following information - name,

category, manufacturer, total quantity, sent quantity, available quantity and last status.101.064 Displaying the items which are low in stock than the assigned a low stock alert level in red fonts.

101.065 New search in the balance sheet by clicking the new search button which can display the information by - name, barcode, manufactured date, category and status.

101.066 Similarly displaying balance sheets of the latest specialties and distribution stores also -101.067 Catering to different users in central and peripheral locations. The display should include the following

information–name, category, Manufacturer, total quantity, sent quantity, available quantity and status.

101.068 creating new balance sheets of any of the Central or peripheral stores with the following information, name, barcode, manufacturer, expiry date, category, status.

101.069 Customizing any of the searches of the central and peripheral stores as required by the institution.101.070 Creating as many specialty stores as required for smooth functioning of distribution.101.071 The homepage of the specialty store displaying the minimum of the following menus– order, return, report,

distribution, Change password.101.072 Individual login of specialty store in charges and operators.



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Compliance Y/N101.073 An indent menu to place indents to the central store for indenting the materials as required by the specialty

store.101.074 The following information related to online indent by the specialty store – Order to, order by, date of order,

sent by, date of dispatch, receive by, receiving date and status.101.075 Sending indent to central store with comment box.101.076 Adding as many products within date as required the following information - name of product, requested

quantity and comment.101.077 The status of the order of the central store, it should also have provision that the order can be edited as

long as it does not dispatch from the central store.101.078 The list of indents which are being sent from each store with the following information–indent store, person

who has indented, date of indent, Sent by, Date of sending, name of receiving person, date of receiving and status.

101.079 All lists in chronological order.101.080 That once the order has been dispatched from the central store there should be provision to accept the

order upon receiving the materials.101.081 Marking the receiving date on which indent is received. That should also be provision for putting in a

comment regarding the received goods.101.082 The indented materials according to individual items, the received indent should not be finalized until the

entire indent is correctly counted and the individual items inspected.101.083 Once the indent is received its status on the indented list should change to completed.101.084 Returning items to the central store by seasons of breakage, spoilage, expiry or slow movement.101.085 Selecting the store to which the items have to be returned together with adding a comment for a reason to

return.101.086 Adding as many products to the return menu as is required.101.087 Selecting the name of the product required to be returned, expiry date, lot number and reason for return.

101.088 Displaying the list of returned products and the status whether the return has been approved or not by the central store.

101.089 Displaying all of the reports of the specialty store which are available in central store.101.090 Displaying all of the reports of the specialty store to the central store administrator also.101.091 Administrators of distribution stores such as those in OPD's and wards etc.101.092 The homepage of the distribution store to display the funding submenus–category, product, stock, return,

Report, indent list.101.093 Displaying all the categories of products which are being created in the central store such as syrup,

injection, tablet, Drop Etc.101.094 Adding new categories of products at the level of distribution store also.101.095 Displaying the entire list of items which are available in the distribution store with the following information–

name of the item, type, manufacturer, expiry status.101.096 Editing of information regarding any product by clicking the edit button on the display list.101.097 Displaying the list of orders received from various suppliers.101.098 Receiving orders from suppliers and making the corresponding entries regarding the bills.101.099 Adding at least the following information regarding the supply order– Name of the supplier, document

number, billing number, Invoice date call my receiving date.



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Compliance Y/N101.100 Additional information such as Central sales tax, excise duty tax, education cess, Special-education cess,

abatement to be added at the time of product intake.101.101 Editing any information related to the product as maybe required to b changed by a competent authority.

101.102 Returning of items to the central store together with assigning the reason for return.101.103 Displaying all the reports regarding the stock as are available in the Central and specialty stores.101.104 Searching for any item my name, by the barcode, manufacturer, expiry, category.101.105 Displaying the indents which have been made to the specialty store.101.106 Displaying the information regarding each indent by clicking an edit or view button.101.107 Changing indents till the time they have been dispatched by the specialty store.101.108 Catering to any number of central and peripheral store locations of any category101.109 Intake stock of all stores medical and non medical101.110 It should have provision to account for stock and equipment acquired by different acquisition processes.

101.111 Automatically updating stock from the intake.101.112 Inventory management and stock reports101.113 Issue of prescriptions101.114 Issue of indents101.115 It should have provision to automatically debit issued prescriptions and indents from stock101.116 Low stock alerts101.117 Expiry alerts101.118 Alerts for refrigerated drugs101.119 Debiting stock which has been rendered unuseable due to any reason such as breakage, damage to

sealed packing, pest attack, expiry etc.101.120 Online indents101.121 Receiving indents

Equipment Module101.122 Intake of equipment by different acquisition processes101.123 Indent of equipment of all kinds101.124 Issue of indented equipment online101.125 Recording AMC of equipment101.126 Accessories supplied with various equipments101.127 Consumables supplied with various equipments101.128 Acquisition of consumables online101.129 Indicating out of stock items101.130 Replacing condemned equipment101.131 Issuing consumables on indent101.132 Generating reports of all equipment and consumables as required101.133 Uploading all hard copy documents related to stores and equipment intake and processing with each

transaction.101.134 Searching of store items101.135 Searching for equipment items101.136 Generating inventory reports for each individual store point and for the institution collectively.



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Compliance Y/N102.00 Specifications for Student Module102.01 Recording all demographic data of the student and trainees102.02 Recording the student and trainee admission details and enrollment numbers etc for each student

individually, for each course individually and for each batch individually.102.03 Recording all academic data for the student - batch, course, year of admission, enrollment number etc.

102.04 Recording all the prior accomplishments for the student - school education etc.102.05 Recording awards and prizes obtained by the student102.06 Recording marks of all examination, internal assessments and progress of the student.102.07 Uploading all hard copy documents and photographs related to the student in customisable folders

accessible to the administrator.102.08 It should have provision to generate102.09 Bar coded identity card of the student both front and back102.10 Mark sheet for various examinations in the institutional format102.11 Attendance sheet for each examination102.12 Result sheet for each examination both specialty wise and overall in the format of the Institution102.13 Examination admit card for each student and examination102.14 Library activity for each student102.15 Student curriculum vitae and resume.102.16 Customization of all fields102.17 Linking with other institutional software modules such as examination module, faculty module cash module

etc.102.18 Printing the student and trainee directory if required.102.19 Recording the extracurricular activities of the student in the institution.102.20 It should have provision to record the medical information of the student including psychological

information, any medical disease or treatment undergone by the student/ trainee in the past or in the institution,

102.21 Recording all medications and procedures undergone by the student.102.22 Recording all the physical examinations undergone by the student while providing strict confidentiality for

all recorded information.102.23 Generating the tuition and fee structure of the students and trainees of all grades102.24 Recording and realising all institutional fees, fines and charges payable by each student and trainee in

places such as the library, hostel etc.102.25 Recording and realising all institutional fees, fines and charges payable by each student and trainee in

places such as the library, hostel etc.102.26 Generating an awards certificate for each student/ trainee102.27 Generating character and experience certificates for each student at each period of training, undergraduate

and post graduate educations.

103.00 Technicians Module (Record / Report Uploader)103.01 Modules of various types of lab technicians according to the requirement of the institution.103.02 Creating as many different types of technicians as required for functioning of the institution.103.03 Lab technician module, record uploader module103.04 The following menus in the record uploader panel - home, search, edit profile, change password.



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Compliance Y/N103.05 Uploading any type of document file - word, pdf, jpeg, mpeg, excel to the patients electronic medical

record.103.06 Browsing the computer to elect the document file to be uploaded.103.07 A writing a caption for the record file which will be uploaded to the patient's electronic medical record.

103.08 Making a remark for the record file that is to be uploaded to the patient's electronic medical record.103.09 Searching for the previously uploaded documents by any one of the following methods–scanning the

barcode on the patient's registration card, within specified date range, according to the patients name our father/Husbands name.

103.10 Previously uploaded documents related to diagnosis or sub diagnosis, operations performed or complications. Additionally search should also be possible by District and city.

103.11 All the reports of the patient in chronological order whether documents have been uploaded. The table to contain direct links to the uploading documents.

103.12 Viewing or editing of the previously uploaded documents, in case any changes required to be made for the file it should permit browsing on the computer to select a new file allow a new caption on the new remark with updating of the document.

Report Uploader103.13 A report uploader login who will be responsible for uploading patient investigation reports from various

specialties.103.14 The report uploader to scan the patient barcode, after submitting the ID they will be able to view all the test

reports of the patient.103.15 Displaying the reports with the following minimum information–name of the test, specialty where it is

performed, specialist name, status whether paid or unpaid and completed or incomplete and images related to the reports.

103.16 The report uploader to be able to print any of the reports required by the patient.

104.00 Sticker Printer104.01 Sticker printer login. The functions of this person will be printing patient demographic stickers, sample

labels, printed wrist bands and biomedical waste barcodes etc.104.02 Sticker printer to scan the patients barcode, on submitting the ID a label sheet with the required number

demographic barcode stickers when be generated.104.03 To print any of the samples or stickers required for any patient or any specialty of the institution.

105.00 OT Administrator (Theaters and Non Surgical Procedures Module)105.01 Operation by authorised user.105.02 There should be provision for login of a theater administrator.105.03 OT Scheduling - there should be provision for scheduling of operations in various theaters by the surgeons.

105.04 Pre-Post operative Preparation - There should be provision for doing any pre or postoperative preparation which is a part for a particular patient through the login of the theater administrator.

105.05 Recording and displaying theatre sessions and times according to date.105.06 OT Replacements - There should be provision for tutors to be replaced in case the patient over runs the

subsequent cases can be scheduled into another theater.105.07 Displaying vacant theatre sessions on each day



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Compliance Y/N105.08 Booking theatre sessions by individual surgeons depending on their theatre day105.09 Increasing the number of theatre sessions in concordance with increase in number of physical theaters.


only with consent of both specialists.105.12 Operation display for the administrator to accept cases which have been scheduled in the various

theaters.105.13 A new theater session display calendar according to everyday of the week which shows the operations

scheduled in the various theaters.105.14 Allowing cases to overrun the time for which they have been scheduled.105.15 Reallocation of cases to other theaters which are vacant in case patient's overrun.105.16 SMS and email directly from the OT administrator’s panel to the respective specialist to inform them of any

change regarding their patients’ schedule.105.17 OT administrator to see the position of blood and blood products and the need for postoperative ICU beds

which is being made by the surgeon in charge of the patient.105.18 OT administrators to see and access the fumigation calendar and the custodial cleaning calendar for the

various theaters so that the cleaning and fumigation candy conveniently scheduled on vacant theater days.

105.19 There should be provision for the theater co-ordinator to enter the patient and procedure details online the during the surgery

105.20 There should be provision for the theater administrator to enter online the OT Consumable/Implant Detail related to each patient's operation, These entries should be auto debited from the stock of the theatre store.

105.21 There should be presented for an online fumigation calendar which is maintained in the custodial cleaning specialty but can be accessed by the theater demonstrator also. This fumigation calendar will permit the marking of possible fumigation dates by the administrative and checking those dates once fumigation is done.

105.22 There should be provision for online swap culture record what are the dates of phone until can be marked together with the areas it should also be possible for the Theater administrator to Mark the online Swab Culture calendar once the salt filters have been taken from particular areas.

106.00 Oncology emergency Triage Module106.01 There should be provision for an oncology emergency triage module which allows the triage of patients in

cases of criticality or if patients with trauma / natural disasters are brought in.106.02 The trauma triage module showed have an online chart showing the trauma score which can be marked of

as the patients are seen and will give the final result once all of the fields are marked.106.03 qSOFA : GCS≤15 , RR ≤22, SBP≤100 each 1 point ; score ≥2: high risk

107.00 Vehicle Control Module107.01 It should provide for recording of purchase of vehicles, and recording of their maintenance details, make,

model number etc.107.02 It should provide for reporting of vehicles usage in terms of miles, time schedules and destinations107.03 It should provide for reporting of scheduled maintenance, annual maintenance and servicing



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Compliance Y/N107.04 It should provide for reporting of driver logs107.05 It should provide for reporting of equipment, drugs and disposables and medical gases present in each

vehicle, their consumption and replenishment.107.06 There should be provision for maintaining an online log of vehicle refueling and its dates.107.07 It should provide for reporting of duty hours of the vehicle personnel with overtime etc.

108.00 Wards Module108.01 There should be provision for identification of each and every bed of the hospital by number and the beds

should be displayed in a chart according to the ward where they are situated.108.02 There should be provision for adding or subtracting beds from any ward and adding and subtracting entire

wards from clinical services to make room for renovations, ward repairs etc.108.03 When any ward is temporarily or permanently withdrawn from the hospital its contained beds should not

show as vacant beds for admissions or intra hospital transfers108.04 There should be provision a ward list of the entire hospital where each ward name is a link, clicking the link

of the ward name should display the bed chart of that ward, the chart should display the individual beds as rectangles with the specialty to which they belong, the name and number of the patient occupying the bed and the name of the specialist in-charge displayed on the rectangle.

108.05 In addition there should be provision for a vacant bed chart / Menu which should show the vacant beds of all wards, HDU’s and ICU’s of the hospital

108.06 Requesting ICU and ventilator beds and these requests should appear on the monitor of the Hospital ward coordinator who can then allocate beds in the order of requests received or in order of medical priority

108.07 There should be provision for searching for patients in the various wards either by scanning the bar code of the registration card, or by patient's name, district or father’s name.

108.08 There should be provision for intra hospital patient transfer from one ward to another by right clicking on the bed the patient is presently occupying and transferring to the other bed. After transfer the name of the patient should no longer be displayed on the first bed.

108.09 There should be provision for Extra room allocation to attendants.

109.00 Hospital based cancer registry109.01 Provision to transfer the data from HIS server to HBCR server109.02 Separate login should be provided to the HBCR staff having access to complete patient related data only.

This will be used for entering the data in HBCR database, if required.

110.00 Research cell110.01 Online tracking of research proposals submitted for review110.02 Details regarding meetings scheduled in future.

111.00 Checklist for Hospital Information System; Ministry of Health and Family Welfare, Govt. of India Dec. 2016General Information

111.01 Application Vendor Name111.02 Contact Person Name111.03 Phone



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Compliance Y/N111.04 Email111.05 Address

Implementation Details111.06 Number of Hospitals/Health Centers & Locations Covered111.07 Approx. no. of beneficiaries catered through System111.08 Total No. of records in case Patient Medical Record is created & maintained111.09 Average Number of Transactions per Day111.10 System Life Cycle:111.11 Date of Project Commencement:111.12 Date of Go-Live:111.13 Date of Certification:

System Details111.14 Describe and list the number of modules your system has. This includes both clinical and non-clinical

(administrative) modules such as HR, Billing and Inventory etc.111.15 Elaborate if these modules are third party systems or part of HIS.111.16 How many third party Apps or software are currently implemented to support your operations. List and

explain each of these.111.17 Does your system create Electronic Medical Record for patients? If yes what information is captured in the

EMR section?111.18 How many patient EMRs are there in your HIS?111.19 Type of Services provisioned through HIS- Patient, Clinical, Administrative and Ancillary

User Friendliness111.20 Whether system allows users to use tabs, follows field tab order, field defaults and mandatory fields are

marked properly. Uniform color definitions are used and sections are properly segregated to reduce confusion?

111.21 Total number of forms in the HIS. What is the average time required to fill one form in application?

Data Entry and associated functionality111.22 Does system allow for data entry from admission to discharge online?111.23 Whether data entry through manual and Excel import is possible into the system?

Data Quality check facility111.24 What is the mechanism for Data Validation in the System- Front end, back end or post data submit

validation. Does system uses validation rules for excel imports.111.25 Whether the system has capability to identify any duplicate data entry and flag it.111.26 Whether system is able to assess completeness of data entry? Can it generate reports for percentage of

EMRs with complete records?Unique Identifiers

111.27 Whether system users UIDs for Patients, Health service providers, healthcare facilities, encounters?

System Flexibility: Whether system has flexibility for users to define their own:111.28 Data fields111.29 Indicators111.30 Forms111.31 Formats111.32 Reports



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Compliance Y/N111.33 Dashboard111.34 Rules Engine – To define Clinical Protocol and Disease Management based Rules111.35 Workflow Engine – To define hospital specific workflow

Analytics111.36 Type of reports made available to users (please tick)111.37 Static – predefined - present111.38 Dynamic – can be configured by user - present111.39 Report generation by programming/ SQL Queries -present111.40 Online Analytical Processing (OLAP) for user -present111.41 Number based aggregated reports - present111.42 Analyzed (indicator based) reports - configurable111.43 Data Mart - not present111.44 Dashboard for decision makers which:111.45 Shows values only - yes111.46 Has numbers and tables - yes111.47 Indicators can be presented - no111.48 Graphical –Charts - yes111.49 GIS-Map based data analysis - yes

Standards & Interoperability111.50 Whether system is compliant with standards:111.51 EHR111.52 MDDS111.53 Open Standards111.54 E-Governance standards by MeitY111.55 Others111.56 If not, what standards are being used currently in the HIS111.57 Terminology (e.g. SNOMED)111.58 Integration (e.g. HL-7, DICOM)111.59 Disease and Diagnosis (e.g. ICD-10)111.60 Procedures and Services (e.g. ICD-10PCS)111.61 Laboratory and Radiology (e.g. LOINC)111.62 Drugs (e.g. RX Norm)111.63 Whether HIS system is currently integrated with any other System (such as National HMIS or DVDMS or

any state level system) and sending data to these systems routinely.Data Privacy:

111.64 Whether Role Based Access Control, Field Based Access Rights and Password Protection is available in HIS?Data Security: Whether following is available in the HIS or not

111.65 Audit trails111.66 Roll-back facility111.67 Data back-up including tiered backup111.68 Encryption - PKI usage111.69 Digital Signature Certificate Usage

Others



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Compliance Y/N111.70 Deployment: Online/ Ofline111.71 Real Time Alerts & updates to physicians and other providers about patient or specific operational issue?

111.72 Mobile user interface: Can the system take inputs from a mobile platform, and push out data to the mobile of the user (physician/healthcare provider) as a SMS or thru mobile browser.

111.73 Disease Specific Educational Content111.74 Open source Technology? – Proprietary v/s Open Source111.75 Source code available?111.76 Name (s) of Software Used111.77 Front End111.78 Back End111.79 Business Continuity Plan: Alternate mechanism in place when system is down.111.80 Software upgrades being done?111.81 Infrastructure for scalability – e.g. Data Centre, Cloud111.82 Hardware upgrades being done?111.83 Capacity building/Change Management:111.84 Business Process Reengineering111.85 Training (one time and routine)111.86 Additional HR for data entry and implementation support

B Cloud server with sufficient capacity and band width to host all applications for 1 calendar year, with capacity enhancement for as long as is required, but guaranteed for a minimum of 5 years

112.00 The Supplied cloud server has to serve the following functions of SSCI&H112.01 Mail server - configuration of one partition as mail server has to be done by the vendor with required

permanent software licenses. All passwords of the mail server will remain in control of a designated team at SSCI&H (called the Information Technology Cell- ITCell or by any other name)

112.02 Website hosting - the SSCI&H Website is also hosted on the cloud server and one partition has to be configured by the vendor for the same. All Password of the website server will remain in control of SSCI&H

112.03 Configuration of gateways for cashless transactions being done by SSCI&H has to be done by the vendor with required permanent software licenses.

112.04 Completely separate partition with separate WHM and cPanel and NGNIX licenses as applicable has to be provided for the Examination section (or called by any other name) of SSCI&H which will remain exclusively in the control of the Examination Section. All password of the examination server will remain in control of the Controller of Examinations, SSCI&H.

112.05 Pre Registration - patients of SSCI&H pre registered for OPD consultation112.06 The cloud server has to be mirrored in two different seismic zones for data security112.07 Separate cPanel and NGNIX licenses together with any other software required to fulfill the above

requirements are to be included in the cost of the bid.112.08 Full control of server through WHM and cPanel will remain with SSCI&H after installation. Vendor will allow

IT cell to change the access passwords and thereafter not access the server until expressly instructed by Incharge, IT Cell SSCI&H or higher authority of the Institution.



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Compliance Y/N112.09 All firewalls and security measures to prevent unauthorized access to the server will have to be installed by

the vendor and included in the price of the bid. No extra payment whatsoever will be made for these ancillary services.

112.10 Prevention of Hacking by unauthorised persons will also be the responsibility of the bidder. If the SSCI&H server is hacked, cancellation of the order with forfeiture of performance security will be done immediately.

112.11 Failure to comply with clause no 110.07 through 110.09, if detected at any time, will result in cancellation of order and forfeiture of performance security under the provisions of the Data Security Act, Ministry of Health and Family Welfare.

112.12 24X7 e-mail based technical support is to be provided by the vendor within 5 minutes with problem resolution within 24 hours. The SSCI&H server is mission critical.Server Configuration for server hosting Hospital Information System and other applications

112.13 Four (4) Dedicated Servers interconnected to each other for processing data. Tenure(01) year) with mirroring in different seismic zones.Dedicated Application Server 1 With Following Configuration-

112.14 Minimum 20 Physical CPU Cores (Additional Virtual Cores Through Hyper-Threading Preferred)112.15 Minimum 2.4 GHz CPU Base Frequency112.16 128 GB RAM DDR4112.17 2 x 1000 GB SSD112.18 Dedicated port with 3GB/s speed112.19 3 GBPS backend/internet connectivity112.20 Unlimited Bandwidth112.21 3 GBPS VLAN for internal connectivity of server112.22 Daily Incremental Backup112.23 Daily Remote Incremental Backup In Different Seismic Zone112.24 4 Dedicated IPs112.25 cPanel License112.26 NGINX Basic License112.27 Advanced DDOS Protection112.28 Fully Managed112.29 Priority Support (1-5 minutes response time)

Dedicated Application Server 2 With Following Configuration-112.30 Minimum 20 Physical CPU Cores (Additional Virtual Cores Through Hyper-Threading Preferred)112.31 Minimum 2.4 GHz CPU Base Frequency112.32 128 GB RAM DDR4112.33 2 x 1000 GB SSD112.34 Dedicated port with 3GB/s speed112.35 3 GBPS backend/internet connectivity112.36 Unlimited Bandwidth112.37 3 GBPS VLAN for internal connectivity of server112.38 Daily Incremental Backup112.39 Daily Remote Incremental Backup In Different Siesmic Zone112.40 4 Dedicated IPs



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Compliance Y/N112.41 cPanel License112.42 NGINX Basic License112.43 Advanced DDOS Protection112.44 Fully Managed112.45 Priority Support (1-5 minutes response time)

Dedicated Database Server With Following Configuration-112.46 Dedicated Database Server112.47 Minimum 28 Physical CPU Cores (Additional Virtual Cores Through Hyper-Threading Preferred)112.48 Minimum 2.0 GHz CPU Base Frequency112.49 256 GB RAM DDR4112.50 2 x 1000 GB SSD112.51 Dedicated port with 3GB/s speed112.52 3 GBPS backend/internet connectivity112.53 Unlimited Bandwidth112.54 3 GBPS VLAN for internal connectivity of server112.55 Daily Incremental Backup112.56 Daily Remote Incremental Backup In Different Seismic Zone112.57 2 Dedicated IPs112.58 cPanel License112.59 NGINX Basic License112.60 Advanced DDOS Protection112.61 Fully Managed112.62 Priority Support (1-5 minutes response time)

Dedicated Storage Server With Following Configuration (also host website, mails, etc)-112.63 Dedicated Storage Server112.64 Minimum 12 Physical CPU Cores (Additional Virtual Cores Through Hyper-Threading Preferred)112.65 Minimum 2.4 GHz CPU Base Frequency112.66 64 GB RAM DDR4112.67 2 x 10 TB SSD112.68 Dedicated port with 3GB/s speed112.69 3 GBPS backend/internet connectivity112.70 Unlimited Bandwidth112.71 3 GBPS VLAN for internal connectivity of server112.72 Daily Incremental Backup112.73 Daily Remote Incremental Backup In Different Seismic Zone112.74 2 Dedicated IPs112.75 cPanel License112.76 NGINX Basic License112.77 Advanced DDOS Protection112.78 Fully Managed112.79 Priority Support (1-5 minutes response time)112.80 15 TB Storage Space/Server For Daily Incremental Backup112.81 15 TB Storage Space/Server For Daily Remote Incremental Backup In Different Seismic Zone



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Compliance Y/N112.82 20 TB local back up

C Hardware necessary to run the HMS including self service kiosks113.00 AIO IOS desktop 21.5 inch

Display: 21.5-inch (diagonal) LED backlit display; 1920x1080 resolution with support for millions of colours; 4096x2304 resolution with support for 1 billion colours; 500 nits brightnessWide colour (P3)Processor: 3.0GHz 6-core Intel Core i5 (Turbo Boost up to 4.1GHz); Memory: 8GB of 2400MHz DDR4 memory1TB (5400-rpm) hard driveGraphics: Intel Iris Plus Graphics 640Radeon Pro 555X with 2GB of GDDR5 memoryVideo Support and Camera; FaceTime HD cameraSimultaneously supports full native resolution on the built-in display at millions of colours (21.5-inch) or 1 billion colours (21.5-inch 4K) and one 5120x2880 (5K) external display at 60Hz with support for 1 billion colours, or Thunderbolt 3 digital video output

Native DisplayPort output over USB-CAudio: Stereo speakers, Microphone, 3.5mm headphone jack; Support for Apple iPhone headset with microphoneConnections and Expansion: HeadphoneSDXC card slotUSB 3Thunderbolt 3 (USB-C)Gigabit Ethernet; 3.5mm headphone jack; SDXC card slot; Four USB 3 ports (compatible with USB 2); Two Thunderbolt 3 (USB-C) ports with support for: DisplayPort Thunderbolt (up to 40 Gbps); USB 3.1 Gen 2 (up to 10 Gbps); Thunderbolt 2, HDMI, DVI and VGA supported using adapters (sold separately)

10/100/1000BASE-T Gigabit Ethernet (RJ-45 connector)Kensington lock slotInput: Magic Keyboard; Magic Mouse 2Wi-Fi: 802.11ac Wi-Fi wireless networking; IEEE 802.11a/b/g/n compatible; Bluetooth 4.2 wireless technology; 600VA UPS

114.00 AIO Core i5, 8GB DDR4 RAM, Onboard Graphics, 1TB 7200 RPM HDD, Win10 Pro, With ODD, 21.5" FHD

Operating system-Windows 10 Pro 64Processor Name-Intel® Core™ i5-8250U with Intel® UHD Graphics 620 (1.6 GHz base frequency, up to 3.4 GHz with Intel® Turbo Boost Technology, 6 MB cache, 4 cores)Processor family-8th Generation Intel® Core™ i5 processorForm factor-All-in-oneMemory-8 GB DDR4-2133 SDRAM (1 x 4 GB)Memory slots-2 SODIMMHard drive description-1 TB 7200 rpm SATAStorage type-HDDOptical drive-DVD-WriterInternal drive bays-One 3.5" HDD



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Compliance Y/N

Display-54.61 cm (21.5) diagonal FHD widescreen LCD anti-glare WLED-backlit (1920 x 1080)Graphics-Intel® UHD Graphics 620Graphic card footnote 1-[4] HD content required to view HD images.I/O Port location-RearPorts-1 HDMI-out; 1 headphone/microphone combo; 1 power connector; 1 RJ-45; 2 USB 2.0; 2 USB 3.1 Gen 1I/O Port location-BottomPorts-1 3-in-1 SD card readerExpansion slots-1 M.2 2230; 1 SATA storage connector; 1 M.2 2230/2280Audio-Realtek ALC3247 codec, high performance internal speaker, combo microphone/headphone jack, line-in and line-out rear ports, (3.5 mm)Webcam-1 MP, up to 30 fps, HD webcam with integrated dual array digital microphone, maximum resolution of 1280 x 720 Webcam footnote-[8] Integrated HD shutter to ensure no accidental recording to safeguard user's privacy. camera (1280 x 720) with privacy webcam

Pointing device-HP USB Optical MouseKeyboard-HP USB Wired KeyboardNetwork interface type-LANNetwork interface-Integrated Realtek RTL8111HSH-CG GbEPower-65 W external power adapter, up to 89% efficiency, active PFCEnergy Efficiency Compliance-ENERGY STAR® certified; EPEAT® BronzeEnvironmental-Low halogenDimensions without stand (W x D x H)-4.9 x 39 x 20.4 cm, Weight-5.39 kg600VA UPS

115.00 Laser PrinterPrint speed 14 PPM(ISO)Up to 600X 600X2 DPI (1200DPI)-234 MHZ processor-Duty cycle 5000 pages-Hi speed USB

116.00 Desktop Scanner with Automatic Document FeederScan speed up to 30 ppm/60 ipmScan resolution up to 600 dpi scan resolutionDuty cycle up to 4,000 pages per dayScan size limits (ADF): 25.4 x 25.4 cm to 21.6 x 35.6 cm50-sheet ADF with single-pass, two-sided scanning7.11 cm (2.8-inch) touch screen with three preconfigured commonly used workflow buttonsConnectivity - High speed USB 3.0, Wi-Fi 802.11 b/g/n, Build in fast Ethernet 10/100/1000Compatible operating systems – Window 7 or Higher, MAC & Linux.

117.00 Hand held Bar Code Scanner Specifications -Handheld Linear Image Scanner



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Compliance Y/N

Light Source 625 nm visible LED Optical System 2, 500 pixel linear sensor Microprocessor 32 bit Depth of Field 3 mil: 0 mm 4 mil: 0 – 40 mm 5 mil: 0 – 45 mm 7.5 mil: 0 – 50 mm 10 mil: 0 – 60 mm 13 mil: 0 – 75 mm 20 mil: 0 – 90 mm Scan Rate 150 scans per second Print Contrast 25% @ UPC/EAN, 100% Indicator Two-colors LED Beeper Operation Programmable tone & beep time System Interface Keyboard, RS-232, HID USB, USB Virtual COM, wand, OPOS, JPOS

118.00 Display Kiosk with an AIO computer & 24" monitorMild steel heavy gauge CRCA sheet cabinet shaped into Display Kiosk, powder coatedDimensions - Ht 1250 mm Width 65 mm, Depth-520mm (or close to it)1. Back - Latch access door which allows reaching of all compartments2. Ventilated compartment for UPS - 30 minute backup3. Sides - straight sides with carrying handle on both sides4. Front - Tapered front ending in pedestal at foot level with rubber feet, sliding concealed drawer for housing keyboard and mouse.5. Top slanted top at readng angle with all-in-one HP 24 inch touch screen HD monitor installed.

6. The Display Kiosk is very sturdy and stable, weight approximately 40 KG with all equipment installed.7. Kiosk to have its own uniterrupted power supply source- 30 min backup minimum8. Should also have a key board and a mouse additionally9. Wi-fi enabled10. Should be able to connect to the HIS

119.00 Specifications for view box camera stand & camera for photographing X-ray/ CT scan/ transparencies etc1. Minimum 20X24 inches self LED illuminated base with uniform lighting diffuser surface2. Minimum 36 LED for totally uniform light dispersion. Power supply minimum 12 volts through included transformer.3. Illumination of base plate to be minimum 20 Lux4. Anodised aluminium camera support arm with movement in three axes independent or each other

5. Standard tripod mount type camera loving head with knurled knob screw to tighten camera6. Minimum load bearing capacity of camera arm to be 2 KG7. Entire unit to be foldable for easy transport.8. Unit should be able to be assembled without tools.9. Any reputed brand of digital cameraType: Compact digital camera, Effective Pixels: 16.0 million, Image Sensor: 1/2.3-inches type CMOS, Total Pixels: Approximately 16.76 million; Construction: 12 elements in, 9 groups (3 ED lens elements); 40x Optical Zoom Digital Zoom Magnification: Up to 4x, Vibration Reduction: Lens-shift VR (still images), Lens shift and electronic VR (movies); Monitor Size: 7.5 cm (3 inches) diagonal, Monitor Resolution: Approximately 921k-dot wide viewing angle TFT LCD with anti-reflection coating and 5-level brightness adjustment. File Formats: Still Images: JPEG Movies: MP4 (Video: H.264/MPEG-4 AVC, Audio: AAC stereo) USB Connector: Hi-Speed USB, supports direct print (PictBridge) Audio or video output connector (NTSC or PAL can be selected)

120.00 Biometric attendance device



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Compliance Y/N

CPU : 32 bit / 400MHz (Marvell)Memory: 64MB DRAM/ 32MB FlashDisplay: 122 × 32 Graphic 2.3" LCDFP Sensor Type: OpticalFP Sensor Resolution: 500 DPIAuthentication Mode: Fingerprint, Password, RF Card(Optional)1:1 verification Time: < 1 sec.1:N Identification Time: < 1.5 sec (1,000 templates)Template capacity: 20,000 templates (2 templates/ 1 finger, 10,000 users)Log capacity: 100,000 logsCommunication: TCP/IP, RS232, RS485, Wiegand In/OutOutput Relay: Deadbolt, EM Lock, Door strike, Automatic DoorOperating Temperature: -20 to 60 deg COperation Humidity: < RH 90 %Certification: KC, CE, FCCSize: 77(W) x 178(L) x 50(D) mm

121.00 ID cards and ID Card printersGeneral featuresDirect-to-card dye-sublimation/Resin thermal transferSingle-sided printing, edge-to-edgeStandard 300 x 300 dpi resolutionCustomizable 300 x 600 dpi resolution (color and monochrome printing) or 300 x 1200 dpi resolution (monochrome printing only)Colors available: fire red & brilliant blueDual-sided Card Lamination Module (CLM) as an option132 MB memory (RAM) standard - optional 64 MB1Printing performancesSingle side:Color (YMCKO): 190 - 225 cards/hourMonochrome: 800 - 1000 cards/hourDual side:Color (YMCKO-K): 140 cards/hourInterfacesUSB (1.0, 1.1, 2.0, 3.0), cable suppliedEthernet TCP-IP 10BaseT, 100BaseT (Traffic Led)802.11b/g wireless connection on the Wireless rangeCards management and specificationsFeeder capacity: 100 cards (0.76 mm – 30 mil)Output hopper capacity: 100 cards (0.76 mm – 30 mil)Open output hopper as an option for collecting cards one by oneReject tray/output hopper capacity at the back: 50 cards (0.76 mm – 30 mil)Card thickness: 0.25 to 1.25 mm (10 to 50 mil), gauge adjustment (0.25 mm - 10 mil only for monochrome printing)



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Compliance Y/N

Card types: PVC cards, composite PVC cards, PET cards, ABS cards1, special varnished cards1

Card format: ISO CR80 - ISO 7810 (53.98 mm x 85.60 mm)Additional encoding modulesAvailable modules:Magnetic stripe encoder ISO 7811 HiCo/LoCo, JIS2Smart contact station ISO 7816-2Contact smart card encoder - PC/SC, EMV 2000-1Contactless smart card encoder - ISO 14443A, B, ISO15693, MIFARE, DESFire, HID iCLASS, UHF (standard compliance: EPC C1 Gen2 / ISO18000-6C ETSI EN 302 208 or FCC part 15.247)

Other specific encoders upon requestInternal USB or IP portsUSB encoding over IP through additional USB Net Server module, upon requestOptions can be combinedFactory-installed or installed on siteSafetySupport for Kensington security lockData encryption for magnetic encodingLocking system as an optionDisplayPrinter LEDsColor touch screen as an optionGraphical notifications from the printer: cleaning alerts, empty/low level ribbon and card alerts, etc.

Automatic identification and settingDelivered in a drop-in cassette for easy handlingRibbon saver for monochrome printingSoftwareDelivered with software for Windows:Printer driverPrint Center for administration and settingsPrinter Manager for graphical notification24/7 online supportCompatible with Windows (32/64 bits): XP SP3, Vista, W7, W8, W10Delivered with software for designing and editing badges:Internal database (unlimited records)Windows® (from XP onwards) and Mac OS XDelivered with a driver for Mac OS X (from 10.6 onwards)Linux OS upon requestPremium SDK for remote supervision of the printer, while facilitating and speeding up integration into IT systemsEco-friendly design, certifications and statement of complianceStandby, sleep modes & reduced energy consumptionCE, FCC, ICES, VCCI, CCC, KC, BIS, EACRoHSSize and weight



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Compliance Y/N

Size (H x W x D):247 x 205 x 381 mm (9.72’’ x 8.07’’ x 14.99’’)With reject tray/output hopper at the back:247 x 205 x 487 mm (9.72’’ x 8.07’’ x 19.17’’)Weight: 4.02 kg (8.86 lbs)With reject tray/output hopper at the back:4.11 kg (9.06 lbs)

122.00 Indoor wireless access pointsAccess Points proposed must include radios for 2.4 GHz and 5 GHz with 802.11ac Wave 2. An access point must include a standard OEM provided Mounting brackets for mounting on Celling or Roof top.Access point must support spectrum intelligence across 20-, 40-, and 80-MHz-wide channels to combat performance problems due to wireless interference.Access point must have an two Ethernet port for Link aggregation Access point should have serial/console portMust have at least 3 dBi Antenna gain on each radios Must support 4x4:4 spatial streams for both 802.11ac and 802.11n clientAccess point must support a minimum of 1.9 Gbps user throughput including both the radiosMust support minimum of 22dbm of transmit power in both 2.4Ghz and 5Ghz radios. And should follow the WPC norms.Must support AP enforced load-balance between 2.4Ghz and 5Ghz band.Must incorporate radio resource management for power, channel, coverage hole detection and performance optimization Must have -97 dB or better Receiver Sensitivity.Must support Proactive Key Caching and/or other methods for Fast Secure Roaming.Must support Management Frame Protection.Should support locally-significant certificates on the APs using a Public Key Infrastructure (PKI).Access Points must support Hardware-based encrypted user data and management traffic between controller and Access point for better security.Mesh support should support QoS for voice over wireless.Must be plenum-rated (UL2043). Must support 16 WLANs per AP for SSID deployment flexibility.Must continue serving clients when WAN link to controller is back up again, should not reboot before joiningWhen operated in remote AP mode, the AP must not disconnect any clients when the connection to the controller fails or in the case the failed connection has been restored again.When operated in remote AP mode, the AP must be able to authenticate new users with local radius server directly at the AP itself in case of link failure to controller.Must support telnet and/or SSH login to APs directly for troubleshooting flexibility.Must support Power over Ethernet, local power (DC Power), and power injectors.802.11e and WMMMust support Reliable Multicast to Unicast conversion to maintain video quality at AP level



Page 110 of 111

Compliance Y/N

Any cabling or new installation is not subject to 30 day completion limit as specified in NIT document page 25 of 44, clause 2.19

(D) Company Service personnel for running the HMS for 5 yearsTwenty personnel well trained and familiar with the HMS (All modules).*Six maintenance personnel for the IP camera system, working in 8 hour shifts round the clock*Two systems administrators for overall management of network, hardware and nodal point of contact*

Minimum wages as per Minimum wages act 1948, current as of October 2019 for a skilled worker will need to be given to company service personnel and maintenance personnel. Vendor will also add a handling charge. These are revised periodically by the Government of Uttar Pradesh and will need to be adhered to without deviation by the vendor. (Current minimum wage as of Oct2019 is Rs 10201.09 plus EPF, ESI, Bonus and GST as per rules)

* Bidders are expected to familiarise themselves with the operation of both the systems at their own cost. Also, no personnel will be expected to do data-entry or enter bio-hazard areas. Some may be required to work beyond normal office hours. If there is a specific need for lady personnel, the same will be requested, in case not already available. There may be posting in radiation safe areas, as there will be an in-house radiation safety officer.

(E) Maintenance and operations of the IP based CCTV Installation*Twenty four hour maintenance personnel required for IP based CCTV system who can trouble shoot problems on siteMinimum 10 number of replacement cameras to be available on site for immediate replacement in case of damage*Full details of numbers, location, network, server, types and model of cameras can be obtained from SSCI&H on request via email. Mention cost per unit of each type - Fixed dome, Bullet, Vandal proof & PTZ camera; per switch; per meter cabling as per (F) vide infra; per server


(F) Additional cameras with audio recording including routers and repeaters at the required sites (Reputable brands such as Honeywell, Cisco, Juniper etc)*Camera with audio recordingCabling rates for network to be quoted per meterCabling rates for network for camera to be quoted per meterSwitches as requiredServer as requiredOnline UPS 3KVA with minimum 3 hrs back up for new server installation- 5 years warranty including battery replacement.* Bidders are expected to familiarise themselves with the operation of both the systems at their own cost.




Page 111 of 111

Compliance Y/N(G) Stationary, bar-codes and wrist bands materials, etc. required for running the HMS for 5 year (Only

direct patient care related material is sought - OPD tickets; Discharge tickets; wrist bands; bar codes for files/ samples/ patient demographics/ biomedical waste bags/ CSSD kits/ laundry; Registration card and lamination pouch. Photographs and technical details of items (vide supra ) provided to be included in the technical bid document submitted) Quotation is solicited as per numbers indicated and prices firm for the 1st year only -except where indicated.

Toner replenishment per 500 cartridges quote pricesStationary, bar-codes materials, etc. required for running the HMS - quote prices per 100,000 OPD visits

Stationery, bar-codes and wrist bands materials, etc. required for running the HMS - quote prices per 25,000 daycare / indoor admissionsOne time quotation for heavy duty lamination machine with 5 year warranty- 2 numbers

(H) Software licencesAll Windows computers to be preloaded with Windows 10 OS & MS Office Professional perpetual licenses

Adobe Creative Cloud license- 10 numbers, renewed annuallyAll Windows computers to be preloaded with durable antivirus software - renewal annuallyMS office for Mac, perpetual license

(I) Electrical extention board: 4 Socket 4 Switch Spike Protector Surge guard with fuse

S. Number Text Number Text Number Number Number Number Number Number Text1 2 3 4 5 6 7 8 9 10 11

Supply, Installation, Testing, Commissioning, Operations and Maintenance of an Information Technology

Quantity Unit Unit price Total price without taxes

Applicable tax % (GST)

Total price with tax

Any other charges (duty,

octroi,

Final cost Final cost in words

1 Hospital information system with specifications according to tender- year 1

1 Nos 0 0 0 0

2 Cloud server with specifications as per tender- year 1

4 Nos 0 0 0 0

3 AIO IoS 21.5 inch as per specifications 10 Nos 0 0 0 0

4 AIO Core i5 21.5 inch as per specifications 100 Nos 0 0 0 0

5 Laser printers as per specifications 110 Nos 0 0 0 0

6 Desktop scanner with automatic document feeder as per specifications

2 Nos 0 0 0 0

7 Hand held bar code scanner as per specifications

110 Nos 0 0 0 0

8 Display Kiosk with AIO computer & 24" touch monitor as per specifications

4 Nos 0 0 0 0

Item Rate BoQ

Tender Inviting Authority: Super Speciality Cancer Institute & Hospital, C.G. City, Lucknow

Name of Work: Supply, Installation, Testing, Commissioning, Operations and Maintenance of an Information Technology Infrastructure on a Turnkey basis

Name of the Bidder/ Bidding Firm/Company:

(This BOQ template must not be modified /replaced by the bidder and the same should be uploaded after filling the relevant columns, else the bidder is liable to be rejected for this tender. The Biddersare allowed to enter the Bidder name and Values only)

please enable macros content before entering values

9 View Box camera stands and camera as per specifications

2 Nos 0 0 0 0

10 Biometric attendance device as per specifications

20 Nos 0 0 0 0

11 ID cards ID card printers as per specifications

2 Nos 0 0 0 0

12 Indoor wireless access points as per specifications (Numbers as per need)

1 Nos 0 0 0 0

13 Company Service personnel for running the HMS per year as indicated - year 1

28 Nos 0 0 0 0

14 Maintenance and operations of the IP based CCTV as per specifications - year 1

1 Nos 0 0 0 0

15 Camera Fixed dome, per piece 1 Nos 0 0 0 0

16 Camera Bullet, per piece 1 Nos 0 0 0 0

17 Camera Vandal proof, per piece 1 Nos 0 0 0 0

18 Camera PTZ, per piece 1 Nos 0 0 0 0

19 Cabling rate per meter for network 1 Nos 0 0 0 0

20 Cabling rate per meter for camera 1 Nos 0 0 0 0

21 Switches as required- per piece 1 Nos 0 0 0 0

22 Server as required-per piece 1 Nos 0 0 0 0

23 On line UPS, 3KVA 2 Nos 0 0 0 0

24 Toner replenishment per 500 cartridges 1 Nos 0 0 0 0

25 Stationery, bar-codes etc as per specifications per 100,000 visits- OPD

1 Nos 0 0 0 0

26 Stationery, bar-codes, wristbands etc as per specifications per 25,000 admissions

1 Nos 0 0 0 0

27 Lamination machine as per specifications 2 Nos 0 0 0 0

28 MS Office Professional perpetual licenses 100 Nos 0 0 0 0

29 Adobe creative cloud license - 10 numbers, annual subscription

10 Nos 0 0 0 0

30 All Windows computers to be preloaded with durable antivirus software- year1

100 Nos 0 0 0 0

31 MS office for Mac, perpetual license 10 Nos 0 0 0 0

32 Electrical extention board: 4 Socket 4 Switch Spike Protector Surge guard with fuse

110 Nos 0 0 0 0

0 0 0 0

0

Warranty period requirements 0

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0 0 0 0


4 Nos 0 0 0 0

Total prices without taxes in figure for L1 determination


4 Nos 0 0 0 0


4 Nos 0 0 0 0


4 Nos 0 0 0 0

0 0 0 0

41 Contracted personnel per year as indicated, year 2

28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0

0 0 0 0

45 Maintenance and operations of the IP based system as per specifications - year 2

1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0 0 0 0

49 Toner replenishment per 500 cartridges - year 2

1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0 0 0 0

53 Stationery, bar-codes etc as per specifications per 100,000 visits- OPD - year 2

1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0 0 0 0

57 Stationery, bar-codes, wristbands etc as per specifications per 25,000 admissions - year 2

1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0 0 0 0

61 Adobe creative cloud license - 10 numbers, annual subscription - year 2

10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0

0 0 0 0


100 Nos 0 0 0 0


100 Nos 0 0 0 0


100 Nos 0 0 0 0


100 Nos 0 0 0 0

Total cost of warranty period in figures 0 0 0 0

0

CMC period requirements 0

Only for Hospital Information System, based on year 5 cost

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0


4 Nos 0 0 0 0


4 Nos 0 0 0 0


4 Nos 0 0 0 0


4 Nos 0 0 0 0


4 Nos 0 0 0 0

0


28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0


10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0

0

106 AIO IoS 21.5 inch as per specifications - year 6

10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0


10 Nos 0 0 0 0

0

111 AIO Core i5 21.5 inch as per specifications -year 6

100 Nos 0 0 0 0


100 Nos 0 0 0 0


100 Nos 0 0 0 0


100 Nos 0 0 0 0


100 Nos 0 0 0 0

0

116 Laser printers as per specifications - year 6 110 Nos 0 0 0 0




120 Laser printers as per specifications - year 10

110 Nos 0 0 0 0

0

121 Desktop scanner with automatic document feeder as per specifications - year 6

2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0

0

126 Hand held bar code scanner as per specifications - year 6

110 Nos 0 0 0 0


110 Nos 0 0 0 0


110 Nos 0 0 0 0


110 Nos 0 0 0 0


110 Nos 0 0 0 0

0

131 Display Kiosk with AIO computer & 24" touch monitor as per specifications - year 6

4 Nos 0 0 0 0


4 Nos 0 0 0 0


4 Nos 0 0 0 0


4 Nos 0 0 0 0


4 Nos 0 0 0 0

0

136 View Box camera stands and camera as per specifications - year 6

2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0

0

141 Biometric attendance device as per specifications - year 6

20 Nos 0 0 0 0


20 Nos 0 0 0 0


20 Nos 0 0 0 0


20 Nos 0 0 0 0


20 Nos 0 0 0 0

0

146 ID cards ID card printers as per specifications - year 6

2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0

0

151 Indoor wireless access points as per specifications (Numbers as per need) - year 6

1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0

156 Company service personnel per year as indicated - year 6

28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0


28 Nos 0 0 0 0

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0

166 Camera Fixed dome, per piece - year 6 1 Nos 0 0 0 0





0

170 Camera Bullet, per piece - year 6 1 Nos 0 0 0 0





0

175 Camera Vandal proof, per piece - year 6 1 Nos 0 0 0 0





0

180 Camera PTZ, per piece - year 6 1 Nos 0 0 0 0





0

185 Cabling rate per meter for network - year 6 1 Nos 0 0 0 0





0

190 Cabling rate per meter for camera - year 6 1 Nos 0 0 0 0





0

195 Switches as required- per piece - year 6 1 Nos 0 0 0 0





0

200 Server as required-per piece - year 6 1 Nos 0 0 0 0





0

205 On line UPS, 3KVA - year 6 2 Nos 0 0 0 0





0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0

215 Stationery, bar-codes etc as per specifications per 100,000 visits- OPD- year 6

1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0


1 Nos 0 0 0 0

0

225 Lamination machine as per specifications - year 6

2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0


2 Nos 0 0 0 0

Total cost of CMC without taxes in figures

0 0 0 0

00

Grand total in figures 0 0 0 0

super specialty cancer institute & hospital vfr fof’kv dsalj lalfkku … · 2019-10-15 · 8...

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