sunrise water · 2020. 10. 14. · hofeld nominated blake to continue as chair. blake seconded the...

POSTED PER REQUIREMENTS, FRIDAY, AUGUST 18, 2017. The meeting site is accessible to persons with disabilities. Requests for an interpreter for the hearing impaired should be directed to Cindy Richards at 503-761-0220 or [email protected] at least 48-hours in advance.

Board of Commissioners: Regular Meeting Wednesday, August 23, 2017 - 6:00 p.m.

AGENDA CALL REGULAR MEETING TO ORDER Pledge of Allegiance Approval of Agenda Outstanding Items

PUBLIC COMMENT Please sign the attendance sheet. Members of the public are welcome to speak for a maximum of three minutes. Public comment provided at the beginning of the agenda will be reserved for comment on special presentations, letters and complaints. Public comment related to specific agenda items must be held until the board addresses that item.

1. CONSENT AGENDA 1.1 Approval of Minutes of July 26, 2017

1.2 Adoption of Resolution 2017-09, Annexation of Service Territory

2. DISCUSSION ITEMS 2.1 Financial Statements – June 2017

2.2 Extend Funding for Structural Design of Reservoir 11

2.3 Extend Funding for Geotechnical Design of Reservoir 11

2.4 Rules of Order (Meetings)

2.5 Notice of Intent to Modify (Update) SDCs

3. STAFF REPORTS 3.1 Manager’s Update 3.2 Engineering & Construction Reports

3.3 Operational Reports

4. BOARD BUSINESS 4.1 Board Calendar

4.2 Liaison Reports

4.3 Information Items

REMOTE ACCESS FOR BOARD OF COMMISSIONERS MEETING: Website: https://www.webex.com/login/attend-a-meeting

Meeting Number: 191 370 033

~ SUNRISE WATER --AUTHORITY--

10602 S.E. 129th Avenue, Happy Va lley, OR 97086-6218 tel: 503.76 1.0220 • fax: 503.76 1.7406

www.sunrisewater.com

https://www.webex.com/login/attend-a-meeting

Minutes of July 26, 2017 Page 1 of 5

M I N U T E S

A meeting of the Sunrise Water Authority Board of Commissioners was held on Wednesday, July 26, 2017 at 5:30 p.m. at Clackamas Fire District Station 5, 9339 SE Causey Ave., Happy Valley, Oregon 97086.

Board Present: Ernie Platt, Chair; Ron Blake, Vice Chair; Kevin Bailey, Secretary; Steve Gaschler; Eric Hofeld; Chris Hawes; Ron Henson

Board Absent: none

Staff Present: Wade Hathhorn, General Manager; Christin House, Customer Service Manager; Kim Anderson, Government Relations Manager; Cindy Richards, Administrative Assistant

Visitors Present: Bill Blanas, CRW Board; Ken Humberston, Clackamas County Commissioner; Graciela Humberston, Citizen; Clint Jones, Citizen/Boy Scouts; Zach Dullum, Citizen/Boy Scouts; Brock Egbert, Citizen/Boy Scouts; Quinn Jones, Citizen/Boy Scouts; Justin Bennett, Citizen/Boy Scouts; Aaron Tillmann, Citizen/Boy Scouts

CALL MEETING TO ORDER Current Board Chair Blake’s term ended June 30. Though he was re-elected, he needed to take the Oath of Office for his new term prior to participation on the Board. For that reason, Gaschler assumed control of the meeting until the Oaths of Office could be performed.

Gaschler called the meeting to order at 5:37 p.m.

OATHS OF OFFICE Gaschler led the Oaths of Office for Blake, Hawes, Henson and Hofeld in tandem.

APPROVAL OF THE AGENDA Blake made a motion to move the Election of Officers to the top of the agenda. Hofeld seconded. The motion carried unanimously.

OUTSTANDING ITEMS None.

2.2 Election of Officers and Liaison Assignments Gaschler thanked Blake for his year serving as Board Chair. Gaschler nominated Platt to serve as Chair. Bailey seconded the motion.

Hofeld nominated Blake to continue as Chair. Blake seconded the motion. There were no other nominations for Chair.

Richards performed a roll call vote. Henson, Gaschler, Platt and Bailey voted for Platt as Chair. Blake, Hawes and Hofeld voted for Blake as Chair. Platt assumed the role of Chair by a simple majority vote.

Platt opened the floor for nominations for Vice Chair. Bailey nominated Blake for Vice Chair. Gaschler seconded the nomination. The motion carried unanimously.

Platt opened the floor for nominations for Secretary. Blake nominated Bailey for Secretary. The nomination was seconded by Hawes. The motion carried unanimously.

Gaschler noted that this item also addresses liaison assignments for the new fiscal year. Platt said he would like to keep the liaison assignments in the original place on the agenda, if the Board agreed. No one expressed preference.

Agenda Item – 1.1V SUNRISE WATER - AUTHOR ITY -


PUBLIC COMMENT None. 1. CONSENT AGENDA Hofeld pulled item 1.6, Appointing Professional Services of Record, for individual consideration. A motion to approve the consent agenda as amended, consisting of the items listed below, was made by Blake and seconded by Gaschler. The motion carried unanimously. 1.1 Approval of Minutes of June 28, 2017 1.2 Approval of Waterline Easement for Jason Lane 1.3 Approval of Waterline Easement for Mitchell Park Subdivision 1.4 Acceptance of Water Mains and Related Facilities for Mitchell Park Subdivision 1.5 Authorization of Recurring Purchases in Excess of $50,000 1.6 Appointing Professional Services of Record Hofeld asked if the audit contract should be added to the list of appointments for professional services of record. There was a discussion about whether it should be added since it was approved at the last meeting.

A motion to add Merina and Company, LLC to the list of approved professional services of record was made by Hofeld and seconded by Blake. The motion carried unanimously.

Ken and Graciela Humberston entered at 5:51 p.m.

Ken Humberston administered the Oaths of Office for Blake, Hawes, Henson and Hofeld in tandem.

2. DISCUSSION ITEMS 2.1 Financial Statements – June 2017 A motion to accept the Financial Statements as presented was made by Blake and seconded by Henson. The motion carried unanimously.

2.2 Election of Officers and Liaison Assignments Platt stated that the CRWSC and NCCWC representatives needed to be elected by vote of the Board as the representatives to those commissions would be voting members.

A motion to appoint Platt, Bailey and Blake to continue as representation to the NCCWC Board was made by Hawes and seconded by Hofeld. The motion carried unanimously. A motion to appoint Hofeld as the alternate was made by Blake and seconded by Henson. The motion carried unanimously.

A motion to appoint Blake, Gaschler and Platt to continue as representation to the CRWSC Board was made by Bailey and seconded by Hawes. The motion carried unanimously. A motion to nominate Hawes to serve as the alternate was made by Platt and seconded by Gaschler. The motion carried unanimously.

The following liaison assignments were made:

AGENCY REGULAR ALTERNATE

Oak Lodge Water Services District Hofeld Blake

Clackamas River Water Gaschler Henson


*Platt noted that the meeting time is now 6:30 p.m. The Boy Scouts group exited at 6:12 p.m.

2.3 Preliminary Site Plan for New Facility Hathhorn summarized the historical conversations regarding a new office facility and yard. The target now is Sunrise’s property on 172nd and Armstrong Circle. The property needs to be re-zoned and partitioned. He noted that up for discussion this night is the possible layout of the new facility, and he referred to a map in the Board packet. He described the area and summarized that Staff needs authorization from the Board for the partition.

Hofeld asked if this partition (six acres) is big enough. Hathhorn stated that based on previous studies, the recommended target for a build-out staff of 45 is six acres. Hawes asked about the feasibility of constructing a roadway over the wetland. Hathhorn replied that that part of the plan can’t be determined yet, at this point a proposed layout is required in order to move forward but the details aren’t set in stone. There was a discussion about how to handle the wetland and accessing the site from 172nd.

The Humberstons exited at 6:20pm

There was a discussion about the process going forward. Anderson explained that this just allows Staff to begin having conversations with the City.

Platt summarized that the requested action is approval of the partition, and asked if re-zoning should be included as part of the motion. Staff agreed.

A motion to approve the recommended partition and proceed with the land use application and zoning was made by Blake and seconded by Hofeld. The motion carried unanimously.

Hathhorn reiterated that Staff will have more detailed information as the process continues.

2.4 Condition Assessment of Class 50 Ductile Iron Pipe (Convene LCRB) Hathhorn summarized an assessment of corroded class 50 ductile iron pipe that was performed two years ago. The company that performed the assessment will be back in the area working for another local agency and Staff wants to take advantage of their presence and conduct another assessment of four to four-and-a-half miles of pipe. Hathhorn noted that the cost is already in the budget. A third assessment of the same scale would be performed at some point in the future.

Platt recessed the regular meeting at 6:27 p.m. and convened the Local Contract Review Board.

AGENCY REGULAR ALTERNATE

Boring Water District Hawes none

City of Happy Valley Bailey Hawes

Clackamas River Basin Council Blake none

Regional Water Providers Consortium*

Platt Bailey/Henson

North Clackamas Chamber of Commerce

Platt none

Sunnyside CPO Hofeld none

South Fork Water Board Platt to monitor the agendas


Staff is asking the Board to authorize the budgeted amount of $100,000 to conduct the assessment. Hathhorn explained that the technology used for the assessment is unique as well as proprietary, so using the same company would be consistent and preserve the data from the first assessment. He noted that Staff did sampling following the last assessment and found that the results of the assessment were relatively accurate.

Hofeld asked if the assessment will be performed in the same area. Hathhorn explained that the first assessment was in the vicinity of Stevens and 110th Court. Hofeld asked if it was designated as high risk in the event of an earthquake. Hathhorn said no, the more immediate concern is the high risk for main breaks and leaks which leaves customers without water service. He noted that about 50% of the pipe needs to be replaced immediately and the agency is attempting to get to those projects as time and money permit.

A motion to authorize the General Manager to enter into a sole-source contract with Echologics, LLC to perform condition assessment on approximately 4.75 miles of class 50 ductile iron pipe, for a not-to-exceed amount of $100,000, was made by Hofeld and seconded by Blake. The motion carried unanimously.

Platt reconvened the regular Board meeting at 6:33 p.m.

Hathhorn explained the purpose of the Local Contract Review Board (LCRB) for the new Commissioners to the Board. Hawes asked about the threshold. Hathhorn said he believed it was $10,000 for goods and services but it is much higher for professional services.

3. STAFF REPORTS 3.1 Manager’s Update Hathhorn provided updates an update on the search for a Finance Director. He asked for Board volunteers for interviews. Hofeld and Platt expressed interest.

Hathhorn summarized House Bill 2099 which deals with the persistence of fish.

He noted that the healthcare benefit changes previously approved by the Board went into effect July 1.

Hathhorn recalled an incident in late spring which resulted in the death of a construction worker on a jobsite. The donation fund that was created for the worker’s family was recently closed and the check was delivered.

Hathhorn noted that the budget calls for about 65-times the capital projects budget the agency has had previously and Staff is preparing to take on those projects.

He noted key traffic changes being made in August due to the Street of Dreams.

Hathhorn reported on a major main break that occurred just before the 4th of July holiday. A boil water notice was issued for the entire pressure zone. At meetings Hawes attended in Damascus, he had heard positive comments regarding the agency’s response to the main break. Hofeld asked Platt what the Board can do to thank the staff and vendors involved in the event. Platt directed Hathhorn to write a letter on behalf of the Board. Hathhorn described another break that occurred soon after.

The agency will be switching over to the new phone system on Friday.

Hathhorn noted that several operations personnel will be parking at CRW for the month of August and have been given authorization to use their p-cards for gas as a result.


Hathhorn explained that Staff is working on extending contracts with RH2 for the next phase of reservoir design and engaging FCS Group for an SDC study. Both proposals will be brought to the Board.

3.2 Engineering & Construction Reports 3.3 Operational Reports 3.4 Top 25 Customers Platt asked if anything has changed. Hathhorn commented the order has changed some.

4. BOARD BUSINESS 4.1 Board Calendar Gaschler asked for an alternate for the August CRW meeting. Platt would be available if Henson is unable to attend.

4.2 Liaison Reports Gaschler reported that the CRW Board discussed an approval of the Carver Bridge which will be voted on at the next meeting. They also assigned officers and liaisons, accepted projects, and heard a backbone project update. They assigned the same representatives to the CRWSC. The new president is Dave McNeel, the secretary is Naomi Angier, and the treasurer is Bill Blanas.

Hofeld missed the OLWSD meeting but the Board approved consumption based sanitary service policy and procedures and held an executive session.

Bailey reported that the City of Happy Valley only had one meeting during the last month and they addressed an IGA to receive grants from the County.

Blake reported that the CRBC has received grant money and currently has about $20,000 in a new building fund.

Platt provided an update of the City of Gladstone regarding the two councilmen who were previously recalled. There were seven applicants for the seats, including one of the recalled councilmen who applied to serve in a different position than his previous, which the City Attorney said is allowed. The Council appointed Michael Mills and Matt Tracy.

Hofeld asked about re-visiting the conversation about the reserve fund requirements. The Board agreed that a new fund was never approved. Hathhorn added that the work group did not decide on any financial policies other than agreeing not to establish an additional account. There was a discussion about where that work group left off in conversations.

4.3 Information Items 5. EXECUTIVE SESSION Platt recessed the regular meeting at 7:18 p.m. and called for a five minute break before entering executive session.

At 7:23 p.m., the Board entered executive session, pursuant to ORS 192.660 (2)(e) To conduct deliberations with persons designated by the governing body to negotiate real property transactions.

The Board returned to the regular meeting at 7:50 p.m. and adjourned at 7:51 p.m.

ERNIE PLATT, CHAIR KEVIN BAILEY, SECRETARY

August 23, 2017 Agenda Item 1.2 Page 1 of 1

SUNRISE WATER AUTHORITY

REGULAR BOARD MEETING August 23, 2017

SUBJECT

Adoption of Resolution 2017-11, Annexation of Service Territory

BOARD ACTION REQUESTED

The Board of Commissioners is requested to adopt Resolution 2017-11, Endorsing Annexation of Service Territory

EFFECTIVE DATE Confirmation of boundary change by Department of Revenue

PRINCIPAL STAFF PERSON

Kim Anderson, Government Relations Manager

DOCUMENTS ATTACHED

Resolution 2017-11

Summary

BACKGROUND

Dieringer’s Property, Inc., is engaged in the process to annex certain properties to Sunrise Water Authority in order to legally access water service upon development of the parcels. The County serves as the Boundary Commission and their process requires that the applicants provide a resolution from Sunrise endorsing the annexation as part of their application materials.

ANALYSIS

Dieringer’s Property, Inc., has submitted the documentation required for Sunrise’s review. Staff has reviewed the documentation and determined that the properties proposed for annexation should be served by Sunrise.

OPTIONS 1. The Board of Commissioners may choose to not adopt Resolution 2017-11;

2. The Board of Commissioners may choose to adopt Resolution 2017-11

STAFF RECOMMENDATION

The Board of Commissioners is requested to adopt Resolution 2017-11, Endorsing Annexation of Service Territory.

Agenda Item – 1.2

RESOLUTION 2017-11

A RESOLUTION OF THE SUNRISE WATER AUTHORITY BOARD OF COMMISSIONERS ENDORSING ANNEXATION OF TERRITORY TO SUNRISE WATER AUTHORITY. WHEREAS, The Property Owner has completed the required documentation to initiate annexation of territory to Sunrise Water Authority; WHEREAS, Sunrise staff has determined that the territory proposed for annexation can be served by Sunrise; NOW, THEREFORE, BE IT RESOLVED BY SUNRISE WATER AUTHORITY AS FOLLOWS:

Section 1. That the Board of Commissioners, by this resolution, endorses the proposed annexation to Sunrise Water Authority service territory with the boundaries described in Exhibit A and depicted in Exhibit B, attached hereto, and inclusion of the territory within representation zone 7 upon approval.

Resolution moved by . Seconded by . Adopted by the Board of Commissioners of the Sunrise Water Authority this day of August, 2017, by the following vote: Ayes , Nays .


Ernest Platt, Chair

Kevin Bailey, Secretary

~ SUNRISE WATER --AUTHORITY--

of 5

43 NW Ava Avenue Gresham Oregon 97030

Description

Parcel 1 of Partition Plat 2005-101, records of Clackamas County, together with those lands fronting said Parcel 1 between the North sideline and South sideline extensions of said Parcel, and lying between the Original as Dedicated Centerline of State Highway 224, also known as (AKA), County Road 407, all as situated within a portion of the Northeast One-Quarter of Section 13, Township 2 South, Range 2 East of the Willamette Meridian, County of Clackamas and State of Oregon, being more particularly described as follows, to wit: BEGINNING at the Initial Point of said Partition Plat 2005-101, being at the Southeast Corner of said Parcel 1 of said Partition Plat 2005-101, the same being the Southwest Corner of Lot 8 of the ‘Plat of Shadow Mountain’, as recorded in Clackamas County Records, Plat No. 3879, marked by a 5/8” iron rod with a yellow plastic cap (ypc), inscribed “LS 2147”;

thence, Westerly along the South line of said Parcel 1, North 87°58’04” West for a distance of 297.65 feet to the Westerly Right of Way of State Highway 224 dedication taking by Document number 2004-093006, records of Clackamas County, marked by a 5/8” x 30” iron rod with yellow plastic cap (ypc), inscribed “LS2147”;

thence, on the Westerly projection of the said Parcel 1South line, North 87°58’04” West for a distance of 10.13 feet to the original Westerly Right of Way of said State Highway 224 Original Dedication;

thence, continuing on the Westerly the projection of the said Parcel 1 South line North 87°58’04” West for a distance of 30.38 feet to the Original Centerline of said State Highway 224 Original Dedication, AKA County Road 407;

thence, Northerly along the Original Dedication Centerline of said State Highway, 224, AKA County Road 407, North 07°01’21” West for a distance of 108.65 feet to the Westerly extension of Parcel 2 South line of said Partition Plat 2005-101;

thence, departing said Centerline and Easterly along said Westerly extension of said Parcel 2 South line, North 84°59’24” East for a distance of 30.02 feet

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Typewritten Text

Resolution 2017-11 Exhibit A

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to the Westerly Right of Way of State Highway 224 dedication taking by Document number 2004-093006, records of Clackamas County;

thence, continuing Easterly on the Southerly projection of said Parcel 2 South Line, North 84°59’24” East for a distance of 10.00 feet to a point on the Westerly Right of Way of said Dedication taking 2004-093006, and the Southwesterly corner of said Parcel 2, marked by marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;

thence, departing said Westerly Right of Way and Easterly along the Southerly line of said Parcel 2 North 84°59’24” East for a distance of 192.23 feet the Southeast Corner of said Parcel 2, marked by marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;

thence, Northerly along the Easterly line of said Parcel 2 North 05°0’36” West for a distance of 147.40 feet to the Northeast Corner of said Parcel 2, marked by marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”:

thence, Westerly along the Northerly line of said Parcel 2 South 84°59’24” West for a distance of 197.41 feet to the Northwest Corner of said Parcel 2 being the same as the Westerly Right of Way of State Highway 224 dedication taking by Document number 2004-093006, records of Clackamas County, marked by a 5/8” x 30” iron rod with ypc, inscribed “LS2147”;

thence, Westerly on the Westerly projection of the said Parcel 2 North line, North 84°59’24” West for a distance of 10.00 feet to the original Westerly Right of Way of said State Highway 224 Original Dedication;

thence, Westerly continuing on the Westerly projection of the said Parcel 2 North line North 84°59’24” West for a distance of 30.02 feet to the Original Centerline of said State Highway 224 Original Dedication;

thence, North along the Original Dedication Centerline of said State Highway 224, North 07°01’21” West for a distance of 300.29 feet to a point Westerly on the Westerly extension of the North line of said Parcel 1;

thence, departing said Centerline and East along said Westerly extension of said Parcel 1 North line, South 87°58’04” East for a distance of 30.38 feet to the Westerly Right of Way of State Highway 224 dedication taking by Document number 2004-093006, records of Clackamas County;


of 5


thence, Easterly continuing on the Westerly projection of said Parcel 1 North line, North 84°58’45” East for a distance of 10.13 feet to a point on the Westerly Right of Way of said Dedication taking 2004-093006, and the Northwest corner of said Parcel 1, marked by marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;

thence, Easterly along the North line of said Parcel 1, South 87°58’04” East for a distance of 287.90 feet, to the Northeast Corner of said Parcel 1 and being the same as the Northwest Corner of Lot 1 of said Plat of Shadow Mountain, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;

thence, Southerly along the East line of Parcel 1 and be the same as the Westerly lines of the Plat of Shadow Mountain lots 1-8 the follow bearings, distance and markings;

Lot 1, South 20°29’05” East for a distance of 62.63 feet, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;


Lot 3, South 20°29’05” East for a distance of 3.80 feet, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”, continuing, South 16°37’59” East for a distance of 56.69 feet, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;

Lot 4, South 16°37’59” East for a distance of 56.24 feet, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”,


Lot 6, South 16°37’59” East for a distance of 8.91 feet, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”, continuing, South 3°57’41” East for a distance of 54.91 feet, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;

Lot 7, South 3°57’41” East for a distance of 20.70 feet, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”, continuing, South 02°48’39” West for a distance of 46.44 feet to the North Right of Way of Tallina Drive said ‘Plat of Shadow Mountain’, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;


of 5


thence, long the Westerly Dedication Right of Way of Tallina Drive of said Plat, South 21°14’10” West for a distance 25.42 feet to said Tallina Drive Centerline, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”, continuing along said Right of Way South 21°14’10” West for a distance of 25.25’, to the South Right of Way of said Tallina Drive, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”;

Lot 8, departing said Tallina Drive Right of way and along the Westerly line of said Lot 8, South 21°14’10” West for a distance of 6.48, marked by a 5/8” iron rod with a ypc, inscribed “LS 2147”, continuing, South 00°28’00” West for a distance of 85.31 feet to the Southwest Corner of said Lot 8 being the same as, Southeast Corner of said Parcel 1, and the POINT OF BEGINNING, said described Tract of Land containing 200,072 Square Feet or 4.593 Acres, more or less, of which 16,358 Square Feet or 0.376 Acres being within the Dedicated Right of Way Said Highway 224, AKA County Road 407 as described herein.


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Typewritten Text

Resolution 2017-11 Exhibit B


REGULAR BOARD MEETING

August 23, 2017

SUBJECT

Financial Statements – July 2017

BOARD ACTION

REQUESTED

The Board of Commissioners is requested to accept the financial statements as presented.

EFFECTIVE DATE August 23, 2017

PRINCIPAL STAFF

PERSON

Carol Bryck, Chief Financial Officer

DOCUMENTS

ATTACHED Meters Sold by Month and Size Meter Sales July 2017 Cash Balance Report Cash Position and Transfers Bank Reconciliation as of July 31, 2017 LGIP Reconciliation as of July 31, 2017 Checks by Date Report July 2017 Check Report July 2017 Credit Card Statements – June 2017 Revenue vs Expense by Fund and Acct Type

Summary

BACKGROUND

The above listed financial statements are presented to the Board each month. We have added the Cash Position and Transfers report to highlight changes from one period to the next and hope this is helpful.

OPTIONS None.

Agenda Item – 2.1


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WELLS FARGO CHECKING 3,099,713.31$ 3,253,118.50$ 6,171,535.48$

LGIP 10,746,447.11 10,733,229.06 6,725,545.87$

TOTALS 13,846,160.42$ 13,986,347.56$ 12,897,081.35$

RESERVE FUND

WELLS FARGO CHECKING 159,027.71$ 148,674.23$ 140,357.09$

LGIP 511,622.59 510,993.29 510,455.78$

TOTALS 670,650.30$ 659,667.52$ 650,812.87$

CONSTRUCTION FUND (SDC's)

WELLS FARGO REIMBURSEMENT 1,475,709.43$ 1,467,159.43$ 1,437,909.43$

WELLS FARGO IMPROVEMENT 924,681.69 850,531.69 633,331.69$

LGIP REIMBURSEMENT 34,433.23 34,393.35 34,363.91$

LGIP IMPROVEMENT 1,046,437.15 1,045,147.57 2,043,105.33$

TOTALS 3,481,261.50$ 3,397,232.04$ 4,148,710.36$

REVENUE BOND DEBT SERVICE RESERVE FUND

WELLS FARGO CHECKING 5,847.02$ 5,847.02$ 5,847.02$

LGIP 1,629,488.96 1,627,484.70 1,625,750.91$

TOTALS 1,635,335.98$ 1,633,331.72$ 1,631,597.93$

TOTAL ALL ACCOUNTS 19,633,408.20$ 19,676,578.84$ 19,328,202.51$

CHECKING RECONCILIATION 5,664,979.16$ 5,725,330.87$ 8,388,980.71$

LGIP RECONCILIATION 13,968,429.04$ 13,951,247.97$ 10,939,221.80$

DIFFERENCE -$ -$ -$

SUNRISE WATER AUTHORITYCASH BALANCES

As of July 31, 2017

3August 23, 2017 Agenda Item 2.1 Page 4 of 17

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BANK RECONCILIATION

As of July 31, 2017

BEGINNING

BALANCE CASH RECEIPTS CASH DISB.

ENDING

BALANCE

7/1/17 7/31/17

BALANCE PER BANK - WELLS 5,838,646.92 838,864.38 619,537.87 6,057,973.43

BALANCE PER BANK - WELLS PR - 152,508.47 152,508.47 -

TOTAL 5,838,646.92 991,372.85 772,046.34 6,057,973.43

PLUS DEPOSITS IN TRANSIT

From prior month 12,712.13 (12,712.13) - -

Outstanding end of month - 2,103.96 2,103.96

LESS OUTSTANDING CHECKS

Prior Month (126,028.18) - (126,028.18) -

Current Month - 381,659.58 (381,659.58)

OTHER RECONCILING ITEMS -

Transfer to LGIP Accounts - - - -

Not posted until August - (16,288.65) - (16,288.65)

Adjustments - 3,523.57 673.57 2,850.00

ADJUSTED BANK BALANCE 5,725,330.87 967,999.60 1,028,351.31 5,664,979.16

BALANCE PER GENERAL LEDGER

General Fund (01-00-1025-001) 3,253,118.50 722,437.65 875,842.84 3,099,713.31

General Fund (01-00-1025-002) PR ZBA - 152,508.47 152,508.47 -

Reserve Fund (03-00-1025-000 - 001) 148,674.23 10,353.48 - 159,027.71

SDC Reimbursement (05-00-1025-001) 1,467,159.43 8,550.00 1,475,709.43

SDC Improvement (05-00-1025-002) 850,531.69 74,150.00 924,681.69

Revenue Bond Debt Service (07-00-1025-000) 5,847.02 - - 5,847.02

172nd Ave Adv Financing (08-00-1025-000 - 001) - - - -

BALANCE PER GENERAL LEDGER 5,725,330.87 967,999.60 1,028,351.31 5,664,979.16

- - - -



LOCAL GOVERNMENT INVESTMENT POOL RECONCILIATION

As of July 31, 2017

BEGINNING

BALANCE CASH RECEIPTS CASH DISB.

ENDING

BALANCE

7/1/17 7/31/17

BALANCE PER LGIP - 5133 - General Fund 10,733,229.06 13,218.05 - 10,746,447.11

BALANCE PER LGIP - 5422 - Reserve Fund 510,993.29 629.30 - 511,622.59

BALANCE PER LGIP - 5506 - SDC Fund 1,079,540.92 1,329.46 - 1,080,870.38

BALANCE PER LGIP - 5134 - Revenue Bond Fund 1,627,484.70 2,004.26 - 1,629,488.96

TOTAL 13,951,247.97 17,181.07 - 13,968,429.04

Interfund due to/due from - - -

ADJUSTED BOOK BALANCE 13,951,247.97 17,181.07 - 13,968,429.04

BALANCE PER GENERAL LEDGER

General Fund (01-00-1030-000) 10,733,229.06 13,218.05 - 10,746,447.11

Reserve Fund (03-00-1030-000) 510,993.29 629.30 - 511,622.59

SDC Reimbursement (05-00-1030-001) 34,393.35 39.88 - 34,433.23

SDC Improvement (05-00-1030-002) 1,045,147.57 1,289.58 - 1,046,437.15

Revenue Bond Debt Service (07-00-1030-000) 1,627,484.70 2,004.26 1,629,488.96

BALANCE PER GENERAL LEDGER 13,951,247.97 17,181.07 - 13,968,429.04

- - -


User:

Printed: 08/14/2017 - 2:12PM

cbryck

Bank Reconciliation

Cleared and Not Cleared Checks

Checks by Date

Check No Check Date Name ModuleComment AmountClear Date

7/14/2017 48972 AnswerNet, Inc. AP 7/31/2017 217.26

7/14/2017 48973 AT&T Mobility AP 7/31/2017 870.93

7/14/2017 48974 Brooks Products AP 7/31/2017 1,520.96

7/14/2017 48975 Carson Oil Company, Inc. AP 7/31/2017 2,165.56

7/14/2017 48976 Clackamas River Water AP 7/31/2017 70,886.46

7/14/2017 48977 CTX Business Solutions AP 7/31/2017 456.40

7/14/2017 48978 DMV AP 7/31/2017 3.50

7/14/2017 48979 Government Finance Officers Assoc AP 7/31/2017 160.00

7/14/2017 48980 H&D Soli, Inc. AP 7/31/2017 39.98

7/14/2017 48981 Wade Hathhorn AP 7/31/2017 81.70

7/14/2017 48982 HD Fowler Company AP 7/31/2017 14,864.79

7/14/2017 48983 HD Supply Waterworks, Ltd AP 7/31/2017 1,484.88

7/14/2017 48984 Iron Mountain Inc AP 7/31/2017 201.80

7/14/2017 48985 J Thayer Company Inc AP 7/31/2017 570.66

7/14/2017 48986 LGPI AP 7/31/2017 1,057.00

7/14/2017 48987 Masons Supply Company AP 7/31/2017 301.27

7/14/2017 48988 Austin Matthews AP 7/31/2017 425.00

7/14/2017 48989 Metereaders, LLC AP 7/31/2017 4,647.07

7/14/2017 48990 Munnell & Sherrill, Inc AP 7/31/2017 102.43

7/14/2017 48991 North Clackamas Cty Water Comm AP 7/31/2017 45,263.67

7/14/2017 48992 The Oregonian AP 7/31/2017 130.00

7/14/2017 48993 PGE AP 7/31/2017 35,906.88

7/14/2017 48994 Portland Water Bureau AP 7/31/2017 27,971.00

7/14/2017 48995 Ring Bender McKown & Castillo LLLP AP 7/31/2017 3,762.15

7/14/2017 48996 Special Districts Insurance AP 7/31/2017 44,974.91

7/14/2017 48997 Taylor Made Graphics LLC AP 7/31/2017 501.71

7/14/2017 48998 Top Industrial Supply, Inc AP 7/31/2017 12.32

7/14/2017 48999 Traffic Safety Supply Co Inc AP 7/31/2017 561.00

7/14/2017 49000 UniFirst Corporation AP 7/31/2017 119.02

7/14/2017 49001 Vision Technology Solutions, LLC AP 7/31/2017 231.52

7/14/2017 49002 Water Environment Services AP 7/31/2017 54.08

7/18/2017 49003 SUSAN WATERS & STEVEN CHEEK AP 7/31/2017 529.57

7/18/2017 49004 FRANK FOSTER AP 100.33

7/26/2017 49005 American Family Life Assurance Company AP 563.24

7/26/2017 49006 Andrew Casler AP 500.00

7/26/2017 49007 CTX Business Solutions AP 456.40

7/26/2017 49008 ESRI AP 7/31/2017 25,000.00

7/26/2017 49009 Galway Enterprises, Inc AP 7/31/2017 241.45

7/26/2017 49010 City of Happy Valley AP 32,606.16

7/26/2017 49011 HD Supply Facilities Maintenance AP 521.31

7/26/2017 49012 Jim Turins & Sons Inc AP 52,544.86

7/26/2017 49013 KEVIN MCGINNITY AP 7/31/2017 600.00

7/26/2017 49014 OHA-Oregon Health Authority AP 7/31/2017 195.00

7/26/2017 49015 Oldcastle Precast Inc. AP 7/31/2017 4,277.00

7/26/2017 49016 Portland Road & Driveway Co Inc. AP 500.00

7/26/2017 49017 Traffic Safety Supply Co Inc AP 7/31/2017 1,623.80

BR-Checks by Date (8/14/2017 - 2:12 PM) Page 1


SlJ.NRISE WA.TER_

Check No Check Date Name ModuleComment AmountClear Date

7/28/2017 49018 THERESE ACKATZ AP 133.34

7/28/2017 49019 Airgas, Inc. AP 51.83

7/28/2017 49020 AKS Engineering & Forestry LLC AP 7/31/2017 367.30

7/28/2017 49021 BOLI AP 1,250.00

7/28/2017 49022 Carson Oil Company, Inc. AP 7/31/2017 606.32

7/28/2017 49023 Clackamas County Elections AP 1,414.95

7/28/2017 49024 Clackamas River Water AP 15,846.87

7/28/2017 49025 Clackamas Steel & Mfg, Inc. AP 27.58

7/28/2017 49026 Compass Land Surveyors AP 370.00

7/28/2017 49027 Consolidated Supply AP 7/31/2017 5,579.29

7/28/2017 49028 DM Excavating Company, Inc AP 82,874.00

7/28/2017 49029 HD Fowler Company AP 7/31/2017 984.51

7/28/2017 49030 HD Supply Waterworks, Ltd AP 16,342.21

7/28/2017 49031 North Clackamas Cty Water Comm AP 137,469.94

7/28/2017 49032 Oak Lodge Water District AP 16,965.00

7/28/2017 49033 Peterson AP 1,595.92

7/28/2017 49034 Platt Electric Supply AP 7/31/2017 21.47

7/28/2017 49035 Pollardwater AP 7/31/2017 234.43

7/28/2017 49036 Rag Man, Inc AP 33.00

7/28/2017 49037 RH2 Engineering, Inc. AP 7/31/2017 15,259.06

7/28/2017 49038 Top Industrial Supply, Inc AP 32.43

7/28/2017 49039 Verizon Wireless AP 251.61

Total Check Count: 68

Total Check Amount: 677,516.09

BR-Checks by Date (8/14/2017 - 2:12 PM) Page 2


Date Range:

Systems:

Board Audit

Bank Reconciliation

User:

Printed: 08/14/2017 - 2:15PM

07/01/2017 - 07/31/2017

'(All)'

cbryck

Check No. Vendor/Employee Transaction Description Date Amount

Fund: 01 GENERAL FUND

Department: 00 NON DEPARTMENTAL

48983 hydrant meter HD Supply Waterworks, Ltd 07/14/2017 1,050.00

48996 August 2017 benefits Special Districts Insurance 07/14/2017 1,246.20

49003 Refund CheckSUSAN WATERS & STEVEN CHEEK 07/18/2017 529.57

49004 Refund CheckFRANK FOSTER 07/18/2017 100.33

49005 July 2017 American Family Life Assurance Company 07/26/2017 563.24

49013 credit balance partial refundKEVIN MCGINNITY 07/26/2017 600.00

49018 Refund CheckTHERESE ACKATZ 07/28/2017 133.34

49029 meter stock inventory HD Fowler Company 07/28/2017 774.43

49030 new hydrant meter HD Supply Waterworks, Ltd 07/28/2017 1,050.00

Total for Department: 00 6,047.11

Department: 01 ADMINISTRATION

48973 service 5/11/17-6/10/17 AT&T Mobility 07/14/2017 870.93

48977 service period 6/25/17-7/24/17 CTX Business Solutions 07/14/2017 378.40

48978 driving records requests June 2017 DMV 07/14/2017 3.50

48981 reimb ee of the year award purchaseWade Hathhorn 07/14/2017 81.70

48984 storage period 7/1/17-7/30/17 Iron Mountain Inc 07/14/2017 201.80

48985 office supplies J Thayer Company Inc 07/14/2017 570.66

48986 membership FY18 LGPI 07/14/2017 1,057.00

48988 June 2017 serviceAustin Matthews 07/14/2017 425.00

48992 subscription 7/6/17-1/5/18The Oregonian 07/14/2017 130.00

48993 June 2017 - office PGE 07/14/2017 563.21

48994 FY18 consortium dues Portland Water Bureau 07/14/2017 27,971.00

48995 April 2017 services Ring Bender McKown & Castillo LLLP 07/14/2017 3,762.15


49000 service 7/6/17 UniFirst Corporation 07/14/2017 119.02

49001 June 2017 web hosting Vision Technology Solutions, LLC 07/14/2017 231.52

49002 June 2017 service Water Environment Services 07/14/2017 54.08

49007 contract rate 7/25/17-8/24/17 CTX Business Solutions 07/26/2017 378.40

49009 annual monitoring 8/1/17-7/31/18 Galway Enterprises, Inc 07/26/2017 241.45

49023 5/16/17 Special District Election Clackamas County Elections 07/28/2017 1,414.95

49024 June 2017 - VMS Trailers Clackamas River Water 07/28/2017 15,846.87

49039 service 6/8/17-7/7/17 Verizon Wireless 07/28/2017 251.61


Department: 02

48977 service period 6/30/17-7/30/17 CTX Business Solutions 07/14/2017 78.00

48979 membership renewal 8/1/17-7/31/18 Government Finance Officers Assoc 07/14/2017 160.00


48997 blue door hangers Taylor Made Graphics LLC 07/14/2017 501.71

49007 contract rate 7/31/17-8/30/17 CTX Business Solutions 07/26/2017 78.00

49010 FY17 Q4 HV ROW TaxCity of Happy Valley 07/26/2017 32,606.16


Department: 03

48996 July 2017 benefits policy changes Special Districts Insurance 07/14/2017 3,366.31

BR-Board Audit (08/14/2017 - 2:15 PM)Page 1


S N'RISE W.AT'ER_


49008 maint agreement 7/10/17-7/9/18 ESRI 07/26/2017 25,000.00

49026 June 2017 services - Jason Heights Compass Land Surveyors 07/28/2017 370.00

Total for Department: 03 TECHNICAL SERVICES 28,736.31

Department: 04

48972 answering service 6/21/17-7/20/17 AnswerNet, Inc. 07/14/2017 217.26

48974 system maint Brooks Products 07/14/2017 1,520.96

48975 diesel @ $2.07/gal Carson Oil Company, Inc. 07/14/2017 2,165.56

48976 9100 SE Mangan Dr Clackamas River Water 07/14/2017 70,886.46

48980 Hardware Supplies H&D Soli, Inc. 07/14/2017 39.98

48982 system maint supplies HD Fowler Company 07/14/2017 14,864.79

48983 marking paint HD Supply Waterworks, Ltd 07/14/2017 434.88

48987 system maint Masons Supply Company 07/14/2017 301.27

48989 June 2017 readings Metereaders, LLC 07/14/2017 4,647.07

48990 PPE supplies Munnell & Sherrill, Inc 07/14/2017 102.43

48991 water usage 4/25/17-5/25/17 North Clackamas Cty Water Comm 07/14/2017 45,263.67

48993 June 2017 - pumps PGE 07/14/2017 35,343.67


48998 equip maint supplies Top Industrial Supply, Inc 07/14/2017 12.32

48999 safety cones Traffic Safety Supply Co Inc 07/14/2017 561.00

49006 courtesy reimbursement for damage caused by 212 breakAndrew Casler 07/26/2017 500.00

49011 KPSI 700 Subm Level Xmttr HD Supply Facilities Maintenance 07/26/2017 521.31

49012 HWY 212 main break Jim Turins & Sons Inc 07/26/2017 52,544.86

49014 backflow tester cert fee OHA-Oregon Health Authority 07/26/2017 195.00

49015 Spring Mtn PRV project Oldcastle Precast Inc. 07/26/2017 4,277.00

49016 Spring Mtn PRV project Portland Road & Driveway Co Inc. 07/26/2017 500.00

49017 supplies Traffic Safety Supply Co Inc 07/26/2017 1,623.80

49019 rental June 2017 Airgas, Inc. 07/28/2017 51.83

49020 Armstrong Circle Partition AKS Engineering & Forestry LLC 07/28/2017 367.30

49021 Prevailing Wage - HWY 212 mainbreak BOLI 07/28/2017 1,250.00

49022 diesel @ $2.04/gal Carson Oil Company, Inc. 07/28/2017 606.32

49025 shop supplies Clackamas Steel & Mfg, Inc. 07/28/2017 27.58

49027 returns Consolidated Supply 07/28/2017 5,579.29

49028 129th Ave abandonment project DM Excavating Company, Inc 07/28/2017 82,874.00

49029 Spring Mtn PRV project HD Fowler Company 07/28/2017 210.08

49030 Spring mtn PRV project HD Supply Waterworks, Ltd 07/28/2017 15,292.21

49031 water usage 5/25/17-6/25/17 North Clackamas Cty Water Comm 07/28/2017 137,469.94

49032 2015-16 facility lease Oak Lodge Water District 07/28/2017 16,965.00

49033 Well 6/6A maint Peterson 07/28/2017 1,595.92

49034 vehicle maint Platt Electric Supply 07/28/2017 21.47

49035 wrench Pollardwater 07/28/2017 234.43

49036 shop supplies Rag Man, Inc 07/28/2017 33.00

49037 services thru June 2017 - Res 11 RH2 Engineering, Inc. 07/28/2017 15,259.06

49038 supplies Top Industrial Supply, Inc 07/28/2017 32.43

Total for Department: 04 FIELD OPERATIONS 521,600.22

Total for Fund:01 GENERAL FUND 677,516.09




Grand Total 677,516.09



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SUBJECT

Extend Funding for Structural Design of Reservoir 11


Approve up to $250K to complete bid phase (90%) structural and civil design for Reservoir 11



Wade Hathhorn, General Manager

DOCUMENTS ATTACHED

None

Summary

BACKGROUND

RH2 Engineering was awarded a professional services contract to complete the civil/structural design for Reservoir 11. The Board authorized up to $100K for the completion of the preliminary (30%) design phase. The majority of that work was completed at the end of June (2017) at a cost of just under $68K. Portions of the residual funding are being used to advance the design and begin work on permitting and public assistance documents.

ANALYSIS

RH2 has prepared a scope and fee estimate to advance the design through bid and contractor selection (90% completion): 60% Design $94K 90% Design and Bid Documents $70K Additional Design (Stormwater) $10K Permitting and Public Assistance $35K (separate task order) Project Management $12K Reserve (Contingency) $20K Total $241K The construction ready (90%) design includes plans and specifications for a new 3 MG reservoir along with bid documents prepared for contractor selection. The work is being coordinated with the on-going geotechnical design being conducted by Shannon & Wilson. The fee estimate for this next phase of design is just under $250K (this is consistent with RH2 original estimate).

Agenda Item – 2.2


The General Manager is asking for up to $250K to complete the bid and contractor selection phase for the civil/structural design of Reservoir 11. The work products will be used to begin a public outreach program with the local (impacted) neighborhoods.

OPTIONS STAFF RECOMMENDATION

Amend scope and budget Authorize the General Manager to spend up to $250K to complete the construction ready (90%) structural and civil design for Reservoir 11.




SUBJECT

Extend Funding for Geotechnical Design of Reservoir 11


Approve up to $70K to complete bid phase (90%) geotechnical design for Reservoir 11




DOCUMENTS ATTACHED

None

Summary

BACKGROUND

Shannon & Wilson (S&W) was awarded a professional services contract to complete the geotechnical design for Reservoir 11. To date, the Board authorized up to $100K for the completion of site (drilling) investigations and preliminary design under two separate task orders each for $50K. This scope was recently expanded by $10K through the General Manager to support additional drillings. The majority of this work has now been completed at the end of June (2017) at a cost of just under $90K. Portions of the residual funding are being used to prepare formal documents regarding the geotechnical findings at the site.

ANALYSIS

S&W has prepared a scope and fee estimate to advance the design through bid and contractor selection (90% completion): Geotehnical Design $30K Specifications and Bid Documents $30K Reserve (Contingency) $10k Total $70K The construction ready (90%) design will include a formal geotechnical report for the site conditions and related bid documents including technical specifications. The work is being coordinated with the on-going structural design being conducted by RH2 Engineering. The General Manager is asking for up to $70K to complete the bid and contractor selection phase for the geotechnical design of Reservoir 11. This would bring the total fee authorization for S&W to $180K (this is consistent with their original estimate).

Agenda Item – 2.3



Amend scope and budget Authorize the General Manager to spend up to $70K to complete the construction ready (90%) geotechnical design for Reservoir 11.




SUBJECT

Rules of Order (Meetings)


Open discussion regarding meeting protocol.

EFFECTIVE DATE TBD

PRINCIPAL PERSON Ernie Platt, Chair

DOCUMENTS ATTACHED

None

Summary

BACKGROUND

The Board has welcomed several new commissioners and it is helpful to review the “Rules of Order” with respect to the conduct of meetings and other events.

ANALYSIS

Although the Board has adopted Robert’s Rules of Order (by default) as the guide to the conduct of meetings, discussion and voting are often done in a more informal manner. That said, there are few protocol that help in keeping “order”: 1. Do not interrupt: beyond common courtesy, interrupting while staff or

another Board member is speaking can diminish or distract the content of the message being expressed or delivered. Formally, the Chair controls the floor and you are not to speak unless recognized. Such formality, however, is generally not needed and you need only to write down your thoughts or questions while another person is speaking. You can then indicate your desire to speak (after others are finished) by simply raising your hand or asking the Chair to accept your request. Generally, everyone is given the opportunity to comment or ask questions.

2. Move before discussion: it’s good practice for a motion and second to be made before discussing a topic. This sequence allows the matter at hand to be clarified before discussion begins. This is a procedure that is most commonly forgotten in our meetings and such procedures are subject to the Chair’s discretion – he/she may call for a motion before any formal discussion can be conducted. Staff reports attempt to guide the formulation of a motion as part of the written recommendation.

Agenda Item – 2.4


3. Call for a vote: voting is often done by “speaking” to affirm (yes) or deny (no) when asked by the Chair. It is often assumed in this process the Board has reached unanimous consensus. The Chair should ask for those in favor and those opposed, along with any abstentions. If you feel your vote was not recorded properly simply ask the Chair for it to be clarified in the record. You are to record a vote on every motion brought to the floor (yes, no, or abstain). And it is important to remember the Board can only take formal action by an affirmative vote of the majority of the Board (by number) whether or not all members are present. That means, at least four Board members must vote in the affirmative to approve any formal action.

4. Speak with one voice: once the Board has taken a vote, whether it

affirmed or denied a motion, the members are to act as “one voice” consistent with the approved action. If a motion passes and you voted against its passage, you should speak to support the decision or remain silent afterwards (especially outside the meetings). The Board acts by “majority” and not by individual preference. You should have been given the opportunity to speak your opinion before the vote and once action is taken – it becomes the “word” of the Board. It is important to honor this element. It forms the standard by which the Board makes its decisions.

5. Agenda: the Chair generally has the authority in establishing the agenda

for any meeting. He/she will normally ask the members if other items or changes before discussion or presentation of any items. That said, the Chair has the right to refuse or reschedule any items. The Vice-Chair assumes all such responsibility in the absence of the Chair.

6. Digital Recordings: Our meetings are actually offered live on the internet

to anyone who would like to join. There is a camera and microphones placed throughout the meeting space. You are on camera during these meetings! Customers and other members of the public may be watching. So, speak loudly and clearly during discussions and voting. If you want clarification of the “minutes” staff may have to document your request and bring forward any relevant recording at a later time. Note, if you are absent and want to join the meeting by internet or by phone, you may do so and you will be counted present (with full voting privileges).


Other questions or comments regarding the rules of order. None




SUBJECT

Notice of Intent to Modify (Update) SDCs


None required. Open discussion.

EFFECTIVE DATE TBD



DOCUMENTS ATTACHED

Distribution list of interested parties (draft)

Agenda Summary

BACKGROUND

The last time Sunrise updated its system development charge (SDC) methodology was in 2005. Significant changes have since taken place and staff has undertaken the process of updating the agency’s 20-year capital improvement plan (CIP) and associated SDCs. This process was started a year ago and stalled by priority and is now back on schedule.

ANALYSIS

The rules governing this process (ORS 223.304) require 90-day advance notice prior to the first hearing to modify (or update) the SDCs. In addition, the methodology supporting the revised SDCs must be made available at least 60 days prior to the first hearing. Accordingly, staff is proposing the following calendar of events for this process: August 24: Post public notice of intent to update SDCs September 1: Notify appropriate interested parties September 27: Present draft methodology October 25: Approve methodology November 29: Review Draft Findings December 27: Conduct Public Hearing (possible adoption)

OPTIONS

The regular meeting of the Board in November conflicts with the Thanksgiving holiday; hence the recommended November 29 date. The first public hearing would occur in December. The Board could then adopt new SDCs at that same meeting or wait until January.


No action by Board is required. Open discussion on issue.

Agenda Item – 2.5


Name Address City State ZIP # Type

Israel & Tara Maiden 10117 SE Sunnyside Rd #F728 Clackamas OR 97015 1 Domestic

Jim Smith Excavating PO Box 429 Oregon City OR 97045 1 Domestic

Kasab 1 Domestic

Lee Ann Scott 16904 SE Dunhill Loop Damascus OR 97089 1 Domestic

Leonardo Domingo 12042 SE Sunnyside Rd. #604 Clackamas OR 97015 1 Domestic

MAK Homes 17695 S. Fieldstone Ct. Oregon City OR 97045 1 Domestic

Mercury Homes 11127 SE Rolling Hills Ln. Happy Valley OR 97086 1 Domestic Mountain View Development, Inc. PO Box 212 Lake Oswego OR 97034 1 Irrigation

New Age Windows 13482 SE Hubbard Terrace Clackamas OR 97015 1 Domestic

Pavel & Irena Aspidov 12936 SE Wellington Ct. Happy Valley OR 97086 1 Domestic

Petr Buzhduga PO Box 2785 Clackamas OR 97015 1 Domestic

Red Hills Construction 14128 SE Sunshadow St. Happy Valley OR 97086 1 Domestic

Robert Rykken 12388 SE Winston Rd. Damascus OR 97089 1 Domestic

Siri & Sons PO Box 1159 Clackamas OR 97015 1 Irrigation

Skoro Homes, LLC PO Box 38 Boring OR 97009 1 Domestic

Spencer View Dev. 12042 SE Sunnyside Rd. #534 Clackamas OR 97015 1 Domestic

Storybrooke Homes PO Box 1807 Oregon City OR 97045 1 Domestic

Terry Caron Construction PO Box 2256 Damascus OR 97015 1 Domestic

UKA Construction 12220 SE Greiner Ln Happy Valley OR 97086 1 Domestic

Vincent Lei 13501 SE Ellen Dr. Clackamas OR 97015 1 Domestic



William & Cynthia Campbell 9701 SE Johnson Creek H107 Happy Valley OR 97086 1 Domestic

CIS Construction Commercial

Happy Valley Station 13535 SE 145th Ave. Clackamas OR 97015 Commercial

Nathan Lee Commercial

Walmac, LLC 2653 NW High Heavan Rd. McMinnville OR 97128 Commercial

DR Horton 21300 Victory Blve., Ste 700 Woodland Hills CA 91367 281 Domestic

TA Liesy 12042 SE Sunnyside Rd. #475 Clackamas OR 97015 25 Domestic

I & E Construction 9550 SE Clackamas Rd. Clackamas OR 97015 23 Domestic

ICON 1980 Willamette Falls Dr., Ste. 200 West Linn OR 97068 21 Domestic

Stonecreek Development, LLC PO Box 212 Lake Oswego OR 97034 11 Domestic

Lennar NW, Inc. 11807 NE 99th, Ste. 1170 Vancouver WA 98682 9 Domestic

Cascade West Dev. 625 St. Charles St. Eugene OR 97402 7 Domestic

Taliesin Homes NW, LLC 10221 SE Regina Ct. Happy Valley OR 97086 6 Domestic

Geo Development 12042 SE Sunnyside Rd., Ste. 706 Clackamas OR 97015 5 Domestic

Crystalridge Dev. PO Box 1435 Oregon City OR 97045 4 Domestic

Goodwood Homes 13748 SE 128th Ave. Clackamas OR 97015 4 Domestic

Pacific Evergreen Homes 7410 SW Oleson Rd. #133 Portland OR 97223 4 Domestic



Sunnyside 172nd LLC 19767 SW 72nd Ave. Tualatin OR 97062 4 Comm

Canyon Crest Homes 23801 NE 42nd Ct. Ridgefield WA 98642 3 Domestic

Double Down Develop Inc PO Box 1807 Oregon City OR 97045 3 Domestic

Holt Opportunity Fund PO Box 61426 Vancouver WA 98666 3 Irrigation

Brentwood Homes 15115 SW 93rd Tigard OR 97224 2 Domestic

Robert A. Melius PO Box 1435 Oregon City OR 97045 2 Domestic Wilson Homes & Developments PO Box 422 Clackamas OR 97015 2 Domestic

Alex Koshuba 10423 SE Regina Ct. Happy Valley OR 97086 1 Domestic

Angelo Thomason 13470 SE Hubbard Rd. Clackamas OR 97015 1 Domestic

Azhar Khan 17624 SE Rpse St. Portland OR 97267 1 Domestic

BC Custom Construction, Inc. 410 High St. Oregon City OR 97045 1 Domestic

Crescent Custom Homes 15067 SE Bunker Hill Ct. Happy Valley OR 97086 1 Domestic

Ember Development PO Box 1927 Oregon City OR 97045 1 Domestic

Empire Building Company, LLC 4040 SE International Way Milwaukie OR 97222 1 Domestic

Moore Excavating PO Box 789 Fairview OR 97024 1 Irrigation

Frontier Homes 15191 SE Territory Dr. Clackamas OR 97015 1 Domestic

Gabriel Vizireanu 279 Evensong Pl Portland OR 97229 1 Domestic

Haggart Renovations 1914 Willamette Falls Dr. #280 West Linn OR 97068 1 Domestic

Homes with Style, Inc. 14753 SE Crosswater Clackamas OR 97015 1 Domestic




SUBJECT

Manager’s Update


For Informational & Discussion Purposes Only

PRINCIPAL STAFF


DOCUMENTS ATTACHED

None

Summary

EXECUTIVE SEARCH FOR FINANCE DIRECTOR

The job announcement was posted in late June on a variety of relevant sites. We have received seven (7) applications. Staff will be conducting preliminary interviews to get a short-list and then schedule follow-up interviews with Board involvement.

PRELIMINARY AUDIT Staff from Merina & Co. conducted their preliminary on-site review of

FY2016-17 financial material. The preliminary review was positive and they will be back later this fall to complete the audit.

INNOVATIVE “INTERTIE” DURING SE 172ND CONSTRUCTION

Staff has designed an innovative “intertie” to keep customers in service during valve cut-in along SE 172nd Avenue. The work will utilize the emergency flexible pipe obtained by CRW in bridging service between hydrants, with back feed from two pressure zones. Additional detail presented by Staff at meeting.

EMPLOYEE OF THE YEAR

Each year, the General Manager selects the Employee of the Year. This year had a number of excellent candidates. Having to pick one, the selected recipient is Elizabeth Edgar. Elizabeth (Liz) is a key member of the engineering staff and leads much of the agency’s new infrastructure design. She has displayed significant professional growth in the past couple of years and is an avid advocate of the agency’s culture and values. Liz received an acrylic block trophy and $1,500 bonus.

NEW DEMAND PEAK Recent weeks saw near record temperatures in the area, breaking 100-

degrees for several days followed by a string of mid-90 degree days. This led to a rise in water demand, reaching an all-time peak day demand of 12.8 MGD. Regional trends over the past several years have seen demand per connection decline – in many cases by more than 20%. This reduction has been offset by a steady increase in the actual number of connections. Here forward, we would expect the peak day demand to continue to increase in hot weather periods simply owed to the rising number of customers in the area.

Agenda Item – 3.1


ANNUAL SUMMER PICNIC

The annual picnic is scheduled for August 25th, starting at 4 pm. The event will be held at the Picnic Shelter in Scouter’s Mountain Park. This is near the site of the former Boy Scouts lodge. Food and drink will be provided. All staff and Board members (along with guests) are invited.

SDC STUDY CONSULTANT (FCS GROUP)

Staff has put together a number of pieces related to updating the agency’s System Development Charge (SDC). The last time SDCs were updated was back in 2005. Staff will look to use FCS Group to assist in completing the SDC study and updating. The goal is to have new rates adopted by the first part of 2018. This work should be well within the GMs spending authority and less than $25K. This is a primary goal for FY2017-18.

WEBSITE GOES VIRAL? A website published by an environmental watch-dog group based in

Washington DC (called Environmental Working Group) has reportedly gone “viral.” The website offers data on water, air, and food quality, as well as other information. Visitors can enter their zip code and get data on water quality that are shown in reference to federal/state drinking water standards, as well as “health goals” established by various agencies and organizations. These “health goals” are from a variety of sources and are not linked directly to established regulatory health effects. That said, the data is available to anyone and is obviously drawing concern among the general public. Utilities that meet all federal/state standards are being shown with “contaminants” in excess of “health goals.” The data come from samples that were required during various “test programs” by the EPA, often for unregulated compounds. Results were often obtained under highly sensitive testing methods. Hence, the reported presence of a “contaminant” can be hundreds or even thousands of times lower than any formal standard and still be above the so-called “health goals.” They unfortunately use words like “harmful” and claim existing standards are “negotiated” among providers and the regulating agencies. This is causing unnecessary concern. The same site goes on to note that you shouldn’t drink bottled water either (for similar quality reasons) but it recommends filtering your water before consumption (even though the organization receives a monetary kick-back for the number of filters sold under a given program). You can see the website at: https://www.ewg.org/tapwater/#.WZSZCVGGOUk

CRWP WATERSHED TOUR

The Clackamas River Water Providers conducts an annual tour of the watershed. The elected officials from each of the represented organizations are invited (Cities of Tigard and Lake Oswego, South Fork Water Board, Clackamas River Water, Sunrise Water Authority, and North Clackamas County Water Commission). The event is scheduled for October 7, 7:30 a.m. – 4:30 p.m. This is an all day tour of the upper watershed. Great introduction to what’s going on the Clackamas River and other stakeholder interests.

https://www.ewg.org/tapwater/#.WZSZCVGGOUk




SUBJECT

Engineering & Construction Reports


For Informational Purposes Only


Tim Jannsen, Engineering Manager

Summary ABANDONMENT OF RESERVOIR 2 AND PUMP STATIONS 2 & 5

Remove Sunrise’s oldest reservoir and abandon associated pump stations Planning – December 2016 through January 2017 Design – February 2017 through September 2017 Bid – October 2017 Construction – December 2017 Estimated Cost - $150,000 RESERVOIR 11 3.0 million gallon, wire-wrapped, circular concrete tank Planning – March through August 2016 Design – September 2016 through January 2017 Contractor Proposals Submitted – December 2017 Construction – April 2018 through March 2019 Estimated Cost - $7,000,000 - $9,000,000

Agenda Item – 3.2


PUMP STATION 16 Purchase and install “package” pump station with (2) 400 gpm pumps, (2) 25 HP motors, and (2) variable frequency drives (VFDs); pump station will boost pressure to homes around Reservoir 8 when needed, increase fire flow capabilities, and provide a secondary pumping facility to Reservoir 4

Planning – November through December 2016 Design – January through May 2017 Purchase Pumps, Motors, and VFDs – April 2017 Bid – September 2017 Installation and Start-Up – November 2017 Estimated Cost - $250,000 10-INCH CAST IRON MAIN REPLACEMENT ON BOY SCOUT LODGE ROAD

50 year old cast iron water main is the only feed to Reservoir 4; Developer of Scouter’s Mountain Subdivision will replace a portion of the existing water main due to grade changes and Sunrise will replace the remaining 1,200 feet of water main from the subdivision limits to Reservoir 4 with a 12-inch ductile iron water main

Planning – November through December 2016 Design – January through July 2017 Bid – September 2017 Construction – October 2017 Estimated Cost - $350,000 ABANDONMENT OF 8-INCH CAST IRON MAIN ON SE 122TH AVENUE, PHASE 2

Water main has had a history of breaks; services and intersecting pipes will be switched over to adjacent 12-inch and 18-inch ductile iron pipes

Planning – September through October 2017 Design – November 2017 through February 2018 Bid – March 2018 Construction – June through July 2018 Estimated Cost - $100,000


PUMP STATION 15 STANDBY GENERATOR INSTALLATION

Install a natural gas generator at the primary pumping facility to Reservoir 10, which would allow up to 2,000 gallons per minute of water to be pumped in the case of a power loss. Planning – September 2017 Design and Bid – October through November 2017 Construction – January 2018 Estimated Cost - $300,000

GRAMOR WELL REHABILITATION

Rehabilitate the existing Gramor Well, including scouring the well casing, replacing the pump, motor, variable speed drive and add a pneumatic tank for pressure equalization. Planning – October 2017 Design – November 2017 through January 2018 Bid – February 2018 Construction – March through April 2018 Estimated Cost - $150,000

AMERON HEIGHTS SUBDIVISION WATERLINE REPLACEMENT

Replace 4,100 feet of heavily corroded 6-inch ductile iron main and 250 feet of 4-inch PVC with new 6-inch Class 52 ductile iron main.

Planning – November 2017 Design – December 2017 through March 2018 Bid – April 2018 Construction – June through July 2018 Estimated Cost - $550,000 SUNNYCREEK SUBDIVISON WATERLINE REPLACEMENT

Replace 3,200 feet of heavily corroded 6-inch ductile iron main with new 6-inch Class 52 ductile iron main. Planning – November 2017


Design – December 2017 through March 2018 Bid – April 2018 Construction – June through July 2018 Estimated Cost - $400,000 ZONE 3/5 RESERVOIR AND TRANSMISSION IMPROVEMENTS

Replace 1,650 feet of 12-inch 60 year old cast iron main, 1,400 feet of heavily corroded 8-inch ductile iron main (upsizing to 12-inch main to increase transmission capacity to Reservoir 3/5) and 300 feet of heavily corroded 6-inch ductile iron main. Replace cast iron inlet/outlet into Reservoir 3 and Class 50 DI inlet/outlet into Reservoir 5. Take Reservoir 3 and 5 offline for cleaning. Add seismic valve to Reservoir 5. Planning - December 2017 Design – January through July 2018 Bid – August 2018 Construction – October 2018 through January 2019 Estimated Cost - $1,550,000


Subdivisions Under Construction - Not Yet Approved For Meter Purchases

Name of Subdivision and Projects Number of Lots

ADDISON MEADOWS 152ND DR SOUTH OF SUNNYSIDE RD

30

FOX GLEN 169TH AVE SOUTH OF SUNNYSIDE RD

50

KINGS LANDING 132ND AVE & KING RD

21

SCOUTERS MOUNTAIN EAST OF 145TH AVE & NORTH OF MONNER RD

214

Total Lots 315

Proposed Subdivisions - Not Yet Approved For Meter Purchases

Name of Subdivision and Projects Number of Lots ALTAMONT PH. 8 JOHNSON CREEK BLVD 32 FOXWOOD SUNNYSIDE RD EAST OF 162ND AVE

29

HIDDEN FALLS PH. 3 EAST OF 152ND DR AND SOUTH OF SUNNYSIDE RD

102

MOUNTAIN GATE PH. 2 129TH AVE & MOUNTAIN GATE RD

13

PLEASANT VALLEY VILLAGES PH. 1 & 2 172ND AVE SOUTH OF TROGE RD

131

QUAIL HILL 172ND AVE SOUTH OF CREEKSTONE LN

22

SHADOW MOUNTAIN PH. 2 HIGHWAY 224 SOUTH OF ECKERT LN 18 STELLA HEIGHTS 172ND AVE SOUTH OF HEMRICH RD

50

Total Lots 397

Subdivisions With Buildable Lots - Approved For Meter Purchases

Number of Lots Name of Subdivision and Projects Remaining

ALDER RIDGE RIDGECREST RD EAST OF 132ND AVE

4

ALTA VILLA 145TH AVE & CLATSOP ST

6

ALTAMONT NORTH OF IDLEMAN RD & EAST OF 92ND AVE

15

APPLEWOOD TERRACE RIDGECREST RD WEST OF 145TH AVE

1

ASHLEE MEADOWS PUD 139TH AVE SOUTH OF SS RD

3

AUTUMN MIST KING RD & REGINA CT

3

BELLA CASA 162ND NORTH OF MISTY DR

21

BLACK HORSE ESTATES 122ND AVE NORTH OF SS RD

6

BLUE HERON POINTE PH. 1, 2, & 3 145TH AVE & RIDGECREST RD

12

BRAEMARK ESTATES 118TH AVE & SS RD

5

CALLAHAN VISTA SE RIDGECREST RD

3

CASTLEWOOD PH. 2 & 3 130TH AVE NORTH OF SS RD

1

CAVALIER COURT 131ST AVE & ALMOND CT

4


CAVALIER MEADOWS 122ND AVE SOUTH OF SS RD

4

CEDAR CREEK ESTATES SCOTT CREEK LN

3

CHRISTILLA VALLEY EAST OF 145TH AVE & SOUTH OF CLATSOP ST

19

CREEKSTONE ESTATES WILLIAM OTTY & VALLEY VIEW

3

CREST VIEW TOWNHOMES HWY 224 & GOOSE HOLLOW RD

5

EAGLE LANDING R-7 STEVENS RD & MONTEREY AVE

5

EMERALD VALLEY RIDGECREST RD & 147TH AVE

2

EMMERT HEIGHTS 92ND AVE & HINKLEY AVE

6

EMMERT RIDGEVIEW 122ND AVE & HUBBARD RD

1

ESMERALDA ALDRIDGE RD & 147TH AVE

6

ESTATES AT MEADOWS GATE MOUNTAIN GATE RD

1

GRAND VIEW MEADOWS 172ND AVE NORTH OF HEMRICH RD

69

HAGGART PARTITION RIDGECREST EAST OF MT SCOTT BLVD

1

HIGHLANDER ESTATES NORTH OF RIDGECREST RD

3

HIGHLAND MIST NORTH OF RIDGECREST RD

5

HOWARD ESTATES 132ND AVE NORTH OF HUBBARD RD

24

JACKSON HILLS PH. 1 & 2 145TH AVE & RIDGCREST RD

17

J B MEADOWS 118TH AVE & SUMMERS LN

5

JOHNATHAN SUMMERS ESTATES 118TH AVE & SUMMERS LN

3

KASAB PARTITION 147TH AVE SOUTH OF MONNER RD

1

LIBERTY VIEW 122ND AVE & MOUNTAIN GATE RD

3

MADELYN HEIGHTS CALLAHAN RD & RIDGECREST RD

3

MADRONA ECKERT LN

2

MARTIN'S VIEW ESTATES 232ND AVE SOUTH OF HWY 212

3

MITCHELL PARK 129TH AVE SOUTH OF KING RD

2

MOLLY MARIE 139TH AVE SOUTH OF SS RD

1

NORMANDY GARDENS 132ND AVE SOUTH OF SS RD

1

NORTHERN HEIGHTS PH. 1 & 2 145TH AVE NORTH OF RIDGECREST RD

11

NORTHPOINT 132ND AVE & CALLAHAN RD

4

NORTHVIEW PH. 1 & 2 147TH AVE & ALTA VISTA DR

3

OVERLOOK 119TH AVE & SUMMERS LN

5

PARKSIDE PH. 2, 3, & 4 SOUTH OF RIDGECREST RD

8

PINE VIEW MEADOWS 172ND AVE NORTH OF HEMRICH RD

14

PIONEER HIGHLANDS EAST OF 145TH AVE & NORTH OF MONNER RD

63

PONTE CINO PH. 2 132ND AVE SOUTH OF SS RD

29

REANNA RIDGE 127TH AVE & MATHER RD

2


RED ROSE VALLEY PH. 1 & 2 MOUNTAIN GATE RD

11

RIM ACRES MATHER RD & CRANBERRY LP

3

ROLLING ACRES 147TH AVE NORTH OF SS RD

15

ROSS PARTITION MOUNTAIN GATE RD

12

ROTH PLACE 132ND AVE SOUTH OF RIDGECREST RD

2

RUSTLING RIDGE 119TH AVE & ECHO VALLEY DR

13

SARAH KNOLL MOUNTAIN GATE RD

1

SCOUTERS MEADOW 172ND AVE SOUTH OF HEMRICH RD

36

SHADOW RIDGE 147TH AVE NORTH OF SS RD

4

SIRI HILLS SOUTH OF HWY 212 & EAST OF HWY 224

12

SOUTHERN RIDGE PH. 2 147TH AVE NORTH OF SS RD

6

SPENCER VIEW ESTATES WEST OF 147TH AVE & SOUTH OF ALDRIDGE RD

9

STILLWATER ESTATES SNOW FIRE DR & MOUNTAIN GATE RD

5

STONE BRIDGE SCOTT CREEK LN & COUGAR WY

1

STONE RIDGE SUMMIT MOUNTAIN GATE RD EAST OF SE 129TH AVE

3

SUNRISE HEIGHTS PH. 2 147TH AVE NORTH OF SS RD

16

SUNRISE MOUNTAIN VIEW EAST OF 152ND AVE NORTH OF SS RD

2

SUNSHINE RIDGE (SOUTHERN RIDGE PH. 1) NORTH OF SS RD WEST OF 147TH AVE

11

TARALON 157TH AVE TO 162ND AVE SOUTH OF SS RD

4

THE FALLS AT HAPPY VALLEY 132ND AVE & CLATSOP ST

12

THE RESERVE PH. 1 & 2 SOUTH OF MOUNTAIN GATE RD

5

TRICKLE CREEK 132ND AVE SOUTH OF SS RD

3

VALEMONT PARTITION EAST OF 132ND AVE & NORTH OF RIDGECREST RD

3

VALLEY CREST MOUNTAIN GATE RD & 129TH AVE

8

VALLEY PARK ESTATES WILLIAM OTTY RD

1

VALLEY VIEW ESTATES PH. 1 & 2 NORTH OF SS RD

10

VINEYARD RIDGE PH. 2 122ND AVE & HUBBARD RD

1

VISTA HEIGHTS 147TH AVE NORTH OF SS RD

3

VOLARE (EAGLE LANDING TOWNHOMES PH. 2) CAUSEY AVE EAST OF STEVENS RD

26

WILLINGHAM HEIGHTS MATHER RD

1

WOODLAND HEIGHTS 132ND AVE NORTH OF SS RD

1

WYATT'S PARK EAST OF 142ND AVE & NORTH OF WENZEL DR

13

Total Lots (as of July 31, 2017) 674 Total Lots (as of June 30, 2017) 675 Total Lots (as of May 31, 2017) 569




SUBJECT

Operational Reports


For Informational Purposes Only

EFFECTIVE DATE August 2017


Tim Jannsen, Engineering Manager

DOCUMENTS ATTACHED

SWA Meter Installations thru July 31, 2017 SWA Customer Accounts as of July 31, 2017 SWA Meter Installations Twelve Month Running Total SWA Comparison of Cumulative Projected & Actual SDCs for ’17-’18 Fiscal Year Water Pumped to SWA Through July 2017 Twelve Month Running Total of Water Pumped to SWA SWA Comparison of Projected and Actual Water Billings for ’17-’18 Fiscal

Year

Summary

BACKGROUND

The following graphs are presented to the Board each month for informational purposes.

OPTIONS

None.


None.

Agenda Item – 3.3

60

50

40

-0 Q)

(U -en C 30 en ... Q) -Q)

~

20 I

10

0 7/15

SWA Meter Installations thru July 31, 2017

54

49

\ ' 21

9

9/15 11 /15 1 /16 3/16 5/16 7/16 9/16 11/16 1/17 3/17 5/17 7/17

15400

15200

w 15000 -C ~ 0 u u ~ 14800 0 ~

ID ..c E ~

Z 14600

14400

14200 7/15

SWA Customer Accounts as of July 31, 2017

9/15 11/15 1/16 3/16 5/16 7/16 9/16 11/16 1/17

....,_ 1!1M231

3/17 5/17 7/17

"'O Q)

Ctl en

600

SWA Meter Installations Twelve Month Running Total

5 oo I ----= :::::::-- I ::::a:::: 7' ......

400

~ 300 ~ Q)

Q) ~

200

100

0 7/15 9/15 11/15 1/16 3/16 5/16 7/16 9/16 11/16 1/17 3/17 5/17 7/17

-.-meter

- ERU

$1,800

$1,600

$1,400

en $1,200 ,__ cu 0 O $1,000 '+-0 en

"O C

$800 cu en ::J 0 .c I- $600

$400

$200

$0

SWA Comparison of Cumulative Projected and Actual System Development Charges for '17-'18 Fiscal Year

- ActualSDC

- Budgeted SOC

7/17 8/17 9/17 10/17 11/17 12/17 1/18 2/18 3/18 4/18 5/18 6/18

Water Pumped to SWA Thru July 2017

500

450

400 I \ /\WIJ ~ 98

350

13'300 (.)

0 0 0 250 ..-........ L. Q) +-'

~ 200 s

150 I ..- I 1~ 144

100

50

0 +--,----,---,---,-----,--,--,------,--,------,-,------,---r---,----.---,---,-----,--,---.------.---,------,-

p ~ ~ ~ ~ p ~ ~ ~ ~ ~ ~ ~~~~~~ff ff ff f '\ ~ C?> "~ "" "v " 'V n;s bt " 'o '\ ~ C?> "~ "" "'V " 'V n;s bt " ~ '\

3000

2500

2000

~ (.)

0 0

~1500 ........ ,_ 2 ro ~

1000

500

0

_...._ ,.....

Twelve Month Running Total of Water Pumped to SWA

.... . ~ . - - - -

~ - - -""""' "- ~

~ . ~ - _.,,.o

-- - - -

I I I

~~~~~~~~~~~~#~~~~~~~~~$~~

(/) '-cu 0 0 ..... 0 (/)

-0 C cu (/) ::J 0 .c I-

$10,000

$9,000

$8,000

$7,000

$6,000

$5,000

$4,000

$3,000

$2,000

$1,000

$0

SWA Comparison of Cumulative Projected and Actual Water Billings for '17-'18 Fiscal Year

- Actual Bill

- Budgeted Bill

7/17 8/17 9/17 10/17 11/17 12/17 1/18 2/18 3/18 4/18 5/18 6/18




SUBJECT

Board Calendar

EFFECTIVE DATE September 2017


Cindy Richards, Administrative Assistant

Summary

The list on the second page should reflect all of the changes made at the July meeting, but please keep your eye open for any inconsistencies.

Agenda Item – 4.1

Tue Sep 5

Wed Sep 6

Mon Sep 1

Tue Sep 12

Thu Sep 14

Tue Sep 19

Thu Sep 21

Wed Sep 27

Mon Oct 2

7:00pm - 8:00pm

3:00pm - 5:00pm

11:45am - 1 :45pm

4:00pm - 5:00pm

6:00pm - 8:00pm

7:00pm - 8:30pm

6:00pm - 8:00pm

7:00pm - 8:00pm

6:00pm - 8:30pm

6:00pm - 8:00pm

6:00pm - 8:30pm

11:45am - 1 :45pm

7:00pm - 9:00pm

ffi Happy Valley City Counc"l lbl

ffi CRBC - Executive !bl

ffi N. Clackamas Chamber ~

ffi CRWSC@ SWA

ffi Oak Lodge Water Services !bl

ffi Boring Water !bl

ffi CRW !bl

ffi Happy Valley City Counc"l !bl

ffi CRBC !bl

ffi SFWB !bl

ffi SWA Board eeting !bl

ffi N. Clackamas Chamber !bl

ffi Sunnyside CPO - 9339 SE Causey Ave .. !bl


Agency Meeting Date & Time Liaison(s) NCCWC 4th Thursday quarterly

(Apr, June, Sept, Jan) 5:30 p.m.

Platt, Bailey, Blake Alternate: Blake

CRWSC 2nd Monday quarterly (Mar, June, Sept, Dec) 4:00 p.m.

Blake, Gaschler, Platt Alternate: Hawes

Oak Lodge Water Services

2nd Tuesday each month 6:00 p.m.

Hofeld

CRW 2nd Thursday each month 6:00 p.m.

Gaschler Alternate: Henson

Boring Water District 2nd Tuesday of each month 7:00 p.m.

Hawes

City of Happy Valley 1st & 3rd Tuesday each month Work session: 6:00 p.m. Open session: 7:00 p.m.

Bailey Alternate: Hawes

Clackamas River Basin Council

Exec Council: 1st Wednesday each month 3:00 p.m.-5:00 p.m. 3rd Thursday of each month; 6:00p.m. – 8:30p.m.

Blake

Regional Water Providers Consortium

Board

1st Wednesday of February, June & October 6:30 p.m.

Platt Alternates: Bailey, Henson

Clackamas County Coordinating

Committee (C4)

1st Thursday each month 6:45-8:30 p.m.

Kim Anderson (monitoring agendas)

North Clackamas Chamber of Commerce

1st Monday each month 11:45 AM-1:15 p.m.

Platt

Sunnyside United Neighbors (SUN) CPO

1st Monday in February, June & October 7:00 p.m.

Hofeld

South Fork Water Board

4th Wednesday each month 6:00 p.m.

Platt (monitoring agendas)

PRINTED NAME

1-- N\ A., . ~ \ ~ \ ~ \r--s

2.

3.

4.

5.

6.

7.

SUNRISE WATER AUTHORITY REGULAR BOARD OF COMMISSIONERS MEETING HELD

WEDNESDAY, AUGUST 23, 2017, AT 6:00 PM

AGENCY OR CITIZEN AGENDA SPEAKING? ITEM YES/NO

0 L \r"1 SD lVo

POSITION ON ITEM

Speakers are to address the Chairman, not each other or the audience, and are expected to conduct themselves in an appropriate manner. The use of abusive or profane language shall not be allowed. No debate or argument between speakers and/or members of the audience shall be permitted.