suncom state master contract filing procedures fy 2014/15
DESCRIPTION
SUNCOM State Master Contract Filing Procedures FY 2014/15 . USAC Directive. DivTel must file for E-Rate reimbursement for all State Master Contracts starting with FY2013-2014 Decision due to fact that DivTel pays service provider invoices – i.e. is Billed Entity - PowerPoint PPT PresentationTRANSCRIPT
Craig J. Nichols, Secretary1
SUNCOM STATE MASTER CONTRACT FILING
PROCEDURES FY 2014/15
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USAC DirectiveDivTel must file for E-Rate reimbursement for all
State Master Contracts starting with FY2013-2014
Decision due to fact that DivTel pays service provider invoices – i.e. is Billed Entity
The change applies to all DMS-billed E-Rate Eligible SUNCOM Master Contracts• Customer must file Form 471 for DMS services
directly billed by the vendor • e.g., Mobile Communications Services
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Working with the DMS TeamE-Rate Team• Advise Florida schools & libraries• Apply on behalf of entities using DMS-billed
State Master ContractsDMS Business ConsultantsService Delivery Department Billing Department
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State Master Contract Filing Process
Benefits to You: DivTel manages all procurement and competitive
bidding for state master contracts
Customer maintains choice of SPI vs. BEAR invoicing modes
DivTel will be responsible for filing applications, billing and USAC invoices
E-Rate Team will be primary contact for USAC inquiries e.g., PIA, Invoice Review (PQA)
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State Master Contract Filing Process
Benefits to You: Customers will not have to complete and
submit AT&T GRIDS Customers will not have to comply with USAC
State Replacement Contract procedures DivTel will ensure that state master
applications are accurate and meet all USAC guidelines. DivTel, rather than SUNCOM customers, will be responsible for errors or omissions that impact funding.
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State Master Contract Filing Process
Customer decides which DMS services it will continue or order (if new) for upcoming funding year. • If ordering TIPS, STEPS, or MCS , customer conducts mini-bid and
completes Vendor Selection Matrix Customer completes LOA and submits to DivTel along
with Form 479, if applicable DivTel creates shell online Form 471 for each
customer, obtains security code, and e-mails customer a Guidance Letter containing further instructions
Customer logs in, completes Blocks 2, 4, & 5 (or as revised by FCC), and follows further instructions in Guidance Letter
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State Master Contract Filing Process
DivTel reviews customer-submitted information, completes Block 6, certifies, and submits Form 471
DivTel creates and submits Item 21 Attachment DivTel receives Form 471 Receipt
Acknowledgement Letter (RAL) and shares with customer for any necessary changes
DivTel receives PIA requests and contacts customer for information, documentation when necessary
DivTel receives Funding Commitment Decision Letter (FCDL) and shares with customer
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State Master Contract Filing Process
• DivTel creates shell online USAC Form 486 for each customer, shares with customer for completion of Form 486.
Customer logs in, completes Blocks 2, 3 and 4 (or as revised by FCC)
DivTel reviews completed Form 486, certifies, and submits Customer determines preferred invoicing mode
• SPI - DivTel invoices customers non-discounted portions & instructs service providers
to file invoices to USAC for remainder OR • BEAR - DivTel invoices customer 100%
DivTel submits GRIDS for AT&T services DivTel collects any required documentation from customers
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DMS State Master ContractsService Company SPIN Contract
NumberAllowable Contract
DateAward Date Form 470 App #
Contract End Date
Effective Dates
CENTREX BellSouth (dba AT&T)
143004824
DMS 06/07-086
1/30/2007 2/6/2007 289460000614029
6/30/2014
2/12007-
6/30/2014
CenturyLink 143001444
DMS 08/09-057
12/17/2008 2/9/2009 500440000701829
6/30/2014
2/10/2009-
6/30/2014
Verizon 143001435
DMS 08/09-071
2/25/2009 5/18/2009 598350000730295
6/30/2014
5/22/2009-
6/30/2014
Toll-Free Services
(1-800/888)
EarthLink/DeltaCom
143001196
DMS 08/09-078
3/9/2009 3/23/2009 839180000733215
3/19/2014
4/10/2009-
3/19/2014
Long Distance
Qwest 143001157
MA 2114 10/31/2003 3/22/2004 115340000458286
3/21/2014
3/22/2004-
3/21/2014
Long Distance
EarthLink/DeltaCom
143001196
DMS 10/11-036
7/29/2011 9/9/2011 889440000927431
9/8/2016
9/9/2011-
9/8/2016
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DMS State Master ContractsService Company SPIN Contract
Number
Allowable
Contract Date
Award Date
Form 470 App #
Contract End Date
Effective Dates
Voice Conferencin
g
British Telecom
143009071
DMS 1112-019
4/6/2012 5/3/12 125800001032241
6/30/2015 5/3/2012-6/30/201
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STEPS -Telephony Equipment & Services
Avaya 143005214
730-000-09-1 4/9/2008 9/3/2008 616350000664271
3/2/2014 9/3/2008-3/2/2014
Cisco 143005014
730-000-09-1 4/9/2008 9/3/2008 616350000664271
3/2/2014 9/3/2008-3/2/2014
Siemens 143004816
730-000-09-1 4/9/2008 9/3/2008 616350000664271
3/2/2014 9/3/2008-3/2/2014
Internet Access (FIRN)
AT&T 143004824
DMS 08/09-061
11/19/2008
1/12/2009
150090000693652
6/30/2015 1/12/2009-
6/30/2015
MFN AT&T 143004824
14-973-800-R
10/4/2005 4/20/2006
802470000543801
9/17/2016 9/18/2006-
9/17/2016
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DMS State Master ContractsService Company SPIN Contract Number
Allowable Contract
DateAward Date Form 470 App # Contract
End DateEffective
Dates
TIPS(Wiring, Internal)
For info : call Derald Turner @ 850-414-6771
rida.com
DMS 1213-001 (A-N)
11/26/2012
Multiple Award Dates
405490001053966
6/30/2016
7/01/2013 –
6/30/2016
Remote Broadband Services
AT&T 143004824 DMS 08/09-027 9/18/200
87/13/20
099769100006771
75 7/2/2015 7/13/2009-7/2/2015
Mobile Communications Services
AT&T 143025240 DMS 1011-008A 9/30/201
01/11/20
125898200008496
721/10/201
71/13/2012
-1/12/2017
Mobile Communications Services Sprint 14300674
2 DMS 1011-008B 9/30/2010
1/13/2012
589820000849672 1/12/201
71/13/2012
-1/12/2017
Mobile Communications Services Verizon 14300067
7 DMS 1011-008C 9/30/2010
1/20/2012
589820000849672 1/19/201
71/20/2012
-1/19/2017
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SUNCOM State Master Contracts
To view eligible E-Rate contract information go to DMS SUNCOM Website
For questions about services contact your DMS Business Consultant
To order services go to Ordering Login Page
TIP: Allow plenty of time to file your CSA
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DivTel Business Development Consultants
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Competitive Bidding: ‘Mini Bids’ An evaluation process used by applicants when a state
files an Form 470 and signs state master contracts with more than one service provider as a result
Applicant cannot simply choose one of these service providers, but must evaluate all eligible state master contracts and demonstrate why the service provider it chooses is the most cost-effective solution. Applies to SUNCOM contracts:• Mobile Communications Services (MCS) # DMS 1011-008(A, B or
depending on vendor)• Telephone Equipment & Services (STEPS) # 730-000-09-1• Wiring, Internal (TIPS)
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Sample Bid Evaluation Matrix
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State Master Contract Filing Process
DivTel Will Need From You: Letter of Agency – Sign, date, notarize and return to E-Rate Team If ordering P2, you will need a Technology Plan
If you have a certified Tech Plan: provide DivTel your DOE letter of Tech Plan Certification
If you don’t have a certified Tech Plan: notify DivTel of Plan status, and must provide DivTel your DOE Letter of Tech Plan Certification before Form 486 can be filed
Inform E-Rate Team if you are conducting your own procurement (filing own Form 470) and considering a DMS State Master Contract as a bid response
Copy of Form 479 if ordering Internet Access services Contact information for person(s) responsible for E-Rate Any supporting documentation requested by E-Rate Team
ResponsibilitiesDivTel • Will ensure State Master Contract applications are
accurate and meet all USAC guidelines• Will be responsible for any reduction in funding that
results from DivTel errors or omissionsSUNCOM Customers• Will be responsible for any reduction in funding that
result from their error or omissions • Agree to meet required document retention rules
and to provide documentation, as required by DivTel and USAC
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Communications Service Agreement Billing (CSAB)
SystemCSAB Data Collection & Ordering System• Data Collection • Selecting Services• Evolution of FY2013-14’s Application process• WebEx Training series to be announced shortly