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Summer 2020 Faculty-Led Study Abroad Programs Proposal Instructions

APPLICATION AND REVIEW GUIDELINES All Study Abroad Program Proposals must include the items below. The Study Abroad Proposal Rubric (pp. 3-4) details how these items will be assessed by the Study Abroad Advisory Committee.

Syllabus and Course Outline

Course Rationale

Experiential Component: This should include activities, excursions and community engagement and/or service learning.

Guest Lecturers (if applicable)

Travel Itinerary: Coordinators should make sure that their itineraries, teaching hour totals,

and syllabi are all consistent with one another.

Budget Spreadsheet The Study Abroad Advisory Committee recommends programs to the Office of Academic Affairs for final selection. The following points will be considered in the review and selection process:

Study Abroad Proposal Rubric Score Diversity of student experience, including discipline, course offering and location Programs that did not run in the prior year may receive priority review. Faculty may not submit a Study Abroad Program Proposal if they are serving on the Study

Abroad Advisory Committee for the same academic year.

TIMELINE By August 15, 2019: To obtain flight estimates for the budget proposal, email the location

and dates for the program to the Experiential Learning & Study Abroad Manager, jlevin@bmcc.cuny.edu

September 16, 2019: Submit completed program proposal and Excel budget spreadsheet to jlevin@bmcc.cuny.edu

Late-September: Meet with Study Abroad Advisory Committee to discuss proposal and any necessary revisions

October: Program selection announced – all programs must be approved by BOTH the Advisory Committee and Office of Academic Affairs

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DOCUMENTATION The following is a list of documentation that must accompany all program proposals. An English translation of all letters or statements should be provided if statement is not already in English. Payment instructions and deadlines should also be included. It is imperative that the numbers in each statement match the numbers in the program budget. If faculty would like assistance in obtaining these documents, they must provide a detailed itinerary to the Experiential Learning and Study Abroad Manager and initiate email contact with the host and/or vendor by July 15, 2019.

1. HOST INSTITUTION/ORGANIZATION: A letter from the host institution or organization confirming the use of facilities for the duration of the program and describing any student services provided by the host institution. The letter should define the costs to be charged by the host institution for use of the facilities and any student services, if applicable. This letter should also indicate an official contact person at the host institution; alternatively, if the letter from the host institution does not indicate a specific contact person, a second letter from the contact person at the host institution agreeing to serve in this role will be acceptable.

2. LODGING: A letter or statement from each hotel or institution providing housing, confirming housing for the dates of the program and the prices to be charged. If the host institution is providing housing in addition to teaching facilities, this should be included in the letter from the host institution.

3. MEALS: Letters or statements from all hotels, restaurants, or other service providers for meals. The statement should indicate the meal, date to be provided, and the cost. If the host institution is providing meals in addition to teaching facilities, this should be included in the letter from the host institution.

4. LOCAL TRANSPORTATION: Statements confirming transportation to and from airport and for

excursions or tours (if not using public transportation). Each statement should specify dates of service and the prices to be charged. If the host institution is providing transportation in addition to teaching facilities, this should be included in the letter from the host institution.

5. EXCURSIONS: Statements from any experience or excursion providers. The statement should

indicate the date the excursion will take place and the costs. If the host institution is providing excursions, this should be included in the letter from the host institution.

6. VENDOR TERMS & CONDITIONS: All documentation for contracted services should show the

dates services will be provided and the costs. When applicable, the statements should also spell out the dates for deposits, final payment, the cancellation policy, and any other terms or conditions as it applies to refunds involving program participants who abruptly cancel their program participation due to medical or personal reasons.

7. AIRLINE ESTIMATES: The Experiential Learning and Study Abroad Manager will inquire about

flight estimates with Direct Travel, the required travel agent for BMCC study abroad programs. Dates and location for the proposed program must be emailed to jlevin@bmcc.cuny.edu no later than August 15, 2019.

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STUDY ABROAD PROPOSAL RUBRIC

Exceeds Expectations (4)

Meets Expectations (3)

Approaching Expectations (2)

Does Not Meet Expectations (1)

Syllabus & Course Outline

-Highly detailed, organized syllabus and course outline that includes teaching hours and all required information

-Course content is relevant to travel and overall program in country

-Course materials are updated and current

-Syllabus and course outline include most details, teaching hours and other required information

-Course content is mostly relevant to travel and program in country

-Course materials are mostly updated and current

-Syllabus and course outline include few details and teaching hours are unclear

-Course content is somewhat relevant to travel and program in country

-Course materials are somewhat current

-Syllabus and course outline do not include any relevant details to the course or program in country

-Course materials are not updated or current

Course Rationale -Clear and compelling rationale for teaching course in selected location

-Strong rationale for why the course will appeal to our student population in regards to academics and incorporation of local diversity (i.e. class, gender, national origin and race)

-Course includes innovative components (i.e. discipline, activities, etc.) that enhance the diversity of student experiences

-Clear rationale for teaching course in selected location

-Somewhat strong rationale for why the course will appeal to our student population

-Course has strong potential to provide a successful study abroad experience

-Somewhat clear rationale for teaching course in selected location

-Generalized rationale for why the course will appeal to our student population

-Unclear rationale for teaching course in selected location

-No rationale for why the course will appeal to our student population

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Activities & Excursions

-All activities and excursions are appropriate, relevant to course content and fully enhance and support student learning outcomes

-Most activities and excursions are appropriate, relevant to course content and fully enhance and support student learning outcomes

-Activities and excursions are appropriate, but minimally relevant to course content and only slightly enhance and support student learning outcomes

-Activities and excursions are inappropriate, irrelevant to course content and do not enhance or support student learning outcomes

Community Engagement and/or Service Learning

-Community engagement and/or service learning are included in the context of reciprocal, asset-based community partnerships as a substantial part of the program

-Activities offer structured reflection and connection to course content

-Community engagement and/or service learning are included once during the program

-Activity includes structured reflection and connection to course content

-Community engagement and service learning are included once during the program

-Activity does not include structured reflection or clear connection to course content

-Community engagement and service learning are not included in the program

Travel Itinerary

-Very detailed itinerary including all dates, travel, activities, excursions, and locations for meals and lodging

- Itinerary includes most information about travel, activities, excursions, meals and lodging

-Itinerary has some to little information on travel, activities, excursions, meals and lodging

-Itinerary is incomplete and lacks necessary information

Budget -Budget is complete with specific details outlined for all items

-Budget is appropriate for program and is inclusive of all expenses related to programs costs

-Budget is mostly complete with most details outlined

-Budget includes mostly appropriate related expenses

-A detailed explanation is provided for expenses that do not appear to relate specifically to program

-Budget is incomplete and includes few details

-Budget has some extra expenses that do not relate specifically to the program and a detailed explanation is not provided

-Budget is not complete

-Budget lacks detailed information about all expenses related to program costs

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FACULTY COORDINATOR APPLICATION

Title Page

COURSE/PROGRAM TITLE:

COURSE DEPARTMENT ABBREVIATION: COURSE NUMBER: COURSE SECTION:

COURSE/PROGRAM DEPARTMENT:

SEMESTER: SUMMER YEAR: 2020

COUNTRY TO BE VISITED:

PROGRAM COORDINATOR: ______________________________________ The Faculty Coordinator of the program is to be appointed by the academic department sponsoring the study abroad course. This faculty member is responsible for the planning, supervision, pre-departure orientation(s), travel arrangements, and other program related matters before departure and during the course of the program in the country to be visited. Chair Signatures 1. Name of Dept Chair:_____________________________________________________________________________________________ Dept:____________________________________________________________________ Chair Signature:________________________________________________________ Date: _____________________________________ 2. Name of Dept Chair:_________________________________________ Dept:_______________________________________________________ Chair Signature:______________________________________________ Date:________________ PROGRAM INSTRUCTOR (IF DIFFERENT FROM COORDINATOR): ______________________________________ The Faculty Instructor of the program is to be appointed by the department sponsoring the Study Abroad Course. IMPORTANT DATES: Date(s) and Time(s) of Course Meetings in NYC:

Date of Departure from U.S.:

Date of Return to U.S.:

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BMCC Faculty Coordinator

Name:

Office:

Office telephone number:

Mobile telephone number:

Mobile telephone abroad:

BMCC e-mail address:

Alternative e-mail address:

Faculty Experience:* Please provide details on the following: 1) your expertise of the overseas location, including past dates of travel to the country and the purpose of the trip (i.e. research, personal, teaching, etc.); 2) your relationship with the host institution/organization, including the overseas contact person if applicable; 3) your experience with study abroad and/or leading student groups; and 4) your experience with the subject matter if the course is outside your home department.

*Prior experience in the country or leading a study abroad group is not required.

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Teaching Site / Host Institution:

Name of Overseas Site/Teaching Site:

Address:

Country:

Telephone Number (with international codes):

Housing Facilities and Meals

Overseas Contact Person:

Name:

Title:

Address:

Country:

Warnings/Restrictions for the countries to be visited:

Has the United States State Department issued any warnings or restrictions for any of the countries to be visited?

If yes, please explain in detail.

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SYLLABUS & COURSE OUTLINE

COURSE DESCRIPTION (use the official BMCC catalogue description)

COURSE PREREQUISITE(S):

CREDITS: HOURS:

Required Texts and/or Supplementary Materials:

Use of Technology:

Evaluation and Requirements of Students:

How will the final grade be computed?

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Student Learning Outcomes:

At the end of this course, students will be able to: MEASUREMENTS

1.

2.

3.

4.

General Education Outcomes:

At the end of this course, students will be able to: MEASUREMENTS

1.

2.

3.

4.

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Course Outline

Weeks List of Topics Tasks and Readings Teaching Hours

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COURSE RATIONALE Please provide a rationale for why you have chosen to teach this course in this specific location:

Please explain why your course will appeal to the BMCC student population (this may include diversity of student experience, discipline, course offering and incorporation of local diversity in areas such as class, gender, national origin and race):

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EXPERIENTIAL COMPONENT In the table below, please list all excursions and activities in which students will participate, how they connect to the course content, and how they enhance student learning outcomes. These should include Community Engagement and Service Learning in the context of reciprocal, asset-based community partnerships that include structured reflection. Faculty should ensure engagement with the local community is ethical and results in both parties benefitting. For example, the program may partner with a local nonprofit organization to learn from their leadership, and have students work with the population they serve to engage in a project or exchange skills.

Excursion or Activity and Date

Connection to Course Content

How student learning outcomes are enhanced

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GUEST LECTURERS

Please list all guest lecturers below. Guest lecturers and the role of guest lecturers should be in line with the learning outcomes of the course. The BMCC Association generally allows a maximum of 100 USD per hour to be paid as an honorarium. Any amount exceeding this would require special approval from the BMCC Association and Office of Academic Affairs. Program funding cannot be used to pay for food, lodging, transportation, nor any other personal expenses associated with the guest lecturers. If faculty pay guest lecturers onsite, a memo must be provided upon their return indicating the date and title of the lecture for which the guest speaker was paid.

Lecture Date Lecturer’s name and affiliation Lecturer’s area of expertise and academic and/or professional

credentials

Amount of honorarium or

stipend to be paid

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TRAVEL ITINERARY Include a detailed itinerary listing all travel, lodging, meals, class sessions, activities and excursions.

Date Travel and Location(s)

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BUDGET See also Excel Form Template The BMCC Association has a limited budget to fund approximately 60% of the cost for faculty-led study abroad programs. Please note that requests for funding have generally ranged between $14,000 and $38,000. Programs should aim to be within this range, or lower, as is appropriate to their specific location. Ultimately, the final budget of a program will depend on location, duration of the program and services used in-country. The use of travel agencies and “all-inclusive” packages with partner institutes are not encouraged as they can be costly. However, if this is the best option for the proposed program, please provide a detailed rationale for this cost. Faculty coordinators must provide documentation of all costs included in the program budget, including accommodations, transportation, activities/excursions and meals (it is anticipated that some meals will be “on your own” and students will pay out of pocket). Documentation can be in the form of a letter or statement and MUST include the following:

Vendor name, location and description of services Reference the faculty coordinator’s name and BMCC Date(s) the services will be provided Amount and due date of initial deposit, if required Payment instructions, such as bank wiring numbers Vendor’s cancellation policy

See p. 2 for more detail on Documentation. Please note: All costs included in the budget MUST match the costs reflected in the documentation and statements from vendors (hoteliers, restaurants, transportation providers, excursion providers, etc.).

Return all materials to: Experiential Learning & Study Abroad Manager

Jessica Levin, jlevin@bmcc.cuny.edu 199 Chambers St, Room S750A

212-776-6429