summaryofselected motions · 2014. 4. 3. · board meeting minutes march 18, 2014 2145johnson road,...

Board Meeting MinutesMarch 18, 2014

2145 Johnson Road, Granite City, iL 62040

Summary ofSelected Motions

SixRegional Librury D^s'.r

Agenda Item Motion Result

1 Call to order at 7:04 P.M.

2 Approval of Agenda. Approved3 Approval ofMinutes-February 11,2014 board meeting. Approved

4a Approve Payment of Bills - February 2014 invoices in the amount of$791,493.96.

Roll call-Approved

4b Approve Financial Statements - February 2014 Roll call-Approved7ai Rescind district-wide closure on Thursday, July 3, 2014, as previously set

aside for staff development day. Approve district-wide closure on Friday,July 25, 2014 for the purpose of staff development.

Roll call-Approved

7ai Authorize Director Hubert to officially close the Niedringhaus Schoolfacility for three weeks during the months of July and/or August forrelocation to renovated facility at 2001 Delmar Avenue.

Roll call-Approved

10a Enter closed session at 8:05 p.m. to discuss purchase or lease of realproperty for the use of the public body, including meetings held for thepurpose of discussing whether a particular parcel should be acquired inaccordance with 5 ilcs 120/2c 5.

Roll call-Approved

10a Return to open session at 8:14 p.m. Roll call-Approved10a Authorize Director Hubert to move on the acquisition of 3900

Commercial Parkway within the previously approved amount at herdiscretion.

Roll call-Approved

11a Approve public closure ofNiedringhaus School facility July 1-5, 2014.Staff will still work at both locations as well as possible "field trips" toother libraries.

Roll call-Approved

lib Approve use of up to $75,000.00 from Niedringhaus bequest for purchaseofpublic use computer hardware, software, and necessary peripheralitems.

Roll call-Approved

13 Adjournment of the board meeting at 8:37 P.M. Approved

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1. Call to order

Members Present:

Members Absent:

Others Present:

President Selph called the meeting toorder at 7:04 P.M.

Mr. Ron SelphMs. Mary TrimmerMs. Linda McDonnell

Mr. Chris HutchlngsMs. Deborah von NIda

Ms. Mary Jo AkemanMs. Jane Isenburg

Ms. Tina Hubert

Ms. Karl Fischer

Mr. Tallin Curran

Ms. Juliette Douglas

President

Vice President

Trustee

Trustee

Trustee

SecretaryTreasurer

Director

Administrative AssistantIT &Facilities ManagerAssistant Director

2. Additions and Corrections to the Agenda

Motion: Trimmer Second: von NIdaAPPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.

Motion carried.

3. Approval of Minutes

Motion: von NIda Second: Trimmer

APPROVE THE MINUTES OF THE FEBRUARY 11.2014 REGULAR BOARDMEETING AS PRINTED.

Motion carried.

4. a. Approve Paymentof Bills

Motion: von NIda Second: Hutchlngs

APPROVE THE INVOICES FOR PAYMENT AS PRESENTED; FEBRUARY2014 IN THE AMOUNT OF$791.493.96.Roll Call:

Ms. Akeman AbsentMr. Hutchlngs YesMs. Isenburg AbsentMs. McDonnell Yes

Mr. SelphMs. Trimmer

Ms. von NIda

Yes

Yes

Yes

Motion carried.

4. b. Approve Financial Statements

Motion: Trimmer Second: McDonnellACCEPT THE FINANCIAL STATEMENTS FOR FEBRUARY 2014 AS PRESENTED.Roll Call:

Ms. Akeman Absent Mr. Selph Yes

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Mr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von NIda YesMs. McDonnell Yes

Motion carried.

5. Open ForumNone

6. Communications

Anotewas left on thecustomer deskat 2145 Johnson Road concerning the presenceofa registeredsex offender inthe library.St Louis Post Dispatch published the "Tales for Tails" event in the community news section for the weekof March 12.

Athank you letter wassent to Mrs. Conkovich for the donation oflatehusband's local historymemorabilia.

Emails to and from the USS Trust conceming the awarding ofthe Environmental Trust Grant.Incident Reports

o Apatron at the2145 Johnson Road library reported thatanother patron wasviewinginappropriate images on the computer and grunting. Thepatron was askedto leave andcalledthe Director from the foyer. After contacting Mr. McGee at the branch Director Hubert calledthe patron backand It wasagreed thathe would leavethe building,

o Apatron handed a library aidea notestating that therewasa registered sex offender in thecomputer labat 2901 StateStreet. The library aidepassedthe note tothe reference librarianwho contacted Assistant Director Douglas and upon herrecommendation called the PoliceDepartment's non-emergency number. Police responded, itis notillegal forregistered sexoffenders to be in a public library'.

o Adesk assistant fell and hit herhead afterher leg becametangled in a computer cord at the2901 State Streetcustomer service desk. No medical attention was required,

o Adesk assistantslipped andfell onsomesnowand iceon the rug while the delivery wasbeing brought inat 2901 State Street.Medical attention was refused,

o An exterior window at 2145 Johnson Road was shattered when a worker from the snow

removal company leaned a shovel against it. Thecompany contacted the library. Thewindowwas replaced and paid bythesnowremoval company's insurance carrier,

o Mr. McGee reported thathe notified a patron at 2145 Johnson Road that It was unhealthy forotherpatrons andstafffor him to use the computers with hispersistent cough,

o Two teen patrons at 2901 StateStreetwere heard running upthe stairs. The Police non-emergency number wascalled and two officers responded within minutes and began a search.Athird officer arrived and theteens werelocated. Police spoketo theteens and theyapologized and admitted what theydid was"stupid". No chargeswere pressed.

• Palm cardthatwas handed outat the ILA Legislative breakfast listing the items before the U. S.Congressand the Illinois General Assembly conceming libraries

• Director Hubert's application for the Illinois State Library Small Public Library Management Institute• Invitation from the Illinois Comptroller to attendthe Follow the Money series workshop on April 24 at N.

0. Nelson Campus of Lewis and Clark Community College in Edwardsville• Registration form for Celebrate Granite City's Trivia Night Friday, April 25• Letter from the EstateofLee I. Niedringhaus, III to notify the library that the amount of the final payout

will be $74,587.36

7. Director's report of the library• Renovation site visit for the board members scheduled forThursday, March 20,2014.• Paperwork for the one-sided LED monument sign is being submitted for approval bythe Historical

Architectural Review Committee at theirmeeting the fourth TuesdayofApril. of 6

SMRLD 3/18/2014

• Electronic Shift Planner isbeing used for scheduling and staff clocking in and out.• Cultural Anthropology student from SlUE isworking with Assistant Director Douglas on research for his

seniorproject attempting to prove the relevance oflibraries.

7. a. i. Dates for Move/Closure

Motion: von Nida Second: Hutchings

RESCIND DISTRICT-WIDE CLOSURE ON THURSDAY. JULY 3.2014. AS PREVIOUSLY SET ASIDE FORSTAFF DEVELOPMENT DAY. APPROVE DISTRICT-WIDE CLOSURE ON FRIDAY. JULY 25.2014. FORTHE PURPOSE OF STAFF DEVELOPMENT.

Roll Call:

Ms.Akeman Absent Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida YesMs. McDonnell Yes

Motion carried.

Motion: Hutchings Second: Trimmer

AUTHORIZE DIRECTOR HUBERTTO OFFICIALLY CLOSE THE NIEDRINGHAUS SCHOOL FACILITY FORTHREE WEEKS DURING THE MONTHS OF JULY AND/OR AUGUST FOR RELOCATION TO RENOVATEDFACILITY AT 2001 DELMAR AVENUE.

Roll Call:

Ms. Akeman Absent Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida YesMs. McDonnell Yes

Motion carried.

II. SecurityGatesThemerits andflaws ofsecurity gateswere discussed.

III. Change OrdersAil change orders over $10,000.00 that are within budget and have been approved by Illinois StateLibrary:• Leveling of lower level floors• Structural steel renovations of mezzanine

• Repair oforiginal ceiling and replacement ofcrown moldings

b. Transforming Our imageAssistant Director Douglas presented a summary oftheideas ofValerie Gross, president &CEO oftheHoward County Library System in Maryland on the transformative power ofchanges in language.

8. Reports of Standing Committeesa. Personnel Committee [von Nida, McDonnell, Trimmer]

None

b. Book and Public Relations Committee [Isenburg, von Nida, McDonnell]None

c. Buildings, Grounds, &Equipment Committee [Akeman, Trimmer, Hutchings]None

d. Finance Committee [Trimmer, von Nida, Isenburg, McDonnell]

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None

e. Planning &Development Committee [Hutchings, Isenburg, McDonnell, Akeman]None

9. Reports of Special Committeesa. iilinois Heartland Library System Report: Trustee McDonnell reported the meeting was held on 2/25 in

Effingham. Items discussed include: received 19.6% oftheir FY 2014 allocation; closed sessionpersonnel discussions; SHARE report byEsterCurry newmembers include White Hall TownshipLibrary and Bond County High School; Operations Director SusanPalmer took care ofplumbingproblem in Du Quoin; Nominating Committee voting ballots available online; Policy Committee to lookinto write-in voting procedures for addition to the by-laws; report from the board retreat with a webinarto follow-up; staffevaluations nearly completed; jobevaluation andjobdescription forthe Directorapproved; all systems meeting May 13at ISL; Kathy Jackson approved as IMRF agent.

b. Friends Group Committee Report: Director Hubert emailed the Friends Group togaugetheir interest inhosting a patio book sale with the books thathavebeenweeded from the library's collection.

10.a. PropertyMotion: von Nida Second: McDonnell

ENTER CLOSED SESSION AT 8:05 P.M. TO DISCUSS PURCHASE OR LEASE OF REAL PROPERTY FOR

THE USE OF THE PUBLIC BODY. INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING

WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED IN ACCORDANCE WITH 5ILCS120/2C 5.

Roll Call:

Ms. Akeman

Mr. HutchingsMs. IsenburgMs. McDonnell

Motion cam'ed.

Absent

Yes

Absent

Yes

Motion: Trimmer

RETURN TO OPEN SESSION AT 8:14 P.M.

Roll Call:

Ms. Akeman Absent

Mr. Hutchings YesMs. Isenburg AbsentMs. McDonnell Yes


Ms. von Nida

Second: von Nida


Ms. von Nida

Yes

Yes

Yes

Yes

Yes

Yes

Motion carried.

Motion: McDonnell Second: von Nida

AUTHORIZE DIRECTOR HUBERT TO MOVE ON THE ACQUISITION OF 3900 COMMERCIAL PARKWAY

WITHIN THE PREVIOUSLY APPROVED AMOUNT AT HER DISCRETION.

Roll Call:

Ms. Akeman


Absent

Yes

Absent

Yes


Ms. von Nida

Motion carried.

11. a. July 1-5 at NIedrlnghaus School/Park DistrictCarnival

Motion: Hutchings Second: von Nida

No

Yes

Yes

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APPROVE PUBLIC CLOSURE OF NIEDRINGHAUS SCHOOL FACILITY JULY 1-5.2014. STAFF WILLSTILL WORK AT BOTH LOCATIONS AS WELL AS POSSIBLE "FIELD TRIPS" TO OTHER LIBRARIES.Roil Call:

Ms. Akeman


Motion carried.

Absent

Yes

Absent

Yes


Ms, von Nida

Yes

Yes

Yes

11. b. Public UseComputers

Motion: Trimmer Second: McDonnellAPPROVE USE OF UP TO $75.000.00 FROM NIEDRINGHAUS BEQUEST FOR PURCHASE OF PUBLICUSE COMPUTER HARDWARE. SOFTWARE. AND NECESSARY PERIPHERAL ITEMS.Roll Call:

Ms. Akeman

Mr, HutchingsMs. IsenburgMs. McDonnell

Absent

Yes

Absent

Yes


Ms. von Nida

No

Yes

Yes

Motion carried.

c. PLA attendance reportsTrustee McDonnell reported on her PLA attendance including: Sessions presented by Brian Stevenson withthe Equal Justice Initiative, Simon Sinek, Brad Meltzer, Change from the Bottom Up, and Tuming Outward,and Big Ideas sessions on psychology of self-delusion, learning through failure, and technology makes ussmarter; the trend of redefining our libraries by making a niche so that they do not become obsolete; ExhibitorsBook Pagewho suggested a book lovers calendar as a future fundraiser, OCLC, and RAILS; and theAWEChampaign and dessert reception at the Indiana State Library,

12. Board Orlentatioh

a. Per Capita Grant RequirementsThe Library District will be required to participate in an Edge Initiative assessment. Trustee Hutchingsvolunteered toattend the required informational session. The2014 Serving OurPublic 3.0: Standards forIllinois Public Libraries chapter review will be Collection Management and Resource Sharing. Copies ofServing Our Public 3.0: Standards for Illinois Public Libraries have been ordered and will be distributedwhen received.

13. Adjournment

Motion: von Nida Second: TrimmerTHAT THE MEETING BE ADJOURNED AT 8:37 P.M.

Motion carried.

Ron Selph

Board of Trustee President

liXv

4Mary JoAkerren ,Board of Trustees

A

/Jv-

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SIX MILE REGIONAL LIBRARY DISTRICT

2001 Delmar Avenue

Granite City, IL 62040

618-452-6238

Submitted for Payment:

March 2014

Accounts Payable: Checks 18090 -18118 % 29,331.76

Accounts Payable: Bank of Edw Checks 1050-1053 s 49,001.65

Issued Monthly Payments - Bank of Edw. Checking s 37,973.15

Issued Monthly Payments - Regions Bank Checking s 27,566.27

Payroll (Net Pay) s 52,230.98

Payroll (Taxes 8t Deductions) s 25,795.27

TOTAL $ 221,899.08

4/3/2014•frg ^

"Stacy Bon^ Date

Approved By:

.On ^1 IfTina Hubert, Director Date

Ron Selph, President Date

Jane Isenburg, Treasurer Date

Executive Session Meeting MinutesSix Mile Regional Library District, Granite City. IL 62040 SixMile

Regional Lbrary Dr^ri

December 6, 2011 | 4:00P.M. | 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordance with 5ILCS 120/2c 1& 11 for the appointment, employment,compensation, discipline, performance, or dismissal of specific employees of thepublic bodyincluding hearing testimony on a complaint lodged against anemployee to determine its validityand litigation, when anaction against, affecting or onbehalfof theparticular public body hasbeen filed and is pendingbefore a courtor administrative tribunal, or imminent, in whichcasethebasis for the finding shall be recorded and entered into theminutes of theclosed meeting.

Discussion was on the discipline and dismissal of specific employees including thegrievances filed by the union on behalf of the employees.

December 12, 2011 | 4:00 P.M. | 2001 DelmarAve, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordance with 5ILCS 120/2c 1& 11 for the appointment, employment,compensation, discipline, performance, or dismissal of specific employees of thepublicbodyincluding hearing testimony on a complaint lodged against anemployee to determine its validityand litigation, when an action against, affecting or onbehalfof the particular public bodyhasbeen filed and is pending before a court or administrative tribunal, or imminent, in which casethebasis for the finding shall be recorded and entered into the minutes of theclosed meeting.

Discussion was on the discipline anddismissal of specific employees including thegrievances filed by the union on behalf of the employees.

April 10, 2012 | 7:00 P.M. | 2001 Delmar Ave, Granite City, IL62040EXECUTIVE SESSION

Closed session in accordance with 5ILCS 120/2c 1 for the appointment, employment,compensation, discipline, performance, or dismissal of specific employees of thepublic bodyincluding hearing testimony on a complaint lodged against an employee to determine its validity.

Discussions involved the annual evaluation of the director.

June 4, 2012EXECUTIVE SESSION

Closed session in accordance with 5ILCS 120/2c 2: collectivenegotiatingmatters between thepublic body and its employees, or their representatives or deliberations concerning salaryschedules for one or more classes of employees.

Discussion involved AFSCME union contract requests.

10:00 A.M. 2001 Delmar Ave, Granite City, IL 62040

June 11, 2012 | 9:00 A.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordance with 5ILCS I20/2c 2: collective negotiating matters between thepublic body and its employees, or their representatives or deliberations concerning salaryschedules for one or more classes of employees.

Discussions involved AFSCME union contract negotiations.

Page 1 of3SMRLD 4/8/2014

June 21,2012 11:00 A.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordance with 5ILCS 120/2c 2: collective negotiating matters between thepublic body and its employees, or their representatives or deliberations concemingsalaryschedules for one or more classes ofemployees.


June 28, 2012 12:00 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed sessionin accordance with 5ILCS 120/2c2: collectivenegotiating mattersbetweenthepublic body and its employees,or their representativesor deliberations conceming salaryschedules for one or more classes ofemployees.


July 6,2012 9:00 A.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordancewith 5ILCS 120/2c: collectivenegotiatingmatters between thepublic body and its employees, or their representatives or deliberations concemingsalaryschedules for one or more classes of employees.


July 17,2012 I 12:00P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordance with 5ILCS 120/2c 2: collective negotiating matters between thepublic body and its employees,or their representatives or deliberations conceming salaryschedules for one or more classes ofemployees.


July 27, 2012 1:30 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed sessionin accordance with 5ILCS 120/2c 2: collective negotiating mattersbetweenthepublicbody and its employees, or their representatives or deliberations conceming salaryschedules for one or more classes ofemployees.


August 8, 2012 I 1:00 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordancewith 5ILCS 120/2c 2: collectivenegotiatingmatters between thepublic body and its employees, or their representatives or deliberations conceming salaryschedules for one or more classes ofemployees.


September 7, 2012 2:00 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION

Closed session in accordance with 5ILCS 120/2c 2: collective negotiating matters between thepublic body and its employeesor their representatives, or deliberations conceming salaryschedules for one or more classes of employees.

Page 2 of3SMRLD 4/8/2014

-V


September 11, 2012 7:00 P.M. 2145 Johnson Road, Granite City, IL 62040EXECUTIVE SESSION

Closedsessionin accordance with 5ILCS 120/2c 2: collective negotiating.isaatters between thepublic body and its employees or their representatives, or dehberations aonceming salaryschedules for one or more classes of employees.

Discussions involved AFSCME union co-ntract negotiations.

X CmRon Selph

Board of Trustees President

V .

Mary Jo Akeman

Board of Trustees Secretary

Page 3 of 3SMRLD 4/8/2014

summaryofselected motions · 2014. 4. 3. · board meeting minutes march 18, 2014 2145johnson road,...

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