Home of Seattle Men's Chorus and Seattle Women’s Chorus

Finance DIRECTOR Job Description

POSTING DATE: 12/14/2020

SALARY RANGE: $75,000 - $90,000

STATUS: Full-Time Exempt

REPORTS TO: Executive Director

SPECIAL WORK CONDITIONS: Currently our office is working remotely with staff drop-in safety measures in place. This position is only able to be partially remote.

Flying House Productions, the nonprofit organization that governs Seattle Choruses, is committed to removing barriers to employment that are faced by equity-seeking groups. BIPOC, LGBTQ, women, and candidates with disabilities are strongly encouraged to apply.

SUMMARY

The Finance Director coordinates and supervises the financial operations for a 2.5M nonprofit arts organization. This position reports to the Executive Director and is a member of the management team. The Finance Manager ensures that all financial transactions are executed and documented according to Generally Accepted Accounting Principles, nonprofit accounting guidelines and/or other statutory requirements.

About Seattle Men’s Chorus/Seattle Women’s Chorus

The internationally renowned Seattle Men’s Chorus and Seattle Women’s Chorus comprise one of the largest community choral organizations in North America, and stand out as the largest LGBTQ-identified men’s and women’s choruses in the world. As one of the Pacific Northwest’s most vibrant and successful arts organizations, our choruses bend genres and inspire social justice for an annual audience of more than 25,000 patrons. Flying House Productions is the not-for-profit organization that governs and manages our Choruses.

Our Mission

Our voices transform society through innovative and entertaining programs that build community, illuminate the experiences of LGBTQ people and their allies, expand inclusion, and inspire justice.

Our Vision

A more harmonious world that celebrates the unique identities and talents of all people.

Key Responsibilities

· Manage all day-to-day finance and accounting functions, including accounts payable, cash receipts, accounts receivable, payroll, cash management, and investment management

· Review and post batches from PatronManager (Salesforce) to ensure accuracy and timely follow-up on problems and questions

· Manage all banking, investment and insurance relationships

· Perform the month-end accounting close, including account reconciliations, adjusting entries, and standard financial reporting to the Finance Committee and Board

· Manage the budget process guiding department heads in budget management and regular monitoring of budget to actual results.

· Analyze operating results against budget and prepare monthly variance report; incorporate information into ongoing financial forecasts and cash flow projections

· Work with the Executive Director, department managers, and the Board Finance Committee to develop the annual operating budget

· Work as part of a team to address long-term financial challenges facing the organization, and develop priorities and policies that will enhance the financial health of the organization

· Prepare monthly and ad hoc financial and management reports as requested by the Executive Director and Board Finance Committee

· Provide support to department managers and other staff regarding expense tracking, budgeting, grant applications, and financial reporting

· Ensure compliance with applicable tax laws; prepare and file City and State excise tax returns and other needed filings; maintain all licenses and permits

· Prepare Gambling Commission reports (annual raffle), audit and process forms W2-G for raffle

· Coordinate and manage the annual audit process with internal staff and auditors

· Coordinate the annual preparation of Form 990 with our outside CPA firm

· Maintain, revise, and implement effective accounting policies, procedures and systems, including a robust set of internal controls

· Manage employee benefits, including compliance tasks and annual renewals

· Oversee preparation and maintenance of payroll records, assuring timely and accurate annual and quarterly state and federal tax filings.

· Maintain appropriate levels of insurance coverage; prepare applications and renewal schedules

· Assist Executive Director with the human resource function as requested

· Maintain procedures for the systematic retention, storage, transfer, protection, retrieval, and disposal of records

· Participate in Finance Committee and Board meetings.

· Other operations duties and tasks as assigned

PERSONNEL ADMINISTRATION

· Maintain personnel records and orient new staff on agency benefit packages and options.

· Communicate with staff in Human Resources capacity regarding benefits, sick, vacation time etc.

· Collect W-9 forms from outside contractors and process year-end 1099

Qualifications

· A commitment to diversity, racial equity, and our mission.

· BA in accounting or finance from an accredited institution (advanced degree, MBA, and/or CPA preferred but not required)

· 5+ years of hands-on accounting and finance experience preferred, with management and/or supervisory experience

· Comprehensive knowledge of accounting policies, procedures, internal controls, and GAAP

· Knowledge of not-for-profit 501(c) 3 accounting, finance, and compliance; work experience with a not-for-profit organization is a plus

· Proficiency with MS Excel and Financial Edge (or comparable system); proficiency with MS Office

· Experience in managing and preparing materials for audit process and Form 990 (non-profit) tax returns; experience in risk management program administration

· Knowledge of HR practices, laws and regulations a plus

· Detail oriented with excellent analytical and organizational skills; able to prioritize work to meet deadlines

· Solid oral and written communication skills; ability to share and communicate financial data with clarity to constituents with varying levels of financial expertise

· Demonstrated ability to interact with a Board of Directors, committee members and senior management in a candid, effective, and responsive manner.

SPECIAL JOB OR ENVIRONMENTAL CONDITIONS

· Indoor office environment

· Occasional work requirements beyond normal daytime work hours

· Sitting at a desk working on a computer for extended periods of time

· Working on a computer for up to eight hours (with breaks)

· Moving/lifting files boxes (up to 20 lbs)

BENEFITS: health, dental, vision, employee funded flex spending and 401K, and three weeks vacation time, 9 holidays, 4 floating holidays and 12 paid sick and days.

TO APPLY: please send resume and cover letter detailing the strengths you bring to this position. Electronic submissions preferred in PDF or Word to staffing@seattlechoruses.org. No phone calls please. Review is rolling and position is open until filled.

Flying House Productions is an equal opportunity employer committed to diversity. It is the policy of FHP to comply with all applicable federal, state, and local laws prohibiting employment discrimination. FHP is committed to providing a work environment free from discrimination and harassment and does not discriminate on the basis of class, race, color, sex, marital status, sexual orientation, gender identity, veteran status, political ideology, age, creed, religion, ancestry, national origin, or the presence of any sensory, mental or physical disability.

319 12th Avenue, Seattle, WA 98122-5504

P 206.323.0750 F 206.323.9425

www.flyinghouse.org

www.seattlemenschorus.org

www.seattlewomenschorus.org

319 12th Avenue, Seattle, WA 98122-5504

P 206.323.0750 F 206.323.9425

www.flyinghouse.org

www.seattlemenschorus.org

www.seattlewomenschorus.org

319 12th Avenue, Seattle, WA 98122-5504

P 206.323.0750

SeattleChoruses.org