MEANING OF SUBSIDIARY BOOKS

Subsidiary Books refers to books meant for specific transactions of similar nature. Subsidiary Books are also known as Special journals or day books. To overcome shortcoming of the use of the journal only as a book of original entry, the journal is subdivided into specific journals or subsidiary books.

NEED OF SUBSIDIARY BOOKS1) To avoid repetition.2) To provide information on a prompt basis.3) To facilitate internal check system.4) To classify transactions.5) To avoid bulky & voluminous records.

TYPES OF SUBSIDIARY BOOKS

CASH BOOKS A cash book is a special journal which

is used for recording all cash receipts & cash payments .

TYPES OF CASH BOOKS 1) Single- column cash books .2) Double-column cash books.3) Triple-column cash books.4) Petty cash books.

DATE RECEIPT RECEIPT No.

L.F AMOUNT

DATE PAYMENT VOUCHER No.

L.F

AMOUNT

DATE RECEIPT CASH BANK DATE PAYMENTS

CASH BANK

DATE RECEIPT

DISCOUNT

CASH BANK DATE PAYMENT

DISCOUNT

CASH BANK

PURCHASE BOOKSThese are the books used for recording purchases

on credit.Things purchased on credit for personal use are not recorded in this

book. It also does not record the fixed assets purchased.

DATE PARTICULAR INVOICE NO.

L.F AMOUNT

SALES BOOKSBooks used for recording goods sold on credit.

DATE

PARTICULAR OUTWARD INVOICE NO.

L.F AMOUNT

PURCHASE RETURN BOOKSBooks used for recording goods returned to the seller.

DATE

PARTICULARS

L.F

DEBITNOTES

AMOUNT

SALES RETURN BOOKSBooks used for recording the goods returned by the buyer.

DATE PARTICULARS L.F CREDIT NOTE

AMOUNT

BILLS RECEIVABLE BOOKS(B/R) This is used for the purpose of recording the details of bills

receivable. The individual accounts of parties from whom bills are received will be credited with the amount in the bills receivable book.

DATE FROM WHOM READ

ACCEPTOR

DATE OF BILLS

TERM DATE OF MATURITY

WHERE PAYABLE

AMOUNT

HOW DEPOSED

BILLS PAYABLE BOOK (B/P)This is used for the purpose of recording the details of bills

payable. The individual accounts of the parties to whom the bills are issued will be debited with the corresponding amount in the bills payable book. The periodic total is posted to the credit of bills payable account in the ledger by writing “By Sundries as per Bills Payable Book”.

Example:

S.NO.

DATE NAME OF DRAWER

PAYEE

DATE OF BILL

TERM DATE OF MATURITY

WHERE PAYABLE

AMOUNT

REMARK

16 May

S&Co.

Arya mills

16 may2006

30days

16June2006

Central bank

5000

PETTY CASH BOOKThis book keeps account of all the miscellaneous

spending. This might include: child fees, window-cleaning bills, stationery, postage, cleaning supplies and any other sundry item.

AMT. RECEIVED

DATE PARTICULAR

AMOUNT

POSTAGE

CARRIAGE

TRAVELLING

SUNDRY EXP.