subject: ssac2020-13: ssac review detailed implementation
TRANSCRIPT
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3 December 2020
Subject: SSAC2020-13: SSAC Review Detailed Implementation Report
To: Lars Hoffman, Director, ICANN MSSI Organizational Effectiveness Reviews
Dear Lars,
Below please find the SSAC Review Detailed Implementation Report for the second organizational review of the SSAC. The SSAC considers that all recommendations approved by the Board have now been either completed, or integrated into ongoing SSAC processes, as documented in the SSAC Operational Procedures. The SSAC proposes that implementation be recorded as complete. The SSAC found the second Organizational Effectiveness Review to be a beneficial experience. The Independent Reviewer, Analysis Group, provided helpful recommendations which have assisted the SSAC in its efforts of ongoing improvement. The SSAC further wishes to thank ICANN Multistakeholder Strategy and Strategic Initiatives (MSSI) for their assistance and support throughout the process.
Best Regards,
Rod Rasmussen Chair, ICANN Security and Stability Advisory Committee
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SSAC2 Review Detailed Implementation Report
3 December 2020
Status of This Document
At ICANN67 in March 2020, the ICANN Board accepted the SSAC2 Review Detailed Implementation Plan published on 19 December 2019, including the implementation approach contained within.1 The ICANN Board directed the SSAC2 Review Implementation Work Party to continue implementation and to provide updates to the Organizational Effectiveness Committee of the ICANN Board (OEC) through written implementation reports on progress every six months.
Accordingly, the SSAC provided a 6-month Progress Report in SSAC2020-08 dated 29 June 2020, updated by SSAC2020-10 dated 24 August 2020 to correct an error. That report advised that implementation of all but six recommendations was complete. Only Recommendations 9, 10, 18, 24, 25, and 29 were still being implemented. This report provides an update on the implementation status of those recommendations. In this update, the SSAC proposes that all of these six remaining recommendations have been either completed or integrated into ongoing SSAC processes, as documented in the SSAC Operational Procedures. The SSAC therefore considers implementation of this SSAC Review to be complete.
Other notes:
• For the sections labelled “Detailed implementation costing” costs are noted in these sections only if yearly budget allocations are needed, or if a project is needed to execute.
• Most recommendations require the help of SSAC’s ICANN support staff to execute, and SSAC assumes these costs will be provided as part of staff’s standard duties, and that at least the current staffing levels will be maintained in the future. Where usual staff support is needed, the “Detailed implementation costing” sections are marked “n/a”.
1 See Acceptance of the Second Organizational Review of the Security and Stability Advisory Committee (SSAC2) Detailed Implementation Plan, https://www.icann.org/resources/board-material/resolutions-2020-03-12-en#2.a
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Recommendation1
Recommendation TheSSAChasaclearcontinuingpurposewithinICANN.ItsexistenceasanAdvisoryCommitteeshouldcontinue.
RWPCommentsinFAIIP(ifapplicable)
n/a
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAAIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
Expectedbudgetimplicationsonceimplemented
AccordingtoFAAIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAAIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAAIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAAIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
ongoing
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High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAAIP:n/a
UpdateaspartofthisDetailedImplementationPlan(May20):
Complete–noimplementationrequired
Proposeddetailed implementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
n/a
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Recommendation2
Recommendation TheSSACshouldensurethateachadvisoryorreportprovidedtotheICANNBoardincludesahigh-levelsummarythatoutlinesthetopicorissueineasilyunderstandabletermsandliststhekeyfindingswithuniquelynumberedrecommendations.
RWPCommentsinFAIIP(ifapplicable)
TheSSACalreadydoesthis,andwillcontinuetodoso.TheIE’srecommendationisagoodreminder.However,someSSACdocuments,suchascorrespondence,aretoobrieftorequireahigh-levelsummaryorlistingofkeyfindings.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAAIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
None
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:Easy
UpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:Low
UpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:Alreadydone.
UpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10months
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Medium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:TheseproceduresarealreadydocumentedintheSSACOperationalProcedures,Section3.2.3whichspecifiesthatSSACdocumentshave“ahigh-levelsummarythatoutlinesthetopicorissueineasilyunderstandabletermsandlists,ifapplicable,theuniquelynumberedkeyfindingsandrecommendations”.
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–noimplementationrequired
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
SeeHigh-levelimplementationstepsabove.
Detailedimplementationcosting n/a
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Recommendation3
Recommendation Whenprovidingadvice,theSSACshouldensurethattheBoardLiaisonreviewsandprovidesfeedbackonboththesummaryandfulldocumentbeforesubmissiontotheBoard.TheSSACshouldproactivelydiscusstalkingpointsandpotentialBoardresponsetimingwiththeSSACBoardLiaison.
RWPCommentsinFAIIP(ifapplicable)
TheprocedureforensuringLiaisonreviewbeforepublicationisdocumentedintheSSACOperationalProceduresinsection3.2.2,andSSAChasbeenfollowingthatprocedure.Theprocedureto“proactivelydiscusstalkingpointsandpotentialBoardresponsetimingwiththeSSACBoardLiaison”shouldbeadoptedbyaddingexplicitmentionintheSSACOperationalProcedures.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:EasyUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedCommunications
UpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ShortlythereafterBoarddecisionUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationof
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theimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACtoaddspecificlanguagetotheSSACOperationalProcedures,section3.4,to“proactivelydiscusstalkingpointsandpotentialBoardresponsetimingwiththeSSACBoardLiaison”.TheSSACAdminCommittee,therelevantSSACWorkingParty,andtheBoardLiaisonwillhaveresponsibilityforexecution.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
WorktoupdatetheSSACOperationalProcedurespertheaboveiscurrentlyunderway;expectedtobecompletedbyendofFebruary2020.UpdateaspartofthisDetailedImplementationPlan(May20):Complete–Section3.4ofSSACOperationalProceduresv8issuedon12February2020hasbeenamendedasabove.Nofurtherimplementationrequired.
Detailedimplementationcosting n/a
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Recommendation4
Recommendation TheSSACBoardLiaisonshouldworkwiththeICANNBoardandICANNStafftoensurethatBoardActionRequestRegister(ARR)adequatelycapturestheinformationrequiredtounderstandthestatusofadvicefromwhenitisgiventhroughitsimplementation.
RWPCommentsinFAIIP(ifapplicable)
Thisisalreadybeingdone-itmayrequireexplicitmentionintheSSACOperationalProcedures.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:ICANNBoard,ICANNStaff,SSACBoardLiaisonUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:WillrequireassistancefromICANNstaff
UpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:TobedeterminedbyICANNBoardandStaff.ThiswillrequiresometimefromBoardstaffsupport.UpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:TobedeterminedbyICANNBoardandStaff.UpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:TBDindiscussionwithICANNBoardandStaffUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedGovernanceUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:TBDindiscussionwithICANNBoardandStaffUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?
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Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:
1. ICANNBoardshouldhaveICANNStaffaltertheBoardActionRequestRegister(ARR)sothatittracksrecommendationsthroughtheImplementationphasetoclosure--notjusttothepointwheretheBoardtakesanaction(passesaResolution)ontherecommendation.
2. TheAARshouldstateadditionalmilestonedates
achieved.ItisimportanttoseehowmuchtimepassesfromwhenarecommendationisgiventotheBoardandwhentheBoardconsiderstheissue(andpassesa
resolutionornot),andthentheamountoftimethatpassesbetweentheBoardresolutionandthefinishedimplementationbyStaff(ifimplementationisinvolved).
3. SeeRecommendation5--SSACtoaddspecificlanguagetotheSSACOperationalProcedurestorequireperiodicreviewofopenrecommendationstotheBoardandimplementationtasks.OntheSSACside,thiswillbetrackedbytheICANNBoardLiaisonandSSACAdminCommittee.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
WorktoreviewthestructureoftheBoardARRhasbeencompletedandadditionalcolumnshavebeenaddedtorecordimplementationinformation.TheSSACARRTracker,adocumentwhichisbasedontheBoardARRandwhichtheSSACusesinternallytomonitortheprogressofSSACrecommendations,hasalsobeenupdatedinitsformattorecordadditionalinformation.TheSSACissatisfiedthattheinformationrecordedinthesedocumentsissufficienttoenablethestatusofSSACrecommendationstobeeffectivelymonitored.UpdateaspartofthisDetailedImplementationPlan(June2020):Complete–Section3.5ofSSACOperationalProceduresv8issuedon12February2020hasbeenamendedtoread:“TheSSACBoardLiaisonshouldworkwiththeICANNBoardandICANNStafftoensurethattheBoardActionRequestRegister(ARR)adequatelycapturestheinformationrequiredtounderstandthestatusofadvicefortheworkproductfromwhenitisgiventhroughimplementation.”Nofurtherimplementationrequired.
Detailedimplementationcosting Stafftime
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Recommendation5
Recommendation TheSSACshouldperiodicallyreviewtheimplementationstateofpastandfutureadviceprovidedtotheICANNBoardtoensurethatallactionitemsarelistedintheARR.TheSSACshouldfollow-upwiththeICANNBoardviaitsBoardLiaisonwhenadvicehasnotyetbeenaddressedorwhenprogressisunclear.TheICANNBoardshouldperiodicallyreviewtheAARtoensurethattheBoardisconsideringSSACadviceinatimelyfashion,andthattheBoardunderstandstheimplementationstatusofrelevantBoardresolutionsbyICANNOrg.
RWPCommentsinFAIIP(ifapplicable)
PartofSSAC’seffectivenessdependsontheBoardconsideringSSAC’sadvice.WhiletheSSAChasnopowertoeffectchange,theBoarddoes.SSACrealizesthattheBoardmaynotacceptSSAC’sadvice.ButSSACadvicelosesvalueifnotconsideredinareasonableamountoftime.BoththeBoardandSSACshareresponsibilityforensuringthatSSACadviceisconsideredbytheBoardinatimelyfashion.AsnotedintheIE’sReport,ithassometimestakentheBoardyearstoconsiderSSACadvice.Itcanevenhappenthat,wheretherehasbeenasignificantdelayinconsideringadvice,eventsordevelopmentshaveoccurredtorendertheadviceredundantoroutdated.Atits2017AnnualWorkshop,theSSACundertookatriageofallissuedSSACreportsandidentifiedthosereportswhichshouldbefollowedup,potentiallythroughtheBTCbytheSSACBoardLiaison.TheSSACBoardLiaisonandSSACStaffarecurrentlydevotingsignificantefforttoreviewingallSSACrecommendationstocategorizethemascomplete,nolongerrelevant,oropen.AnothergoalisbettercommunicationabouttheimplementationstatusofBoardresolutions.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSAC,ICANNBoard,ICANNBoardsupportstaffUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,
AccordingtoFAIIP:High,easyUpdateaspartofthisDetailedImplementationPlan:
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increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedeffectivenessofSSACandICANNBoard.Improvedgovernance,transparency,andImprovedcommunications.
UpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ShortlythereafterUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
Primaryworkcompleted’seebelow
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACtoaddspecificlanguagetotheSSACOperationalProceduresto:1. requireperiodic(atleasttwice-a-year)reviewofopenrecommendationstotheBoardandresultingimplementationtasks.ThereviewsandtrackingwillbeperformedbytheICANNBoardLiaisonandSSACAdminCommittee.2. ICANNBoardLiaisontoprovidetheSSACmembershipwithtwice-yearlystatusupdatesregardingprogressofSSACrecommendationsattheBoard.Internally,SSACwillconsideramethodofflagginginternallythehighpriorityorurgentrecommendationsandworkthisthroughtheBTC.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
Significantefforthasbeendevotedwithinthepastyeartoreviewingtherelevance,currencyandimplementationstateofalladvicetotheICANNBoard.InOctober2019theSSACBoardLiaisonandSSACmembersworkedwithICANNOrgstafftoreviewallopenitemsonAAR;haveprovidedupdatesandquestionsregardingthem.AnupdateregardingthestatusofalladvicewasprovidedtotheSSACbytheSSACBoardLiaisonatICANN66inMontreal.WorktoupdateOperationalProcedurespertheaboveiscurrentlyunderway;thiswillprovideforongoingreviews.UpdateaspartofthisDetailedImplementationPlan(June2020):
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Complete–Section3.5ofSSACOperationalProceduresv8issuedon12February2020hasbeenamendedtoread:“TheSSACBoardLiaison,inconjunctionwiththeSSACSupportStaffandSSACAdminCommittee,willactivelyreviewtheimplementationstateofalladvicetotheICANNBoard,ensuringthatallactionitemsarelistedintheARRinaccordancewiththeBoardResolution.ForanyaspectsofactionitemsthatcannotberesolvedbycommunicationwiththeICANNOrganization,theSSACBoardLiaisonwillfollow-upwiththeICANNBoardwhenadvicehasnotyetbeenaddressedorwhenprogressisunclear.”Nofurtherimplementationrequired.
Detailedimplementationcosting n/a
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Recommendation6
Recommendation Fortimesensitiveissues,theSSACshouldestablishprocessandworkdeadlinesthattakeintoaccountthedecisiontimelinesofotherICANNentities.TheSSACshouldworkwithSSACstafftoensureinternaldeadlinesaresetuptomakemeetingexternaldeadlinesaspossibleasreasonable.
RWPCommentsinFAIIP(ifapplicable)
SSACalreadyendeavorstodothis.Forexample,SSAChasbeenprovidingtimelywrittencommentsduringPublicCommentPeriods,whichisthemaincommunity-standardwaytoprovidefeedback.SSAChasalsoprovidedefficientandtimelyparticipationintherecentanddemandingePDP.SSACwillnotalwaysbeabletoformallyjoinsomecommunityeffortsduetotime/laborconstraints--pleaseseealsonotesregardingRecommendations14and15below.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:None(althoughtakesupalotofSSACmember/volunteertime.)UpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:None.RequirescontinuedhelpofSSACsupportstaff.UpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:CommunityparticipationMediumUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptance AccordingtoFAIIP:Shortlythereafter
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ofthedetailedimplementationplancantheimplementationstart?
UpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
done
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACAdminCommitteetomonitorandmanageaspartofongoingoperations.UpdateaspartofthisDetailedImplementationPlan(June2020):Complete–SSACAdminCommitteemonitorsalltaskswithworkdeadlinesandsetsinternaldeadlinesthatenableexternaldeadlinestobemet.Nofurtherimplementationrequired.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
SeeHigh-levelimplementationstepsabove
Detailedimplementationcosting n/a
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Recommendation8
Recommendation TheSSACshouldformalizeanannualprocessgearedtowardssettingresearchprioritiesandidentifyingrelevantemergingsecurity,stability,andresiliency(SSR)threatsintheshortandmedium-term.
RWPCommentsinFAIIP(ifapplicable)
SSACdoesthisaspartofitsannualworkshop,wherethemembershipconvenestodoitsannualplanning.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:SSACannualworkshopUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:ContinuanceofSSACannualworkshopUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:ContinuanceofSSACannualworkshopUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:EasytoimplementUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:Improvedservicetocommunity
UpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:AlreadyunderwayUpdateaspartofthisDetailedImplementationPlan:
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Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:EasytoimplementUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:Improvedservicetocommunity
UpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:AlreadyunderwayUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:TheSSACwillmemorializeitsannualprocessgearedtowardssettingresearchprioritiesandidentifyingrelevantemergingsecurity,stability,andresiliency(SSR)threatsintheshort-andmedium-term,intheOperationalProceduressection4.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
TheSSAChasmemorializeditsannualprocessgearedtowardssettingresearchprioritiesandidentifyingrelevantemergingsecurity,stability,andresiliency(SSR)threats,andisformallyincorporatingintotheOperationalProceduressection4.AtSeptember2019SSACWorkshop,SSACexecutedthenewprocessandspentnotabletimeonit.Thisresultedinadocumentcontainingthreatcategorizationsandresearchprioritiesforthecomingyear.UpdateaspartofthisDetailedImplementationPlan(June2020):Complete–ThefirstparagraphofSection3.1ofSSACOperationalProceduresv8issuedon12February2020hasbeenamendedtoread:“In2019,theSSACundertookadetailedenvironmentalscantoidentifySSRthreats.TheriskanalysisflowingfromtheenvironmentalscanwillprovideaprioritizedlistoftopicsforfutureSSACwork.In
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subsequentyears,theSSACwillundertakeatitsannualWorkshopalightweightannualreviewoftheenvironmentalscanandriskanalysisgearedtowardsadjustingworkprioritiesandidentifyinganynewemergingSSRthreats.Amoresubstantialreviewwillbeundertakentriennially.”Nofurtherimplementationrequired.
Detailedimplementationcosting n/a
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Recommendation9
Recommendation TheskillsneededfortasksidentifiedintheSSAC’sannualprioritysettingandemergingthreatidentificationexerciseshouldfeedintotheSSAC’smembershipandrecruitmentprocesses.
RWPCommentsinFAIIP(ifapplicable)
n/a
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:2020membershipreviewprocessUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationeffortto
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completion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACwillupdateitsOperationalProceduressections2.3and2.5,sothatskillsneededfortasksidentifiedintheSSAC’sannualprioritysettingandemergingthreatidentificationexercisearefedintotheSSAC’smembershipprocessesandaretakenintoaccountthere.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
UpdatetoOperationalProceduresdraftedandunderway.AttheSeptember2019SSACWorkshop,theSSACperformedworkperRecommendation8andmappedskillsofcurrentmembershipandrequiredskillstotheresearchpriorities.InDecember2019theSSACanditsMembershipCommitteeidentifiedsomeresultingskillsitwishestobolsterinits2020membershipcycle.UpdateaspartofthisDetailedImplementationPlan(June2020):Inprogress–ThefollowingsentencewasaddedtothefirstparagraphofSection2.3ofSSACOperationalProceduresv8issuedon12February2020:“TheMembershipCommitteeisguidedinitsselectionofnewmembersbytheoutcomesoftheSSACannualprocesstoreviewSSRthreatsandupdateitsplannedfuturework,fromwhichadeterminationofskillsneedswillbederived.TheCommitteewillbefurtherguidedbyconsiderationofdesireddiversityattributesasadvisedbytheSSACAdministrativeCommitteeafterconsultationwithallSSACmembers.”AfterreviewingthetextofSection2.5oftheSSACOperationalProcedures,itwasdecidedthatnoamendmenttotheproceduresrelatingtoAnnualMemberReviewwasrequired.TheSSACSkillsSurveyhasundergonesignificantreviewandrewritetosimplifytheformatbutalsotobetterorganize,clarifyandupdatetheskillslist.Ithasalsoincorporatedsomequestionstocollectnon-technicalskillsanddemographicdatatoassesstheSSAC’sdiversityinthoseaspects.AllSSACMemberscompletedthenewskills
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surveyinFebruary2020andthisinformationhasbeencollatedandisbeingusedbytheAdminCommitteeto:- Develop,withthesupportoftheICANN
CommunicationsTeam,outreachmaterialsforrecruitmentofnewmembers,
- Develop,withthesupportoftheICANNCommunicationsTeam,appropriatemessagingforinclusionontheSSACpublicwebsite,and
- IdentifyskillsinexistingSSACMembersforproposednewWorkPartytopics.
UpdateaspartofthisDetailedImplementationPlan(December2020):Complete–TheSSACOperationalProcedureshavebeenupdatedandissued(v8.0).TheSSACSkillsSurveyhasbeenupdated,implementedandisnowavailableontheSSACpublicwebsite.MessagingregardingSSACskillsneedshasbeendevelopedandsharedatSSACPublicMeetingsduringICANN68and69.TheSSACAdminCommitteecontinuestoworkwiththeICANNCommunicationsTeamtodevelopandrefinemessagingforoutreach.TheSSACAdminCommitteereviewsitsworkplanannuallyanddevelopsguidancefromthatprocesstoinformtheMembershipCommitteeregardingskillsneeds.AlltheseactionsarereflectedinSSACOperationalProceduresandwillcontinueaspartofongoingSSACactivities.
Detailedimplementationcosting n/a
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Recommendation10
Recommendation TheSSACshouldexplicitlycommunicatethereasonsforitsdecisionsaroundtopicselectionandfocuswithothersinICANN.Newrequestsshouldbecomparedtothecurrentsetofprioritiesandcommunicatedaboutaccordingly.
RWPCommentsinFAIIP(ifapplicable)
SSACalreadydoesthisinitspublicmeetingsatthethrice-ayearICANNmeetings.Wewilllooktowaystosharpenourmessageregardingourmotivationsforselectingparticularworkproducts.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:EasytoimplementUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedcommunicationsEasyUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:AlreadyunderwayUpdateaspartofthisDetailedImplementationPlan:
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Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
Seebelow
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACAdminCommitteewilllooktowaystosharpenourmessageregardingprojectselection.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
SSACAdminCommitteehasbeenworkingwithICANNOrgcommunicationsstaffaboutmessaging,andtheyarefindingspecificadditionalwaystocommunicateaboutSSACprojectselectionandworkproducts.UpdateaspartofthisDetailedImplementationPlan(June2020):Inprogress–TheSSACAdminCommitteeisworkingwiththeICANNCommunicationsTeamtodevelopappropriatemessaging.UpdateaspartofthisDetailedImplementationPlan(December2020):Complete-TheSSACaimstoconductalightweightannualreviewoftheenvironmentalscanandriskanalysisgearedtowardsadjustingworkprioritiesandidentifyinganynewemergingSSRthreats,asdocumentedinSSACOperationalProceduresv8.0Section3.1.SSACdecisionsonworkprioritiesareinformedbythis,aswellasbeingdrivenbytheneedtoparticipateincross-communityeffortssuchastheEPDP,theneedtorespondtoICANNPublicCommentswhichhaveanSSRdimension,andissuesthatmayarisefromconsiderationofOCTOpapers.AllsuchfactorsaretakenintoaccountindeterminingtheAnnualSSACWorkPlanandthesearecommunicatedinallpublicmeetingswhereSSACbriefsonitsworkpriorities.
Detailedimplementationcosting n/a;needsparticipationofICANNOrgcommsstaff.
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Recommendation11
Recommendation TheSSACshouldcontinuetoapproachtheICANNBoardwhenadditionalfunding,resources,oraccesstoexternalcontractorsmayberequiredtoachieveaprojectinthedesiredtimelineoratthedesiredscale.
RWPCommentsinFAIIP(ifapplicable)
Willdo.Anexampleinthepastwasthelarger-than-usualNCAPproject,whereSSACscopedandrequestedadditionalresources.TheIE’srecommendationassumesthattherewillbenounfundedmandatestoSSACfromtheBoardorthecommunity.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:Seeabove.UpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:Efficientprocess.EasyUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:AsneededUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10months
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Medium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACAdminCommitteeisresponsiblefortrackingandcoordinatingrequestsofthisnature.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
Willbeexecutedifandwhenneeded.
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–noimplementationrequired
Detailedimplementationcosting TBDdependingonfuturerequests.
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Recommendation12
Recommendation TheSSACshouldconsiderwhetherafellowshipcanbeusedforassistancewithresearchorspecificworkproducts.Inaddition,theSSACshouldcontinuetoendeavortoleveragetheassistanceofICANN’stechnicalstaffwhenitisappropriatetodoso.
RWPCommentsinFAIIP(ifapplicable)
TheproblemthattheIEistryingtohelpsolveisgettingmoreresourcesforSSAC,whichisstretchedtocapacity.InApril2019,ICANNOrgsecuredtwoResearchFellowstosupportprojectsinSSACandRSSAC.TheICANNResearchFellowProgramisapiloteffortdesignedtoengagesecurityandtechnicalresearcherstoworkonemergingsecurityandtechnologypolicyissuesrelatedtotheDNS.TheResearchFellowswillhelpfilltheneedexpressedbytheIE.SSACneedstheassistanceofpeoplewithwritingskillswhocanhelpwiththedraftingofSSACpapersunderSSACdirection.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACandICANNStaffUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:ResearchFellowfundingfromICANNOrg.UpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:ResearchFellowfundingfromICANNOrg.UpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:HardUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:Efficiencydelivery,relievesomeburdenbeingimposedonSSACvolunteersUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ImmediatelyUpdateaspartofthisDetailedImplementationPlan:
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Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACAdminCommitteeandICANNstaffcollaboratedtofilltheResearchFellowpositionallowedunderthebudget;implementationcompletedApril2019andplannedtocontinueinfutureyears.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
Perhigh-levelimplementationsteps,SSAChasobtainedResearchFellowassistance,andwillmaintainit;ResearchFellowsarecurrentlyengagedinSSACwork.
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–nofurtherimplementationrequired
Detailedimplementationcosting CostofSSACFellowsisinICANNbudget;thatbudgetitemneedstobeprovidedforyearly.
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Recommendation14
Recommendation TheSSACshouldconsiderandadoptappropriatemechanismstoensurethatitisawareofpolicy-makingeffortsgoingonwithinICANN.
RWPCommentsinFAIIP(ifapplicable)
TheSSACinvitesotherSOsandACstocontactSSACiftheywouldlikeSSAC’sopiniononanupcomingmatter.Proactivecommunicationisalwaysappreciated,andSSACwillendeavortorespondtorequeststothebestofitsability.SSACtrackspolicy-making,andwhenitseesanissuewithsecurityandstabilityimplications,SSACcommentsduringthepubliccommentperiods.Thepubliccommentperiodsaretheofficiallydesignatedtimeswhenpolicy-makinggroupssolicitfeedbackfromthecommunity,supposedlywithenoughtimetodigestthecommentsandadjustcourseasnecessary.Ifpubliccommentperiodsfalltoolateintheprocess,thenthatisanissuefortheGNSOandICANNOrgtosolve.SSACtakesadvantagewhenSSACmembersareparticipatinginpolicy-makinggroups,pertheirowninterests,theiremployer’s,oronbehalfofanothergroup.ThesemembersbringbackitemsfordiscussionwithinSSAC.TheSSACChairmeetsregularlywiththeGNSOChairandotherSO/ACleaders.Newandupcomingpolicyinitiativescouldbeatopicinthoseleadershipmeetings.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSAC,otherbodieswithICANN
UpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouassessthepotential AccordingtoFAIIP:
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benefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
ImprovedcommunityprocessMediumUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ImmediatelyUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
ongoing
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
n/aasabove
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–noimplementationrequired
Detailedimplementationcosting Significantvolunteertimecost.RequirescontinuedSSACtravelsupporttoICANNmeetings,atleastthecurrentlevels.
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Recommendation15
Recommendation Astimeavailabilityallows,theSSACshouldcontinuetohavemembersinvolvedasindividualsinlarge,cross-ICANNeffortsthathaveSSR-relatedcomponents,suchastheSSR2.
RWPCommentsinFAIIP(ifapplicable)
ICANN’sincreasingnumberofcross-communityeffortsallrequirelargetimecommitments.Somecross-communityeffortsareimportantforSSACtoparticipatein,andSSACwillcontinuetoparticipatetotheextentthetopicsarealignedwithSSAC’smissionandcapabilities.SomeofthoserelevanteffortshaveplacedsignificantburdensonSSACanditsmembers.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
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Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
FYI:Astimeavailabilityallows,theSSACwillcontinuetohavemembersinvolvedasindividualsinlarge,cross-ICANNeffortsthathaveSSR-relatedcomponents,suchastheSSR2.
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–noimplementationrequired
Detailedimplementationcosting Significantvolunteertimecost.RequirescontinuedSSACtravelsupporttoICANNmeetings,atleastthecurrentlevels.
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Recommendation16
Recommendation IntheprocessofdevelopingeachSAC-seriesdocument,theSSACshouldexplicitlydiscusswhoaffectedpartiesmaybeandwhetherornotaffectedpartiesshouldbeconsultedforfeedbackorshouldbenotifiedthattheSSACplanstopublishadocumentonagiventopic.
RWPCommentsinFAIIP(ifapplicable)
SSACalreadydoesthis,perSSACOperationalProceduressections3.2.3and3.2.4.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedprocessMediumUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
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Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:TheSSACOperationalProceduressection3.2.3,“DevelopinganInitialWorkDraftProduct”,willbeupdatedtoread:“Theworkpartyshouldidentifythepartiespotentiallyaffected,andmayconsultwithmembersoftheICANNcommunityaffectedbytheissueunderstudy."
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
UpdatetoOperationalProceduresunderwayasperabove.
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–ThefirstsentenceofSection3.2.4ofSSACOperationalProceduresv8issuedon12February2020hasbeenamendedtoread:“OncetheSSAChasapprovedaninitialdraftworkproduct,thenextstepistoidentifyaffectedpartiesintheICANNcommunityand,iftheworkpartydeemsitnecessary,toengagetheminapreliminaryreviewornotifythemthattheSSACplanstopublishadocumentonagiventopic.”
Detailedimplementationcosting n/a
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Recommendation18
Recommendation TheSSACshouldpostspecificadditionalmaterialsonlineintheshort-term,toconsolidateinformationandincreasetransparency.TheSSAC’sAdministrativeCommitteeshouldthenundertakeayearlyreviewoftheSSAC’swebsitetodeterminewhetheradditionalcontentshouldbeprovidedorwhetherthewebsiteshouldberestructured.
RWPCommentsinFAIIP(ifapplicable)
AfterconsultingwiththeAdminCommittee,plansareunderwaytoincorporatethisrecommendationbyaddingthefollowingtotheSSACwebsite.• AnexplanationofthepurposeoftheSSAC-CorrespondenceSeries.• AlinktothemostrecentICANNBoardARR.• AcleararticulationofhowandwhenanSO/ACorWorkPartywithinICANNmightrequestfeedbackorcommentsfromtheSSAC• AclearexplanationofhowonecanapplytojointheSSACandhigh-levelinformationregardingthetypesofskillsthattheSSACislookingforinmembers.• Picturesofcurrentmemberswhoarewillingtoincludeone,toassistnewermembersofICANN
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACAdminCommitteeandsupportstaffUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
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Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACAdminCommitteetoleadeffortstoimprovethecontentoftheSSACWebsite.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
SSACAdminCommitteetoconsultwithsupportstaffandcreateaplanbyendofFebruary2020toimprovethecontentpertheabove.SeealsoRecommendation24.UpdateaspartofthisDetailedImplementationPlan(June20):Inprogress–TheSSACAdminCommitteeworkedwiththeICANNSupportStaffandWebSupportStafftodevelopappropriatewordingforthepublicwebsite.UpdatestothecurrentwebsitehavebeendevelopedandsubmittedbuthavenotyetbeenpostedbytheWebSupportStaff.WebelieveworkonthisefforthasbeendelayedbyotherprioritiesoftheWebSupportStaff.UpdateaspartofthisDetailedImplementationPlan(December20):Complete-RequestedupdatestothecurrentSSACwebsitewereimplementedbyICANNWebSupportStaffinlateSep/earlyOct• AnexplanationofthepurposeoftheSSAC-CorrespondenceSeries–DONE:ThepurposeofeachtypeofdocumentisnowexplainedonthemainSSACwebpageundertheheading“HowdoesSSACdocumentitswork?”Itisalsodescribedatthetopofthepageswheredocumentsareposted.• AlinktothemostrecentICANNBoardARR–DONE:ThereisalinktotheBoardARRundertheheading“HowdoesSSACdocumentitswork?”onthemainSSACwebpage.• AcleararticulationofhowandwhenanSO/ACorWorkPartywithinICANNmightrequestfeedbackorcommentsfromtheSSAC–DONE:Thisiscoveredinthelastsentenceincludedundertheheading“Howdoesthe
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SSACOperate?”onthemainSSACwebpage.• AclearexplanationofhowonecanapplytojointheSSACandhigh-levelinformationregardingthetypesofskillsthattheSSACislookingforinmembers–DONE:ThemainSSACwebpagenowcontainsalinktotheSSACSkillsSurveyundertheheading“HowdoIparticipateintheSSAC?”,aswellasspecificdirectiontotherelevantsectionofthelinkedSSACOperationalProceduresandtheemailcontactforSSACSupportStaff.• Picturesofcurrentmemberswhoarewillingtoincludeone,toassistnewermembersofICANN–NOTYETDONE:TheSSACAdminCommitteeisdiscussingwiththeICANNWebSupportStaffhowthismightbeachievedafterthenewSSACwebsiteisimplementedinapproximatelyApril2021.SinceallactionshavebeencompletewiththeexceptionofthephotographsofSSACmembersontheSSACpublicwebsite,werecommendthatimplementationofthisrecommendationcanbeconsideredasCOMPLETE.
Detailedimplementationcosting TBD.MayrequireatleastarevampoftheSSACsectionoftheICANNwebsite.AllotherSOsandACs(exceptRSSAC)havefull,dedicatedwebsitestosupportcontentandeffectivecommunications,andSSACmayneedsupporttocreateandmaintainsomethingsimilar.
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Recommendation19
Recommendation TheSSACshouldremainaccountabledirectlytotheICANNBoardandthroughittothewiderICANNcommunity.
RWPCommentsinFAIIP(ifapplicable)
None
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:ICANNBoard,SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:NonewimplementationneededUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
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Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
n/a
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:N/A
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–noimplementationrequired
Detailedimplementationcosting n/a
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Recommendation20
Recommendation ThecurrentnumberofSSACmembersisappropriate.TheSSACshouldcontinuetoworktoensureitsmembersareengaged,inconjunctionwiththerecruitingpointsmadebelow.
RWPCommentsinFAIIP(ifapplicable)
None
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:Medium,requiresworkbyMembershipCommittee
UpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:GreatermembershipengagementHighpriority,forproductivityUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ImmediatelyUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20months
n/a
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Long:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:Continuetofollowmembershipparticipationandevaluationprocedures,perSSACOperationalProcedures.
Proposeddetailed implementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–nospecificimplementationrequired
Detailedimplementationcosting n/a
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Recommendation24
Recommendation Eachyear,theSSACshoulddevelopaformalizedprocesstoestimatethenon-technicalexpertiserequiredforanticipatedfutureworkandtherebyidentifyanyskillsgapsinthecurrentmembership.TheseskillsgapsshouldbewidelypublicizedontheSSACwebsiteandatanymeetingswhereSSACmembersareinattendance.Prospectivecandidatesshouldbedirectedtoreviewthepublishedskillsgaps.TheMembershipCommitteeshouldtakenon-technicalexpertisegapsintoconsiderationwhenassessingnewmemberapplications.
RWPCommentsinFAIIP(ifapplicable)
None
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSAC,atitsAnnualWorkshop.SSACMembershipCommitteeinconsideringnewmemberapplicationsUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:InconjunctionwiththeannualassessmentofnewworkconductedattheSSACAnnualWorkshop,identifythenon-technicalskillsrequiredtoundertakeanticipatedfutureworkandtheskillsgapsthatmayneedtobefilledtodoso.ThisactivityisalsocoveredbyRecommendations8and9andisrelatedtoRecommendations21and25.UpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:Highpriority,forproductivityMedium;requiresworkbyallSSACmembers
UpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomCom
AccordingtoFAIIP:Medium.Greatermembershipengagement,moreefficientmembershipapplicationprocess,SSACnon-technicalexpertisecloselyalignedtotheworkanticipatedtobeundertaken.UpdateaspartofthisDetailedImplementationPlan:
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accountabilityandtransparency,etc.(high,medium,low)
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ImmediatelyUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:AspartoftheannualassessmentofnewworkconductedattheSSACAnnualWorkshop,identifythenon-technicalexpertiserequiredtoundertakeanticipatedfuturework.Identifyskillsgapsthatmayneedtobefilledtodoso.PublicizeskillsgapsontheSSACwebsiteandatanymeetingswhereSSACmembersareinattendance.Takenon-technicalexpertisegapsintoconsiderationwhenassessingnewmemberapplications.
Proposeddetailed implementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
SSACAdminCommitteeandSSACMembershipCommitteefolloweduponSeptember2019SSACWorkshopbyidentifyingthenon-technicalexpertiserequiredtoundertakeanticipatedfuturework.SSACAdminCommitteetocreateaplanbyendofFebruary2020topublicizeskillsgapsontheSSACwebsiteandatanymeetingswhereSSACmembersareinattendance.SSACtoupdateSSACOperationalProceduressection2.3totakenon-technicalexpertisegapsintoconsiderationwhenassessingnewmemberapplications.WorkrequiredtoupdateSSACwebsitetobebundledwithworkinRecommendation18.UpdateaspartofthisDetailedImplementationPlan(June2020):
Inprogress–
ThefollowingsentencehasbeenaddedtothefirstparagraphofSection2.3ofSSACOperationalProceduresv8issuedon12February2020:“TheMembershipCommitteeisguidedinitsselectionofnewmembersbytheoutcomesoftheSSACannualprocesstoreviewSSRthreatsandupdateitsplannedfuturework,fromwhichadeterminationofskillsneedswillbederived.TheCommitteewillbefurtherguidedbyconsiderationofdesireddiversityattributesasadvisedbytheSSACAdministrativeCommitteeafterconsultationwithallSSACmembers.”TheSSACSkillsSurveyhasundergonesignificantreviewandrewritetosimplifytheformatbutalsotobetterorganize,clarifyandupdatetheskillslist.Ithasalsoincorporatedsome
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questionstocollectnon-technicalskillsanddemographicdatatoassesstheSSAC’sdiversityinthoseaspects.AllSSACMemberscompletedthenewskillssurveyinFebruary2020andthisinformationhasbeencollatedandisbeingusedbytheAdminCommitteeto:- Develop,withthesupportoftheICANN
CommunicationsTeam,outreachmaterialsforrecruitmentofnewmembers,
- Develop,withthesupportoftheICANNCommunicationsTeam,appropriatemessagingforinclusionontheSSACpublicwebsite,and
- IdentifyskillsinexistingSSACMembersforproposednewWorkPartytopics.
OutreacheffortsthatwereplannedtocommenceatICANN67havebeenhinderedbythelackofface-to-faceopportunitiesduetotheCOVID-19cancellationsofICANNmeetings.CollaborationwiththeICANNCommunicationsTeamtodiscussalternativeapproachesifface-to-facemeetingscontinuetobecancelledinto2021.UpdateaspartofthisDetailedImplementationPlan(December2020):Complete–TheSSACOperationalProcedureshavebeenupdatedandissued(v8.0).TheSSACSkillsSurveyhasbeenupdated,implementedandisnowavailableontheSSACpublicwebsite.MessagingregardingSSACskillsneedshasbeendevelopedandsharedatSSACPublicMeetingsduringICANN68and69.TheSSACAdminCommitteecontinuestoworkwiththeICANNCommunicationsTeamtodevelopandrefinemessagingforoutreach.TheSSACAdminCommitteereviewsitsworkplanannuallyanddevelopsguidancefromthatprocesstoinformtheMembershipCommitteeregardingbothtechnicalandnon-technicalskillsneeds.AlltheseactionsarereflectedinSSACOperationalProceduresandwillcontinueaspartofongoingSSACactivities.Outreacheffortscontinuetobehinderedbythelackofface-to-faceopportunitiesduetotheCOVID-19cancellationsofICANNmeetings.Withdifferentrestrictionsindifferentpartsoftheworld,theSSACwillapproachICANNregionalstafftoassistwithoutreach,especiallyduringthisperiod,butalsoonanongoingbasis.Adaptationofoutreacheffortswillbeafactoroflifeforsometimetocome,werecommendthatimplementationofthisrecommendationcanbeconsideredasCOMPLETE.
Detailedimplementationcosting n/a
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Recommendation25
Recommendation Eachyear,theSSACshoulddevelopaformalizedprocesstoestimateitscurrentanddesireddiversity,includingbutnotlimitedtogeographyandgender,andtherebyidentifyanydiversitygapsinthecurrentmembership.ThesediversitygapsshouldbewidelypublicizedontheSSACwebsiteandatanymeetingswhereSSACmembersareinattendance.Prospectivecandidatesshouldbedirectedtoreviewthepublishedskillsgaps.TheMembershipCommitteeshouldtakediversitygapsintoconsiderationwhenassessingnewmemberapplications.
RWPCommentsinFAIIP(ifapplicable)
N/A
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACatitsAnnualWorkshopSSACMembershipCommitteeinconsideringnewmemberapplicationsUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:InconjunctionwiththeannualassessmentofnewworkconductedattheSSACAnnualWorkshop,identifythecurrentanddesireddiversity,includingbutnotlimitedtogeographyandgender,ofitsmemberstocontributetohighqualityofSSACadvice.Identifythediversitygapsthatmayneedtobefilledtodoso.ThisactivityisalsocoveredbyRecommendations8and9andisrelatedtoRecommendations21and24.UpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:Difficultytoimplement:High,forproductivityLevelofimplementationeffort:Medium;requiresworkbyallSSACmembersUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasa
AccordingtoFAIIP:Medium.Greatermembershipengagement,moreefficientmembershipapplicationprocess,increasedSSACdiversity
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whole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
contributingtohigherqualityofSSACadvice.
UpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ImmediatelyUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:AspartoftheannualassessmentofthediversityofitsmembersconductedattheSSACAnnualWorkshop,identifythedesireddiversity,includingbutnotlimitedtogeographyandgender,ofitsmemberstocontributetohighqualityofSSACadvice.Identifydiversitygapsthatmayneedtobefilledtodoso.PublicizediversitygapsontheSSACwebsiteandatanymeetingswhereSSACmembersareinattendance.Takediversitygapsintoconsiderationwhenassessingnewmemberapplications.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
TaskoftakingdiversitygapsintoconsiderationwhenassessingnewmemberapplicationsisincorporatedinSSACOperationalProceduressection2.3.SSACwillupdateitsOperationalProceduressection3.1toincorporateanannualassessmentofthediversityofitsmemberstobeconductedattheSSACAnnualWorkshop,andidentifythedesireddiversityandgaps,includingbutnotlimitedtogeographyandgender.Inallannualmembershipcycles,SSACAdminCommitteeandSSACMembershipCommitteetoidentifydiversitygapsthatmayneedtobefilled;SSACtodiscussateachannualSSACworkshop.AdminCommitteewillberesponsibleforpublicizingdiversitygapsontheSSACwebsite,andcreateplanforpublicizingatanymeetingswhereSSACmembersareinattendance.UpdateaspartofthisDetailedImplementationPlan(June2020):
Inprogress–
ThefollowingsentencehasbeenaddedtothefirstparagraphofSection2.3ofSSACOperationalProceduresv8issuedon12February2020:“TheMembershipCommitteeisguidedinitsselectionofnewmembersbytheoutcomesoftheSSACannual
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processtoreviewSSRthreatsandupdateitsplannedfuturework,fromwhichadeterminationofskillsneedswillbederived.TheCommitteewillbefurtherguidedbyconsiderationofdesireddiversityattributesasadvisedbytheSSACAdministrativeCommitteeafterconsultationwithallSSACmembers.”TheSSACSkillsSurveyhasundergonesignificantreviewandrewritetosimplifytheformatbutalsotobetterorganize,clarifyandupdatetheskillslist.Ithasalsoincorporatedsomequestionstocollectnon-technicalskillsanddemographicdatatoassesstheSSAC’sdiversityinthoseaspects.AllSSACMemberscompletedthenewskillssurveyinFebruary2020andthisinformationhasbeencollatedandisbeingusedbytheAdminCommitteeto:- Develop,withthesupportoftheICANN
CommunicationsTeam,outreachmaterialsforrecruitmentofnewmembers,
- Develop,withthesupportoftheICANNCommunicationsTeam,appropriatemessagingforinclusionontheSSACpublicwebsite,and
- IdentifyskillsinexistingSSACMembersforproposednewWorkPartytopics.
OutreacheffortsthatwereplannedtocommenceatICANN67havebeenhinderedbythelackofface-to-faceopportunities.CollaborationwiththeICANNCommunicationsTeamtodiscussalternativeapproachesinthecurrentsituationcontinues.UpdateaspartofthisDetailedImplementationPlan(December2020):Complete–TheSSACOperationalProcedureshavebeenupdatedandissued(v8.0).TheSSACSkillsSurveyhasbeenupdated,implementedandisnowavailableontheSSACpublicwebsite.MessagingregardingSSACskillsanddiversityneedshasbeendevelopedandsharedatSSACPublicMeetingsduringICANN68and69.TheSSACAdminCommitteecontinuestoworkwiththeICANNCommunicationsTeamtodevelopandrefinemessagingforoutreach.TheSSACAdminCommitteereviewsitsworkplanannuallyanddevelopsguidancefromthatprocesstoinformtheMembershipCommitteeregardingbothtechnicalandnon-technicalskillsaswellasdiversityneeds.AlltheseactionsarereflectedinSSACOperationalProceduresandwillcontinueaspartofongoingSSACactivities.Outreacheffortscontinuetobehinderedbythelackofface-to-faceopportunitiesduetotheCOVID-19cancellationsofICANNmeetings.Withdifferentrestrictionsindifferentpartsoftheworld,theSSACwillapproachICANNregionalstafftoassistwithoutreach,especiallyduringthisperiod,butalsoonanongoingbasis.Adaptationofoutreacheffortswillbeafactoroflifeforsometimetocome,werecommendthatimplementationofthis
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recommendationcanbeconsideredasCOMPLETE
Detailedimplementationcosting n/a
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Recommendation26
Recommendation TheSSACshouldensurethattheeffectivenessofanexternalliaisonandtheindividualintherolearereviewedonaregularbasis,andthatameansofprovidingconfidentialfeedbacktothereviewisreadilyavailableandknown.
RWPCommentsinFAIIP(ifapplicable)
SSACbelievesithasprocessesinplacetomitigatetheconcernbeingraised.WewillseektoreviseourOperationalProcedurestomakethismoreapparent.TheICANNBoardutilizesaformalmechanisminwhichBoardmembersprovidefeedbacktootherBoardmembers.SowhiletheSSACLiaisonreceivesfeedbackabouthisorhereffectivenessontheBoardfromotherBoardmembers,theSSAChasnomechanismforprovidingfeedbacktoitsownLiaison.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:Improvedmanagement,accountabilityLowUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplan
AccordingtoFAIIP:Immediately
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cantheimplementationstart? UpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:AdditionaltextwillbedraftedandproposedfortheSSACOperationalProceduresduringthenextrevisioncycle.
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
SSACAdminCommitteetoproposelanguageforupdatetoOperationalProceduresbyendofFebruary2020UpdateaspartofthisDetailedImplementationPlan(June2020):Complete–ThefollowingnewparagraphhasbeenaddedtoSection2.8.3ofSSACOperationalProceduresv8issuedon12 February 2020: “Prior to the appointment orreappointment of an SSAC outward liaison or other SSACrepresentative,theSSACAdministrativeCommitteeshouldundertakeaninformalreviewofthebenefitsandoutcomesof participation in each role and recommend to the SSACwhetherthatroleshouldcontinuetobefilled.”
Detailedimplementationcosting
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Recommendation27
Recommendation TheSSAC’sleadershipshouldbelimitedtotwo,three-yearterms.TheSSACshouldimposenotermlimitsonnon-leadershipmembers.
RWPCommentsinFAIIP(ifapplicable)
See#28forimplementationregardingSSACChair.TheSSACVice-ChairandBoardLiaisonarealreadyterm-limitedtotwothree-yearterms,viatheSSACOperationalProcedures.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:See#28UpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:See#28UpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedgovernanceandaccountabilityLowUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ImmediatelyUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10months
Withinthreemonths
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Medium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:See#28forimplementation
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
InDecember2019,SSACmembershipvotedtoamendtheSSACOperationalProceduresthusly:“TheChairwillbeelectedtoathree-yeartermofofficeandcanservefortwoconsecutivethree-yearterms.Morethantwoconsecutivetermsareallowed,butshouldbeconsideredexceptional.HavingthesamepersonreturnasChairafterarelativelyshortbreakshouldsimilarlybeconsideredexceptional.”UpdateaspartofthisDetailedImplementationPlan(June2020):Complete–Section2.8.1ofSSACOperationalProceduresv8issuedon12February2020hasbeenamendedtoincorporatetheabovetext.
Detailedimplementationcosting n/a
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Recommendation28
Recommendation TheSSACshouldworkwiththeICANNBoardtoupdatetheICANNBylawsinordertoallowfortheretobetermlimitsontheSSACChair.
RWPCommentsinFAIIP(ifapplicable)
SSACistheonlySOorACthatisnotallowedtoterm-limititschair.AllotherSOsandACsareallowedtodecidebothtermlengthsandtermlimitsfortheirleadershippositions,andhavechosentoimposebothtermlengthsandtermlimits.(ExcepttheGNSO,wheretheICANNBylawsthemselvesdictatetermlengthsandtermlimitsforGNSOCounsellorsandtheGNSOChair.)TheICANNBoard,PTI,etc.alsohavetermslimits.TheamendmenthasbeensubmittedforconsiderationinthenextconvenientroundofBylawsupdates.
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:ICANNBoardUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:TheamendmenthasbeensubmittedforconsiderationinthenextconvenientroundofBylawsupdates.UpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedgovernanceandaccountabilityLowUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:Immediately
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UpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationefforttocompletion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:ICANNBoardmustupdateBylaws;SSACBoardLiaisontoworkwithBoardonnecessaryarrangements.TheamendmenthasbeensubmittedforconsiderationinthenextconvenientroundofBylawsupdates.
UpdateaspartofthisDetailedImplementationPlan:
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
TherequiredupdatetotheICANNBylawsweremadeviaBoardResolution2019.05.03.13.UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–nofurtherimplementationrequired
Detailedimplementationcosting n/a
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Recommendation29
Recommendation TheSSACshouldmaintainitscurrentprocessesandactivitiesarounddisclosingpotentialconflictsofinterest,bothattheindividuallevelandasagroupofindividuals.Itshouldalsoupdateitsonlinedisclosureofintereststatementstoclearlyarticulatewhenthedisclosurewaslastsubmittedforeachmember.
RWPCommentsinFAIIP(ifapplicable)
None
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:NoneUpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:MediumUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:ImprovedaccountabilityandtransparencyEasyUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:ImmediatelyUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationeffortto
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completion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:SSACwillupdateitsOperationalProcedurestomakesurethatonlinedisclosureofintereststatementsclearlystatewhenthedisclosurewaslastsubmittedforeachmember.UpdateaspartofthisDetailedImplementationPlan:
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
SSACwillupdateitsOperationalProcedurestomakesurethatonlinedisclosureofintereststatementsclearlystatewhenthedisclosurewaslastsubmittedforeachmember.UpdateaspartofthisDetailedImplementationPlan(June2020):Inprogress–Withonly2exceptions,allSSACMembersreviewedandupdatedtheirbiosanddisclosureofintereststatementsatthebeginningof2020andthesestatementswerepublishedasof26March2020ontheSSACwebsite.Goingforward,datesforindividualbiosanddisclosureofintereststatementswillbereflectedagainstthenamesofthoseindividuals.Otheraspectsformanagingconflictsofinterestandissuesofconfidentialityandnon-disclosureremainunchangedandarecoveredinthefollowingsectionsofSSACOperationalProceduresv8issuedon12February2020:Section2.1.2WithdrawalsandDissentsSection2.3NewMemberSelectionSection2.5AnnualReviewProcessSection2.6.1AffirmationofConfidentialityandNon-disclosureAppendixBAppendixFUpdateaspartofthisDetailedImplementationPlan(December2020):Complete–AllSSACMembersreviewedandupdatedtheirbiosanddisclosureofintereststatementsduring2020andthesestatementswerepublished,includingtheindividualsubmissiondatesforeachSSACmember,withthemostrecentupdatetotheSSACwebsiteinlateSep/earlyOct.
Detailedimplementationcosting n/a
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Recommendation30
Recommendation TheSSACshouldcontinuetonurtureandbuildupontheSSAC’sculturethatvaluesself-improvement,includingbetweenformalreviews.
RWPCommentsinFAIIP(ifapplicable)
N/A
Whowillimplementtherecommendation:ICANNcommunity,ICANNBoard,ICANNorganization,other?
AccordingtoFAIIP:SSACUpdateaspartofthisDetailedImplementationPlan:
Activities,ifany,onwhichimplementationisdependent,orthataredependentonimplementationofthisrecommendation
AccordingtoFAIIP:TheSSACannualworkshop,andtravelsupportfor15SSACmemberstothethrice-yearlyICANNmeetings,areessentialtothisgoal.UpdateaspartofthisDetailedImplementationPlan:
Anticipatednon-fiscalresourcesfortheimplementation(volunteerstime,ICANNorg,tools,etc.)(ifapplicable)
AccordingtoFAIIP:N/AUpdateaspartofthisDetailedImplementationPlan:
Expectedbudgetimplicationsonceimplemented
AccordingtoFAIIP:TheSSACannualworkshop,andtravelsupportfor15SSACmemberstothethrice-yearlyICANNmeetings,areessentialtothisgoal.UpdateaspartofthisDetailedImplementationPlan:
Howwouldyouratethepotentialeaseofimplementationforthisrecommendation?Pleaseconsidertheimpactonneededresources,increasedbudget,Bylawschangesandotherdependencies(easy/medium/hard)
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowwouldyouassessthepotentialbenefitoftheimplementationofthisrecommendationforICANNasawhole?Pleaseconsider:improvedBoardGovernance,moreefficientprocess,greaterNomComaccountabilityandtransparency,etc.(high,medium,low)
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
HowsoonaftertheBoardacceptanceofthedetailedimplementationplancantheimplementationstart?
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Whatistheanticipateddurationoftheimplementationeffortto
ongoing
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completion?Short:0-10monthsMedium:≤20monthsLong:≤30months
High-levelimplementationsteps,proposedbytheRWPandacceptedbytheBoard
AccordingtoFAIIP:n/aUpdateaspartofthisDetailedImplementationPlan:
Proposeddetailedimplementationsteps(shouldbebasedonthehigh-levelstepsprovidedbytheRWPintheFAIIP)
UpdateaspartofthisDetailedImplementationPlan(June2020):
Complete–noimplementationrequired
Detailedimplementationcosting n/a