Stuff you need to know about working in Biomed

v7

We need to know you are coming. Please talk to your GSBME supervisor and

ensure that you have registered with GSBME administration biomedeng@unsw.edu.au

Before you attend a face to face laboratory induction you should have:

◦ A GSBME supervisor. ◦ A UNSW z number and Identification ◦ Completed On-Line Work Health & Safety Awareness and On-Line

Ergonomics ◦ Completed the HS006 Induction Form – HS * had it signed by your supervisor ◦ If you are assigned a desk, you will complete the HS114 Workstation

Checklist * ◦ You and your supervisor have completed a training needs analysis and

booked in for the appropriate training courses. ◦ Read this induction package and the basic lab rules ◦ Booked in for the face to face Laboratory Induction training with the lab

manager. ◦ completed the quiz and signed the declaration*.

* bring these to your face to face lab induction.

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This information is a guide to help you understand the risk and hazards associated with working in the laboratories and to outline your responsibilities. You can review this information at any time by following the link on the

GSBME WHS page –Inductions http://www.engineering.unsw.edu.au/biomedical-engineering/whs-

induction-procedure In Summary Employees and Students are responsible for following the WHS procedures and

ensuring that their conduct does not endanger themselves, others or the environment.

Supervisors are responsible for implementing WHS within their area of responsibility and taking steps to ensure that identified hazards are eliminated as far as reasonably practicable, or controlled using the hierarchy of risk controls.

Further information can be found in the UNSW OHS Workplace Health and Safety Policy

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1) All personnel working in the Level 4 and Lower ground GSBME Laboratories (including visiting or guest workers) must read and understand these regulations.

2) Personnel working in the GSBME Laboratories must be registered. Please see the Laboratory Manager for details.

3) All work of a non-clerical nature requires an safe working procedure and risk assessment before the work commences. Visitors are not exempt from this requirement.

4) Personnel must be appropriately trained to conduct certain activities or operate equipment and current licences must be held where applicable.

5) Safety and monitoring equipment must be used in accordance with safe working procedures and Risk management form.

6) Work outside normal hours (8am to 6pm Mon – Fri) must be approved.

7) Long hair must be tied back and dangling clothing, ornaments and ear phone cords are not permitted

8) Promptly report all accidents and/or hazards

9) No smoking is allowed anywhere on UNSW Campus

10) No food or drink is to be consumed within the laboratory complex.

11) Personnel must not be affected by drugs or alcohol or certain medication in the labs

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12. Restricted swipe areas require additional training for access. You may not work in restricted areas unless you have been authorised and your swipe card activated.

13. Do not use equipment or workshop tools without authorisation. 14. Entry to the PC2 facility is restricted to authorised personnel. 15. GSBME resources must not be use for private purposes. E.g. WWW access

etc must be restricted to work related activities. 16. The fire stair doors must not be chocked open e.g. to facilitate entry to

any level. 17. In case of an emergency evacuation you must obey the directions of the

Floor/Fire Wardens and exit the building via the fire stairs. Do not use the lifts.

18. Notify the Laboratory Manager of any damaged or faulty equipment. 19. Lab coats, covered shoes and eye protection is required PPE in the labs 20. Children are not permitted entry to Level 4 unless their visit is transitory

and they are in the direct, continuous supervision of a parent or guardian. Pre school children are not permitted in the laboratories at any time.

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An online system that allows you to access training records, enrol in courses and complete online training. It also has leave and pay details MYUNSW

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For the most part your z number and associated password will get you onto most systems. If you require a special log on or are having trouble to systems access please contact administration

Do not borrow or lend log on details.

IT problems can be logged with

IT Service Centre

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Required WHS training for staff and post graduates

On-Line Work Health & Safety Awareness

On-Line Laboratory Safety Awareness (students)

Laboratory Safety Awareness (Staff)

On-Line Ergonomics

See the UNSW HS Training for further information

Talk to your GSBME supervisor about your training requirements.

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http://www.ohs.unsw.edu.au/

This site has information on biosafety, radiation, dangerous chemicals, hazardous equipment, rules and regulations

There are people to contact if you need help.

Use this site. The unit people are very helpful and the source of UNSW Forms, guidelines, policies, training etc

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Mandatory green lab training to comply with pollution laws

Car pooling Recycling

Resource reduction Campus Sustainability All your green needs

http://sustainability.unsw.edu.au/

School specific information and resources

Look in the research section of the home page and

GSBME Local WHS

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This is your link to the local school resources GSBME WHS database ◦ Stores all the safe working procedure and risk management

forms. Equipment database and WHS committee information

Chemical database- list of the chemicals in the school Chemical Labelling guideline and template

Links to local forms purchase form,

Workstation ID cards

Equipment ID tags

Cold Room Box labels

Local Training Sharps, autoclave, PC2

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Workstation ID forms are used to identify your experimental setup and equipment in use.

Cool room box label are used to readily identify your cold room items and their hazards. Research groups may share boxes

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Purchase form must be authorised by a supervisor who has WHS oversight and financial delegation.

Send all associated quotes or information with the completed form to biomedpurchasing@unsw.edu.au

◦

The hazards and risks associated with goods and services must be controlled BEFORE entering the workplace.

The purchase of any chemicals or equipment requires careful thought.

Return all paperwork to admin and clearly indicate any back orders or discrepancies.

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These are some of the

issues to consider when buying goods and services.

Please consult with school staff about your purchasing

Chemicals Equipment Services

Hazardous substance Meets Australian standards for

OHS design

Approved contractor

Dangerous goods Electrical compatibility inductions

Carcinogenic Hazard control eg dust noise

heat

Safe working methods

Quarantine Location, footprint Licences

Addictive Will affect the work around it

eg electrical noise, vibration,

Facilities (FM) approval

Drug/explosive precursor Environmental efficiency

MSDS Disposal , recycling,

decontamination, radiation

source

Where does it need to be

stored/used by dates

Operational costs

Quantity training

Quality manuals

Imported/delivery time Tech support

PPE Required Installation requirements

Fume hood capacity Asset (over $5000)

Equipment compatibility eg

solvents and plastics, sparks

Transport and installation –

heavy, too big for the lift, fit

through the door

Registered Freight costs, customs

Warrantees

UNSW purchasing guidelines with quotes, conflicts of interest, purchasing terms 11/03/2014 GSBME Lab induction 17

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Key things to remember •Check there is not an existing document before creating a new one •Take care with names and key words •Check with your supervisor BEFORE you send an approval request •If you find an error in the information report it

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Always check with the custodian for training

Everything that you do should be covered by an authorized

Safe Working Procedure and /or a Risk Assessment (now call Risk

Management Form)

This is to ensure you know the risk and hazards associated with your work /area and how to control them

Hazard-something that can hurt you

Risk –the likely hood and consequences of the hazard hurting you

Control – how to stop it hurting you and others

You must ensure you are covered before you start work. Talk to your supervisor

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How do we control the hazards and minimise the risk of injury?

Hierarchy of risk controls outlines the process of controlling hazards and minimising risks in the workplace

Training –this induction, general UNSW training hazard specific training, equipment competencies all decrease the risk of injury

Procedures- Safe working procedures are the detail step by step description of a process ( experiment protocol, operation instructions, maintenance guides) that includes the action you need to take to control hazards and minimise risk.

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Always use the latest version of the forms from the UNSW Health & Safety web site

HS329 Risk Management Procedure

HS017-1 Guide to Completing Risk Management Form

HS017 Risk Management Form

HS304 Hazard and Risk Register Procedure

HS027 Guide to writing Safe Work Procedure

HS026 Safe Work Procedure Form

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You must be trained in SWP and RA’s, equipment use, research procedures.

The high the risk the more training is required.

School specific training programs are available for: ◦ Autoclave use

◦ Sharps (needles, scalpel blades, box cutters)

◦ Human blood work

◦ Lasers

◦ Other high hazard areas

Never do these activities without training.

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Sharp injuries that have occurred in GSBME Stabs, jabs, punctures, cuts, severed nerves, infections, needlestick

injuries, many many near missed. All preventable. DO NOT use sharps unless you have been trained Always follow the correct procedure. Ergonomic injuries, occupational over use, repetitive strain and manual

handling are very very debilitating and can lead to a life long injury . Always set up your work station correctly Never ignore symptoms of discomfort or persistent pain in muscles,

tendons and other soft tissues Read the UNSW information http://www.ohs.unsw.edu.au/ohs_hazards/overuse.html Chemicals spills –When in doubt ,get out. More details about chemicals to

follow

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F25 Samuels Building Level 4 and Lower Ground floor LG10

This training only give you general lab access

You Must have a approved SWP/RA to undertake any activity in the lab unless you are in the company of an authorized person

There are restricted areas that may have legislative training requirements e.g. quarantine restrictions DO NOT enter these areas.

Restricted Access Areas- specific training required

Rm413-22a ARF AQIS restrictions

Rm408 -Biohazards

Rm 408a two Photon microscope (via BMIF)

Rm 404 PC2 cell culture

Lower Ground10 a, b, c, d

Lower Ground11 , a , b Grey and Clean room

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Biomedical Engineering is a very diverse field and has a wide range of chemical, biological and physical hazards. We also have people who may have done very little experience in areas such as chemistry or biology. There is a risk of assumed knowledge. You must ensure your supervisor understands your background and experience. If you are not confident in any area please tell your supervisor or lab staff.

These hazards are found in most GSBME labs Hazardous and dangerous chemicals

Electrical hazards

Biological –genetic, biohazard and quarantine restricted

Manual handling and Ergonomics (compulsory training)

Mechanical ◦ Crush

◦ Pinch point

◦ Moving parts

◦ Thermal

Compressed gases –asphyxiant. There are alarms installed. Never enter the affected room.

More information in the hazard and risk register, door signs, SWP’s, area supervisors

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Each lab has an area supervisor and a hazard door sign.

The sign tells you what hazards are present and the minimum precautions required.

Signs also contain emergency numbers and first aid, area supervisor contacts

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High Hazard areas Dangerous and hazardous chemicals Biological Hazards ◦ Zoonosis, allergens, quarantine risks, genetic

manipulated organisms, pathogen risks, biosecurity issues, infection, biohazards...

Mechanical risks ◦ crush injuries, compressed gases ◦ Manual handling, ergonomic risks...

Radiation ◦ Lasers, UV light

And more

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This training does not give you access to the labs. You must complete an addition induction for LG access

Please contact the Area Supervisor (Wenqi Huang ) who will assess your training requirements.

The lower ground labs have a furnace room, three laser rooms and two clean room areas. All these areas require a separate induction before entry.

The main lab LG10 has electrically sensitive equipment. You must be made aware of the working requirements in these areas before you can enter these labs.

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All chemicals held in GSBME must be logged into and out of the chemical register database by lab staff.

Chemicals must be stored and labeled correctly and have a

Safety Data Sheet (SDS or MSDS) As staff, if you are working in an area with chemicals you

must attend hazardous substances training even if you are not using in them. You need to know about the hazards around you. Hazardous substances for students are covered in On-Line Laboratory Safety Awareness

You must know the risks and hazards associated with your

chemicals before you buy or use them.

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Setting up and using

proper labels can take time but correct

labelling is vital and a

legal requirements

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Dangerous and hazardous substance must be put in specific storage locations

Designated storage areas Acids Alkali’s Toxic/poisons Flammable

Safety Data Sheets (SDS) are outside room 436 and available through “chemalert”. An SDS is vital for writing SWP’S and RA’s More information is available on the UNSW WHS Web site

http://www.ohs.unsw.edu.au/hs_procedures_forms/index.html#Chemical Compressed gases are classed as hazardous chemicals and specific training is

required for use and handling.

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All research or teaching involving microbiological organisms,

diagnostic samples, human and animal tissues, blood or bodily fluids, insects and general biological hazards must follow the requirements of the UNSW HS323 Biosafety Procedure

Any biological material brought into the school must be assessed and authorised prior to arrival and added to the biohazard register.

Regulator process to consider are ◦ Australian standards ◦ Gene Technology (OGTR) ◦ Quarantine (AQIS) ◦ Biosecurity (SSBA) ◦ Ethics and clinical practice (DoHA)

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All equipment has a custodian. You must ensure you have the appropriate training and SWP before using all equipment

Electrical equipment should be inspected prior to use to ensure there is no damaged, loose or otherwise compromised leads or connections.

Check the electrical testing tag to ensure it is within the test date

Notify the custodian or lab management if equipment is faulty or requires attention. Tag out of use immediately.

GSBME has a database of equipment which contains user and operational information.

Do not attempt to repair or alter equipment without the appropriate controls eg manual, qualifications, expertise, danger lockout tags.

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DO NOT overfill the bins DO NOT ignore overfull bins

Types of waste Domestic waste

Paper /cardboard

Non hazardous lab waste

Chemicals

Biohazard waste ◦ Quarantine

◦ OGTR-genetically modified

E-waste for equipment , recyclables

Don’t know? ASK . It must be a part of every SWP.

Correct disposal of waste essential. The GSBME OHS Website has a guide to waste management.

What do to do with a full bin? •Domestic bins –emptied by the cleaners •General lab waste -tie up loosely with string, fill in the waste label details, place in the yellow bins in the cool room 405 •Cell culture bins –May require heat treatment (autoclaving), Double bag, fill in the hazardous waste label and place in the yellow bins in the cool room. •Liquid chemical containers –alert lab staff, disposal via the facilities contractor

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Level 4 labs require

lab coats, covered shoes and eye protection at

all times.

Lab coats are provided. There is a laundry. Do not take your personal lab coat home unless washed. Certain areas have specific gowns

There are different types of eye protection. You must know which is required for your work and ensure it is documented.

◦ Safety glasses will be provided. People with corrective glasses are encouraged to investing in prescription safety glasses .

◦ Safety goggles/face shields maybe required with splash or vapour risks.

Covered Shoes are required at all times in the labs. No skin should be visible.

Additional PPE may be required by your SWP and RA.

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There are many different types of gloves You must selected the appropriate glove for the task. Glove type

must be specified in the SWP/RA Guides such as the Ansell glove selection guide can assist in

determining the correct glove. Consider factors such as Chemical resistance Thermal Cut resistant Sterile Latex/ nitrile Allergies Concentration and length of exposure

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Normal work hours are 8am until 6pm Monday to Friday. Undergrads are not permitted in the labs after hours

Very specific requirements must be met before you can work after hours. You must sign into the afterhours book (records must

be retained for 5 years)

Low risk office

Medium risk High risk Very High risk

Permitted after hours

Authorisation required. SWP need specific after hours provisions. Buddy Monitoring system

Authorisation required. Specific SWP .Must not be done alone

Not permitted

Risks assessed using the UNSW Risk rating procedure

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Buddy system should be used for any work after hours

What should a monitor do if you do not respond to your check in and they can’t contact you?

Call security on 1800 626003 or 9385 6666 and report your location (e.g. LG Samuels building room LG10a ).

If security don’t call back report this back to the main security phone line. If you can’t get a response after an hour from security call the police and report the problem with as much detail as possible

For more details there is a school after hours SWP and the UNSW working after hours procedure

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If you have no training or are uncertain what to do follow

The ARRRRH- run away system

ARRRH –Alert people in the area and experienced staff members

RUN AWAY- Keep yourself safe. Evacuate the immediate area, seek first aid if required

NO ONE AROUND!! Call Security 9385 6666

First AID

Bystanders find nearest first aid officer and/or call security for serious medical help

Move away from the hazard

Chemical spills- wash off the chemical, copious water immediately, remove contaminated clothing

Burns –copious water immediately. Do not remove clothing.

Any risk to life at all- break emergency glass next to red wall phone

REPORT ALL EMERGENCIES to your supervisor or lab staff and complete an incident report

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Only if you are completely confident that you know how to respond then:

Chemical spills- Evacuate the area. Grab the spill kit and close the door and read the emergency spill kit instructions and assess the situation away from the spill. Seek more information eg SDS, SWP, RA,s

Fire –Do not attempt to put the fire out unless the fire is tiny (smaller than a handful) and you are completely confident there are no additional hazards. Select the right fire extinguisher and use until empty. Call security and inform them of the incident

Monitor the situation until security arrive and inform them immediately if situation changes

If fire is not immediately contained or people are affected by fumes immediately evacuate the area, close doors behind you and break emergency glass next to red phone

For any emergency with an ongoing risk to life at all- break emergency glass next to red wall phone

REPORT ALL EMERGENCIES to your supervisor or lab staff and complete an incident report

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List to announcements and follow instructions

Alert tone (Beep Beep) –prepare to leave ◦ Shut down equipment, collect belongings, shut doors and windows. DO Not leave

unless in immediate danger

Evacuation tone (whoop whoop) -leave immediately –Do not collect belongings

Security ext 56666 Each room should have an emergency procedures chart near the door that outlines the response to different types of emergencies.

Fire

Medical

Bomb threat

Internal emergency e.g. explosion, riot, power failure

Personal threat

External emergency e.g. natural disasters

Evacuations

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There are employee assistance program (EPA)

http://www.hr.unsw.edu.au/employee/eap.html

Student counselling

UNSW health service

Workers compensation unit

Further health resources available on the UNSW web site https://www.counselling.unsw.edu.au/

Do not neglect your mental health -act early

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Depending on the area of your work you maybe required to under go a health check and immunisation

Check with your supervisor about ◦ OHS427 Immunisation Questionnaire and

Authorisation Form

Eye tests before and after using lasers

Lung function and allergy tests before and after exposure

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FM assist help with UNSW infrastructure Phone number 9385 5111 Maps, transport , ID cards. Maintenance

◦ Air conditioning & temperature ◦ Electrical & lighting ◦ Emergency services ◦ General repairs ◦ Grounds ◦ Housekeeping ◦ Key requests ◦ Moves ◦ Office services ◦ Plumbing ◦ Shut down request

Phone number 9385 6666 Toll free 1800 626 003

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UNSW Security

Security Services are your first point of call, even in an emergency. Call 9385 6666 Everything else 9385 6000

They do: •foot patrols •security vehicle patrols •security shuttle bus

•safety escorts.

Legal Obligations

Report all incidences, OHS hazards and near misses

Take care of yourself and your work mates

Follow all reasonable safety instruction

Just Good Manners

Clean up after yourself, leave work areas tidy

Use the booking systems

Don’t over fill bins, use the laundry and the dishwasher

Report breakages, malfunctions, low stock levels

You can be excluded from the labs if you do not follow the rules

Label Label Label

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There is a consumable sheet for people who routinely use items from the lab store, mostly associated with cell culture work

All purchases must be signed off by supervisors and be covered by a SWP or RA

Pay attention to email alerts –ensure you read your UNSW email.

Lab books remain the property of the school

Keep your UNSW ID on you at all times

Lab lockers are just for day use. Do not take the key home

Wash your hands before you leave. Don’t use your phone with gloves.

If you don’t know? –please ask -don’t guess.

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Please complete the induction quiz and sign the declaration at the end.

Meet with your supervisor and Completed the HS006 HS Induction Form : For Office-based Workers

Enrol in any required training

Contact the lab manager for the induction tour.

Please give the lab manager ◦ The completed the HS006 Induction Form and the quiz.

◦ Once the tour has been completed and the paperwork is

in order, you can get lab access. ◦ If your have done all that is required and still don’t have

access please contact the lab manager.

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Safety is a primary concern at GSBME. We love your feedback and interest in this matter.

If you have any issues you wish to discuss or ideas to suggest please contact the Level 3 Committee members

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