study manager for sharepoint - manual in english

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Business Solutions leveraging your Microsoft®

Manual for Study Manager V1 www.kalmstrom.com

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Study Manager Manual

Contents

1 INTRODUCTION ....................................................................................................................................... 3

1.1 LANGUAGES ......................................................................................................................................... 3 1.2 REQUIREMENTS .................................................................................................................................... 3 1.3 SITES AND PAGES .................................................................................................................................. 3

2 USERS ...................................................................................................................................................... 4

2.1 TEACHERS ............................................................................................................................................ 4 2.2 STUDENTS ........................................................................................................................................... 5

3 INSTALLATION ......................................................................................................................................... 5

3.1 INTRODUCTION ..................................................................................................................................... 5 3.2 INSTALL AND ACTIVATE ........................................................................................................................... 5 3.3 PERMISSIONS ....................................................................................................................................... 6

3.3.1 Teachers .................................................................................................................................... 6 3.3.2 Students .................................................................................................................................... 6

4 FIRST TIME USAGE .................................................................................................................................. 6

5 EXAMPLE DATA ....................................................................................................................................... 6

6 ADMINISTRATION ................................................................................................................................... 8

6.1 ADD STUDY GROUP ............................................................................................................................... 8 6.2 REMOVE STUDY GROUP .......................................................................................................................... 9 6.3 ADD STUDENT ...................................................................................................................................... 9 6.4 REMOVE STUDENT ............................................................................................................................... 10 6.5 STUDENT SUMMARIES .......................................................................................................................... 10

7 ORGANIZATION OF THE STUDY MATERIAL ........................................................................................... 11

7.1 HIERARCHY ........................................................................................................................................ 11 7.2 COURSE CONTENT ............................................................................................................................... 11 7.3 SEQUENCE ......................................................................................................................................... 12 7.4 VIEW MODE AND EDIT MODE ................................................................................................................. 12

8 ADD CONTENT TO STUDY MANAGER .................................................................................................... 15

8.1 INTRODUCTION ................................................................................................................................... 15 8.1.1 Publish ..................................................................................................................................... 15 8.1.2 Write or Paste .......................................................................................................................... 15 8.1.3 Format and Insert .................................................................................................................... 15

8.2 HIERARCHY ........................................................................................................................................ 16 8.3 COURSES ........................................................................................................................................... 18 8.4 PARTS ............................................................................................................................................... 19 8.5 CHAPTERS.......................................................................................................................................... 21 8.6 TEXTS ............................................................................................................................................... 22

8.6.1 Sound ...................................................................................................................................... 24 8.7 EXERCISES .......................................................................................................................................... 25

8.7.1 Attachments ............................................................................................................................ 27 8.8 TASKS ............................................................................................................................................... 28

8.8.1 Choose alternatives ................................................................................................................. 30 8.8.2 Connect ................................................................................................................................... 30

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8.8.3 Drag to column ........................................................................................................................ 30 8.8.4 Listen to words ........................................................................................................................ 30 8.8.5 Multiple choice ........................................................................................................................ 30 8.8.6 Write phrase ............................................................................................................................ 30

8.9 ACTION AT WRONG ANSWER ................................................................................................................. 31 8.10 WORK WITH DOCUMENT ................................................................................................................... 31

8.10.1 Teacher ................................................................................................................................ 31 8.10.2 Student................................................................................................................................. 31 8.10.3 Teacher Testing .................................................................................................................... 32

9 VERSION HISTORY ................................................................................................................................. 32

10 CUSTOMIZATION ............................................................................................................................... 34

10.1 REMOVE THE STUDY MANAGER LINK .................................................................................................... 34 10.2 REMOVE DEFAULT WEB PARTS ........................................................................................................... 34

10.2.1 Remove Getting Started ....................................................................................................... 36 10.2.2 Remove Other Web Parts ..................................................................................................... 37

10.3 EDIT WEB PARTS ............................................................................................................................. 38 10.4 ADD LINK ....................................................................................................................................... 40 10.5 ADD WEB PARTS ............................................................................................................................. 40 10.6 CREATE DISCUSSION FORUM .............................................................................................................. 42 10.7 MORE SHAREPOINT TIPS ................................................................................................................... 45

11 UPGRADE ........................................................................................................................................... 45

12 REGISTRATION AND TRIAL INFO ........................................................................................................ 46

13 SUBSCRIPTION ................................................................................................................................... 47

14 CONTACT ........................................................................................................................................... 47

15 REMOVE OR DEACTIVATE STUDY MANAGER .................................................................................... 47


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1 INTRODUCTION

Study Manager gives teachers and students a possibility to use SharePoint to get a structured

learning environment that can be reached from anywhere over the internet.

When Study Manager has been installed it is empty – if you have not generated example data

to test Study Manager. Teachers can add and administer the study material, which makes it

possible to use Study Manager in many ways and for various subjects. Only your imagination sets the limits!

The SharePoint standard features are used as much as possible. Study Manager does not remove any SharePoint features. When you install Study Manager the only change of

SharePoint is that the specific Study Manager features are added.

The screenshots in this manual is taken from an Office 365 SharePoint Online site collection,

but Study Manager works on other hosted and on premise SharePoint installations too.

1.1 LANGUAGES

The language of Study Manager is automatically set to the same as on the SharePoint site.

The supported languages are: Danish, Dutch, English, French, German, Italian, Norwegian,

Portuguese, Spanish and Swedish. For other SharePoint languages English will be the Study Manager language.

1.2 REQUIREMENTS

To use Study Manager you need to have SharePoint 2010 or 2013 (in-house or hosted) or

Office 365 SharePoint Online.

Supported browsers are Internet Explorer 9 and higher and the latest versions of Google

Chrome and Mozilla Firefox.

The SharePoint Sandboxed Code Services must be activated. Refer to

http://www.kalmstrom.com/FAQ/StudyManager/1001.htm

1.3 SITES AND PAGES

We recommend to use one Study Manager site collection for each subject. The license allows an unlimited number of installations within the subscribing organization, so you can still use

Study Manager for many different subjects.

The root page of the Study Manager site collection is common for all teachers and students of

the subject, for example for all who teach and learn English within the school or organization.

Study Manager does not change the default root site, but we recommend that it is used for everything that should be shared among the students and teachers of a subject, like

documents, news, videos and pictures. In the Customization chapter we describe how web

parts can be removed and added and how to create a discussion forum.

Teachers can reach the Study Manager Administration page via the “Study Manager” link in

the Quick Launch. On the Administration page teachers can create and remove study groups,

add and remove students and add, edit and remove study material.


http://www.kalmstrom.com/FAQ/StudyManager/1001.htm

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Each study group has its own sub site, and students reach their study group site via a link in

the top menu or via the “Study Manager” link in the Quick Launch. The home page for the

study group site should be used for sharing in the same way as the Study Manager root page, but in this case the information will be aimed to only that study group. The study group

sub site in the image below has been customized.

On the study group home page each student can see the table of contents for the subject,

and his/her progress and the next exercise is indicated. Each student can also reach his/her

own document library and statistics report via the Site Content link in the Quick Launch of the study group home page.

2 USERS

Study Manager users can have two different roles. We call them teacher and student, but

other terms might also be valid, like admin and pupil. All teachers and students must have their own accounts on the SharePoint site where Study Manager is installed.

2.1 TEACHERS

The teachers administrate the study material in Study Manager. The teachers also create

study groups/classes and invite students to one study group or more, and they can remove study groups and students from Study Manager.

This manual is intended for SharePoint administrators, and it describes how admins should prepare the Study Manager site collection for teachers and students.


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2.2 STUDENTS

Students are the people who work with exercises and tasks in Study Manager. When a

student is added to Study Manager, the solution creates a list for him/her, and once that is done Study Manager keeps track of the student’s work and results. The table of contents

shows the student how many exercises and tasks have been completed, and in the statistics

the student can see more information about work and results.

When a student is added, Study Manager also creates a document library for that student,

refer to Work with Document.

3 INSTALLATION

3.1 INTRODUCTION

Study Manager is installed as SharePoint Sandboxed Solution in the root site of a Site

Collection, where it also needs to be activated. We recommend that you use a separate site

collection for Study Manager.

3.2 INSTALL AND ACTIVATE

Next step is to upload the Solution – which is the .wsp file you downloaded from the

kalmstrom.com website. Click on the SOLUTIONS tab if the “Upload Solution” button is not visible. Then browse to the

file StudyManager.wsp on your computer.

When the file has been uploaded you will be shown a dialog where you can activate the

solution. Don’t worry if you get a warning message. Study Manager is intended for moderate

Download the file StudyManager.wsp from the

kalmstrom.com website to any folder on your

computer. Then go to the root site of the SharePoint Site

Collection where you want to use Study

Manager and click on the Settings icon at the top right. Select the Site Settings option.

(If you don’t see this option, most likely you

don’t have the appropriate permissions. You need to be the Site Collection Administrator to

install solutions.)

Under Web Designer Galleries, select

“Solutions”.


http://www.kalmstrom.com/products/StudyManager/Download/

http://www.kalmstrom.com/products/StudyManager/Download/

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modification of data, but the solution will do what you tell it to do, nothing more.

When the activation is done, Study Manager is available for this Site Collection, and a “Study Manager” link is displayed in the Quick Launch.

3.3 PERMISSIONS

Standard SharePoint permissions are used for Study Manager.

3.3.1 TEACHERS

Teachers should be added in the default Owners group of the Study Manager site

collection.

3.3.2 STUDENTS

Students need no special permissions, as Study Manager handles that when teachers add new students.

4 FIRST TIME USAGE

When Study Manager has been activated but no data has been entered in the lists a “Get

Started” page is shown when you click on the “Study Manager” link in the Quick Launch.

From the “Get Started” page you can either generate Example data or open the Teacher

Administration page to enter your own data directly.

5 EXAMPLE DATA

Study Manager is delivered with a possibility to create example data, to simplify evaluation of the solution. The example data is in English and shows two courses with two parts each and

various chapters and exercises, refer to the table below.

The example data is not intended to be used for real English studies, and it has no

pedagogical ambitions. Our intention is only to give an idea of how the Study Managers

hierarchy, exercises and task types can be used and to give evaluators some data to try the solution with.

The example data are arranged in this way:


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Course

Basic

Basic Parts

Basic Grammar Basic Understanding

Basic Grammar Chapters Basic Understanding Chapters

Verbs Nouns Animals Living

Verbs Exercises Nouns Exercises Animals Exercises Animals Text

Living Exercises

Third person

To be

Regular plural

Irregular plural

Dolphins Spiders Dolphins

Life Stages

Capitals

1 Connect task

5 Write phrase

1 Choose alternatives

1 Drag to column

1 Drag to column 1 Multiple choice 1 Write phrase 1 Document

1 Connect 1 Drag to column 11 Write phrase

1 Connect

1 Listen to sounds

Course

Advanced

Advanced Parts

Advanced Grammar Advanced Understanding

Advanced Grammar Chapters Advanced Understanding Chapters

Words Spelling Science Society Behavior

Words Exercises Spelling Exercises

Science Exercises Society Exercises Behavior Exercises

Adjectives

Nouns

Verbs

Homophones

Earthquakes

Black holes

Voting

Child labor

Pets and wild animals

Animal behavior

2 Choose alternatives 1 Multiple choice

2 Choose alternatives

5 Multiple choice

7 Multiple choice

1 Connect 1 Multiple choice

1 Connect 1 Multiple choice 1 Write phrase 1 Document

1 Drag to column 5 Write phrase

1 Drag to column 5 Write phrase 1 Document

1 Drag to column 1 Multiple choice

1 Connect 10 Write phrase

To remove the Example Data, delete all data in the lists Study Manager Courses, Study Manager Parts, Study Manager Chapters, Study Manager Exercises, Study Manager Texts and

Study Manager Tasks. This is quickly done if you use the Sequence view for each list.


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6 ADMINISTRATION

The Study Manager link in the Quick Launch opens an Administration page where teachers

can add study groups and students and also get a quick overview over each student’s progress.

6.1 ADD STUDY GROUP

These are the steps to add a new study group/class to Study Manager:

1. Click on the button ”Add” in the Study Group section. A dialog will open.

2. Write the name of the study group in the dialog.

3. Click OK.


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6.2 REMOVE STUDY GROUP

These are the steps to remove a study group/class from Study Manager:

1. Click on the button ”Remove” in the Study Group section. A dialog will open.

2. In the dialog you will see the names of all study groups. They have an X to the right of

each name and a checkbox to the left of each name. Check the box or click on the X at

the study group you wish to remove.

6.3 ADD STUDENT

These are the steps to add a new student/pupil/course member to Study Manager: (Note that

you have to add at least one study group before you can start adding students.)

1. Click on the button ”Add” in the Student section. A dialog will open.

2. Select study group for the student by clicking on the little arrow to the right in the first

field. A menu will open, and you can select the study group.


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3. You can add several students in the field before you click OK.

Select student in one of the following ways:

a. Write the name and click on the figure to the right. If there is a match it will be

shown, and you can select that name.

b. Write the first letters in the name and click on the figure. There is no exact

match, but you will get a list of suggestions to choose from.

c. Click on the icon to the right. A dialog will be displayed where you can search

among all SharePoint users. Here too, you should write the first letters of the

name to search.

6.4 REMOVE STUDENT

These are the steps to remove a student/pupil/course member from Study Manager:

1. Click on the button ”Remove” in the Student section. A dialog will open.

2. Select the study group that the student belongs to by clicking on the little arrow to the right in the first field. A menu will open, and you can select the study group.

3. When you have selected study group you will see the names of all students in that

group. All Student names have a black X to the right of each name and a checkbox to the left of each name. Check the checkbox or click on the X at the student you wish to

remove.

6.5 STUDENT SUMMARIES

From the Student Summaries tab teachers can reach each student’s progress report. Select

first Study group and then student.

Reports: Here teacher can track records of the student’s tasks in details. For example,

how much time has been spent by the student to perform tasks and how many attempts has been taken.

Document library: Here teachers can find the student’s documents. Before the document

has been submitted for comments the status will be 'New' for the teacher. When the

student has submitted the document, the status will be shown as 'Submitted'. Now the teacher can control and comment and then set the status to 'Verified by teacher'.


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7 ORGANIZATION OF THE STUDY MATERIAL

7.1 HIERARCHY

The architecture of the Study Manager study material makes up a hierarchy consisting of

Courses, Parts, Chapters, Exercises and Tasks. Within each level the material can be arranged

so that everything comes in the right order. The tasks can also be shown in randomized order within each exercise.

7.2 COURSE CONTENT

It is important that everyone who

administers Study Manager understands the build. The hierarchy is clearly visible in the

Course Content, which is updated each time

a change of the Study Manager study material is published. The different levels of

the hierarchy are described in the section

Add Content to Study Manager in this

manual.

In the Course Content you cannot only see

the study material in a hierarchic order. Each student can also see his/her progress

in the table of contents.


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7.3 SEQUENCE

Each time a new item is created in Study Manager

there is a possibility to define the sequence order of that item, but to order many items quickly there is a

list view called Sequence. When that view is selected,

all items in the list are shown in a datasheet view, and it is easy to set or change the order of the items.

When you change a number, the rest of the numbers

will automatically change accordingly, so that you never have to change all the numbers, for example if

you change the order of an item or add a new item.

7.4 VIEW MODE AND EDIT MODE

All items in the study material can be shown in two modes. The students can only see the view mode of exercises and tasks.


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Teachers can see both the view mode and the edit mode. The edit mode is used when new

study material is entered and when study material is edited.


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The edit mode has a form with various fields. Some of the fields are used for navigation and

organization and cannot be seen by the students. In the description of the Study Manager levels we explain which fields are visible to students, refer to Add Content to Study Manager.


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8 ADD CONTENT TO STUDY MANAGER

8.1 INTRODUCTION

The first time content is added to Study Manager it should be done in a hierarchic order, so

that you begin from the highest level and proceed downwards. At each level, except the highest, the content is connected to the level above.

Below is a description on how to add data to the different levels. Each step should be repeated several times, until all content is added to Study Manager. Then you can add new

content on any level anytime, and existing content can be removed or edited.

8.1.1 PUBLISH

New content has to be published before it becomes

visible to the students and possible to work with.

This is done in the teacher administration page. The publication feature makes it possible for

teachers to try exercises and tasks before they are

shown in the Course Content, where the student can reach them.

Also remember to publish when you have removed

content, so that the Course Content will be

updated!

8.1.2 WRITE OR PASTE

All text can be either written in or copied from another place and pasted into Study Manager.

When you paste, put the mouse cursor where you want the text to start, right click the

mouse and select ”Paste”.

8.1.3 FORMAT AND INSERT

The content in the “Instruction” fields can be formatted in all forms, and images and links

may be added. When you place the mouse cursor inside the ”Instruction” field, two new tabs

will be displayed in the SharePoint ribbon.

FORMAT TEXT gives the possibility to use different fonts, sizes and colors and to change

the look of the text in other ways. Select the part of the text that you want to change and use the controls in the ribbon to change it.


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INSERT gives the possibility to insert tables, images, links and videos into the text.

Place the mouse cursor where you want to insert something and select the applicable button in the ribbon to insert.

8.2 HIERARCHY

To make the study material added to Study Manager structured and easy to overview, it is

arranged in a hierarchic way. The top level in the Study Managers hierarchy is called Courses.

Each course has several Parts, and each Part has several Chapters. Each chapter has

Exercises, and a chapter can also have one or more texts to listen to. Finally, each exercise has one or more tasks.

Here is a schematic overview of the levels within a course:


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Each course can have as many parts as you wish, each part can have as many chapters as

you wish and so on. The hierarchy is shown in the table of contents, and this is the Example data hierarchy:

Course: Basics Part: Basic Understanding

Chapter: Animals

Exercise: Dolphins Text: Dolphins

Exercise: Spiders

Chapter: Living Exercise: Life Stages

Exercise: Capitals

Part: Basic Grammar

Chapter: Verbs Exercise: Third Person

Exercise: To Be

Chapter: Nouns Exercise: Regular Plural

Exercise: Irregular Plural

Course: Advanced Part: Advanced Understanding

Chapter: Behavior

Exercise: Pets and Wild Animals Exercise: Animal behavior

Chapter: Science

Exercise: Earthquakes

Exercise: Black Holes Chapter: Society

Exercise: Child Labor

Exercise: Voting Part: Advanced Grammar

Chapter: Words

Exercise: Adjectives Exercise: Nouns

Exercise: Verbs

Chapter: Spelling Exercise: Homophones


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Below is a description on how data is added in the different levels. Each step should be

repeated until all material is added to Study Manager. New material can be added anytime on

all levels, and the existing material can be removed or edited.

8.3 COURSES

Start with adding the different courses in the list “Study Manager Courses”. Click on the link

to open the list.

Then click on ”New item”, either at the plus sign or under the ITEMS tab, to create a course.

The new course will be opened in edit mode. Write the name of the course in the Title field. If

you so wish you may also write information for other teachers in the instruction field. It will not

not be shown to the students.

Also define the sequence if you have more than one course in the site collection. (When you

have many courses it is quicker to set the sequence later, in the “Study Manager Course” list, Sequence view, refer to


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Sequence.)

When you have saved the course you can add course parts from within the course form. When parts have been added they will also be shown in the course form, and you can open

and edit them from there.

8.4 PARTS

Each course can have several Parts. A new part can be added in two ways:

From within a course, see Courses above. By default the part will be added to that

course, but it is possible to change course in the part form.

In the list “Study Manager Parts”. Click on ”New item”, either at the plus sign or under

the ITEMS tab, to create a part.

The new part will be opened in edit mode. Write the name of the part in the Title field. If you

so wish you may also write information for other teachers in the instruction field. It will not be

shown to the students.

If necessary, change the course that the part should belong to. If you have created the part

from a course form, that course will be shown in the course dropdown. If you have created the part by creating a new item in the “Study Manager Parts” list, the first course will be

displayed.


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Also define the sequence. (When you have many parts it is quicker to set the sequence later, in

the Sequence view of the “Study Manager Parts” list, refer to


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Sequence.)

When you have saved the part you can add chapters from within the part form. When

chapters have been added they will also be shown in the part form, and you can open and edit them from there.


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8.5 CHAPTERS

A new chapter can be added in two ways:

From within a part, see Parts above. By default the chapter will be added to that part, but it is possible to change part in the chapter form.

In the list “Study Manager Chapters”. Click on ”New item”, either at the plus sign or under the ITEMS tab, to create a chapter.

The new chapter will be opened in edit mode. Write the name of the chapter in the Title field. If you so wish you may also write information for other teachers in the instruction field. It will

not be shown to the students.

If necessary, change the part that the chapter should belong to. If you have created the chapter from a part form, that part will be shown in the part dropdown. If you have created

the chapter by creating a new item in the “Study Manager Chapters” list, the first part will be

displayed.

Also define the sequence. (When you have many chapters it is quicker to set the sequence later,

later, in the Sequence view of the “Study Manager Chapters” list, refer to


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Sequence.)

When you have saved the chapter you can add exercises and texts from within the chapter

form. When exercises and texts have been added they will also be shown in the chapter form,

and you can open and edit them from there.


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Open the list Chapters. Click on ”New item” and write the name of the chapter and an

instruction.

For every chapter, select in the dropdown what course part the chapter should belong to.

8.6 TEXTS

A new text can be added in two ways:

From within a chapter, see Chapters above. By default the text will be added to that

chapter, but it is possible to change chapter in the text form. In the list “Study Manager Texts”. Click on ”New item”, either at the plus sign or under

the ITEMS tab, to create a text.

The new text will be opened in edit mode, and now the form looks a bit different than on higher levels.


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Write a title and an instruction as for higher levels and select in the dropdown what chapter the text should belong to. Then you should also write or paste a text in the Text field. In case

you only want the students to listen to the text, you don’t have to write anything in the Text

field.

Also define the sequence of this text in relation to other texts. (When you have many texts it is

is quicker to set the sequence later, in the Sequence view of the “Study Manager Texts” list, refer to


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Sequence.)

8.6.1 SOUND

To add sound to the text, attach an audio file by clicking on the Attach File ribbon button that

is red marked in the image below. You can select to hide the text by checking the ”Sound only” box.

If you wish to synchronize text and sound, so that the text is marked yellow as the equivalent

sound is heard, click on the Audio Sync button in the ribbon. The Audio Sync button is not displayed until you have attached the sound file.

Due to a limitation in SharePoint, the Audio Synch tool can only be used when the exercise has been saved. It will not work until you have saved the exercise and then open it again in

edit mode.

The Sync button will open a dialog where you can play the sound you have attached and

synchronize it with the text. Use the right arrow key to move the yellow mark over the text according to the sound.


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The synchronization will be displayed like this:

Example:

["in",0.03,0.18], ["the",0.18,0.28],

["beginning",0.28,0.88],

["god",0.88,1.35], ["created",1.35,1.93]

You can change the synchronization by changing the times manually.

8.7 EXERCISES

The exercises and their different tasks are what the students work with, if they are not

listening to a text. Each exercise can have several different tasks. The students move from one task to another by clicking on a ”Next” button.

The exercise title and the instruction are both visible all the time when students work with the exercise, and the tasks are displayed to the right or below the exercise, depending on screen

size and the sizes of exercise and task.

A new exercise can be added in two ways:

From within a chapter, see Chapters above. By default the exercise will be added to that

chapter, but it is possible to change chapter in the exercise form.


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In the list “Study Manager Exercises”. Click on ”New item”, either at the plus sign or

under the ITEMS tab, to create an exercise.

The new exercise will be opened in edit mode, and you should fill out the following:

Enter a title. It will be visible to the students as the heading of the exercise. In the instruction field you should add the text, images and so on, that the students

will work with in different tasks.

Select what Chapter the exercise should belong to. Decide if the tasks connected to this exercise should be shown in random order. Uncheck

the box if you prefer to decide the order of each task yourself.

Enter the sequence number of the exercise, in relation to other exercises. (This may also be be done later and quicker in the Sequence view of the “Study Manager Exercises” list, refer to


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Sequence.)

Save the exercise when you are finished. Next time you open this exercise in edit mode, you

can

Add tasks to it directly from within the exercise edit form.

When tasks have been added to the exercise they will be shown in the exercise edit form, and

you can edit them directly from the exercise.


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8.7.1 ATTACHMENTS

Files can be attached to the exercise, and when that is done the students will see a button, “Copy Document”. When a student clicks on the button, the attached file is copied to the

student’s document library. Then the student can work with the document in the way the

teacher has instructed in the document or in the exercise instruction.

If the student opens the same exercise again, there will be a link to the file in the document

library – or several links, if the exercise has several attachments that have been copied.


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When an exercise has both tasks and attachments, the tasks will be displayed first. When

there are no more tasks, the “Copy Document” button will be displayed.

8.8 TASKS

Tasks can be added in two ways.

Inside an exercise, see above. The task will by default

be added to that exercise, but you can change that

manually in the dropdown in the task form. Select task

type in the exercise form dropdown.

In the Tasks list. To create a new item, choose the

New item button under the ITEMS tab, so that you can select task type. (If you instead use the new item

button at the plus sign, a form for the first type will be

opened.)

All SharePoint items must have a title, but you don’t have to write anything here. By default the title text is the title of the

Exercise + [number of earlier tasks added to the same

exercise + 1]. The text in the title is not displayed to the

students.

The instruction should tell the students what they are

suppose to do in the task. It is possible to format the text.

If necessary, select or change the exercise to which the task

should be added. When you create a task from inside an exercise, the task will be added to that exercise by default. If

you create the task from the task list, the first exercise will

be the default choice.

If the box for “Randomize tasks “has been unchecked in the

exercise, set the order number for the task in the Sequence field.


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Example: If 5 tasks have been added to the exercise and you write 4 in the sequence field for

one of them, that task will be shown as number 4 of the 5 tasks. When one number is changed,

changed, the other tasks will change accordingly. To set sequence number to many tasks, use use the Sequence view of the list “Study Manager Tasks”, refer to


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Sequence.

Note that the manual ordering only works if the checkbox for “Randomize tasks” is unchecked. If this box is checked the tasks will be shown in random order even if you have

entered sequence numbers.

The rest of the task form is different for different task types, see below.

8.8.1 CHOOSE ALTERNATIVES

In the Choose alternatives tasks, the student is presented with a number of alternatives, and

the student should be asked to click on those who are correct.

Enter a title and an instruction and select what exercise the task should belong to. Also enter

the correct and the wrong alternatives.

8.8.2 CONNECT

In the Connect tasks, the student is presented with two columns of phrases that should be

connected in the correct way.

Enter the phrases in the right and left column in the correct order. When this task is shown

to the students, the phrases to the right will have the same order as when you entered them,

but the left column phrases will have another, random, order.

8.8.3 DRAG TO COLUMN

In the Drag to column tasks, the student drags a number of words or phrases to the right or

to the left, so that they come under the correct heading.


the right and the left heading and what words should belong to the right column and what

words should be in the left column when the student has a correct answer. The words or phrases you have given will be displayed in a random order between the two columns.

8.8.4 LISTEN TO WORDS

In the Listen to words tasks, there are no correct or wrong answers. Instead the student

clicks on a button to listen to certain words, phrases or sounds.

Enter a title and an instruction and select what exercise the task should belong to. Also insert

an audio file with the sound that the students should listen to.

8.8.5 MULTIPLE CHOICE

In the Multiple choice task type, the students must decide which of several alternatives is

correct.


the correct alternative and the wrong ones.

8.8.6 WRITE PHRASE

In the Write phrase tasks, the student writes the answer to a question.


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the correct answer. When you want to give several correct answers, write one phrase on each

row like this: 13

thirteen

Note that the answers are case sensitive. Add both upper and lower case if you allow both.

Simple answers are best for this task type, as it may be difficult to cover all possibilities of giving a more complicated answer among the correct answers.

8.9 ACTION AT WRONG ANSWER

The Write phrase type is the only task type that shows a key when the answer is wrong. The

student has three trials, but after the third error the key is shown and the student can go to the next task.

In the task types Drag to column, Connect and Multiple choice the wrong answers becomes red when the student clicks on Next, and the student is asked to try again. The student

cannot continue with the next task until everything is correct.

In the task type Choose alternatives the student will see one of the following messages when

clicking on Next:

All correct – the exercise is finished

Too many are clicked Too few are clicked

The student cannot continue with the next task until the All correct message has been shown.

8.10 WORK WITH DOCUMENT

All exercises can have a last or sole task in the form of one or more document(s) attached to

the exercise. This task is not self-correcting like the other tasks. Instead the teacher should correct and/or comment the student’s work with the document(s).

8.10.1 TEACHER

The teacher adds the document(s) as an attached file to the exercise. There is no limit

regarding file type, but you should use a document that can be edited by students and

teacher.

Attached files can be added to all exercises, whether they have other tasks or not. If there

are other tasks, the attached file will be shown after them. Add instructions in the document – don’t depend on the exercise instruction as it will not be visible during work with the


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document. When there are no other tasks, you can use the exercises instruction field as a

complement to the instruction in the attached file.

8.10.2 STUDENT

When a student works with an exercise that has an attachment a “Copy” button is displayed.

If the exercise has other tasks, they have to be solved before the “Copy” button is shown.

When the student clicks on the “Copy” button, the attached file(s) will be copied to the

document library of that student.

The “Copy” button will be hidden when the attachment(s) copying is finished, and instead two

new buttons are shown: “Open” and “Submit”. The “Open” button opens the student’s

document library in a new window, so that the student can work with the new document(s) according to the instructions. New documents are

marked with a green star.

When the student has finished the document(s) he or she clicks on the “Submit” button, which will then be hidden.

Before submitting document the sign is displayed like pending in red mark and after submission sign is changed in green right.

If the student opens the exercise again, it has a link to the document library – or several links if several attachments have been copied.


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8.10.3 TEACHER TESTING

You need to have your own document library to be able to test an attachment task. When

someone is added as a student to Study Manager such a document library is created automatically, so teachers who want to test attachment tasks should first add themselves as

students. A special Study Group can be used for such student=teacher additions.

9 VERSION HISTORY

To see the version history for a SharePoint item, open it and click on Version History under the VIEW tab. In the image a task has been opened.

When you click on Version History, a window will open where all the versions are listed.


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If you click on ”Delete All Versions”, only the latest version will be kept.

10 CUSTOMIZATION

Study Manager uses as much standard SharePoint features as possible, and it is installed in a

standard team site. That gives many customization possibilities.

10.1 REMOVE THE STUDY MANAGER LINK

10.2 REMOVE DEFAULT WEB PARTS

You can remove default SharePoint web parts that are not used by Study Manager from all

Study Manager pages. Here is an example:

The Study Manager link in the Quick Launch can be removed to not

confuse students. Teachers can add the Study Manager

Administration page in their browser Favorites, and links can be sent to new teachers by e-mail.

To remove the Study Manager link, click on EDIT LINKS in the Quick Launch. The Quick Launch opens in edit mode, and you can

remove the Study Manager link by clicking on the X to the right of

the link. Then save the change.


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When a new Study Group is created, Study Manager creates a team site for students and

teachers in that Study Group. On the Study Group start page each student can see the table

of contents where his/her own progress is indicated.

However, the study group team site should be used for much more. It is an area where

teachers and students can share information, discuss and collaborate. It can be seen as a blank canvas for you to fill with whatever content is relevant to your group, including

documents, links, videos and pages.

As the Study Group team site is a standard SharePoint team site, the start page has the

default parts of all SharePoint team sites, but that is probably not what teachers and students

want to see there.

These default parts are easy to remove. Here is a Group page where the Get started tiles

have been removed. Now the student can see the navigation more easily, and there is room for other web parts as well.


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10.2.1 REMOVE GETTING STARTED

The tile links under “Get started with your site” are called promoted links. Remove them by

clicking on the text “REMOVE THIS”.

You will get a warning before Getting Started is removed. Click OK to remove.


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10.2.2 REMOVE OTHER WEB PARTS

Now there are two web parts left on the page. To remove them, click on the Edit link on top right of the page or to the left under the PAGE tab.

The page will open in Edit mode, and you can remove the web part in two ways.

Move the cursor over the part you want to remove. When the cursor transforms into a

cross, click once and then click on the delete key on the keyboard.

Click on the little arrow on top right and select Delete.

In both cases, save the changes by clicking the Save button to the far left in the ribbon or the

Save link on top right.


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10.3 EDIT WEB PARTS

Do like this when you want to edit a web part:

Click on the Edit link on top right of the page or to the left under the PAGE tab. The page

will open in Edit mode.

Click on the little arrow on top right and select the Edit Web Part link.


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You will now be presented with many different options. Click the + signs to see the

alternatives. Click Apply to apply the changes or OK to

apply the changes and close the dialog.

Then Save the changes button to the far left in the ribbon

or the Save link on top right.


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10.4 ADD LINK

To add a link on a page, open the page in edit mode, see above, and click on Link under the

INSERT tab. Select another SharePoint location or use an address which you have copied from the place you want to link to.

To copy a link from the Quick Launch, open the Quick Launch in

Edit mode (refer to Remove the Study Manager Link) and click on

the text that has the link you want to copy.

A link icon will be shown. Click on it to see the link. Select the link

and right click and choose Copy.

When you want to link an image, select first Image and then Link.

10.5 ADD WEB PARTS

Web Parts may also be added to Study Manager pages. We recommend you to use this possibility on the start page of the site collection and on the home pages for each study

group.

To edit a page, click on Edit on the top right of the page or to the left under the PAGE

tab. The page will open in Edit mode.


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Place the mouse cursor where you want to add the new web part.

Open the INSERT tab and click on Web Part.

Select the web part you wish to use from the list. In the image below we add the Study Manager Course content.

Save the changes by clicking the Save button to the far left in the ribbon or the Save link

on top right.


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10.6 CREATE DISCUSSION FORUM

A discussion forum or discussion board can create to establish

a virtual room for Study Manager Users where teachers and

students can discuss various aspects of the subject and the

courses.

These are the steps to create a discussion forum/board in

SharePoint 2013. (For SharePoint 2010, refer to the kalmstrom.com Tips section.)

Go to the site settings gear on the top right of the screen. Click on Site contents.

Under Site Contents, click on “add an app”.


http://www.kalmstrom.com/Tips/Create-Discussion-Forum-SharePoint2010.htm

http://www.kalmstrom.com/Tips/Create-Discussion-Forum-SharePoint2010.htm

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Select the app Discussion Board and click on it.

An Adding Discussion Board dialog will open. Write the name you want to assign that

board.

Click on Create. Under Site Contents you can see the Discussion Forum in the Quick Launch and in the

Apps. Click on the Quick Launch link or the app icon.

A Discussion Forum will open. Click on “new discussion”.


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A form will open. Write a subject and body text.

Check the Question box, if you have a question that you want to discuss in the forum.

Click on Save.

The subject and body text will be displayed on the board.

You can choose the Alert option if you want to receive a notification when any activity

occur in the discussion forum.

Right click on the ellipsis (…) and select the Alert me option. (You can also reach the Alert me option via LIST tab.)


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A New Alert window will open. Make the necessary settings.

Click OK.

10.7 MORE SHAREPOINT TIPS

You surely have noticed that Study Manager uses what is best in SharePoint, and that the

Study Manager lists and pages may be handled just like other SharePoint lists and pages. For tips on SharePoint usage in general, please refer to the Tips section of the kalmstrom.com

website.

These articles are especially useful for Study Manager customization:

Add a video to a SharePoint page:

http://www.kalmstrom.com/Tips/EmbedVideoInSP.htm

Create a survey: http://www.kalmstrom.com/Tips/SharePoint-Survey.htm

Add images to SharePoint: http://www.kalmstrom.com/Tips/SharePoint-Images.htm

11 UPGRADE

To upgrade Study Manager, Minimum and Medium Subscribers should download the new StudyManager.wsp file from the kalmstrom.com Upgrade page for Minimum and Medium

Subscribers. Premium Subscribers will get a message from kalmstrom.com when their setup

file has been updated.


http://www.kalmstrom.com/Tips/

http://www.kalmstrom.com/Tips/

http://www.kalmstrom.com/Tips/EmbedVideoInSP.htm

http://www.kalmstrom.com/Tips/SharePoint-Survey.htm

http://www.kalmstrom.com/Tips/SharePoint-Images.htm

http://www.kalmstrom.com/products/StudyManager/Upgrade.htm

http://www.kalmstrom.com/products/StudyManager/Upgrade.htm

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This is the upgrade process:

1. Deactivate the old Study Manager .wsp file under Site settings >Solutions. 2. Delete the old Study Manager .wsp file.

3. Upload the new Study Manager .wsp file to the Solutions gallery.

4. Activate the new Study Manager .wsp file.

This must be done on each site collection where Study Manager is used.

12 REGISTRATION AND TRIAL INFO

You may evaluate Study Manager without cost and with full functionality for 30 days.

If you want to continue using the solution after the trial period, you must subscribe to. We

supply a Premium version, which does not require registration at all, but organizations who select the Minimum or Medium Subscriptions must register their installations of Study

Manager. The info below only applies to Minimum and Medium

Subscribers.

Minimum and Medium Subscribers will be given a registration key

which allows the organization to continue using Study Manager for the duration of the

subscription.

To register, open the Administration page and press the License button to open the

Registration dialog. Enter an e-mail address with your company/organization domain and the registration key you have received from kalmstrom.com. Then click on Registration.

The registration must be done once on every site collection where Study Manager is used.


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The registration key will continue to work as long as the company/organization is a

kalmstrom.com Subscriber.

Study Manager will automatically verify that your registration key is still valid every 30 days.

No private information will be collected. There will be a count-down during 30 days and

then an automatic renewal for another 30 days and so on, as long as the company/organization has a valid subscription. Should the subscription be cancelled, there

will be no renewal.

13 SUBSCRIPTION

Study Manager is subscribed to, and subscribers become Members of the kalmstrom.com Community. There are three subscription levels, Minimum, Medium and Premium, and

support, upgrades and an unlimited number of users within the subscriber organization are

included in all levels. Refer to the Subscription page.

14 CONTACT

If you have any kind of problem or questions about Study Manager, there are several ways of

contacting us:

E-mail [email protected] – Technical issues

[email protected] – Subscription and general issues

[email protected] – Invoices, payments

Telephone +46 739 206 106 Within USA: (800) 518-4155

Online

chat www.kalmstrom.com

15 REMOVE OR DEACTIVATE STUDY MANAGER

Should Study Manager not be used anymore, there are two ways to remove it.

Deactivate Study Manager on the root site of the site collection. Site Settings>Solutions. This removes the functionality from the site, but as long as the solution is available in the site

collection it may be activated again.

Remove the Study Manager WSP file from the root file of the site collection: Site

Settings>Solutions. This removes Study Manager from the site collection, and the solution

can no longer be used or activated.


http://www.kalmstrom.com/products/StudyManager/Subscribe.htm

mailto:[email protected]




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