student success and support program nuts and bolts summary of the student success and support...
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Student Success and Support ProgramNuts and Bolts
Summary of the Student Success and Support ProgramImplementation Summit
September 30, 2013
Student Success and Support Program
Planning and Implementation TimelineFiscal Year
2012-13Fiscal Year
2013-14Fiscal Year
2014-15Fiscal Year
2015-16
System-level Planning Year:• Implementation
workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions
• New program planning & budget process developed
• SB 1456 effective January 1, 2013
District/College-level Planning Year:• Allocations based on
enrollment only, new formula not applied
• Funding targeted to core services (1-year exemption permitted by request)
• Develop program plans• Implement MIS changes
to ensure accurate and complete data reporting
• Regulations effective October 19, 2013
• Convene noncredit work group
District/College-level Implementation Year 1:• Program plans and
budgets submitted• Continue to ensure
accurate and complete data reporting
• Allocations based on enrollment only, new formula not applied
• First legislative implementation report due July 1, 2014 (biannually thereafter)
Implementation Year 3:• FY 16-17
allocations based on 15-16 year-end data reported
• 50% of prior year funding guaranteed (returns to 95% thereafter)
• Legislative report dueJuly 1, 2016
Fiscal Year 2016-17
Implementation Year 2:• FY 15-16 allocations
based on 14-15 year-end data reported
• Application of funding formula begins this year
• 80% of prior year funding guaranteed
Student Success and Matriculation Support Program
• Known as the Matriculation Program
• 8 funded components
• Colleges required to provide core matriculation services, but students not required to complete them
• Stand-alone program planning
• Funding allocated based on enrollment data for new and continuing students
• Incomplete data reporting on matriculation services
Now called the Student Success and Support Program
3 funded core services:orientation, assessment, counseling, advising, and other student education planning services
Institutional AND student requirementsIncentivizes student completion of core services
Clear link to student equity planning
Funding formula includes services provided as well as enrollment
Data required for fundingLinked to Student Success Scorecard
Student Success and Support Program
Scope and Intent…Student Success is the responsibility of the institution and student, supported by well-coordinated and evidence based student and instructional services to foster academic success.
Title 5, Section 55500
Student Success and Support Program Reporting Requirements
• Student Success and Support Program Plan• Mid-Year Report (Declaration of Unused Funds)• Year-End Expenditure Report• Management Information System (MIS)
data reporting
New Credit Funding FormulaFactors:• Number of Credit Students at Each College• Number of Students Who Received:• Orientation• Assessment• Counseling• Advising• Other Educational Planning Services
SB 1456 Student Success and Support Program
Credit Funding FormulaStudents Served at
the CollegeCollege Match
College’s Potential Population of Students
to Receive Services
Unduplicated Credit Student Headcount*
(academic year = summer, fall, winter, spring)
*Includes CA resident students enrolled as of census in at least 0.5 credit units, (STD7) headcount status“A,” “B,” “C,” excludes special admits
Base FundingFloor $35K or 10%(whichever is greater)
40%
3:1***Initial Orientation (SS06)** 10%
Initial Assessment (SS07)** 10%
Abbreviated SEP (SS09)** 10%
Counseling/Advising (SS08) 15%
Comprehensive SEP (SS09) 35%
At Risk Follow-Up Svc (SM10) 15%
Other Follow-Up Svc (SM11) 5%
60%
**Include pre-enrollment services provided for students with SB record
***Match may include A&R, & SSSP related technology & research
Allowable Expendituresfor College Match
• Credit program requires 3:1 matchNoncredit program requires 1:1 match
• Matching funds must directly benefit SSSP, such as:– Orientation– Assessment for Placement– Student Education Planning– Counseling and Advising– Follow Up Services– Institutional Research and Technology directly related
to provision of core services– Admissions and Records
MIS - Student Success Data File• New Data File (SS) • Optional for 2013-14, Mandatory for 2014-15• Current Matriculation Data file (SM) will be
collected thru academic year 2013-14. • MIS will be offering a follow-up webinar in
October 2013 with more detailed discussion on the individual SS data elements.
Who Counts and When?• Every credit and noncredit student who:– enrolled in at least one class as of first census or
later for daily or weekly census classes, or– attended at least one meeting of a positive
attendance class, or– enrolled in at least one class that resulted in a
notation on the student’s official record, or– received pre-enrollment matriculation services.
• Services reported in term received
What Does It Mean for Students?
• Assessment, Orientation, Initial SEP (preferably with educational goal and course of study) required for priority registration
• 100 unit threshold for priority registration• Good academic standing required for
continued priority registration
What Does It Mean for Us?
• Updating and validating MIS coding• New deadlines for priority registration• New appeals processes for loss of priority
registration• New exemption waiver process for
assessment, orientation, and I-SEP• Updating priority registration groups
What Does It Mean for Us? (cont’d)
• Updating board policies in conjunction with LPC and District
• Updating Banner holds in conjunction with LPC
• Campus-wide collaboration to design innovative, research-based success interventions
What We Propose
A. Assessment, Orientation, and I-SEP mandatory for all students, with registration hold to enforce rule
B. Create deadlines for priority registration assignment (April 1 for Fall 2014)
C. Email every applicant W number and next steps email within 24 hours of application
What We Propose
D. Require orientation prior to assessmentE. Create large-scale, first-year experience
learning communities on campusF. Create campus-wide atmosphere where
student success is expected
Timeline• October - November 2013: Planning– Sequence of services, SEP development, schedules– Registration and Enrollment• Availability of application • Cutoff for mandatory services?
– Enrollment Management• Student centered scheduling• Class availability• Basic Skills
– Academic Standing Registration Changes/Appeals
Timeline• October - November 2013: Planning– Analyze budget considerations• Core services (orientation, assessment, counseling,
advising, and educational planning) and broad array of service delivery mechanisms, including at risk student interventions• Limits to funding – must be SSSP if on budget
• December 2013 –January 2014– Initial draft of SSSP Plan– Notify students of changes (+70 units/AP/PP)– Finalize plans for mandatory service delivery
Timeline• January – March 2014– Testing and practice runs for :• Software, interfacing, and technology• Messaging materials• Pathways between SARS, Banner, and MIS Data
Elements• Hiring and Staffing• Review appeals process• Analyze programs for outcomes (baseline)
Timeline• March 2014– SSSP plan is final and moving through approval
(needs to be at Board level by April/May)– Continue trial runs while collecting feedback from
students, staff, faculty, and programs– Analyze for accuracy, efficiency, and student well-
being• April 2014– Sort students according to new reg priorities
(resolve appeals prior to registration)
Timeline• May 2014– Process Analysis for Improvement– SSSP Plan is final and approved for submitting to
CCCCO• Summer 2014– 2014-15 Budget final– Continue to ensure accurate data reporting
• Ongoing– Appeals, intervention strategies, student
notifications, mandatory services, workshops, training and professional development