Student Council Leadership Workshop Unlocking Your Leadership

Toolbox: “What Tools Do I Need?”

Officer Roles and Runningan Effective Meeting

Mr. Joseph McCurdy, Assistant Principal

Presentation Goals/Objectives

• Gain an understanding of the leadership roles within an organization

• Understand the process of planning, conducting, and coordinating an effective meeting

Organization Leadership

Officers:

• President• Vice President• Secretary• Treasurer

Committees:

• Standing• Ad-hoc

President:

• Coordinates the Meeting Agenda• Conducts the Meeting• Fosters a working relationship with the

other officers and adviser(s)• Serves as a Spokesperson for the

Organization

Duties and Responsibilities

Vice President:

• Conducts business in the absence of the President

• Provides Leadership to the Committee Chairpersons

Duties and Responsibilities

Secretary:

• Posts Meeting Times/Dates

• Records Meeting Minutes

• Maintains Attendance Records

• Records/Sends Correspondence

Duties and Responsibilities

Treasurer:

• Collects/Deposits Money

• Completes Check Requests

• Reports Financial Status

• Develops Budget

Duties and Responsibilities

Standing Committees:

• Permanent/ongoing

• Examples: Events Committee, Publications Committee, Fundraising Committee

Ad-hoc Committees:

• Temporary

• Developed for a Specific Task/Recommendation

Committee Structure

Running an Effective Meeting

Keys to Effective Meetings:

• Communication• Involvement• Motivation• Structure

Running an Effective Meeting

Before:

• Officers and Adviser(s) Meet to determine Agenda

• Gather Needed Supplies

• Post Date/Time/Agenda

During:

• Greet Members

• Distribute Meeting Agenda

• Start on Time/End on Time

• Stick to the Agenda

• Delegate responsibilities and establish due dates

• Give members a voice in decisions

Running an Effective Meeting

Typical Meeting Agenda:

• Call to Order

• Secretary Report• Approval of the Minutes from the previous Meeting

• Treasurers Report• Current Account Balance

• Vice-President Report• Committee Reports: Short Reports/Updates

• Standing• Ad-hoc

• President Report• Opportunity to praise members for their efforts

• Old Business

• New Business

• Announcements

• Adjournment

Running an Effective Meeting

After:

• Distribute Meeting Minutes

• Discuss any problems that occurred during the meeting

• Follow-up on Delegated Tasks

• Put Unfinished Business on the next Meeting Agenda