student clubs and organizations training september 2015
TRANSCRIPT
Student Clubs and OrganizationsTraining
September 2015
Welcome!• Introductions
– Please Identify: Name, Title, Club
• Club Resources– Genevieve Brandt, Clubs and Orgs Intern– Jenny Kimura, Clubs and Orgs Intern– Kat Slaby, Program Coordinator– Your Advisor!– President and Treasurers Training– Clubhouse– Student Clubs Handbook– Website!
Clubhouse Resources• Card Access• Storage Lockers• Office Supplies to use in
the space – 1 week policy
• Meeting Space• Clubs/Orgs Workstation
– MS Publisher, Adobe Photoshop, etc.
– Printer/Copier ($0.025 B&W, $.12 color)
• Club Archives Available*
Money and Finances
• Clubs Funding Sources– Appropriations Board– Student Life Council Funding – Fundraising– Dues
Your Account Number
ALL Expense Transactions:
820xxx-6323-xxxx-61
Your Account NumberALL Income Transactions:
820xxx-6323-5706-00
Common four-digit transaction types
• 7102 – Office/General Supplies
• 7132 – Dues and Memberships
• 7133 – On Campus Meeting/Event
• 7141 – Photocopying
• 7142 - Printing
• 7143 – Advertising and PR (IMPACT)
• 7144 – Postage/Mailing
Money and Finances (cont.)• Deposits• Buying from PLU
– Catering• Withdrawals and Reimbursements
– Itemized receipts• Talk to Kat/Ian if you need bigger things
purchased• No gift cards can be purchased or
included in initial payment
Programming
• Event Planning Form
• Conferences and Events– 25Live– Event Planning
Guide– Campus
Calendar• Waivers
Club Travel• Waivers• Itineraries• No Carpooling• PLU 12-Passenger
Vans– $15.00/day and
$.67 per mile • Enterprise 12-
Passenger Vans– $108/day
• Reimbursement for Gas • 45¢ per mile from your
club• Bus or Walking
Advertising Strategies
• Posters• Approved by SIL• UC & Admin
Butcher paper Boards
• IMPACT
• Residential Life • Commuter Lounges
Advertising (cont.)!
• LASR• MastTV/The Mast• The Daily Flyer• Facebook• Word of Mouth!• LuteGuide
Club Awards
Don’t Forget/New Things!• Your club needs to sign up for a PLU club
email account!– Once you have done this, also share your
credentials • Advisors must fill out the Advisor
Agreement• Religious Affiliated groups no longer need
to submit separate forms• We have a new Club Handbook – please
become familiar with this!
Additional Club Needs
• Club Finance Account Number• Club Printer Number• Clubhouse Lockers• Setting up a Club Email Account
Thank You!
www.plu.edu/clubs