student clearance system

Student Clearance System Quaid-i-Azam University Islamabad

Student clearance process for Quaid-i-Azam University students was never that

easy. Student E-Clearance portal provides a platform to the university students to

apply for c learance on completion , cutoff degree, cancellation of admission or

cease. Students need to register E-Clearance portal to apply for c learance.

Powered by Computer Centre, Q.A.U Anees ur Rehman

clearance.qau.edu.pk

Contents

STUDENT ACCOUNT REGISTRATION .................................................................................... 1

Step 1 ........................................................................................................................................... 1

Step 2 ........................................................................................................................................... 2

Step 3 ........................................................................................................................................... 3

Step 4 ........................................................................................................................................... 3

STUDENT LOGIN ......................................................................................................................... 4

STUDENT DASHBOARD ............................................................................................................ 5

VIEW CLEARANCE ..................................................................................................................... 6

DOWNLOAD CLEARANCE REPORT/CERTIFICATE ............................................................. 7

Student Clearance Report/Certificate (PDF format) ................................................................... 7

Student Clearance Certificate – Page 1 ................................................................................... 7

DRSM Library Clearance Certificate – ....................................................................... 8

Hostel Clearance Certificate – Page 3 – Boarder (Hostel Resident) ....................................... 8

Hostel Clearance Certificate – Page 3 – Non Boarders (Day Scholar) ................................... 9

CHANGE PASSWORD ................................................................................................................. 9

FORGOT PASSWORD ................................................................................................................ 10

STUDENT COMPLETE FLOW .................................................................................................. 11

Student Manual

QAU Student E-Clearance Portal (Powered by Computer Centre) Page 1 of 11

STUDENT ACCOUNT REGISTRATION

Click on Register an Account

Step 1

Whenever student needs to register for clearance, his/her Registration Number and CNIC will be matched

with our record. Only those students can register whose result was notified by the examination in

CMS. In case of cutoff degree or admission cancellation, students need to visit their department to

manually add their record through department in order to proceed for account registration.

Enter Registration Number

Enter CNIC Number

Click on Validate

Note: *Only one account is allowed on one Registration Number

Student Manual


Step 2

If Registration and CNIC Number both are validated by the system, following screen will

appear for further processing

Click on Proceed to Registration

If Registration or CNIC Number not validated by the system, following screen will appear and

student needs to visit his/her Department for CNIC Number Correction.

Click on back and Re-enter as Registration or CNIC Number may be wrong.

Student Manual


Step 3

Upon successful validation from previous step 3, some of the student details will be displayed to the

student for cross verification i.e. Student Name, Father Name, Department, Program, Term and clearance

for completion/cutoff degree/cease/admission cancellation.

Enter Username (all in lowercase); otherwise system will automatically convert in lowercase.

Enter valid email address. This email address will be used for account activation as well as

notification on clearing from department and concerned sections of the University.

Password and username cannot be same.

Upload valid image (in JPG/JPEG/PNG/GIF format) not more than 500KB size.

Click on Sign Up

Note: *All fields are mandatory.

Step 4

On successful Sign Up, system will generate and account activation email to the email address provided

in previous step and registration success message will be displayed to the student as under

Student Manual


Student needs to open his/her email and click on Activate your account. System will display Account

activation message on Student Login Page.

STUDENT LOGIN

Enter Username (lowercase only)

Enter Password

Enter Captcha (The characters shown in Image shown below)

Click on Sign In

Note: *Only activated accounts will be allowed to login.

Student Manual


STUDENT DASHBOARD 1. Student needs to Apply for Clearance in order to start the clearance process

2. When Student Applied for Clearance the Apply button will be removed from Student Dashboard

and replaced with View Clearance.

3. Student Dashboard will also show status of clearance.

Student Manual


4. Two notifications will be displayed to the students on Student Dashboard i.e.

a. Visit Personally to DRSM Library to return overdue books/fine if any?

b. Visit Personally to Accounts Office with all your Original Paid Dues Slips (All

Semesters)

Note: *Any of the above mentioned notifications will be displayed to the student until cleared from

Library and Accounts section. Once cleared from Library or Account related notification will be removed

from Student Dashboard.

VIEW CLEARANCE

Shows the Clearance status with Clearing Section Officer Name and Stamp.

Student Manual


DOWNLOAD CLEARANCE REPORT/CERTIFICATE

On completion/clearance from department and all concerned sections of the university, Download

Clearance Report option will be enabled and student can download the certificate i.e. in PDF

Format for further proceedings.

Student Clearance Report/Certificate (PDF format)

Student Clearance Report/Certificate comprises of Clearance summary from department and all

concerned sections, certificate from library and hostel as well. Hostel certificate for Boarder and

Non Boarder students is different as per format given by hostel.

Student Clearance Certificate – Page 1

Clearance Certificate Page 1 – Clearance Summary

Student Manual


DRSM Library Clearance Certificate – Page 2

Clearance Certificate Page 2 – Library Clearance Certificate

Hostel Clearance Certificate – Page 3 – Boarder (Hostel Resident)

Clearance Certificate Page 3 – Hostel Clearance Certificate for Boarder Student

Student Manual


Hostel Clearance Certificate – Page 3 – Non Boarders (Day Scholar)

Clearance Certificate Page 3 – Hostel Clearance Certificate for Non Boarder Student

CHANGE PASSWORD

1. Enter Old Password (if correct system will allows to change)

2. Enter New Password (cannot be equal to old password)

3. Enter New Password Again

4. On Successful change of Password, system will generate an email regarding change of password.

Student Manual


FORGOT PASSWORD

1. Enter email address to send reset password link.

2. If given email is valid and matched, system will generate an email regarding password reset link.

Student Manual


STUDENT COMPLETE FLOW

student clearance system

Documents