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Student-Athlete Handbook

Prairie View A&M University

Prairie View A&M University 1 Athletics | Student Athlete Handbook

TABLE OF CONTENTS

Letter from Director of Athletics

2

Department of Athletics Staff Directory / Helpful University Numbers

3

Southwestern Athletic Conference Bylaws and Regulations 5

Academic Policies for Student-Athletes

6

NCAA/SWAC Regulations

8

Other Rules of Eligibility

9

Athletic Financial Aid

11

Other Eligibility Issues

14

Seasons of Competition

15

Playing and Practice Season

15

Sports Medicine/Athletic Training Room Policies

16

Concussion Management Protocol 21

Drug and Alcohol Program

25

Strength & Conditioning

26

Ticket Policy

26

Student-Athlete Advisory Committee (SACC)

27

Panther Pride Competition

27

Sports Information

27

Equipment & Apparel 27


Student-Athletes:

Welcome to the Hill. We are pleased that you have selected Prairie View A&M University, a school with established

traditions of excellence in academics and athletics. The entire staff of the university is prepared to assist you in both your

academic and athletic endeavors. Our wish is that your experience will be one of personal growth, academic

achievement, and athletic success.

In order to meet your goals, you will have to set priorities consistent with the purposes of the university. This will

require discipline and diligence. We are here to support you, but ultimately, you are responsible for your personal

conduct, academic progress, and athletic success.

You are subject to university policies and regulations which apply to all students. As an athlete, you must comply with and

meet standards set by the NCAA and Southwestern Athletic Conference which are usually more stringent than those of

non-student athletes. As an athlete, you are subject to commitments, physical demands, and public visibility which other

students will not experience, and accordingly, not only your rewards, but also your obligations exceed those of other

students.

This handbook is intended to d i scuss issues of particular importance to student-athletes. It is designed to help you

understand obligations as a student and become familiar with the policies and procedures that affect student athletes.

Yours in Sports,

Ashley Robinson

Athletics Director


Department of Athletics Staff Directory

Administration

Ashley Robinson Athletic Director 9100

Alicia Pete Associate AD for Internal Operations/ SWA 9100

Monique Carroll Associate AD for External Operations 9141

Ryan McGinty Director of Sports Information 9140

Brittney N. Johnson Director of Athletic Compliance 9108

Laura Collins Business Specialist 9111

Alicia Thomas Business Coordinator 9147

Candice Ross Administrative Assistant 9107

Virginia Schild Administrative Assistant 9102

Dr. George Brown Faculty Athletic Representative 3164

Office of Athletic Compliance & Academic Advising

Harrington Science Bldg., Suite 116

Brittney Johnson Director of Athletic Compliance 9108

Kim Rice Athletic Academic Advisor 1063

Malone Silver Athletic Academic Advisor 2650

Hakim McClellan Athletic Academic Advisor 9147

Philana Hemlee Athletic Academic Specialist 9148

Sports Information

Ryan McGinty Director of Sports Information 9140

Alan Wiederhold Assistant Director of Sports Information 9106

Sports Medicine

Owens-Franklin Health Center, Suite 113

CJ Potter Athletic Trainer 1431

Maryellen Hole Assistant Athletic Trainer 1409

Sharrell Straughter Assistant Athletic Trainer 9138

Equipment

TBA Equipment Manager 9135


Darius Ducre Strength & Conditioning Coach 9100

Baseball

TBA Head Coach 1921

TBA Assistant Coach 9115

Basketball, Men

Byron Rimm II Head Coach 9114

Byron Smith Assistant Coach 9100

Keenan Curry Assistant Coach 9100

Basketball, Women

Dawn Brown Head Coach 9126

Tron Griffin Associate Head Coach 9126

Bowling

Glenn White Head Coach 9116


Football

Willie Simmons Head Coach 9100

Alex Jackson Offensive Coordinator/Offensive Line 9100

Ralph Street Defensive Coordinator/Defensive End 9100

Bubba McDowell Safeties/Assistant Head Coach 9100

Jo Nixon Recruiting Coordinator/Defensive Tackles 9100

Joseph Henry Tight Ends/Video Coordinator 9100

Willie Mack Garza Linebackers 9100

Reggie Moore Wide Receivers 9100

Brandon Sharp Cornerbacks 9100

KJ Black Quarterbacks 9100

Golf, Men’s & Women’s

Bobby Johnson Head Coach 9146

Soccer

Abe Garcia Head Coach 9129

Softball

University College, Building #35

Vernon L. Bland Head Coach 5902

Jasmine Tillman Assistant Coach

Track & Field/ Cross Country, Men

Chris Clay Head Coach 9124

Fred Williams Assistant Coach 9100

Track & Field/ Cross Country, Women

Angela Williams Head Coach 3906


Tennis, Men’s & Women’s

TBA Head Coach 9109

Volleyball

Tacho Tyler Interim Head Coach 9100


Helpful University Numbers

Academic Affairs A.I. Thomas Administration Bldg.; 2nd

Floor 2175

Title IX Coordinator A.I. Thomas Administration Bldg., LL Suite 013 2123

Counseling

Academic Wilhelmina Delco Bldg., 2nd

Floor 3635

Career Evans Hall, 2nd

Floor 3570

Personal/ Health/ Social Owens-Franklin Health Center, Room 226 3564

Religious Johnson-Phillip All Faiths Chapel 3590

Emergencies

Campus Police Department of Public Safety 1375

Emergency Owens-Franklin Health Center 4911

Campus Tip Line (Anonymous) Department of Public Safety 2222

Mental Health Owens-Franklin Health Center, Suite 226 3564

Dept. of Residence Life (Housing) Willie A. Tempton MSC, Room 106


Southwestern Athletic Conference Rules & Regulations

As a participating member of the National Collegiate Athletic Association (NCAA), the Southwestern Athletic

Conference (SWAC) adheres to all governing rules and regulations set forth. In addition, the conference has further

established a constitution, bylaws and sport regulations which can be obtained at the SWAC Headquarters or from a

member institution. In this constitution the SWAC clarifies acts and/or procedures it deems to be infractions, as well as

the penalties associated with the infractions.

Code of Conduct

PVAMU students have rights that are to be respected. The following student rights and responsibilities are intended to

reflect the philosophical base upon which all University student rules are built. This philosophy acknowledges the

existence of both rights and responsibilities, which are inherent to an individual not only as a student at Prairie View

A&M University but also as a citizen of this country.

Sexual Harassment

Unwelcome sexual advances, requests for sexual favors or other verbal, visual or physical conduct of a sexual nature,

submission to which is made a condition of a person’s exercise or enjoyment of any right, privilege, power or immunity,

either explicitly or implicitly. Sexual harassment may range from unthinking, intentional and sometimes unintended

verbal denigration of a person on the basis of gender to actual physical assault. Some examples that may constitute sexual

harassment are: offensive sexual flirtations, advances or pressure for sexual activity, unwanted touching, pinching or

unnecessary brushes; unwanted exposure to sexual graffiti, photographs or suggestive objects; sexual innuendoes or

statements made at inappropriate times or disguised as humor or obscene gestures; disparaging remarks about one’s

gender or any offensive or abusive physical contact.

Hazing and Initiations

Prohibited behavior includes any act that endangers the mental or physical health or safety of a student, or that destroys or

removes public or private property; performing personal chores or errands, discomfort that may demean, disgrace or

degrade a person regardless of location, intent or consent of participation, and assisting, directing, or in any way causing

others to participate in degrading behavior and behavior that causes ridicule, humiliation or embarrassment; engaging in

conduct that tends to bring the reputation of the organization, group or University into disrepute for the purpose of

initiation or admission into, affiliation with, or confirming any for affiliation or continued membership in a student

organization regardless of an individual’s consent to participate in the activity.

Class Attendance

Student-athletes are expected to attend all classes, except for a University excused absence. Official athletic excuses

letters are sent through the GradesFirst system to instructors of student-athletes. Only competition dates and travel dates in

conjunction with said competition will be listed on the excuse. Upon return to campus (no matter the time), student-

athletes are expected to attend class.

Team Rules

Each head coach is responsible for providing individual team rules at the beginning of every academic year. Team rules

ensure that student-athletes shall at all times conduct themselves in a manner that reflects positively upon Prairie View

A&M University.


Academic Policies for Student-Athletes

Each student-athlete is responsible for his/her academic progress toward a degree. The Office of Athletic Compliance and

Academic Advising in collaboration with the Athletics Department are dedicated to helping all student-athletes fulfill their

academic and athletic responsibilities. Academic concerns and support are handled by the Office of Athletic Compliance

and Academic Advising, along with Academic Enhancement.

Academic Integrity

Each student-athlete is expected to practice academic honesty in every aspect while matriculating through Prairie View

A&M University. Students may be subject to university disciplinary action resulting in an academic penalty or

disciplinary penalty for academic dishonesty. Forms of academic dishonesty include, but are not limited to, cheating,

academic misconduct, fabrication and plagiarism.

Academic Policies and Guidelines

Graduation- To be eligible for a bachelor’s degree, a student must have a cumulative GPA of 2.00 on a 4.00 scale or

higher and satisfy all requirements of his/her major and minor areas of specialization

Graduation with Honors- PVAMU awards graduation honors for high academic achievers based on their cumulative grade

point averages.

Procedures for Class Registration

The student-athlete must:

1. Research on the PVAMU website through PV Place which provides necessary information and registration

information.

2. Set an appointment to meet with your department academic advisor and complete the course registration form.

3. Obtain alternate pin # and get the completed course registration form signed by your department advisor.

4. Bring the signed form over to the Office of Athletic Compliance and Academic Advising to ensure you will be

meeting NCAA requirements.

5. Sign into PV place and register for your classes.

Dropping and Adding Courses

Deadlines are published each semester for adding and dropping courses. Refer to the academic calendar in the PVAMU

catalog for these dates. Registration holds are added to each student-athletes’ account. Student-athletes must see their

athletic academic advisor before any changes can take place on your student schedule.

Textbooks

At the start of each semester, all student-athletes that receive a book voucher will be able to pick up their required books

with the Athletic Compliance staff at a designated time and place. If at any time, there are changes to your schedule,

consult with the Office of Athletic Compliance and Academic Advising to ensure you have the correct book.

Student-Athletes who receive a book voucher must return their books at the conclusion of each semester at the designated

location. If the student-athlete does not properly return their books back, there will be a financial hold placed on their

account which can result in a loss of athletic aid and not being able to receive Prairie View official documents. Student

athletes are only permitted to purchase books with their book voucher.


Study Hall

Study hall offers student-athletes a quiet, monitored environment to study and prepare for class.

Study hall requirements are set for each student-athlete at the beginning of the academic year. The number of hours you

must complete as a student-athlete depends on your cumulative GPA. A supervised area is available in the Academic

Enhancement Lab located in the Harrington Science Building. Attendance records are kept and sent to the coaches and

administration on a weekly basis. The study hall week will begin on Sunday and end on Friday at noon.

All weekly study hall hours must be earned within the Athletic Study Hall lab unless they have been pre-approved

by the Academic support staff. Failure to follow pre-approval process will result in hours not counting for

designated week.

Attendance Requirements

Sliding Scale for Study Hall Academic Lab (Based on GPA)

3.0- Above NO required Study Hall (unless mandated by coach)

2.99-2.75 4 Hours per week



2.0-Below 10 Hours per week

All Freshman and Transfer Student-Athletes are required to complete 8 hours per week during their first

academic year at Prairie View A&M University.

If they have a GPA of 3.0 after their first semester then they will be required to complete 4 hours per

week in the following semester.

Penalties for Not Attending Study Hall

1. The first week you do not earn all your required hours you will be subject to gaining an additional two hours in

the next week.

2. The second week in which you do not earn your required hours you will be subject to missing the next scheduled

practice for your sport. You must report to study hall during the next scheduled practice if study hall is open. You

will be subject to gaining an additional two hours in the next week.

3. The third week in which you do not earn your required hours you will be subject to missing the next scheduled

contest in your sport. If no contest(s) remain, you will be subject to miss the next 5 scheduled practices. You will

be subject to gaining an additional two hours in the next week.

4. The fourth week in which you do not earn your required hours you will be subject to dismissal from the team.

Spring Study Hall Requirements for Fall Sports

Student-athletes that have exhausted eligibility but are on athletic financial aid (scholarship) are still required to attend

study hall per the study hall policy. Failure to complete required study hall hours may result in penalties that ultimately

lead to the loss of athletically related financial aid.

If you have extenuating circumstances that prohibit you from earning your required hours it is your responsibility

to immediately address the situation with a member of the Academic Support staff.


Computer Usage Policy

Computers in Study Hall are only to be used for course related work. You will be dismissed if you are found using the

computers for purposes unrelated to your coursework (including watching game film, browsing internet, and visiting

social media sites).

Tutor Request

You may contact a member of the Academic Support staff if you need a tutor. Also, Academic Support staff may assign

you a tutor based on academic performance at any time. Tutorial hours earned through pre-arranged tutors will count

toward your weekly hours. Tutorial hours earned through any other arrangements will not be honored toward your

weekly study hall hours.

NCAA/SWAC Regulations

Athletic Eligibility

Eligibility is a privilege with specific requirements by which all student-athletes must abide by and understand.

Consultation with your Athletic Academic Advisor is critical in maintaining a positive and productive career at Prairie

View A&M University.

Student-athletes determine their own eligibility by academic performance, and should remember by signing an athletics

grant-in-aid they agree to maintain academic eligibility.

(As quoted and/ or paraphrased from the NCAA manual)

The National Collegiate Athletic Association requires that a student-athlete follow the academic regulations of the college

he or she attends. An institution shall not permit a student-athlete to represent it in intercollegiate athletic competition

unless the student-athlete meets the following requirements of eligibility:

1. Has been admitted as a regularly matriculated, degree-seeking student in accordance with the regular, published

entrance requirements of that institution;

2. Is in good academic standing as determined by the faculty of Prairie View A&M University in accordance with

the standard applied to all student; and

3. Is enrolled in at least a minimum full-time program of studies and is maintaining satisfactory progress as

determined by the regulations of that institution.

Eligibility for Competition

Eligibility for regular-season competition subsequent to the student-athlete’s first academic year in residence, or after the

student-athlete has utilized one season of eligibility on a sport, shall be based upon (1) enrollment in at least a minimum

fulltime program of studies; (2) being in good academic standing and (3) maintaining satisfactory progress toward a

baccalaureate or equivalent degree.

Hours Earned or Accepted for Degree Credit

During the first two years of enrollment, a student-athlete may use credit hours acceptable toward any of the institution’s

degree programs as long as the grade received is considered passing by the institution.

By the beginning of the third year of enrollment (fifth semester or seventh quarter), a student-athlete shall be required to

have designated a program of studies leading toward a specific baccalaureate degree. From this time forward, every class

taken should be listed on your designated degree plan.


Other Rules of Eligibility

General Rules of Eligibility

There are five (5) general rules for eligibility to which a student-athlete must adhere. A student-athlete must:

1. Be enrolled in twelve (12) or more semester hours each semester to be eligible to practice and to compete –

additionally, student-athletes must attend all courses for which enrollment has been secured on a regular basis;

2. Have declared a major by the beginning of the third year of enrollment;

3. Be in good standing at Prairie View A&M University

4. Meet requirements for degree completion percentages and grade point averages minimums; and

5. Every student-athlete has five years from the first full-time enrollment in a post-secondary institution to complete

four years in a sport.

Initial Eligibility prior to August 2016

You must meet the following requirements in order to practice, compete and receive athletically related financial aid:

Graduate from high-school

Have a minimum GPA of 2.0 (based on a 4.00 grading scale)

Complete the following 16 core courses:

o 4 years of English

o 3 year of Math (Algebra 1 or higher)

o 2 year of natural or physical science (including one year of lab science, if offered)

o 1 additional year of English, Math or Science

o 2 years of social science

o 4 years of additional core course (from any of the above categories, or foreign language, nondoctrinal

religion, or philosophy)

o Earn a combined SAT or ACT sum score that matches your core course GPA

Initial Eligibility after August 2016

You must meet the following requirements in order to practice, compete and receive athletically related financial aid:

Graduate from high school

Complete 16 high school core courses in four academic years. Ten (10) core courses, with at least seven (7) in

English, math or science, must be completed before you start your seventh semester

Earn at least a 2.300 GPA in your core courses

Earn the SAT or ACT score that matches your core-course GPA (minimum 2.300) on the Division I sliding scale.

Complete the following 16 core courses:

o 4 years of English

o 3 year of Math (Algebra 1 or higher)

o 2 year of natural or physical science (including one year of lab science, if offered)

o 1 additional year of English, Math or Science

o 2 years of social science

o 4 years of additional core course (from any of the above categories, or foreign language, nondoctrinal

religion, or philosophy)

In order to participate in intercollegiate athletics, all incoming freshmen student-athletes, including international, learning

disabled and walk-on student-athletes, must receive their final certification of initial eligibility through the NCAA


Eligibility Center. This process is mandatory. The result is certification as a Qualifier, Non-Qualifier or Academic

Redshirt.

Qualifier – a student-athlete who meets the above requirements can practice, compete and receive athletically related

financial aid in their freshman year. No year of residency is required.

Non-Qualifier – a student-athlete who is deficient in any of the above mentioned requirements cannot practice, compete or

receive athletically related financial aid during freshman year. Year of residency is required; will still have four (4) years

of competition at the conclusion of residency year.

Academic Redshirt – a student-athlete who is a high school graduate and presents the same academic qualifications

applicable to qualifiers except meeting the required minimum cumulative GPA and SAT/ACT scores as defined by the

Initial Eligibility Index for Academic Redshirts. An academic redshirt may receive athletically related financial aid and

practice, but must successfully complete nine semester hours of academic credits in the first academic year.

International Academic Eligibility

Student-athletes who are admitted to Prairie View A&M University from a foreign country are evaluated by the NCAA

Eligibility Center for eligibility in accordance with “Guide to International Academic Standards for Athletics Eligibility”

published by the NCAA. All foreign student-athletes are required to submit official copies of their SAT and/or ACT

scores and official copies of their secondary transcripts or certificates to the Eligibility Center. These documents are

necessary to determine if the student-athlete meets the initial eligibility requirements as set forth by the NCAA. Prior to

competition, all foreign student-athletes must complete the NCAA General Amateurism and Eligibility for International

Student-Athletes - Division I through ACS.

Progress Toward Degree Requirements

To be eligible to represent Prairie View A&M University in intercollegiate athletics following the completion of one year,

a student-athlete must maintain progress-toward-degree (PTD) as determined by the institution. This includes:

Fulfillment of Credit-Hour Requirements

Twenty-four semester hours of academic credits prior to the start of the student-athlete’s second year of

enrollment (third semester, fourth quarter).

Eighteen-semester hours of academic credit since the beginning of the previous fall term or since the beginning of

the institution’s preceding regular two semesters or three quarters (hours earned during the summer cannot be

used to fulfill this requirement)

Six-semester hours of academic credit during the preceding regular academic term in which the student-athlete

has been enrolled full time at any collegiate institution.

Regular Academic Year

The time beginning with the opening of the institution’s fall term and concluding with the institution’s spring

commencement exercises.

40/60/80 Rule

A student-athlete who is entering his/her third year of collegiate enrollment (5th semester) shall have completed

successfully at least 40 percent of the course requirements in the student-athlete’s specific degree program.

A student-athlete who is entering his/her fourth year of collegiate enrollment (7th semester) shall have completed

at least 60 percent of the course requirements in the student-athlete’s specific degree program.


A student-athlete who is entering his/her fifth year of collegiate enrollment (9th semester) shall have completed at

least 80 percent of the course requirements in the student-athlete specific degree program

Limit of Participation for NCAA Division I Institutions

A student-athlete is limited to four seasons of intercollegiate athletic competition in a sport within five years from the date

of initial fulltime enrollment in a collegiate institution.

Any participation during a season in an intercollegiate, regardless of time, shall be counted as a season of competition in

that sport. Cross Country, indoor track and field and outdoor track and field shall be considered separate sports.

A student-athlete may be granted an additional year or “receive a year back” by the conference or the institution in the

event of a hardship. Hardship is defined as that incapacity resulting from injury or illness.

Red shirt is defined as having a student-athlete practice but not compete at all against outside competition during an

academic year.

NCAA Student-Athlete Statement and Drug-Testing Consent Forms

Prior to the first day of competition each year, the Office of Athletic Compliance and Academic Advising will meet with

each team to discuss NCAA/SWAC/PVAMU rules, regulations, policies and procedures. At this time, every student-

athlete must complete and sign mandated and necessary forms, including: the NCAA Student-Athlete Statement, the

NCAA Drug Consent Form, Academic Year Employment verification Form, Automobile/Motorcycle Registration,

Complimentary Ticket Education Form, Countable Activities Education Form, Housing Form, NCAA Buckley Statement

for Reinstatement Requests Form and NCAA Disclosure of Protected Health Information through the monitoring system,

ACS.

Student-athletes are not permitted to participate in intercollegiate practice or competition unless he/she has completed the

Compliance Orientation.

Gambling

NCAA Bylaw 10.3 prohibits student-athletes and staff members (e.g., administrators, coaches, athletic trainers, managers,

etc.) from engaging in gambling and bribery. Involvement in such activities will result in loss of your eligibility to

participate in intercollegiate athletics.

Athletic Financial Aid

NCAA Limitations on Maximum Dollar Figure for All Aid

The NCAA limits the amount of money a student-athlete may receive during any academic year (spring and fall). The

maximum dollar amount must be equal to or less than the total cost of tuition and fees, room and board and required

course-related books. The NCAA regulations specify that student-athletes cannot accept aid beyond those costs, except as

permitted by NCAA legislation for which Pell Grants is an exception. NCAA regulations restrict the total amount of

financial aid that a student-athlete can receive. Should a student-athlete receive a federal grant or other financial aid, those

funds may replace a portion of the athletic grant-in-aid in order to meet NCAA limitations.

PVAMU athletic financial aid may be awarded for a maximum period of one year. A coach may inform a prospective

student-athlete that he or she has the intention of renewing the financial aid for a four year period; however, the

prospective student-athlete must be informed that the renewal is not automatic. Athletics financial aid is determined at the

head coach’s discretion.


An athletic grant-in-aid is a one year contract between Prairie View A&M University Athletic Department and the

student-athlete. The grant stipulates the amount of athletic financial aid which the student-athlete is to receive in return for

his/her participation in a sport and the obligations of both parties after the grant-in-aid is signed.

Renewal and Non-Renewal

Prior to the conclusion of the spring semester, the Office of Student Financial Aid and Scholarships, in conjunction with

the Athletic Compliance Office, will compile information including the student-athlete’s name, Panther ID number, and

sport of each student-athlete receiving athletics aid. Those student-athletes whose eligibility for athletics aid will expire at

the conclusion of the Spring semester, as well as, those who have less than one academic year of athletic aid eligibility

remaining, will be designated accordingly.

A sport-specific list/roster containing this information is then sent from the Office of Student Financial Aid and

Scholarships to each respective Head Coach for his/her review. Using this list/roster, the Head Coach will identify any

other student-athlete whose aid will not be renewed for the upcoming academic year and will return the list to the Director

of Student Financial Aid and Scholarships.

After approval by the Office of Student Financial Aid and Scholarships, the official letter awarding the athletic aid will be

sent in time for the student-athlete to receive it before July 1, per Bylaw 15.3.5.1. A copy of all student-athletes approved

for aid will be given to the Athletic Compliance Office.

Non-Renewal, Reduction, or Cancellation of Aid-General Regulations and Procedures

At any time prior to the beginning of the receipt of an athletic aid award (defined as the first day of class or the first

provision of room or board during preseason practice, whichever is earlier), the aid may be reduced or cancelled at the

discretion of the Head Coach, with the approval of the Director of Athletics or designee.

For all cases involving a non-renewal, reduction, or cancellation, the Director of Student Financial Aid and Scholarships,

or designee, will send the student-athlete a letter informing him/her of the pending change, as well as, their right to appeal

under NCAA rules. In those cases where a student-athlete voluntarily withdraws from a sport, his/her aid may not be re-

awarded to another student-athlete on the team during that term.

Appeal Procedures

A student-athlete wishing to appeal a non-renewal, reduction, or cancellation of athletically-related financial aid must

submit an appeal in writing to the Director of Student Financial Aid and Scholarships, or designee, within 14 business

days of the date of the letter which informed them of the non-renewal, reduction, or cancellation. Upon receipt of an

appeal request, the Director of Student Financial Aid and Scholarships, or designee, will immediately notify the Head

Coach, Director of Athletic Compliance, and Director of Athletics, or designee. The Department of Athletics, or designee,

will then be responsible for submitting documentation to the Director of Student Financial Aid and Scholarships within 14

business days. After reviewing all materials, he/she will provide the student-athlete and the Department of Athletics

written notification of the decision within 5 business days.


Summer Enrollment

The main purpose of summer school financing by the Athletics Department is to assist the student-athlete in fulfilling his

or her academic commitment. Summer school scholarships are considered on a case-by-case basis and are awarded at the

rewarded at the request of the coach, with final approval for the Athletics Director.

Student-athletes planning to take courses at another institution during the summer must have prior approval for the

Registrar’s Office here at Prairie View A&M University. The pre-approval transfer form must be completed before this

can take place. Please see link:

https://www.pvamu.edu/Include/Registrar/Forms/Preapproved%20transfer%20credit%20form.pdf

Other Need-Based Aid

Student-athletes with financial need are encouraged to research what is available to them through the Financial Aid

Office. Appropriate information and documents can be obtained from the Financial Aid Office

The NCAA also has scholarship programs that allow student-athletes to continue their education. Please see the link to

gain information about these scholarships http://www.ncaa.org/governance/grants-programs-and-scholarships

NCAA Special Assistance Fund

The Special Assistance Fund is intended to provide direct benefits to student-athletes who have demonstrated a financial

need as determined by the Southwestern Athletic Conference office. The guiding principles of the fund are to meet the

student-athletes' needs of an emergency or essential nature for which financial assistance otherwise is not available.

Student-Athlete Employment

NCAA rule permits a Division I student-athlete to earn legitimate on- and off-campus employment income during a

semester(s) or term time. You must be paid the going rate that all employees are making and not more because of your

student-athlete status. All employment must be approved and put into ACS.

Delinquencies on YOUR Student Account

Delinquencies are monies you owe, which are not covered by your athletic scholarship. Having debts on campus can

negatively affect your college experience. The University will not allow you to register for upcoming semesters, drop/add

classes, secure official transcripts or graduate if you owe money.

You may or may not be notified by a service provider of a charge placed on your account. It is a good practice to check

your account periodically throughout the semester. Treasury Services is located in W. R. Banks on the 1st floor. There you

can fulfill any financial obligations.

International Student-Athlete Insurance

International student-athletes who are on any athletic related financial aid, and eligible for athletic competition,

international insurance will be paid for. It is your responsibility to register with the Office of Immigration Services.

Failure to register can result in non-payment of international insurances, as well as, registration and housing holds. You

are responsible for your own international taxes.

https://www.pvamu.edu/Include/Registrar/Forms/Preapproved%20transfer%20credit%20form.pdf

http://www.ncaa.org/governance/grants-programs-and-scholarships


Other Eligibility Issues

Outside Competition

Outside competition during the school year or vacation period as a member of a non-institutional team or as an individual

is subject to sport specific rules and may affect your eligibility. Student-athletes must check with their Compliance officer

and Head Coach before competing in any outside competition.

Amateurism Principles

A student-athlete must be an amateur as defined by the NCAA. The following are some of the most common acts by

which a student may make themselves a professional athlete and thereby become ineligible:

Signs a contract or enters into any agreement with a professional team, competes with a professional team for

compensation contracts, has contracted orally or in writing to be represented by an agent, or the student-athlete

receives money or remuneration for coaching in any sport (i.e., golf or tennis lessons)

Participates in any athletic competition under an assumed name, or otherwise with the intent to deceive; engage

for money, or their substantial consideration, in promotion wherein his usefulness or value arises chiefly from the

publicity value of his or her name as an athlete rather than from his or her ability to perform.

To avoid danger of losing NCAA eligibility or amateurism status, a student-athlete should consult the compliance officer

in the event contact is made by an agent or any representative of professional sports.

Transfer Eligibility

Under NCAA rules, student-athletes are not permitted to have direct or indirect contact with a staff member of another

NCAA institution without first obtaining written permission to do so from the Office of Athletic Compliance.

Student–athletes that wish to transfer from Prairie View A&M University to another institution must comply with certain

requirements before a release is granted. A written request (e-mail or written letter) must be sent to the Compliance

Office to start the official transfer release process. Verbal request and request to anyone other than the compliance office

does not trigger the NCAA transfer release process.

Before a student – athlete will be released from Prairie View A&M University to participate at another institution, the

student – athlete must be in compliance with ALL of the following requirements:

1. Transfers immediately to another four–year institution,

2. Provides documentation of the transfer,

3. Attends Prairie View A&M University for at least one full academic year,

4. Meets all academic eligibility requirements for the upcoming academic term, and

5. Has a cumulative GPA of 2.600 or higher at the time of transfer.

Process to Appeal Denial

If Prairie View A&M University denies a student–athlete either permission to contact and/or a release, the Compliance

Office shall inform the student–athlete of the denial. A student–athlete wishing to appeal the decision to not grant

permission to contact and/or a release shall submit a written request to the Compliance Office, indicating their intent to

have an appeals hearing with the appointed committee. The written request must include the following information:

The student–athlete’s name, student ID number, e –mail address, mailing address, year in school, and sport(s).

The student–athlete’s reason for requesting an appeal.

The student–athlete’s reason for believing that the Athletic Department’s decision was unfair. The student–

athlete should also include the names of institutional staff members with whom the student–athlete has discussed

the transfer.

The name of the institution to which the student–athlete wishes to transfer.


The student–athlete must submit this information to the Compliance Office no later than 14 business days from the date of

the letter notifying the student–athlete that their permission to contact and/or release was not granted.

Southwestern Athletic Conference’s (SWAC) Intra – Conference Transfer Policy

A student – athlete in the sport of Men’s and Women’s Basketball, Baseball, and Men’s Football, who transfers from one

Southwestern Athletic Conference institution to another Southwestern Athletic Conference institution, must fulfill a

residency requirement of two academic years at the second Southwestern Athletic Conference institution.

A student – athlete in all other sports, who transfers from one Southwestern Athletic Conference institution to another

Southwestern Athletic Conference institution, must fulfill a residency requirement of one academic year at the second

Southwestern Athletic institution.

This can only be waived by the conference office pending mitigating circumstances.

Seasons of Competition

The student-athlete shall have five (5) years to compete four (4) seasons from the beginning of fulltime college enrollment

at any institution.

Daily and Weekly Hour Practice/Playing Limitations- In Season

The NCAA regulates that a student-athlete’s participation in countable athletically related activities shall be limited to a

maximum of four hours per day and 20 hours per week

Weekly Hour Practice/Playing Limitations- Out of Season

The NCAA regulates that the student-athletes’ participation in countable athletically related activities outside the playing

season shall be limited to a maximum of eight hours per week, of which no more than two hours per week may be spent

on individual skill workouts.

Exit Interviews

NCAA Bylaw 6.3.2 requires that Division I institutions conduct exit interviews with student-athletes who have completed

their eligibility. You may also opt to participate in a personal interview with an Athletics Administrator. Regardless of

whether you interview personally or solely return the questionnaire, your identity and responses will remain confidential.


Sports Medicine/Athletic Training Room Policies

Owens Franklin Health Center Main Athletic Training Room

Hours of Operation: M 9:00am-12:30pm, 1:30-5:00pm

T-F 9:00am-1:30pm, 2:30pm-5:00pm

No student-athlete will receive treatment without prior approval from the Sports Medicine Staff.

All rehabilitation will be done during morning hours so athletes can be supervised and treated with more one-on-

one care.

No student-athlete will receive treatment in the afternoon if they did not attend the morning session without

approval from the Sports Medicine Staff.

In case of time conflicts, student-athletes can (are encouraged to) make appointments with the Sports Medicine

Staff to receive their treatments.

ALL injuries and illnesses should be reported to the Sports Medicine Staff immediately. Illnesses should always

be seen first thing before going to the main desk of the Health Center.

No athletic equipment is allowed in the athletic training room. Please leave personal bags, clothes and shoes in the

waiting area.

No food or drink in the athletic training room at any time.

PVAMU will not be held responsible for lost, stolen or damaged property. (If it is valuable or irreplaceable do not

bring it to the athletic training room)

No horseplay or profanity.

No student-athlete will be on the cell phone, social media or texting during treatments.

Student-athletes using the hydrotherapy equipment are individually responsible to have proper attire and their

own towel.

Never take supplies or equipment out of the athletic training rooms without permission from the Sports Medicine

Staff.

No one is allowed to operate any of the equipment without proper supervision by the Sports Medicine Staff.

No medications will be given to any athlete without consent from a Certified Athletic Trainer.

Follow the directions of the Sports Medicine Staff at all times.

Student-athletes may be suspended from using the Sports Medicine facilities if deemed appropriate by the Sports

Medicine Staff.


Pre-Participation Physical Examination

No student-athlete will be eligible for Pre-Participation Physical Examination until they have been cleared

through the Compliance Office and deemed eligible for participation.

Student-athletes must be listed in the ACS system before physicals are given.

All new student-athletes (incoming freshman/transfers/etc) must complete the Pre-Participation Physical

Examination by following the procedures outlined below BEFORE they are permitted to begin any athletic

participation.

All student-athletes must complete a student athlete demographic form, health history questionnaire, insurance

policy form including a copy of valid insurance card or swearing affidavit that they are without insurance, NCAA

HIPAA Release, PVAMU Substance Abuse Program release and other waivers that may be sport specific.

Once all forms are complete, the athlete must receive a physical examination from the PVAMU general medical

team physician, IN ADDITION TO a PVAMU orthopedic physician, and a blood test to determine their status of

carrying the trait for Sickle Cell before participating in any organized team activity.

Orthopedic Physicians are only on campus on designated days through the year and very rarely in the summer.

ALL physicals must be scheduled with the sport supervising athletic trainer. If an Orthopedic Physician is not

available, the general medical physician can complete the orthopedic screening but can only be used for weight

lifting and conditioning activities. No athlete will be permitted to participate in any sport related functional

activities until cleared by the Orthopedic Physician.

All student-athletes participating in athletics must also complete Neurological baseline assessment prior to the

start of activity.

All returning student-athletes must complete a Pre-Participation Examination for Returnees and, if applicable,

receive a physical through the University Health Center or follow-up with the orthopedic physician.

New student-athletes participating in walk-on tryouts must complete a Tryout Waiver Form. If the individual is

invited to become a member of the team, they must receive a full Pre-Participation Physical Examination through

the procedures listed above.

Walk-on Waivers are ONLY to be used by athletes attempting to display enough ability to be invited to join the

team. Once invited, the athlete may continue to participate through the 15 days of the waiver while they wait to

complete the entire physical process. Waivers are only to be used in accordance with pre-determined walk-on try-

outs and not as a short-cut to allow athletes to participate without physicals. Waivers are to be used only once

through each season and all tryouts for the team must cover the same 15 calendar days. (i.e. Football can have a

fall and spring tryout for 1 mass group; baseball/softball can have activities for walk-ons during spring and/or fall

season, but all athletes working out must use the same 15 days and there are no overlaps, continuations or

individual tryouts at a later time).

Sickle Cell Testing

All new student-athletes (freshman/transfers/etc.) must provide documentation of sickle cell status prior to participation in

any practice, weight lifting or conditioning activity, in accordance with NCAA guidelines. The University Health Center

is available for testing for any student-athlete and is a main proponent in the Pre-Participation Physical Examination.


Pre-existing Injuries/Non-Athletically Related Injuries

Prior to participating for PVAMU, all student-athletes are legally obligated to disclose any and all injuries that have

occurred in their past or that they are presently suffering from. If a student fails to disclose an injury that manifests itself

through athletic participation, it is possible that PVAMU will not pay, insure or provide services related to said injury.

This includes, but is not limited to, surgical procedures, physician appointments, diagnostic testing, physical rehabilitation

or other service deemed medically necessary.

If through the course of the Pre-Participation Physical Examination it is determined that a student athlete has an issue that

would prevent them from being cleared for participation, PVAMU will cover the expense of customary physician

appointments and diagnostic testing to determine the extent of debilitation. No further services will be provided at the

expense of the University and it is solely the students’ responsibility to correct these issues before being cleared for

participation. Such items that would not be the responsibility of PVAMU are, but not limited to, surgical procedures,

physical rehabilitation, durable medical goods, etc. Physical rehabilitation would include the cost of any outside

rehabilitation center or time and services through the University Sports Medicine Department. All athletes that were

denied the initial ability to participate must be cleared by PVAMU physicians before beginning their participation; no

outside entities may provide clearance for athletes to compete for PVAMU except PVAMU physicians.

If through the course of the school year, any accident, injury, malady or other occurrence that results in the debilitation of

a student athlete that is not directly related to their intercollegiate participation during countable athletic activities, legal

and financial responsibility will lie solely with the student athlete. Assistance may be provided through the sports

medicine department to expedite services, however PVAMU will bear no responsibility or liability until the athlete is once

again cleared for competition by a PVAMU physician. Such issues that would fall under this guideline are car accidents,

injuries occurring during intramural or class participation, non-disclosed athletic injuries incurring out of season or while

away from PVAMU, etc. Legal and financial responsibility for all services will be the same as that of pre-existing

conditions listed above save for the cost of determining extent of debilitation, as this too falls to the student athlete.

Post-Season Physical Exam Check-Out

At the conclusion of the competitive season or academic year, as determined by an athletic trainer, all student-athletes

must disclose any physical, mental or emotional ailments that continue to hinder their athletic participation. If the athlete

requests examination from a physician at this time, an end-of-year evaluation will be scheduled, but it is not necessary if

the athlete states they are in good condition and able to participate in athletics without complaint.

Medical Expenses and Insurance

The costs associated with prescription medications, though allowable under NCAA rule, are the sole responsibility of the

student-athlete. Dental and vision issues, unrelated to athletic injury, also remain the responsibility of the student-athlete.

Athletic Injury Procedures

A member of the Sports Medicine Staff should be notified of all injuries as soon as the injury occurs. This may be

from aide to staff during practices or coach to staff during road trips.

When necessary, only a member of the Sports Medicine Staff will handle all injury referrals. The Athletic

Department is not financially responsible for any charge incurred without permission from one of the full time

Sports Medicine Staff members.

No student-athlete will be allowed to return to competition following an injury without permission of the Sports

Medicine Staff and without clearance by a PVAMU team physician. The athletic department is only responsible

for athletically related injuries and is not responsible for the payment of non-athletically related injuries as

previously detailed.


Communication of injuries and other pertinent information should be made directly between members of the

PVAMU athletic department and not communicated through 3rd parties or students.

Insurance Coverage

The PVAMU athletic department will carry a secondary insurance policy on all student athletes participating in

intercollegiate athletics. IMPORTANT: This policy DOES NOT cover routine medical, dental, surgical, optical care,

pre-existing conditions (see above), prescription medications or any non-sport related accident or injury. Non-

sport related activity is defined as any event occurring outside of Countable Athletic activity in accordance with

NCAA rules.

Student-athletes are encouraged to provide their own insurance, either self- insured or as a dependent. When an student-

athlete is covered under another policy, the PVAMU policy is secondary and in excess to this primary policy and any/all

charges for services will be billed through the athlete’s primary insurance before going to the PVAMU secondary policy.

In the event an athlete is uncovered, the PVAMU policy will become the sole and primary insurance as long as the injury

is accordance with the above stipulations regarding the specific details surrounding the occurrence.

It is the responsibility of the student-athlete to provide any and all bills, invoice, explanations of benefits (EOB) or other

communications from providers seeking payment for services. The sports medicine department will handle the claims

process and submit all bills for payment as needed in accordance with the specifics of the claim/injury. The PVSM

insurance policy has a 2 year cycle on submitting claims; any invoice, bill or debt that is not processed within 2 years

becomes the sole responsibility of the athlete and PVAMU is released from its liability for payment.

Emergencies

In case of an emergency, 936-261-1375 should be called immediately and begin activation of the Emergency Action Plan.

A member of the Athletic Department should be sent to the designated entrance to meet EMS personnel. A cell phone

should be on hand for all athletic events with one member of the Sports Medicine Staff or Athletic Department designated

for this responsibility and identified to athletic personnel. When available to do so, following any emergency care, a

Director of Sports Medicine and the Head Team Physician should be notified of the situation.

Referral to Outside Providers:

It is important to implement and maintain a procedure for referring student-athletes to medical providers outside of the

Universities provided services. The team physicians and athletic trainers must work together to ensure communication

regarding the care of the student-athletes. This procedure will provide for a systematic flow of information regarding

medical referrals from the physicians and athletic trainers to the student-athletes and the coaching staff. This will also

allow medical insurers to be notified in advance of the procedure date.

Second Opinions

All student-athletes have a right to a second opinion for all medical care. If a second opinion is sought, it is the athlete’s

responsibility to make those plans known to the members of the PVSM and it is the athlete/family responsibility for all

costs, arrangements and procedures being made. The athlete must provide written reports and documentations from the

second opinion physician for inclusion in their medical file. Once a second opinion is determined, all athletes must still

be cleared by participate by a member of the Methodist physician group or the on-campus health center Medical

director.


Taping

Taping and bracing is HIGHLY encouraged. The Sports Medicine Staff reserves the right to discontinue any or all

taping/bracing usage if the athlete is non-compliant with their assigned rehabilitation schedule. Individual sport coaches

may also dictate a taping/bracing policy as long as it falls in line with the recommendations of the Sports Medicine Staff.

Dental Services

Dental services will be available to all members of a varsity athletic team that possess a referral from the Sports Medicine

Staff resulting from a dental injury/emergency that occurs during related athletic participation. It is entirely the

responsibility of the student-athlete to secure appointments for custom mouth guards or non-athletically related dental

needs.

Orthopedic Services

Orthopedic services will be available to all members of a varsity athletic team that possess a referral from the certified

athletic trainer or other PVAMU allied health professional. Houston Methodist Orthopedic physicians are available on a

daily basis by appointment in Willowbrook and may be available during weekly afternoon clinics in the athletic training

room or on an as needed basis to be determined by the Sports Medicine Staff. Orthopedic clinics on-campus will occur

weekly throughout the fall semester and during spring football; monthly or bi-monthly through spring semester; no more

than twice, if ever, over the summer. Staff athletic trainers can be contacted directly to know the specific dates and times

of these visits.

Student Health Services

All student-athletes are encouraged to use the Owens Health Center for all non-athletically related injuries or illnesses.

The Sports Medicine Staff works in conjunction with Dr. Berry, Mrs. Pierre and Mrs. Mitchell to provide a well-rounded,

fully functioning health services department.

Pregnancy Policy

It is mandatory for the student-athlete to notify the Sports Medicine Staff, as we feel it is in the best interest of all parties

(mother/child) to notify the Staff when a pregnancy may be suspected. Early notification is necessary in order to offer all

parties involved the best possible care and protection in a timely fashion. Current exercise guidelines during pregnancy

and through the postpartum period from the American College of Obstetricians and Gynecologists indicate that regular,

moderate intensity exercise concurrent with established levels of activity have a benefit to both the mother and fetus.

Although potential risks of injury during play are rare, a complete evaluation must be completed by the student-athlete's

obstetrician to allow continued participation.

Concussion Management

The PVAMU sports medicine department is committed to always place the physical, mental and emotional health and

welfare of the student-athletes first and foremost. As such, concussion injuries are serious incidents that demand

appropriate respect. For full details of the education, plan, treatment and rehabilitation of mild traumatic brain injuries,

refer to the Concussion Management Protocol.


Prairie View A&M University guidelines on the management of mild traumatic brain injuries

(Concussion Management Protocol)

Purpose:

The purpose of these procedures and Concussion management protocol is to provide guidelines for the prevention and

treatment of concussions in intercollegiate athletics at Prairie View A&M University.

Definition of Concussion:

Concussion is defined as a syndrome caused by a complex pathophysiological process affecting the brain, induced by

traumatic biomechanical forces. Several common features that incorporate clinical, pathologic, and biomechanical injury

constructs that may be utilized in defining the nature of a concussive head injury include:

1. Concussion may be caused either by a direct blow to the head, face, neck or elsewhere on the body with an

“impulsive” force transmitted to the head.

2. Concussion typically results in the rapid onset of short-lived impairment of neurological function that resolves

spontaneously.

3. Concussion may result in neuropathological changes, but the acute clinical symptoms largely reflect a functional

disturbance rather than a structural injury.

4. Concussion results in a graded set of clinical symptoms that may or may not involve loss of consciousness.

Resolution of the clinical and cognitive symptoms typically follows a sequential course; however, it is important

to that that, in a small percentage of cases, post-concussive symptoms may be prolonged.

5. No abnormality on standard structural neuro-imaging studies is seen in concussion.

The suspected diagnosis of concussion can include one or more of the following clinical domains:

1. Symptoms: somatic (headache), cognitive (foggy feeling), and/or emotional symptoms (depression/sadness)

2. Physical signs (loss of consciousness, amnesia, poor balance)

3. Behavioral changes (irritability, sadness)

4. Cognitive impairment (decreased reaction)

5. Sleep disturbances (drowsiness)

If any one or more of these components is present, a concussion should be suspected. The Post Concussive

Symptom/Severity Scale (marked exhibit A) provides a more detailed, albeit not comprehensive, list of common

concussion symptoms.

Prevention and Recognition of Concussion:

Prevention and recognition of concussion begins with education. The PVAMU Sports Medicine Department works hand

in hand with our coaches and equipment staff for the safety and well-being of all of our student-athletes. Education should

be a constant effort that is always stressed. However, regular educational sessions during the pre-season will allow the

certified athletic trainer to educate coaches and student-athletes on proper playing techniques that will reduce the

likelihood of concussion occurrence (i.e. proper tackling form in football, proper heading of the soccer ball, how to fall in

basketball, etc)

Each year during the annual physical exam process, all athletes of the PVAMU intercollegiate athletic department will

sign a statement acknowledging that they accept the responsibility for reporting their injuries and illness to the PVAMU

medical staff, including signs and symptoms of concussions. (Exhibit A) Upon completion of the annual physical exam

process, all student-athletes of Prairie View A&M University will be given NCAA concussion educational materials.

(Exhibit B)


All PVAMU Coaches must read and sign the attached coaches’ statement acknowledging that they have read and

understand the NCAA Concussion fact sheet and this PVAMU Concussion Protocol Policy. (Exhibit C). They will

encourage their athletes to report any suspected injuries and illnesses related to concussions, and that they accept

responsibility for referring any athlete to the medical staff suspected of sustaining a concussion.

PVAMU Team Physicians (Primary care and orthopedic, Methodist referred or private), Athletic Trainers, Graduate

Assistant Athletic Trainers, Interns and undergraduate student aides must read and sign the attached medical provider

statement acknowledging that they will provide the athletes of PVAMU with the NCAA Concussion fact sheet and

encourage their athletes to report any suspected injuries or illnesses to the medical staff, including signs and symptoms of

concussions (Exhibit D). Furthermore, they will acknowledge that they have read and understand this PVAMU

Concussion Protocol and Policy.

All PVAMU student athletes will complete the ImPact baseline computer test as part of their initial pre-participation

physical exam. The ImPact test is a computer based neuropsychological test that covers the following cognitive domains:

verbal memory, visual memory, information processing speed, reaction time, and impulse control. These tests will be

conducted prior to any contact activity during their initial semester of school at PVAMU.

This baseline testing during pre-participation physical examinations allows the sports medicine department to test the

concussed student athlete post-injury and measure the cognitive impairment that the student athlete is currently suffering.

Monitoring of daily symptoms and Balance Error Scoring System tests (BESS) will be performed regularly post-injury

until the student athlete is symptom free, at which time a post-injury ImPact test will be performed.

In the event of a Concussed athlete at Prairie View A&M University:

1. PVAMU Sports medicine staff will evaluate the student-athlete that shows any signs or symptoms of a concussion

(somatic, cognitive, and emotional symptoms physical signs; behavioral changes; cognitive impairment; or sleep

disturbances) or is suspected of having a concussion, immediately on-site, which will include clinical assessment

of the cervical spine and a neurocognitive evaluation suitable to determine immediate withdrawal from activity or

return to play. Portions of the SCAT III, Pocket SCAT or Mobile ImPact (mobile app) will be used for serial

testing at the time of initial evaluation if necessary to determine presence of a concussion. Follow-up testing and

evaluation with the athlete will take place later in the event (example: half time or post game), prior to the

athlete’s departure from the venue.

2. For an athlete that has been injured when a member of the PVAMU sports medicine department is not present, if

coaches have access to a mobile concussion app and feel confident doing so, they are responsible for performing

the exam and making the results known to the sports medicine department in a timely manner (within 24 hours).

If the coach is without the technology or feels uncomfortable administering the application, the athlete must

immediately be evaluated upon return to campus when a member of the sports medicine department is available.

A staff representative of the team that was in attendance when the injury occurred must also be present when this

testing takes place.

3. Athletes displaying concussive symptoms will be removed from competition immediately and not cleared to

resume any participation until they follow the return to play protocols addressed within this policy. PVAMU

Sports medicine staff will have the full and un-challengeable authority to remove concussed athletes from

participation. Coaches traveling without a certified athletic trainer should always err on the side of caution and

remove student athletes from participation in case of suspected concussions and refer to staff for proper evaluation

when available. Athletes will be given Post Concussion Home Instructions following concussion diagnosis.

(Exhibit D)

4. Concussed athletes should see PVAMU physicians at the first available opportunity. PVAMU Physicians should

be made aware of the concussion by a member of the sports medicine staff within 24 hours of

incident/notification of injury.


5. As requested by the PVAMU sports medicine staff and physicians, athletes will repeat the symptom checklist

regularly until symptoms resolve completely. Once the athlete is free from all symptoms they will participate in

ImPact testing under the direction of the attending physician. Members of the PVAMU sports medicine

department will follow the recommendations by the treating physician for return to play guidelines.

6. The student-athlete will be monitored for recurrence of symptoms both from physical exertion and also mental

exertion, such as reading, phone texting, computer/video games, working on a computer, or taking a test.

Documentation of symptoms will be included throughout this process on a regular basis.

7. Athletes will follow a step-wise progression of return to participation that will allow for gradual increase in

activity to ensure no recurrence of symptoms with progressive physical activity. Athletes are instructed to report

increasing symptoms during each stage of their recovery and fill out the symptom check list prior to leaving the

athletic training room each day.

8. Final clearance for full return to sport participation will be under the discretion of the attending physician and will

be made in conjunction with discussion from the PVAMU sports medicine staff and other available tools such as

SCAT III, ImPact, etc.

Recovery of Concussed Athlete:

Every concussive injury is manifested differently and independently by the athlete. With this understanding, each student-

athlete will be treated according to his or her individually specific symptoms. Treatment of a concussion requires rest,

both physical and cognitive.

After the initial evaluation is completed and the diagnosis of concussion is confirmed, the student athlete will be sent

home with written instructions for care. These instructions will provide the injured student-athlete and/or parent,

roommate or friend information in the nature of the signs to be watched for as well as personal care instructions for the

injured athlete.

Tasks that the student-athlete will be required to limit or avoid include, but are not limited to, computer work, video

games, television or film watching, texting and class work. All PVAMU student athletes sustaining a concussion may be

excused from class attendance, participation and workloads until their symptoms have improved to a point where they can

participate in class without physical detriment. Research has shown that in moderate to severe concussions, the injured

student-athlete can suffer cognitive impairment and emotional changes that can negatively affect academic performance.

When athletes are excused from class participation, the supervising athletic trainer will notify the student’s head coach,

director of academics and the athletic academic advisor for that student athletes sport. If members of the PVAMU sports

medicine department deem that, in the best interest of the student athletes’ short term treatment and long term recovery,

the student athlete should be held from classes a letter will be provided to the students professors through the athletic

academic channels established by PVAMU athletic department policy.

When the student athlete is free of symptoms and approved to begin, a graduated progression of activity guidelines will be

followed to ensure the safe and prudent return of the student-athlete to activity.


As the athletic trainer advances the student-athlete through the graduated progression, progress and/or symptoms will be

tracked and documented.

The decision on returning to competition will be based on several factors and is authorized by the unchallengeable

authority of the attending PVAMU physician. No one factor is more important than the others and all will be considered

equally. Return to competition will be based on the following:

1. Being able to progress through the graduated exertional program symptoms free and without issues as

witnessed and documented by the PVAMU sports medicine department.

2. Performance on the neuropsychological test (ImPact) returning to base-line, or close to baseline levels (or

standard norms if baseline unavailable), as determined by attending PVAMU physician or their designee.

3. Be cleared for participation by the PVAMU attending physician.

Drug and Alcohol Program

The Department of Athletics at Prairie View A&M University (PVAMU) advocates the development of healthy and

responsible lifestyles for student-athletes during their years of eligibility as a long term enrichment and enhancement of

their lives. In addition, this policy underscores the importance of the role our student-athletes serve as University

representatives and role models to the youth who admire them. For the purposes of this policy, student-athlete refers to

athletes, student managers, student trainers or any individual enrolled in classes at PVAMU or who volunteer their time to

assist with the daily function of the Department of Athletics.


Substance abuse and chemical dependence, as well as crimes and other situations that occur while under the influence of

mood-altering substances are a major health and safety hazard in our society. The use of illegal substances and drugs is a

crime and will not be condoned. The use of performance enhancing drugs is detrimental to student health and is a form of

cheating, constituting unacceptable behavior. Alcohol use by student-athletes who are under the legal drinking age of

Texas is against the law; for those students-athletes who are of legal drinking age, excessive alcohol use is ill-advised and

strongly discouraged.

The PVAMU Department of Athletics Substance Abuse Program (SAProgram) includes:

Education of student-athletes and staff about mood and body altering substances and the SAProgram

Drug testing

Evaluation and assessment

Treatment and counseling

Discipline and consequences

Monitoring of the student-athletes in the SAProgram by the management team, consisting of the medical review

officer, drug testing coordinator, coaching staff representative, team sport administrator, and an intervention

coordinator

All student-athletes will be required to complete and return the attached “Drug Testing Consent Form” before they will be

allowed to participate in any PVAMU athletic program.

IMPORTANT NOTE: This policy represents the PVAMU Substance Abuse Program, which is separate and distinct

from the NCAA drug-testing program (including all sanction phases). Information regarding the NCAA drug testing

program is available at www.ncaa.org.

Testing positive at any time can result in loss of eligibility.


The goal of the strength and conditioning program is to extend and enhance athletic careers. If a student-athlete becomes

stronger and more flexible, the number and severity of injuries decrease. Strength and flexibility enhance the potential for

improved performance. The program emphasizes:

Safety: No one should sustain an injury while strength training; NEVER lift alone.

Productivity: The goal is improvement every time the student-athlete enters the weight room.

Efficiency: workouts must be time-efficient

http://www.ncaa.org/


The weight room is located in the bottom rotunda of the Williams J. Nicks Gymnasium, also known as the Baby Dome.

Weight room hours are determined by the strength and conditioning coordinator and communicated to the head coach of

each sport.

There are open weight room times where student-athletes can partake in extra training.

Nutrition and Supplementation

The Strength and Conditioning staff encourages student athletes to contact us in regards to proper nutrition and healthy

eating habits to maximize the work taking place within the strength and conditioning facility. Food choices can/should be

discussed in order to promote healthy eating habits or allow the athlete to modify their body through weight gain or loss in

a healthy, responsible manner.

Nutritional supplementation is discouraged by the PVAMU strength and conditioning department and student-athletes risk

their eligibility when using such supplements. Only supplements given by the strength and conditioning department

are allowed to be given to student athletes and only after they have been cleared through the Sports Medicine

Department to assure their compliance with NCAA banned substance regulations. No member of the PVAMU athletic

department should promote, supply, require, submit, recommend or advise student athletes on the use of nutritional

supplements without conferring with the director of strength and conditioning and the director of sports medicine.

Ticket Policy

Free Admission to PVAMU Events

At Prairie View A&M University, students are admitted to athletic home events at no cost. Admittance is gained by

presenting of a VALID PVAMU student I.D. at the door. An exception applies to NCAA tournament games held at

PVAMU where paid admission is required. Also excluded are some non-PVAMU athletic events held on campus.

Complimentary Ticket List

Student-Athletes participating in sports that require paid admission can place a maximum of four individual’s names on a

complimentary ticket list. The guidelines for complimentary admission granted by student-athletes are clearly defined in

NCAA Bylaw 16. Those individuals receiving the complimentary admissions will need to show proper identification to

gain admission.

The complimentary ticket lists for each home game are handled by the ACS Compliance Monitoring System. Tickets are

requested and lists are submitted at least 24 hours in advance of the scheduled game.

Student-Athlete Advisory Committee (SAAC)

The purpose of the student-athlete advisory committee (SAAC) is to promote communication between the athletic

administration and student-athletes to give feedback on policies and structure. The SAAC is made up of two (2)

representatives from each athletic team. The two representatives serve as the liaison between their team and the

committee. The ultimate purpose of the committee is to give student-athlete an official vote in making recommendations

on issues that affect their college experience.


SAAC meets monthly to share and discuss different ideas and developments that affect student-athletes at Prairie View

A&M. Every meeting is open to all student-athletes. Your involvement with this group is encouraged, so if you have any

ideas or suggestions, relay them to your sport’s representatives.

Panther Pride Competition

The Panther Pride competition will put teams against one another to compete and earn points within the 5 Panther Pillars

of success, including: Personal, Academic, Career, Service and Athletics. Student-athletes will earn points for their

respective teams through their participation and attendance at selected events within each category throughout the

academic year.

The team that accrues the most points is announced at the All Student-Athlete banquet.

These events are designed to promote a spirit of competition, but ultimately to encourage student-athletes to take

advantage of the many resources and programs that are available to them, as well as, inspire student-athlete camaraderie

across all sports.

Sports Information

The Department of Athletics depends upon the Department of Sports Information to publicize information regarding all

intercollegiate sports teams in a professional manner, creating both interest and support for the intercollegiate athletics

program. The Sports Information Director is responsible for the operation of the Department of Sports Information and

serves as the primary media contact for the Department of Athletics.

The Department of Sports Information, as liaison between the Department's sports teams and the local, regional and

national media, relies on the steady flow of information and close communication between coaches, student-athletes and

administrators. All requests from media outlets (e.g., radio, television and press) for information and commentary on any

aspect of the Department's intercollegiate athletics program should be referred to the Sports Information Office.

Equipment & Apparel

Prairie View A&M apparel and/ or equipment issued to you is not to be bartered, sold or traded per NCAA guidelines.

Prairie View A&M may not provide to student-athletes team travel outfits, blazers or other items of clothing that are not

sports-related practice or competition apparel.

NCAA member institutions should note that in accordance with Bylaw 16.12.1.8, a student-athlete may retain athletics

apparel items (not equipment) at the end of the individual's collegiate participation at the Athletics Director’s discretion.

student-athlete handbook - sidearm...

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