student accommodation report keppel-sarawak …student accommodation report: keppel-sarawak...

STUDENT ACCOMMODATION

REPORT

Keppel-Sarawak Elementary School

Report Dated: February 17, 2004

~ Accommodation Review Report ~

Keppel-Sarawak Elementary School PURPOSE........................................................................................................................... 1 PROVIDING REQUISITE INFORMATION......................................................................... 1 SCHOOL PROFILE ............................................................................................................ 2 School Attendance Area .......................................................................................... 2 Attendance Areas of Associated Schools...............................................................3-5 School Group Schematic ......................................................................................... 6 Building & Site Specifications & Details................................................................... 7 General Description of School ................................................................................7-8 Facility Renewal ....................................................................................................... 8 Health & Safety Issues Identified ............................................................................. 8 School Condition Report .......................................................................................... 9 Floor Plan Site Plan Program & Use of School .....................................................................................10-12 ENROLMENT Indexed Projection - By School............................................................................... 13 Indexed Projection - By School Group .................................................................14-16 Enrolment Projection Summary .............................................................................. 17 School Enrolment - Student Population & FTE Requirement .................... 17 School Enrolment - As A Function of Ministry Capacity ............................. 17 General Overview........................................................................................ 17 Historical Enrolment (1998/99 - 2003/04 School Years)......................................18-19 Demographic & Socio-Economic Profile...............................................................20-21 CURRENT FINANCIAL OVERVIEW School Operation Cost Analysis ............................................................................. 22 School Related Staffing Costs ................................................................................ 23 ALTERNATIVES & RECOMMENDATIONS Alternatives.............................................................................................................. 24 Recommendations .................................................................................................. 25 APPENDIX Student Accommodation Policy

List of Figures Figure 1: Keppel-Sarawak Elementary School Attendance Area............................................... 2 Figure 2: Elementary School Attendance Areas proximate to Keppel-Sarawak Elementary

School................................................................................................................................. 3 Figure 3: Contextual View of Owen Sound and Area Elementary Schools ................................ 4 Figure 4: Secondary School Attendance Area of West Hill Secondary School .......................... 5 Figure 5: School Group Schematic Owen Sound and Area Elementary Schools.................... 6 Figure 6: Floor Plan - Keppel-Sarawak Elementary School (insert) Figure 7: Site Plan - Keppel-Sarawak Elementary School (insert) List of Graphs Graph 1: Future Enrolment Summary of Projections & Analysis............................................13 Graph 2: Average Earnings of All Persons With Earnings (2001) Keppel-Sarawak Elementary

School Catchment Area .....................................................................................................21 Graph 3: 2001 Unemployment Rate Keppel-Sarawak Elementary School Catchment Area..21 List of Tables Table 1: Specifications of Keppel-Sarawak Elementary School................................................. 7 Table 2: Facility Renewal Capital Expenditures......................................................................... 8 Table 3: School Condition Report - % Required Replacement .................................................. 9 Table 4: Projected Enrolment for Keppel-Sarawak Elementary School (2003/04 2018/19

School Years) ....................................................................................................................13 Table 5: Indexed Enrolment Projections Owen Sound and Area Elementary Schools...........14 Table 6: Indexed Enrolment Projections Owen Sound and Area Elementary Schools (cont.)15 Table 7: Indexed Enrolment Projections Owen Sound and Area Elementary Schools (cont.)16 Table 8: Historical Enrolment 1998/99 2003/04 School Years Owen Sound and Area

Elementary Schools ...........................................................................................................18 Table 9: Historical Enrolment 1998/99 2003/04 School Years Owen Sound and Area

Elementary Schools (cont.) ................................................................................................19 Table 10: December, 2003 Labour Report Economic Region 580.........................................20 Table 11: Relative Municipal Composition Keppel-Sarawak Elementary School Catchment

Area...................................................................................................................................21 Table 12: School Operation Cost Analysis Keppel-Sarawak Elementary School...................22 Table 13: Administrative & Staffing Costs ................................................................................23

Student Accommodation Report: Keppel-Sarawak Elementary School Page 1 of 26 * - As per Student Accommodation Policy

Purpose: The purpose of this report is to provide the data and background information necessary for Bluewater District School Board to make a decision respecting continuing the accommodation review and exploration of future viability of Keppel-Sarawak Elementary School in meeting student accommodation needs. As per the Student Accommodation Policy (BP-3101-D) of the Bluewater District School Board (see Appendix), approved on December 14, 1999, several conditions may exist which will trigger an accommodation review. This review of Keppel-Sarawak Elementary School has been triggered on the basis of Item 2, System Expectations as cited below:

2) School loading within a group of schools that is reasonably accessible to each other

reaches less than 80% of the Ministry of Education loading or is in excess of 120% over a five year enrolment forecast period.

Note: As part of a province-wide condition review of all schools, Bluewater District School Board's buildings were inspected by the Ministry of Education during the summer of 2003. These inspections were undertaken to determine the condition of the schools and if they were in a state considered to be prohibitive to repair, by Ministry standards. The results of this inspection may not be known until later in school year 2003-2004. These results will be used to determine if there are further trigger conditions that may apply to the schools under review. Providing Requisite Information: The Bluewater District School Board recognizes that schools play a very important role not only in the education of our youth, but also in the social, recreational, cultural and community-based services which each provides. It is for this reason that a significant body of information is required and provided in order that a holistic view of Keppel-Sarawak Elementary School can be effectively made. The information on the following pages meets the requirements of the Student Accommodation Policy.

School Profile: School Attendance Area Attendance Areas of Associated Schools Secondary School Attendance Boundary School Group Schematic Building & Site Specifications/Details General Description of School Facility Renewal Health & Safety Issues Identified School Condition Report Program & Use of School


School Profile ~

A school profile, including school address, description of building construction, age of facility and additions, etc., floor plan, school utilization summary complete with area calculations, a narrative describing the conditions of the building and a description of attendance areas defined for the school.*

School Address: 938 24th Street West Principal: Cindy Harris Gardhouse Owen Sound, ON Grade Levels: JK-6 Telephone: (519) 376-1789 Enrolment: 299 (269 FTE) Fax: (519) 376-1798

School Attendance Area The Keppel-Sarawak Elementary School Attendance Area includes a northwestern portion of the City of Owen Sound and a portion of the Township of Georgian Bluffs (consisting of an eastern portion of the former Township of Keppel and the northernmost portion of the former Township of Sarawak). A map illustrating the attendance area is included below:

Figure 1: Keppel-Sarawak Elementary School Attendance Area


Attendance Areas of Associated Schools The following maps have been included in this report to show the contextual relationship between Keppel-Sarawak Elementary School and related (neighbouring) elementary schools (Derby Public School, Hepworth Central Public School and Victoria Public School), a more detailed contextual view of Owen Sound and Area elementary schools as well as the host secondary school (West Hill Secondary School).

Figure 2: Elementary School Attendance Areas proximate to Keppel-Sarawak Elementary School


Figure 3: Contextual View of Owen Sound and Area Elementary Schools


Figure 4: Secondary School Attendance Area of West Hill Secondary School


School Group Schematic The following map provides a general layout of the Owen Sound and Area Elementary Schools, in which Keppel-Sarawak Elementary School resides.

Figure 5: School Group Schematic Owen Sound and Area Elementary Schools

KEP

VICDUF ALX

(STR)

HILBAY(STR)

DER

(HIL)

VIC

(HIL)

HIL

(HIL)E BoundaryS Boundary

WHS OSV OTH

Ele. School

Sec. School

LEGEND


Building & Site Specifications & Details:

Table 1: Specifications of Keppel-Sarawak Elementary School

General Description of School: The school is a single storey, single level school located on an average size lot. The building has a newer flat built-up roof system but otherwise the building has received no major upgrades. The school was constructed in 1970. The site is flat and this limits the natural drainage. The school has access to two municipal roads and a larger parking lot is divided to provide a paved play area. The classroom area is arranged as an open concept pod design, consisting of four groups of 3 classrooms. The exterior building envelope is consistent with a building that is 30 years old. The masonry is in good condition based on its age. Aluminum windows are original to the time of construction and are not thermal insulated glass. Exterior doors have are original with spot replacements as required. The raised wall portion of the gym has been covered in metal siding to minimize water penetration through the brick. The school has a central Resource Center, two kindergarten rooms that share self-contained washrooms, and a general-purpose room. The Administration Area is centrally located in the building. The gym change rooms have been reassigned as school storage. The four classroom pods are located around the Resource Center and this results in a compact building footprint. The two main classroom entrances are outfitted with coat racks and washroom sets to localize traffic in the building. A continuing maintenance replacement program is replacing floor coverings and ceiling tile. The building is handicap accessible. The school is connected to Municipal water and sewer systems. The building is heated and ventilated by hot water unit ventilators in each occupied space. Hot water is provided by a small gas fired boiler plant. Boilers, unit ventilators and piping systems are as installed at the time of construction. There is no air conditioning in the building. The building has an exhaust system to balance fresh air makeup. The school has three sets of student washrooms distributed over building area for good accessibility. Plumbing and piping systems are original to the building.

School: Keppel-Sarawak Elementary School

Imperial MetricSq Ft Sq M

Size of Facility: 29,568.5 2,748.0Ac Ha

Site Size: 7.51 3.04

Dates of Construction Built Age

Original wing (2747.68 sq m) 1970 33

Remaining Life Expectancy: 17.0(50 year life cycle) Years


The electrical system is original to the building and the main service transformer is located in a vault in the school under the control of the utility. There have been no major upgrades to the school's electrical distribution system. The school has a newer central battery powered emergency lighting system in the building. The building has a current fire alarm and security system. The site is flat with limited natural drainage and does not have a storm water management system. The school is located at the corner of the site and in addition to the two municipal roadways there is a right of way to a third street. There are limited municipal sidewalks to the site.

Facility Renewal: The Plant Department has summarized the dollar value estimates of the facility renewal needs of the school based on the Ministry standard Condition Report percentage values (detailed on Page 9). This estimate relies on industry standard costs for building renovation and building component life cycle analysis at current costs.

Table 2: Facility Renewal Capital Expenditures

Health & Safety Issues Identified There may be asbestos containing material inside structural walls, bulkheads and unrenovated areas.

Facility: Replacement Replacement Replacement Replacement ReplacementKeppel-Sarawak Elementary or Major or Major or Major or Major or Major

Repair within Repair within Repair within Repair within Repair Area (m2) 2,748.0 next year 1 to 5 years 5 to 10 years 10 to 20 years 20 year plusMinistry Condition Report% replacement 14.06% 11.29% 32.24% 12.94% 29.47%(Building only)Cost estimates $353,475 $283,963 $810,478 $325,374 $740,966

Cost per m2 $128.63 $103.33 $294.93 $118.40 $269.64

Total Amount to be expended over the life span of the building $2,514,255


School Condition Report1

Table 3: School Condition Report - % Required Replacement

1 The Plant Department is required to report to the Ministry annually the condition of all schools in Bluewater in the Ministry format shown above. The details in this report are updated annually to reflect facility renewal projects undertaken in the school. Reporting is 1 year in arrears.

Keppel-Sarawak Elementary School Category

Component

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- Exterior Wall / 89% 0% 0% 11% 0% 100% - Foundation 100% 0% 0% 0% 0% 100% - Roofing Membrane 0% 63% 0% 0% 37% 100% - Windows / Glazing 0% 0% 75% 0% 25% 100%

- Ceilings 27% 10% 0% 0% 63% 100% - Doors 0% 0% 83% 17% 0% 100% - Floor 32% 0% 0% 34% 34% 100% - Hardware 2% 1% 97% 0% 0% 100% - Lighting 89% 0% 5% 0% 6% 100% - Millwork 0% 4% 55% 28% 13% 100% - Walls 99% 0% 1% 0% 0% 100%

- Building Automation 1% 99% 0% 0% 0% 100% - Electrical 0% 29% 54% 2% 15% 100% - Elevating Devices N/A N/A N/A N/A N/A N/A - Fire Protection / Life 0% 0% 94% 0% 6% 100% - HVAC / Mechanical 0% 14% 84% 0% 2% 100% - Plumbing 62% 0% 0% 0% 38% 100% - Security 0% 0% 0% 100% 0% 100% - Septic N/A N/A N/A N/A N/A N/ATotal Building 29.47% 12.94% 32.24% 11.29% 14.06% 100.00%

Condition

Building Exterior

Building Interior

Building Systems

Tota

l

Brian G PutmanFigure 6: Keppel-Sarawak Elementary School Floor Plan

Brian G PutmanFigure 7: Keppel-Sarawak Elementary School Site Plan


Program & Use of School

A report from the assigned Area Superintendent detailing program efficiencies and deficiencies within the school under review and the school group.*

Student Population / School Organization Keppel - Sarawak Elementary School is located in the Township of Sarawak and sits on the edge of the city of Owen Sound. The school, built in 1971, is an open concept design. The Resource Centre is the hub of the school, with four pods off each corner. Each pod has three classrooms, with a common area for large group activities, or small group work away from the classes. There are currently 300 students, in 12 classes, grades from Junior Kindergarten to grade 6. We have maintained approximately the same number of students as last year. There are 20 staff members, including two full time custodial staff, a full time office manager, and 1.2 Educational Assistants. There are currently 3 JK/SK classes, 3 split classes, 5 primary classes and 4 junior classes. The teachers are committed to avoiding a split 3 / 4 class. This has led to smaller primary classes and very large junior classes. The school is in its second year of running on a Balanced Day, and was organized to provide larger blocks of time for literacy and math learning, as well as to attempt to meet the growing research around balancing and maintaining energy levels by encouraging proper nutrition and activity. Schools Mission Statement We believe : that all members of the school community are entitled to a safe and positive school environment; that all members of the school community recognize the uniqueness and how it can be used to promote a learning environment; that everyone should respect the rights of others; in ourselves as learners and contributors to a positive learning environment; that all children should be challenged to their full potential. The school promotes common steps to problem solving (PEACE model) , a common communication approach ( BODY BASICS), and a simple and concise Code of Conduct. All students in grade 1-6 are provided with this information in their planner which they purchase in September. The staff, and School Community Council will be reviewing the mission statement this year, as well as developing a logo. The mascot is the Cougar. School Program Plans These are built into 4 different areas: literacy, numeracy, assessment and evaluation, and technology. Teachers are hugely committed to improving both their capacity as teachers and student learning. To this end, the school is organized into 3 LEARNING TEAMS: a Literacy Team, a Math Team and an Assessment and Evaluation Team. Each team is facilitated by a teacher, and meets once each month. The teams are each using a particular text which provides a focus for reading, and learning. Each of these teams provided input into the program plans developed for the school. The literacy goals are to improve answers across the curricula , meeting the level 3 and 4 standards. There continue to be an emphasis on reasoning, communication and organization of demonstrating thinking. In Math, the goals revolve around increasing student communication of problem solving strategies, as well as to increase understanding in the number sense and numeracy strand. Assessment goals are in keeping with the Boards Assessment Policy, working toward students setting realistic goals based upon feedback provided by teachers, as well as increased understanding by teachers of diagnostic, formative and summative assessment. In all areas, there are specific actions for teachers, including actions to meet the needs of at-risk students. At risk students are integrated into regular classes, with program modification and support provided by the classroom teacher, in consultation with the Learning Resource Teacher. All teachers are part of division Teams as


well, and meet monthly for half a day to meet the specific literacy concerns identified through professional judgement, report card data, informal assessments, Board Literacy data, and EQAO results. Reading Clubs are run 3 days each week, in grades 1 through 3. These homogeneous were built using all collected data from June of the previous year. Students move to their appropriate group for guided reading instruction. Teachers then meet to discuss programming concerns, celebrations and assessment and evaluation of these students and refine process and programming issues. The school is organized so that all primary students are doing language during the first block and the junior student do language during the second block. Support by student services is then organized around these particular blocks. There continues to be a great shortage of support time needed for at risk and our gifted students. Keppel Sarawak School was one of 5 pilot schools in the Board last year for the master Technology Plan.the Technology Committee developed goals based upon the process started last year. This includes teachers making better use of the laptops with their classes in the configuration set up in the library, or in their classrooms. As well, Keppel is piloting the ACCELERATOR READER program, as well as the STAR READER program. Again, there is a component for the at-risk students built into the delivery plan. There continues to be a great need for more training for teachers in the use of computers with students, and there is agreement that teachers need to feel confident and capable before they can begin to work directly with the students. The EQAO results were positive this year, meeting or exceeding the Board results in almost all the areas in both grades 3 and 6. Program Features The programming focus is the school program plans. There is strong commitment to improving student achievement. This year we are building capacity in our school by continuing to develop a strong professional learning community. The school DIRECTION TEAM, the four LEARNING TEAMS, the two division TEAMS, the Staff Advisory Committee, and the various other committees that take on roles throughout the year, mark the growing strength of this staff. Professional conversation around student needs is on-going. The Learning Resource Teacher and the principal meet to discuss individual needs of students. Fireside chats between the principal and staff take place formally in October and May, and on-going dialogue occurs. The Learning Resource Teacher has tracking meetings throughout the year with staff and parents, to discuss needs and programming changes of students. The shared leadership that is building amongst the staff, is demonstrated daily, from supervision of bus duty, through to taking initiatives with students. Staff meetings are used for professional development. The goal of all of this in essence is to lead to improved student learning. Extra Curricular Programming There is currently a Breakfast for Learning program running at the school, organized by two parent volunteers. We have parent volunteers and community partnerships serving food for approximately 60-70 students daily. There is some extra curricular activity that runs through the year during the nutrition breaks (soccer, basketball, skipping, open Library time once a week). Staff is stretched very thin, and with the maximum time for supervision, there is less time available for more extra curricular activities. Teachers are committed to providing in-class trips throughout the year as support for the curriculum. Science Fair, Collection Fair, Story telling, Assemblies, all help to build community amongst the students.


Community Involvement And Use Of The School Keppel-Sarawak School is fortunate to work in partnership with a committed School Community Council. The Council is in a rebuilding phase, looking to encourage more involvement. In the past, parents have been invited to serve on school committees, where their input, and support is valued. There are a number of parents who volunteer their time to assist in regular classroom activities, ranging from working with individual students to attending class trips. The Poinsettia Tea is an annual fundraising event and a tradition of more than 25 years, supported by the School Council, staff and community. As well, the School Council provides a SUB DAY once a month, and organized a magazine fundraising campaign this year. In May, the Penny Carnival is organized by the staff, with the School Council providing a silent auction supported again by the community. The school community also supports annual community efforts such as UNICEF, the Salvation Army Food Drive and Heart and Stroke Foundation through Jump Rope for Heart. There is an annual book fair to support the purchase of books for the school library. The school has a partnership with the Owen Sound Family Y, which hosts a before and after school program ( First Base) on site. The school also provides a space for a local music teacher to provide piano lessons to students. The common goal for all is to work towards student success and individual achievement.

Enrolment:

Indexed Population – by School Indexed Population – by School Group Summary of Projections & Analysis Historical Enrolment (1998/99 – 2003/04) Economic Development Summary Demographic & Socio-Economic Profile


Enrolment

Five-year enrolment forecast for the school and schools within the school group. This forecast should also provide a narrative describing the demographic and social economic conditions within the school group. The sharing of space with the Catholic District School Board will be studied.

Indexed Projection2 By School:

Table 4: Projected Enrolment for Keppel-Sarawak Elementary School (2003/04 2018/19 School Years)

Graph 1: Future Enrolment Summary of Projections & Analysis

2 Indexed Projections developed by extrapolating enrolment rates from demographic projections (obtained from Statistics Canada). They serve best to forecast total student population (i.e. Total Body Count and Total F.T.E. figures at the school level only. N.B.: Individual grade projections have been provided to allow the reader to confirm Total Body Count figures only. They are not intended to suggest actual projected enrolment at the individual grade level.

2003-2004 27.0 33.0 39.0 35.0 38.0 51.0 42.0 34.0 0.0 0.0 0.0 299.0 269.0 293.0 91.81%2004-2005 23.4 30.9 32.3 33.4 40.3 37.3 36.8 40.3 0.0 0.0 0.0 274.7 247.6 293.0 84.50%2005-2006 23.7 29.9 29.6 32.8 39.1 33.3 34.6 41.1 0.0 0.0 0.0 264.2 237.4 293.0 81.02%2006-2007 24.6 30.7 28.8 30.3 38.8 33.1 32.1 39.6 0.0 0.0 0.0 258.1 230.5 293.0 78.65%2007-2008 25.9 31.9 29.5 29.7 36.4 32.9 31.4 36.5 0.0 0.0 0.0 254.1 225.2 293.0 76.85%2008-2009 26.6 32.9 30.6 30.3 35.0 30.3 31.1 35.4 0.0 0.0 0.0 252.1 222.3 293.0 75.89%2009-2010 27.7 34.2 31.3 30.9 35.8 29.5 28.7 35.0 0.0 0.0 0.0 253.2 222.2 293.0 75.84%2010-2011 28.5 35.2 32.1 31.8 36.7 30.1 27.9 32.3 0.0 0.0 0.0 254.6 222.8 293.0 76.03%2011-2012 29.5 36.4 33.3 32.9 37.8 31.1 28.7 31.7 0.0 0.0 0.0 261.5 228.5 293.0 78.00%2012-2013 30.2 37.3 34.2 33.6 38.8 31.7 29.3 32.3 0.0 0.0 0.0 267.4 233.6 293.0 79.74%2013-2014 31.4 38.8 35.4 35.0 40.3 32.9 30.2 33.1 0.0 0.0 0.0 277.1 242.0 293.0 82.58%2014-2015 32.2 39.9 36.5 36.1 41.8 34.2 31.4 34.3 0.0 0.0 0.0 286.3 250.3 293.0 85.42%2015-2016 33.0 41.0 37.6 37.1 42.8 35.1 32.3 35.5 0.0 0.0 0.0 294.4 257.4 293.0 87.84%2016-2017 33.4 41.7 38.5 38.1 44.3 36.1 33.3 36.5 0.0 0.0 0.0 302.0 264.4 293.0 90.25%2017-2018 33.8 42.5 39.2 39.1 45.5 37.2 34.3 37.6 0.0 0.0 0.0 309.1 271.0 293.0 92.49%2018-2019 34.3 43.1 39.7 39.8 46.5 38.2 35.3 38.7 0.0 0.0 0.0 315.4 276.7 293.0 94.44%

Year JK SK 1 2 3 4 5 6 7 8 Sp Ed Body CountTotal F.T.E.

Min. Load

% Min. Load

Enrolment Change

70%

75%

80%

85%

90%

95%

100%

105%

110%

2003 2005 2007 2009 2011 2013 2015 2017

Year

% o

f 03-

04 E

nrol

men

t

Keppel-Sarawak% Change Total ELEMinistry CapacityPoly. (Keppel-Sarawak)

Enrolment Change

70%

75%

80%

85%

90%

95%

100%

105%

110%

2003 2005 2007 2009 2011 2013 2015 2017

Year

% o

f 03-

04 E

nrol

men

t

Keppel-Sarawak% Change Total ELEMinistry CapacityPoly. (Keppel-Sarawak)


Indexed Projection3 By School Group

Table 5: Indexed Enrolment Projections Owen Sound and Area Elementary Schools

3 Indexed Projections developed by extrapolating enrolment rates from demographic projections. Results have been forecast for all schools within the geographic school group in which Keppel-Sarawak Elementary School operates. N.B.: Individual grade projections have been provided to allow the reader to confirm Total Body Count figures only. They are not intended to suggest actual projected enrolment at the individual grade level.

2003-2004Alexandra C.S. 34 32 40 42 29 50 43 45 315 282.0 427.5 66.0%Bayview P.S. 44 31 44 36 51 51 41 55 18 371 333.5 522.5 63.8%Derby P.S. 22 21 26 31 23 36 36 28 223 201.5 293.5 68.7%Dufferin E.S. 27 24 33 29 41 26 28 30 238 212.5 269.0 79.0%Hillcrest E.S. (OS) 24 27 30 40 33 35 33 37 219 227 37 742 716.5 706.5 101.4%Holland-Chatsworth C.S. 37 37 38 39 42 29 42 36 34 49 2 385 348.0 367.0 94.8%Keppel-Sarawak E.S. 27 33 39 35 38 51 42 34 299 269.0 293.0 91.8%Strathcona Senior P.S. 140 166 10 316 316.0 474.0 66.7%Sydenham C.S. 36 46 45 37 49 51 52 50 366 325.0 465.0 70.1%Victoria P.S. 34 32 46 38 25 41 51 52 319 286.0 501.0 57.1%

Totals 285 283 341 327 331 370 368 367 393 442 67 3,574 3,290.0 4,319.0 76.2%2004-2005

Alexandra C.S. 31.0 47.2 44.6 29.3 48.4 41.6 50.7 59.0 0.0 0.0 0.0 351.8 312.7 427.5 73.2%Bayview P.S. 34.0 43.4 31.0 42.6 40.8 39.8 53.7 46.7 0.0 0.0 20.4 352.3 313.6 522.5 60.0%Derby P.S. 18.3 21.1 27.6 24.4 33.0 30.9 27.2 35.7 0.0 0.0 0.0 218.2 198.5 293.5 67.6%Dufferin E.S. 27.0 30.2 32.8 39.9 23.8 25.3 35.8 37.1 0.0 0.0 0.0 251.9 223.3 269.0 83.0%Hillcrest E.S. (OS) 21.7 25.3 35.6 29.3 28.1 29.0 35.7 42.6 211.9 212.1 25.7 697.1 673.6 706.5 95.3%Holland-Chatsworth C.S. 31.0 39.0 35.5 34.3 25.9 46.8 38.2 31.4 34.6 34.1 0.0 350.7 315.7 367.0 86.0%Keppel-Sarawak E.S. 23.4 30.9 32.3 33.4 40.3 37.3 36.8 40.3 0.0 0.0 0.0 274.7 247.6 293.0 84.5%Strathcona Senior P.S. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 152.2 185.3 10.6 348.1 348.1 474.0 73.4%Sydenham C.S. 40.6 32.4 37.4 43.6 40.3 48.9 49.7 46.2 0.0 0.0 0.0 339.1 302.7 465.0 65.1%Victoria P.S. 31.9 43.4 35.5 23.1 38.3 46.1 53.6 41.9 0.0 0.0 0.0 313.8 276.2 501.0 55.1%

Totals 258.7 313.0 312.3 300.0 318.8 345.7 381.5 380.9 398.7 431.5 56.8 3,497.9 3,212.0 4,319.0 74.4%2005-2006


Totals 261.8 312.3 303.2 290.7 305.5 317.1 354.6 378.8 400.4 406.8 55.1 3,386.4 3,099.3 4,319.0 71.8%2006-2007


Totals 268.1 316.7 302.5 282.6 294.9 303.8 326.4 351.8 400.1 412.2 54.3 3,313.3 3,020.9 4,319.0 69.9%2007-2008


Totals 273.9 321.8 307.9 282.5 288.4 296.2 314.1 327.4 372.3 411.4 52.8 3,248.6 2,950.7 4,319.0 68.3%

Body Count

Total F.T.E.

Ministry Load

% Min. Cap6 7 8 Sp Ed2 3 4 5SCHOOLS JK SK 1


Table 6: Indexed Enrolment Projections Owen Sound and Area Elementary Schools (cont.)

2008-2009Alexandra C.S. 32.7 50.0 46.2 28.6 44.9 35.4 39.5 47.5 0.0 0.0 0.0 324.7 283.4 427.5 66.3%Bayview P.S. 35.8 46.0 32.0 41.5 37.8 33.8 41.9 37.6 0.0 0.0 18.9 325.3 284.4 522.5 54.4%Derby P.S. 20.4 22.6 26.5 21.1 27.0 25.3 21.1 29.0 0.0 0.0 0.0 193.1 171.5 293.5 58.4%Dufferin E.S. 28.5 32.0 33.9 38.9 22.0 21.6 27.9 29.9 0.0 0.0 0.0 234.8 204.6 269.0 76.0%Hillcrest E.S. (OS) 23.1 26.8 36.5 28.3 25.8 24.6 28.1 34.5 180.8 182.9 22.7 614.2 589.3 706.5 83.4%Holland-Chatsworth C.S. 34.5 40.8 33.2 34.3 22.1 36.9 35.5 26.9 34.0 36.4 0.0 334.7 297.0 367.0 80.9%Keppel-Sarawak E.S. 26.6 32.9 30.6 30.3 35.0 30.3 31.1 35.4 0.0 0.0 0.0 252.1 222.3 293.0 75.9%Strathcona Senior P.S. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 128.5 159.7 9.1 297.2 297.2 474.0 62.7%Sydenham C.S. 43.9 34.7 37.7 40.5 36.6 40.0 38.3 38.2 0.0 0.0 0.0 309.9 270.7 465.0 58.2%Victoria P.S. 33.8 46.1 36.8 22.5 35.4 39.3 42.0 33.9 0.0 0.0 0.0 289.8 249.9 501.0 49.9%

Totals 279.3 331.8 313.5 286.0 286.7 287.3 305.4 313.0 343.3 379.0 50.7 3,175.9 2,870.3 4,319.0 66.5%2009-2010


Totals 286.3 337.1 320.8 292.3 292.4 287.0 295.8 302.3 326.8 348.9 49.5 3,139.2 2,827.5 4,319.0 65.5%2010-2011


Totals 289.7 343.2 325.5 297.6 297.6 291.6 296.7 292.8 315.8 332.7 48.7 3,131.9 2,815.5 4,319.0 65.2%2011-2012


Totals 293.4 348.7 332.6 304.1 303.6 296.7 299.3 292.3 309.4 321.0 48.5 3,149.6 2,828.6 4,319.0 65.5%2012-2013


Totals 297.1 352.4 336.9 308.4 309.2 301.3 305.4 296.2 310.1 316.0 48.8 3,181.7 2,856.9 4,319.0 66.1%2013-2014


Totals 300.0 358.1 341.2 314.7 314.6 307.6 311.2 302.9 316.6 318.8 49.4 3,235.1 2,906.0 4,319.0 67.3%

Body Count

Total F.T.E.

Ministry Load



Table 7: Indexed Enrolment Projections Owen Sound and Area Elementary Schools (cont.)

2014-2015Alexandra C.S. 33.6 52.2 49.0 30.7 48.6 38.4 42.3 48.0 0.0 0.0 0.0 342.7 299.8 427.5 70.1%Bayview P.S. 36.9 48.0 34.0 44.7 40.9 36.7 44.8 37.9 0.0 0.0 20.0 343.9 301.4 522.5 57.7%Derby P.S. 23.4 26.0 31.4 24.6 30.8 28.0 21.2 26.3 0.0 0.0 0.0 211.7 187.0 293.5 63.7%Dufferin E.S. 29.3 33.4 36.1 41.9 23.9 23.4 29.9 30.2 0.0 0.0 0.0 248.1 216.7 269.0 80.6%Hillcrest E.S. (OS) 24.2 28.5 39.3 30.8 28.2 26.8 29.9 34.7 169.9 157.8 21.9 591.8 565.5 706.5 80.0%Holland-Chatsworth C.S. 38.9 45.7 38.2 40.2 26.7 40.5 33.0 27.0 30.0 26.8 0.0 346.9 304.6 367.0 83.0%Keppel-Sarawak E.S. 32.2 39.9 36.5 36.1 41.8 34.2 31.4 34.3 0.0 0.0 0.0 286.3 250.3 293.0 85.4%Strathcona Senior P.S. 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 121.4 137.7 8.2 267.2 267.2 474.0 56.4%Sydenham C.S. 47.9 38.5 42.3 45.5 41.5 44.8 40.0 36.8 0.0 0.0 0.0 337.3 294.1 465.0 63.2%Victoria P.S. 35.1 48.5 39.3 24.4 38.6 42.9 45.1 34.2 0.0 0.0 0.0 308.1 266.3 501.0 53.2%

Totals 301.4 360.7 346.1 318.9 321.0 315.6 317.5 309.3 321.2 322.2 50.0 3,284.0 2,953.0 4,319.0 68.4%2015-2016


Totals 302.1 362.1 349.9 323.4 325.6 321.2 324.3 315.1 327.5 328.7 50.5 3,330.4 2,998.3 4,319.0 69.4%2016-2017


Totals 300.9 362.8 351.5 326.2 330.1 325.2 328.5 320.4 332.4 334.1 50.9 3,362.9 3,031.1 4,319.0 70.2%2017-2018


Totals 299.8 360.9 351.2 327.9 332.9 329.8 333.6 326.0 338.0 339.2 51.2 3,390.4 3,060.1 4,319.0 70.9%2018-2019


Totals 298.3 360.1 350.4 327.9 335.1 332.0 337.6 332.2 343.4 345.0 51.4 3,413.3 3,084.1 4,319.0 71.4%

Body Count

Total F.T.E.

Ministry Load



Enrolment Projection Summary School Enrolment Student Population & FTE Requirement The projections developed for Keppel-Sarawak Elementary School indicate that enrolment will decrease from 299 students (269 FTEs) to 253 students (222.2 FTEs) by school year (2009/10. It is expected that enrolment will then increase to 315 students (276.7 FTEs) by school year 2018/19. School Enrolment As a Function of Ministry Capacity In terms of ministry capacity, Keppel-Sarawak Elementary School, with its current enrolment of 299 students (269 FTEs) is operating at a 91.81% capacity rate, as determined through the Ministry of Education. With a decline in enrolment anticipated, this capacity rate is expected to decrease, reaching 75.84% in 2009/10 but then increase thereafter, reaching 94.44% by school year 2018/19. General Overview Enrolment at Keppel-Sarawak Elementary School is projected to decrease for the first half of the study period (2003/04 to 2009/10). This trend is expected to reverse in the remaining nine years. Overall projections indicate that Keppel-Sarawak Elementary School will experience an increase from current enrolment levels approaching a capacity of 94.44% by the end of the study period.


Historical Enrolment 1998/99 2003/04 School Years

The following table provides actual enrolment data for Keppel-Sarawak Elementary School in the 1998/99 2003/04 school years (as recorded on October 31st in each school year).

Table 8: Historical Enrolment 1998/99 2003/04 School Years Owen Sound and Area Elementary Schools

Body Total Ministry % MinCount F.T.E. Load Cap

1998-1999Alexandra C.S. 44 48 50 55 56 44 48 57 0 402 356.0 409.0 87.04%Bayview P.S. 32 40 44 46 52 55 48 52 15 384 347.5 559.0 62.16%Derby P.S. 21 30 35 37 36 32 37 43 0 271 245.5 284.0 86.44%Dufferin E.S. 20 27 37 33 38 31 24 31 0 241 217.5 237.0 91.77%Hillcrest E.S. (OS) 35 26 35 47 26 31 35 30 205 204 15 689 658.5 683.0 96.41%Holland-Chatsworth C.S. 25 42 28 31 43 52 43 44 51 40 0 399 365.5 359.0 101.81%Keppel-Sarawak E.S. 35 40 33 40 48 53 48 53 0 350 312.5 284.0 110.04%Strathcona Senior P.S. 196 185 14 395 395.0 434.0 91.01%Sydenham C.S. 35 56 57 58 67 73 82 55 0 483 437.5 459.0 95.32%Victoria P.S. 27 53 50 46 54 37 50 51 0 368 328.0 496.0 66.13%

Totals 274 362 369 393 420 408 415 416 452 429 44 3,982 3,663.5 4,204.0 87.14%1999-2000

Alexandra C.S. 33 57 49 46 56 57 49 46 0 393 348.0 409.0 85.09%Bayview P.S. 36 40 44 44 51 53 59 48 18 393 355.0 559.0 63.51%Derby P.S. 21 31 32 33 38 32 32 32 0 251 225.0 284.0 79.23%Dufferin E.S. 33 28 27 38 31 39 34 28 0 258 227.5 237.0 95.99%Hillcrest E.S. (OS) 23 36 30 40 42 32 33 37 210 208 16 707 677.5 683.0 99.19%Holland-Chatsworth C.S. 35 31 43 34 33 44 52 45 44 47 0 408 375.0 359.0 104.46%Keppel-Sarawak E.S. 21 38 42 30 41 44 47 43 0 306 276.5 284.0 97.36%Strathcona Senior P.S. 171 178 16 365 365.0 434.0 84.10%Sydenham C.S. 31 45 53 54 56 64 74 75 0 452 414.0 459.0 90.20%Victoria P.S. 29 40 54 52 50 50 34 51 0 360 325.5 496.0 65.63%

Totals 262 346 374 371 398 415 414 405 425 433 50 3,893 3,589.0 4,204.0 85.37%2000-2001

Alexandra C.S. 38 36 54 52 47 59 55 54 0 0 0 395 358.0 400.5 89.39%Bayview P.S. 34 47 46 43 50 50 55 64 0 0 16 405 364.5 547.0 66.64%Derby P.S. 23 26 35 37 33 41 29 33 0 0 0 257 232.5 278.0 83.63%Dufferin E.S. 26 39 27 29 34 36 40 30 0 0 0 261 228.5 232.0 98.49%Hillcrest E.S. (OS) 30 30 34 26 37 42 33 33 197 206 24 692 662.0 669.5 98.88%Holland-Chatsworth C.S. 29 44 32 43 35 32 45 52 45 47 0 404 367.5 351.5 104.55%Keppel-Sarawak E.S. 24 31 42 42 34 45 45 47 0 0 0 310 282.5 277.5 101.80%Strathcona Senior P.S. 0 0 0 0 0 0 0 0 162 177 10 349 349.0 425.5 82.02%Sydenham C.S. 31 47 49 52 53 51 60 75 0 0 0 418 379.0 449.5 84.32%Victoria P.S. 34 34 41 49 51 47 47 30 0 0 0 333 299.0 486.0 61.52%

Totals 269 334 360 373 374 403 409 418 404 430 50 3,824 3,522.5 4,117.0 85.56%

52SCHOOLS JK SK 1 3 4 7 8 Sp Ed6


Table 9: Historical Enrolment 1998/99 2003/04 School Years Owen Sound and Area Elementary Schools (cont.)

Body Total Ministry % MinCount F.T.E. Load Cap

2001-2002Alexandra C.S. 47 47 34 52 50 46 56 49 0 0 0 381 334.0 400.5 83.40%Bayview P.S. 39 39 44 45 39 54 50 59 0 0 13 382 342.5 547.0 62.61%Derby P.S. 25 30 25 36 36 34 42 30 0 0 0 258 230.5 278.0 82.91%Dufferin E.S. 29 35 44 31 30 35 40 42 0 0 0 286 254.0 232.0 109.48%Hillcrest E.S. (OS) 20 34 28 33 26 37 46 37 197 213 25 696 668.5 669.5 99.85%Holland-Chatsworth C.S. 36 36 44 32 47 38 32 49 51 49 0 414 378.0 351.5 107.54%Keppel-Sarawak E.S. 29 36 38 47 38 37 42 47 0 0 0 314 281.5 277.5 101.44%Strathcona Senior P.S. 0 0 0 0 0 0 0 0 180 160 10 350 350.0 425.5 82.26%Sydenham C.S. 28 40 51 51 53 50 46 61 0 0 0 380 346.0 449.5 76.97%Victoria P.S. 36 39 32 48 50 53 47 51 0 0 0 356 318.5 486.0 65.53%

Totals 289 336 340 375 369 384 401 425 428 422 48 3,817 3,503.5 4,117.0 85.10%2002-2003


Totals 271 334 338 342 374 372 380 403 443 441 60 3,758 3,454.5 4,319.0 79.98%2003-2004


Totals 285 283 341 327 331 370 368 367 393 442 67 3,574 3,290.0 4,319.0 76.18%

6 7 8 Sp Ed2 3 4 5SCHOOLS JK SK 1


Demographic & Socio-Economic Profile Grey-Bruce resides within the Stratford-Bruce Peninsula Economic Region, as defined by Human Resources Development Canada (HRDC). The following are taken from the most current HRDC publications at the time of print. Labour market indicators within the Stratford-Bruce Peninsula labour market (ER 580) remained relatively stable in November, as the area delayed its normal seasonal contraction. Minor increases in the labour force and employment levels nudged the unemployment rate up to 4.9% from 4.8% in October. Seasonal hiring in Educational Services, and smaller gains across several other industries offset losses concentrated in Trade, Health Care and Social Assistance. On a year over year basis, employment rose above its previous year level after trending below it over the previous 12 months. The number of workers rose by 2,700 compared with November 2002. However, a larger increase in the labour force (4,300) left more people unemployed than were a year ago. This raised the unemployment rate from 3.9% last November. The Agricultural industry generated the largest increase in workers, although several industries showed higher employment levels compared with a year earlier. However, lower employment levels, particularly within Construction, Trade, and Educational Services diminished these gains. Source: Portrait Highlights (Southern Ontario) - Human Resources Development Canada November, 2003

Table 10: December, 2003 Labour Report Economic Region 580

Stratford-Bruce Peninsula (Economic Region 580) - Employment by Industry

Absolute % Absolute %Total Employed 150,300 151,400 145,900 (1,100) (0.73%) 4,400 3.02%Goods-Producing Sector 60,600 58,800 54,600 1,800 3.06% 6,000 10.99%

Agriculture 13,000 12,200 7,700 800 6.56% 5,300 68.83%Forestry, fishing, mining, oil and gas Utilities 7,400 7,900 6,200 (500) (6.33%) 1,200 19.35%Construction 9,100 9,000 10,900 100 1.11% -1,800 (16.51%)Manufacturing 29,900 28,600 29,600 1,300 4.55% 300 1.01%

Services-Producing Sector 89,700 92,500 91,200 (2,800) (3.03%) -1,500 (1.64%)Trade 22,700 24,400 27,300 (1,700) (6.97%) -4,600 (16.85%)Transportation and warehousing 3,600 3,800 5,300 (200) (5.26%) -1,700 (32.08%)Finance, insurance, real estate and leasing 6,000 6,300 5,400 (300) (4.76%) 600 11.11%Professional, scientific and technical services 4,900 4,900 3,000 - 0.00% 1900 63.33%Management, administrative and other support 2,700 2,800 2,400 (100) (3.57%) 300 12.50%Educational services 8,200 7,200 9,600 1,000 13.89% -1,400 (14.58%)Health care and social assistance 15,500 16,300 15,500 (800) (4.91%) 0 0.00%Information, culture and recreation 5,300 5,400 4,100 (100) (1.85%) 1200 29.27%Accommodation and food services 8,900 9,700 10,300 (800) (8.25%) -1,400 (13.59%)Other services 6,900 6,600 3,300 300 4.55% 3600 109.09%Public administration 4,900 5,200 5,000 (300) (5.77%) -100 (2.00%)

Source: Human Resources Development Canada Labour Force Survey

Month/Month Year/Year

Note: "" indicates that data are too small to be expressed and/or are not appropriate for release. Totals may not add due to rounding.

Industry Sept. to Dec., 2003Aug. to Nov.,

2003Sept. to Dec.,

2002

Change


Graphs 2 and 3, illustrating Average Earnings of All Persons With Earnings, and Unemployment Rate (2001 Statistics Canada data) derived for Keppel-Sarawak Elementary School catchment area, are provided below, along with the following chart providing a demographic summary within the attendance area of the school:

Table 11: Relative Municipal Composition Keppel-Sarawak Elementary School Catchment Area

Graph 2: Average Earnings of All Persons With Earnings (2001) Keppel-Sarawak Elementary School Catchment Area

Graph 3: 2001 Unemployment Rate Keppel-Sarawak Elementary School Catchment Area

Socio-Economic Summary Generally, the assimilation of Statistics Canada data indicate average earnings and an above average unemployment rate, as compared to the Grey-Bruce region.

Municipality% In

Attendance Boundary1

0-4 5-14 15-19 20-24 25-44 45-54 55-64 65-74 75-84 85 + Median Age

Totals - All

Cohorts

Service Area Pop.*

Georgian Bluffs 40.00% 440 1,405 800 505 2,465 1,835 1,330 825 470 75 42.2 9,605 3,842Owen Sound 10.00% 1,120 2,745 1,510 1,260 5,470 2,955 1,965 2,105 1,615 675 40.9 19,130 1,913

Totals 1,560 4,150 2,310 1,765 7,935 4,790 3,295 2,930 2,085 750 41.6 28,735 5,7551 - Relative % * - Approximate Only (from 2001 Census)

2001 Unemployment Rate

-0.00 1.10

-1.000.001.002.003.004.005.006.007.00

KEP (Weighted)

Ontario

Grey-Bruce

ProvincialVariance

Grey-BruceRegionalVariance

2001 Unemployment Rate

-0.00 1.10

-1.000.001.002.003.004.005.006.007.00

KEP (Weighted)

Ontario

Grey-Bruce

ProvincialVariance


Average Earnings (All Persons With Earnings ($)) - 2001

-$7,445

$1

-$10,000

$0

$10,000

$20,000

$30,000

$40,000KEP (Weighted)

Ontario

Grey-Bruce

ProvincialVariance


Average Earnings (All Persons With Earnings ($)) - 2001

-$7,445

$1

-$10,000

$0

$10,000

$20,000

$30,000

$40,000KEP (Weighted)

Ontario

Grey-Bruce

ProvincialVariance


Current Financial Overview: School Operation Cost Analysis (1999/00 –

2001/02 School Years) School-Related Staffing Costs (2003/04 Revised

Estimates)


Table 12: School Operation Cost Analysis Keppel-Sarawak Elementary School

School Name: Keppel-Sarawak Elementary 1999-2000 2000-2001 2001-2002Mindent # 291030Expenditure Category Expenditure Detail Total Total Totalcustodial wages $63,207 $71,617 $68,226operations benefits $11,900 $11,092 $11,906

supplies and equipment $5,306 $3,155 $4,119contract services $10,982 $16,626 $6,759other $569 $302 $560

maintanence wages $9,184 $8,888 $3,780operations benefits $1,336 $1,323 $797

supplies and equipment $9,036 $10,854 $6,678contract services $16,407 $6,539 $7,461other $37 $62

utilities electricity $12,411 $11,955 $15,342heating-oilheating-gas $11,875 $19,636 $19,730heating-other $206 $512 $680water and sewage $4,015 $2,749 $3,965

plant operations wages $5,151 $5,236 $5,988administration benefits $580 $611 $712

supplies and equipment $503 $182 $146contract services $1,598 $2,270 $752other $165 $55insurance $1,518 $1,253 $1,126miscellaneous (health & safety $21environmental)Total $166,007 $174,917 $158,727Sq Meters 2,748 2,748 2,748Cost/m2 $60.41 $63.65 $57.76


School Related Staffing Costs

Table 13: Administrative & Staffing Costs

FTE Enrolment Oct 31 2003 269.0Average Class Size 24.45

DistantBase Grant School Total

Revenues

Principal / Vice-Principal 90,953 - 90,953 Secretarial 38,493 - 38,493

- Total 129,446 - 129,446

Expenditures(Based on Average Costing)

Principal 1.0 99,076 Vice-Principal 0.1 9,025 Office Professional 1.0 43,900

Total 152,001

Net (over) under expenditure (22,556)

Analysis of School Administrative

Keppel-Sarawak Elementary SchoolPer 2003-04 Revised Estimates

Related Revenues And Expenditures Current Program and Staffing

Alternatives & Recommendations

Implications of Change


Alternatives A report indicating the possible alternative use or disposition of the school.*

Alternatives and Recommendations are detailed in a separate document referred to as Student Accommodation: Table of Alternatives and Recommendations. The alternatives described at the start of the 90 day consultation period are those that have been produced during the draft consultation process and senior staff review. The alternatives and related analysis may change during the 90 public consultation process. Upon the completion of the 90 day public consultation period, final alternatives and recommendations will be presented to the board for decision making. The Table of Alternatives and Recommendations will be updated during the 90 day public consultation process as required. Updated versions of the Table will be provided on request.


Recommendations

The report must include Senior Administrative Team recommendations and alternatives.* Alternatives and Recommendations are detailed in a separate document referred to as Student Accommodation: Table of Alternatives and Recommendations. The alternatives described at the start of the 90 day consultation period are those that have been produced during the draft consultation process and senior staff review. The alternatives and related analysis may change during the 90 public consultation process. Upon the completion of the 90 day public consultation period, final alternatives and recommendations will be presented to the board for decision making. The Table of Alternatives and Recommendations will be updated during the 90 day public consultation process as required. Updated versions of the Table will be provided on request.


Notes:

Appendix: Student Accommodation Policy

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Student Accommodation Policy

Rationale Bluewater District School Board is committed to ensuring that its schools reflect Board beliefs in Quality, Equity, Partnerships, Accountability and Safe Environment. The following policy sets out the process by which the Board’s accommodation for students can be reviewed.

Policy Recognizing the need to provide adequate accommodation for all the Board’s students within a framework of program viability, economic reality and a healthy safe school environment, Bluewater District School Board provides of periodic review of the Board’s student accommodation needs.

System Expectations This policy provides that accommodation reviews will be conducted when any of the following conditions prevail:

Conditions Triggering an Accommodation Review 1) School loading capacity reaches less than 80% of the Ministry of Education loading or is in excess of

120% over a five year enrollment forecast period. 2) School loading within a group of schools that is reasonably accessible to each other reaches less

than 80% of the Ministry of Education loading or is in excess of 120% over a five year enrollment forecast period.

3) Enrollment conditions or accommodation design are such that required program conditions cannot be

met. 4) Health or safety conditions of the building are such that students or staff would not have a healthy,

safe learning or working environment. 5) Age and/or condition of the building is such that the cost of renovations and alterations may be

inappropriate in relation to program benefits. 6) Five-year enrollment forecasts indicate that portable accommodation at the school site will extend

beyond five years. 7) For any other reason upon the recommendation of the Director of Education. (Examples of this

include, but would not be limited to, the following: health, safety or environmental conditions affecting the immediate area of the school, unforeseen changes in provincial funding, request from community, etc.).

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Accommodation Review Timing Should any or all of the above conditions prevail at any time the System Administrative Team will prepare reports for the Board’s consideration. The Director will give notice to the Board, the affected school councils and the general public that a review process has been initiated and reporting will be due to the Board within 90 days of notice to the Board, not including the summer months. Reporting The review will include information that will enable the Board to make a decision as to the need to take action on closing, expanding, altering or consolidating school sites. The report will include, but is not limited to, the following: 1) A school profile, including school address, description of building construction, age of facility and

additions, etc., floor plan, school utilization summary complete with area calculations, a narrative describing the conditions of the building and a description of attendance areas defined for the school.

2) Five-year enrollment forecast for the school and schools within the school group. This forecast

should also provide a narrative describing the demographic and social economic conditions within the school group. The sharing of space with the Catholic District School Board will be studied.

3) A financial analysis that will consider the costs of closing/consolidating or not closing/consolidating

the school, partly demolishing or altering the existing facility. The cost of transportation requirements should students be moved from one school to another within the school group will also be included. An estimate of providing for the cost and funding of renovations, alterations or additions to the existing site or alternate accommodation and an estimate of the costs of necessary program modifications are to be provided.

4) A report from the assigned Area Superintendent detailing program efficiencies and deficiencies within

the school under review and the school group. 5) Included shall be a Senior Administrative Team report on the relevant effect on students and staff

related to any recommendations made. The Senior Administration Team is to seek input form all the School Councils in the affected group, the Home & School Association, the affected school, other schools in the system, administration, Band Councils, unions and/or employee representatives. All input will be shared with the Board. Background material will be made available to these groups upon request.

6) A report outlining the effects of closing/consolidation of a specific school or a group of schools on the

following

a) The attendance area defined for the school; b) Attendance of other schools; c) The need and extent of busing.

7) The effects of closing/consolidation on community activities of a social, educational, cultural, or

recreational nature which take place on the school premises. 8) A report indicating the possible alternative use or disposition of the school. 9) The report must include Senior Administrative Team recommendations and alternatives.

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Board Process Upon receipt of the System Administrative Team’s report by the Board, the Board will take a decision within 30 days as to whether the process should continue with respect to any particular school(s). Public Input Following any decision to continue the review process with respect to any particular school(s), the Board will provide 90 days, not including the summer months, for public input from the time the decision to continue is taken by the Board. Input will include, but is not limited to, a request for input from the School Council, the Municipality, local Municipal Councils, Area School Councils and Band Councils. In the case of secondary schools, input is to be received from the Student Council. In addition, at least one public meeting will be provided to receive input from the public at large.

Board Decision Upon completion of the period for public input, the Board will make final decisions considering the Senior Administrative Team recommendations, additional input received through the public process and any additional findings of the Board. If the decision is to close, the Board will pass a resolution of intent to do so. The Board at the next following meeting will then consider a resolution to close. Implementation of the Board’s decision shall be at the Board’s discretion. The Board will make available to any interested community group or individual upon request, the findings of the review process including a copy of the review report to the Board. The School Council of affected schools will receive a copy of all reports and findings. Where a particular school has been the subject of the full review process described above (including Public Input) and the Board has reached a decision not to close the school, that school may not come under review until 24 months from the date of the decision. In unusual circumstances, any time limits provided for in this Policy may be extended or shortened by resolution of the Board provided that no prejudice to any affected group arises.

DEFINITIONS FOR THE USE OF THIS POLICY • Reasonably accessible: as defined by Transportation Policy, section School Bus Transportation –

Pick Up Time; • School loading capacity: the percentage of full loading as defined by the Ministry of Education

formula, i.e. the number of full time equivalent students divided by the Ministry loading; • Group of Students: the widest area of the group cannot exceed the school bus travel time as defined

in the Transportation Policy, section School Bus Transportation – Pick Up Time; • Five-year Enrollment Forecast: enrollment projection of full-time equivalent students attending Board

schools over a five year period; • Consolidation: is defined as, but is not limited to, the twinning of two or more schools under one

administration, the combining of all or parts of the student population into one or more facilities.

List of FiguresList of GraphsGraph 1: Future Enrolment – Summary of Projections & Analysis2List of TablesTable 1: Specifications of Keppel-Sarawak Elementary School2Purpose:Providing Requisite Information:School Profile ~School Attendance AreaAttendance Areas of Associated SchoolsSchool Group SchematicGeneral Description of School:Facility Renewal:Health & Safety Issues IdentifiedProgram & Use of School

School Program PlansEnrolmentIndexed Projection� – By School:Indexed Projection� – By School GroupEnrolment Projection SummarySchool Enrolment – Student Population & FTE RequirementSchool Enrolment – As a Function of Ministry CapacityGeneral Overview

Historical Enrolment 1998/99 – 2003/04 School YearsDemographic & Socio-Economic ProfileSocio-Economic SummarySchool Related Staffing Costs

AlternativesRecommendations

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