structure of the project schedule 30 & sp clarifications ...ardot.gov/progcon/structure of the...

13
Structure of the Project Schedule 30-Nov-17 & SP Clarifications Page 1 of 13 Structure (1) Project ID The following project ID structure shall be implemented on all projects: 1) The first 6 characters shall be the project number followed by a dash. 2) The next 2 characters shall be the current year followed by a dash. 3) The next 2 characters shall be the current month (month of update period) followed by a dash. 4) The next 2 characters shall be the current day (day update period) followed by a dot. 5) The next 2 characters shall be the Schedule Type followed by a dot: i) BD = Bid ii) BL = Baseline iii) UP = Update iv) TI = Time Impact 6) If there is a revision required, the revision number will be sequential beginning with one (1) after a period to separate it from the month. CA0101-17-01-15.xx.1 Schedule Type (key) BD = Bid Schedule BL = Baseline UP = Update TI = Time Impact Analysis 7) Incorporate the Project ID into the P6 .xer schedule backup (export) file name for submittal. Example: P6 .xer file name (using the CAP/ArDOT file name convention): 2017-08-28_CA1002-17-06-31.UP.1_JuneProgressUpdate_Rev1.xer Project Number Year Month Revision Number, if applicable Day Schedule Type (BD, BL, UP, TI) Project ID

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Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 1 of 13

Structure

(1) Project ID

The following project ID structure shall be implemented on all projects

1) The first 6 characters shall be the project number followed by a dash

2) The next 2 characters shall be the current year followed by a dash

3) The next 2 characters shall be the current month (month of update period) followed by a

dash

4) The next 2 characters shall be the current day (day update period) followed by a dot

5) The next 2 characters shall be the Schedule Type followed by a dot

i) BD = Bid

ii) BL = Baseline

iii) UP = Update

iv) TI = Time Impact

6) If there is a revision required the revision number will be sequential beginning with one

(1) after a period to separate it from the month

CA0101-17-01-15xx1

Schedule Type (key)

BD = Bid Schedule

BL = Baseline

UP = Update

TI = Time Impact Analysis

7) Incorporate the Project ID into the P6 xer schedule backup (export) file name for

submittal

Example P6 xer file name (using the CAPArDOT file name convention)

2017-08-28_CA1002-17-06-31UP1_JuneProgressUpdate_Rev1xer

Project Number Year Month

Revision Number if applicable

Day Schedule Type (BD BL UP TI)

Project ID

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 2 of 13

(2) Project Name

The following naming structure shall be implemented on all projects

1) The first 6 characters shall be the project number followed by a space a dash and a space

(CA = Connecting Arkansas program)

2) The Project Name shall be included next followed by a space a dash and a space

The Current Update period Month (Prelim BL or Update)

Example Project Name

CA1001 - Monette Bypass ndash Jan 15 2017 Update Rev1

(3) Activity ID Structure

The following activity ID structure shall be incorporated into the each schedule activity

Characters 1-2 shall be equate to Level 3 of the WBS

o AD = Administrative

o ML = Milestones

o CO = Change Orders

o MP = Impacts

o SU = Submittal

o AP = Approval

o PR = Purchasing Procurement

o FB = Fabrication

o DL = Delivery

o 1A = Stage 1A

o 02 = Stage 2 (Add leading zero)

Characters 3-4 shall equate to the Work Type activity code

Examples

o PM = Project Management

o ER = Earthwork

o AG = Aggregate

o AP = Asphalt (ACHM)

o CN = Concrete

Characters 5-8 shall be any 4 alphanumeric (at contractorrsquos discretion)

Example 1AAP1215 = S1A ACHM Binder Course ndash Sta 1234+45 - 1267+87

Project Number Project Name

Month Day amp Year

Alphanumeric Stage Work

Type

Bid BL or Update

Revision No

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 3 of 13

Values for Activity ID

WBS Work Type ID

Value WBS Name ID

Value Work Type Name

AD Admin AD Admin

MP Milestones - Project MS Milestones

MU Milestones - Utility ROW UT Utilities ROW

CO Change Orders EC Erosion Control (incl clearing amp grubbing fencing)

IM Impacts SD Storm Drainage (incl box amp pipe culverts)

EN Engineering TC Traffic Control

SU Submittals DM DEMO Removals

AP Approvals ER Earthwork

PR Procurement AG Aggregate

FB Fabrication AP Asphalt (ACHM)

DL Delivery CN Concrete

CS Construction WL Walls

01 Stage 1 BR Bridge

1A Stage 1A

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

02 Stage 2 PL Punch-Lists (by Contractor Work Type)

xx Stage xx etc

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(4) Activity Naming Convention Each activity name shall contain the following items in the described format and sequence

No two activities shall have the same description

1) Stage number (Examples S1A S1B S2 etc)

2) Verb stating what type of work is being performed (Examples Install Remove

Excavate Place Cut Fill Clear amp Grub Demo Grout Erect Test etc)

3) Noun stating what the verb is acting upon (Examples Bent Box Culvert Piling

concrete ACHM Base Course ACHM Surface Course Column Shaft Access Tubes

etc)

4) Location of work (Examples Station 1234+45 - 1267+87 Cedar Creek Bridge etc)

Activity Name Examples

S1 Cut Earthwork ndash Sta 1234+45 - 1267+87

S1A ACHM Binder Course ndash Sta 1234+45 - 1267+87

S1B Bent 5 - Pre Bore amp Drive Piling 5 - 12 - (12x53) - Cedar Creek Bridge

S2 Grade Out - Single 4 x 6 - Pre-Cast Box Culvert ndash Sta 611+3613 - 38 LF ndash RT

S1A Backfill Embankment - Sta 683+00 to 704+00 Left (Shoulder Only)

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 4 of 13

(5) WBS Structure

The contractor shall use the following four (4) levels of WBS as a minimum requirement

1 Project P6 default level 1 WBS for each new project

11 Admin

12 Milestones

121 Project Milestones

122 Utility ROW Milestones

13 Change Orders

14 Impacts

15 Engineering

151 Submittals

152 Approvals

16 Procurement

161 Purchasing

162 Fabrication

163 Delivery

17 Construction

171 Stage 1A (WBS Level 3 (Stage) ndash According to MOT Plan)

1711 Station 10+00 - 16+5468 - Temp Crossover ndash Stage 1A

1712 Station 505+25 - 527+11 - Temp Widening ndash Stage 1A

172 Stage 1B

1721 Cedar Creek Bridge - A7135 - Station 480+7192 - 483+8908 -

Stage 1B

1722 Box Culverts - Section 1 - BOJ - Station 645+00 - Stage 1B

(Section Area Level 4 - Note the naming convention)

(6) Activity Codes

(a) Work Type Component (Global activity code) The contractor must assign the appropriate work type activity code to each activity within

the schedule A Work Type global activity code has been established in the Department

P6 database that contains the following code values and names The name of the global

activity code is ldquoTRANS-Work Typerdquo Set Max Length for value character to two (2)

Code Value Description AD Admin

MS Milestones

UT Utilities ROW

EC Erosion Control (incl clearing amp grubbing fencing)

SD Storm Drainage (incl box amp pipe culverts)

TC Traffic Control

DM DEMO Removals

ER Earthwork

AG Aggregate

AP Asphalt (ACHM)

CN Concrete

WL Walls

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 5 of 13

BR Bridge

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

PL Punch-Lists (by Contractor Work Type)

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(NOTE Submittal and Approval activities shall be assigned code values

correlating to the type of work for which they are related)

(b) Responsibility Contractor (Global activity code)

The contractor must assign the appropriate responsibility activity code to each activity

within the schedule

The Contractor must request addition of new subcontractors not currently present in the

code dictionary to be added into the responsibility activity code dictionary The

department will attempt to add new contractors from the contact list included with the

submitted preliminary and baseline schedule narratives

A Responsibility global activity code has been established in the Department P6 database

that contains the following code values and names The name of the global activity code

is ldquoTRANS-Responsibilityrdquo Set Max Length for value character to six (6)

NOTE A current list of Responsibility code values and names are attached to the end of

this document Contact the ArDOT CAP Scheduler to request the addition of values and

names not on the list

(c) Station Location (Project activity code) ndash The contractor shall develop a Project Level

Activity Code to be assigned to all activities The name of the project activity code is

ldquoStation Locationrdquo Set Max Length for value character to seven (7)

Examples

Code Value Description

EP Entire Project

Sec1 Section 1 - BOJ - Sta 645+00

Sec2 Section 2 - Station 645+00 - 825+00

Det797 Detour 797+83 to 806+02

RML616 Right Main Lanes 616+41 to 640+00

BR07363 Bridge 07363 - Stage 1

(d) Change Order (Project activity code) ndash The contractor shall add Change Order Project

Level Activity Codes as needed when change orders are approved A change order code

shall be added to each activity specifically added into the schedule to carry the scope of

work for specific change order work

1) The first 6 characters shall be the project number followed by a dash

2) The next 3 characters shall be the change order number Add leading zero(s) to

equal 3 characters if necessary

Examples

Code Value Description

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 6 of 13

CA0000-001 Change Order 001 ndash Increase Class 7 Matrsquol qty Right ML

CA0000-014 Change Order 014 ndash Time Extension (23 day) due to Utility delay

(e) Unspecified Activity Codes (Project activity code) The contractor may develop and

use any additional project level activity codes deemed necessary to plan and manage the

project in the most efficient manner

(7) User Defined Fields

The contractor shall assign production rates on Primary material that the duration is derived

from through the use of an ldquoactivityrdquo User Defined Field titled ldquoXXxxxx Prod Raterdquo

(XXxxxx = ArDOTCAP project number) according to the associated resources and scope of

work using the 6 character project number in lieu of the xrsquos If two (2) or more resources

with different production rates are assigned to a single activity the Engineer may request the

activity be split so that only one production rate for the corresponding material and scope is

on any given activity

The production rate ldquoactivityrdquo User Defined Field shall be a number Data Type

(8) Resource ID Structure 1) The first 6 characters shall be the project number followed by a dash

2) The next 6 characters shall be the item code (schedule of values line item) followed

by a dash Add leading zero(s) to equal 6 characters if necessary

3) The next character shall be the resource type (L = Labor M = Material E =

Equipment) followed by a dash

4) The next 6 characters shall be alphanumeric (at contractorrsquos discretion)

CA0101-210601-M-xxxxxx

The Project Number is required for database security measures and to prevent entities

from inadvertently using another entityrsquos resources by mistake

Example

CA0101-210601-L-ExcOper Excavation Operator compacted embankment

CA0101-210601-M-CompEmb Material Compacted Embankment

CA0101-210601-E-Excavator Excavator compacted embankment

Technical Settings

(9) P6 Settings Clarifications

The following P6 settings must be used in order for all projects to function and calculate

properly within the ArDOT (CAP) Enterprise environment

Project Number

Item Code

Resource Type (M L E)

Alphanumeric at contractor discretion

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 7 of 13

All calendars must be Project Calendars with no inheritance to Global Calendars Resources

should also be assigned a project specific Personal Calendar which carry the project number

All start and finish times for each calendar must match for every workday within the

calendars and between all calendars

Under the menu item EditUser Preferences

On the Resource Analysis Tab

o All Closed Projects (except what-if projects) should be Checked

o Remaining Early Dates should be Checked

o Calculate Primary Resourcesrsquo Units should be Checked

On the Calculations Tab

o Preserve the Units Duration and UnitsTime for existing assignments should

be Checked

o Under ldquoWhen assigning a resource to an existing activity assignment Ask me

to select each time I assign should be Checked

o Under ldquoWhen a resource and role share an activity assignment Ask me to

select each time I assign should be Checked

Under the menu item ToolsSchedule

Options ndash On the General Tab

o Use Expected Finish Dates should be Checked

o Retained Logic should be Checked

o Calculate start-to-start lag from Early Start should be Checked

o Define critical activities as Longest Path should be Checked

o Calculate float based on finish date of Each Project should be Checked

o Compute Total Float as lsquoFinish Float = Late Finish ndash Early Finishrsquo should be

Selected

o Calendar for selecting relationship lag lsquoPredecessor Activity Calendarrsquo should

be Selected

Options ndash On the Advanced Tab

o Calculate multiple float paths should be Checked

o Calculate multiple paths using lsquoTotal Floatrsquo should be Selected

Under the menu item EnterpriseProjects

Within the Details form On the Resources Tab

o Drive activity dates by default should NOT be checked (Uncheck)

o Resources can be assigned to the same activity more than once should NOT

be checked (Uncheck)

Within the Details form On the Settings Tab

o In the Project Settings area Baseline for earned value calculations lsquoProject

Baselinersquo should be Selected

o In the Define Critical Activities area lsquoLongest Pathrsquo should be Selected

o In the Summarized Data area Summarize project based on lsquoDetailed activity

resource assignmentsrsquo should be Selected

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 2 of 13

(2) Project Name

The following naming structure shall be implemented on all projects

1) The first 6 characters shall be the project number followed by a space a dash and a space

(CA = Connecting Arkansas program)

2) The Project Name shall be included next followed by a space a dash and a space

The Current Update period Month (Prelim BL or Update)

Example Project Name

CA1001 - Monette Bypass ndash Jan 15 2017 Update Rev1

(3) Activity ID Structure

The following activity ID structure shall be incorporated into the each schedule activity

Characters 1-2 shall be equate to Level 3 of the WBS

o AD = Administrative

o ML = Milestones

o CO = Change Orders

o MP = Impacts

o SU = Submittal

o AP = Approval

o PR = Purchasing Procurement

o FB = Fabrication

o DL = Delivery

o 1A = Stage 1A

o 02 = Stage 2 (Add leading zero)

Characters 3-4 shall equate to the Work Type activity code

Examples

o PM = Project Management

o ER = Earthwork

o AG = Aggregate

o AP = Asphalt (ACHM)

o CN = Concrete

Characters 5-8 shall be any 4 alphanumeric (at contractorrsquos discretion)

Example 1AAP1215 = S1A ACHM Binder Course ndash Sta 1234+45 - 1267+87

Project Number Project Name

Month Day amp Year

Alphanumeric Stage Work

Type

Bid BL or Update

Revision No

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 3 of 13

Values for Activity ID

WBS Work Type ID

Value WBS Name ID

Value Work Type Name

AD Admin AD Admin

MP Milestones - Project MS Milestones

MU Milestones - Utility ROW UT Utilities ROW

CO Change Orders EC Erosion Control (incl clearing amp grubbing fencing)

IM Impacts SD Storm Drainage (incl box amp pipe culverts)

EN Engineering TC Traffic Control

SU Submittals DM DEMO Removals

AP Approvals ER Earthwork

PR Procurement AG Aggregate

FB Fabrication AP Asphalt (ACHM)

DL Delivery CN Concrete

CS Construction WL Walls

01 Stage 1 BR Bridge

1A Stage 1A

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

02 Stage 2 PL Punch-Lists (by Contractor Work Type)

xx Stage xx etc

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(4) Activity Naming Convention Each activity name shall contain the following items in the described format and sequence

No two activities shall have the same description

1) Stage number (Examples S1A S1B S2 etc)

2) Verb stating what type of work is being performed (Examples Install Remove

Excavate Place Cut Fill Clear amp Grub Demo Grout Erect Test etc)

3) Noun stating what the verb is acting upon (Examples Bent Box Culvert Piling

concrete ACHM Base Course ACHM Surface Course Column Shaft Access Tubes

etc)

4) Location of work (Examples Station 1234+45 - 1267+87 Cedar Creek Bridge etc)

Activity Name Examples

S1 Cut Earthwork ndash Sta 1234+45 - 1267+87

S1A ACHM Binder Course ndash Sta 1234+45 - 1267+87

S1B Bent 5 - Pre Bore amp Drive Piling 5 - 12 - (12x53) - Cedar Creek Bridge

S2 Grade Out - Single 4 x 6 - Pre-Cast Box Culvert ndash Sta 611+3613 - 38 LF ndash RT

S1A Backfill Embankment - Sta 683+00 to 704+00 Left (Shoulder Only)

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 4 of 13

(5) WBS Structure

The contractor shall use the following four (4) levels of WBS as a minimum requirement

1 Project P6 default level 1 WBS for each new project

11 Admin

12 Milestones

121 Project Milestones

122 Utility ROW Milestones

13 Change Orders

14 Impacts

15 Engineering

151 Submittals

152 Approvals

16 Procurement

161 Purchasing

162 Fabrication

163 Delivery

17 Construction

171 Stage 1A (WBS Level 3 (Stage) ndash According to MOT Plan)

1711 Station 10+00 - 16+5468 - Temp Crossover ndash Stage 1A

1712 Station 505+25 - 527+11 - Temp Widening ndash Stage 1A

172 Stage 1B

1721 Cedar Creek Bridge - A7135 - Station 480+7192 - 483+8908 -

Stage 1B

1722 Box Culverts - Section 1 - BOJ - Station 645+00 - Stage 1B

(Section Area Level 4 - Note the naming convention)

(6) Activity Codes

(a) Work Type Component (Global activity code) The contractor must assign the appropriate work type activity code to each activity within

the schedule A Work Type global activity code has been established in the Department

P6 database that contains the following code values and names The name of the global

activity code is ldquoTRANS-Work Typerdquo Set Max Length for value character to two (2)

Code Value Description AD Admin

MS Milestones

UT Utilities ROW

EC Erosion Control (incl clearing amp grubbing fencing)

SD Storm Drainage (incl box amp pipe culverts)

TC Traffic Control

DM DEMO Removals

ER Earthwork

AG Aggregate

AP Asphalt (ACHM)

CN Concrete

WL Walls

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 5 of 13

BR Bridge

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

PL Punch-Lists (by Contractor Work Type)

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(NOTE Submittal and Approval activities shall be assigned code values

correlating to the type of work for which they are related)

(b) Responsibility Contractor (Global activity code)

The contractor must assign the appropriate responsibility activity code to each activity

within the schedule

The Contractor must request addition of new subcontractors not currently present in the

code dictionary to be added into the responsibility activity code dictionary The

department will attempt to add new contractors from the contact list included with the

submitted preliminary and baseline schedule narratives

A Responsibility global activity code has been established in the Department P6 database

that contains the following code values and names The name of the global activity code

is ldquoTRANS-Responsibilityrdquo Set Max Length for value character to six (6)

NOTE A current list of Responsibility code values and names are attached to the end of

this document Contact the ArDOT CAP Scheduler to request the addition of values and

names not on the list

(c) Station Location (Project activity code) ndash The contractor shall develop a Project Level

Activity Code to be assigned to all activities The name of the project activity code is

ldquoStation Locationrdquo Set Max Length for value character to seven (7)

Examples

Code Value Description

EP Entire Project

Sec1 Section 1 - BOJ - Sta 645+00

Sec2 Section 2 - Station 645+00 - 825+00

Det797 Detour 797+83 to 806+02

RML616 Right Main Lanes 616+41 to 640+00

BR07363 Bridge 07363 - Stage 1

(d) Change Order (Project activity code) ndash The contractor shall add Change Order Project

Level Activity Codes as needed when change orders are approved A change order code

shall be added to each activity specifically added into the schedule to carry the scope of

work for specific change order work

1) The first 6 characters shall be the project number followed by a dash

2) The next 3 characters shall be the change order number Add leading zero(s) to

equal 3 characters if necessary

Examples

Code Value Description

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 6 of 13

CA0000-001 Change Order 001 ndash Increase Class 7 Matrsquol qty Right ML

CA0000-014 Change Order 014 ndash Time Extension (23 day) due to Utility delay

(e) Unspecified Activity Codes (Project activity code) The contractor may develop and

use any additional project level activity codes deemed necessary to plan and manage the

project in the most efficient manner

(7) User Defined Fields

The contractor shall assign production rates on Primary material that the duration is derived

from through the use of an ldquoactivityrdquo User Defined Field titled ldquoXXxxxx Prod Raterdquo

(XXxxxx = ArDOTCAP project number) according to the associated resources and scope of

work using the 6 character project number in lieu of the xrsquos If two (2) or more resources

with different production rates are assigned to a single activity the Engineer may request the

activity be split so that only one production rate for the corresponding material and scope is

on any given activity

The production rate ldquoactivityrdquo User Defined Field shall be a number Data Type

(8) Resource ID Structure 1) The first 6 characters shall be the project number followed by a dash

2) The next 6 characters shall be the item code (schedule of values line item) followed

by a dash Add leading zero(s) to equal 6 characters if necessary

3) The next character shall be the resource type (L = Labor M = Material E =

Equipment) followed by a dash

4) The next 6 characters shall be alphanumeric (at contractorrsquos discretion)

CA0101-210601-M-xxxxxx

The Project Number is required for database security measures and to prevent entities

from inadvertently using another entityrsquos resources by mistake

Example

CA0101-210601-L-ExcOper Excavation Operator compacted embankment

CA0101-210601-M-CompEmb Material Compacted Embankment

CA0101-210601-E-Excavator Excavator compacted embankment

Technical Settings

(9) P6 Settings Clarifications

The following P6 settings must be used in order for all projects to function and calculate

properly within the ArDOT (CAP) Enterprise environment

Project Number

Item Code

Resource Type (M L E)

Alphanumeric at contractor discretion

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 7 of 13

All calendars must be Project Calendars with no inheritance to Global Calendars Resources

should also be assigned a project specific Personal Calendar which carry the project number

All start and finish times for each calendar must match for every workday within the

calendars and between all calendars

Under the menu item EditUser Preferences

On the Resource Analysis Tab

o All Closed Projects (except what-if projects) should be Checked

o Remaining Early Dates should be Checked

o Calculate Primary Resourcesrsquo Units should be Checked

On the Calculations Tab

o Preserve the Units Duration and UnitsTime for existing assignments should

be Checked

o Under ldquoWhen assigning a resource to an existing activity assignment Ask me

to select each time I assign should be Checked

o Under ldquoWhen a resource and role share an activity assignment Ask me to

select each time I assign should be Checked

Under the menu item ToolsSchedule

Options ndash On the General Tab

o Use Expected Finish Dates should be Checked

o Retained Logic should be Checked

o Calculate start-to-start lag from Early Start should be Checked

o Define critical activities as Longest Path should be Checked

o Calculate float based on finish date of Each Project should be Checked

o Compute Total Float as lsquoFinish Float = Late Finish ndash Early Finishrsquo should be

Selected

o Calendar for selecting relationship lag lsquoPredecessor Activity Calendarrsquo should

be Selected

Options ndash On the Advanced Tab

o Calculate multiple float paths should be Checked

o Calculate multiple paths using lsquoTotal Floatrsquo should be Selected

Under the menu item EnterpriseProjects

Within the Details form On the Resources Tab

o Drive activity dates by default should NOT be checked (Uncheck)

o Resources can be assigned to the same activity more than once should NOT

be checked (Uncheck)

Within the Details form On the Settings Tab

o In the Project Settings area Baseline for earned value calculations lsquoProject

Baselinersquo should be Selected

o In the Define Critical Activities area lsquoLongest Pathrsquo should be Selected

o In the Summarized Data area Summarize project based on lsquoDetailed activity

resource assignmentsrsquo should be Selected

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 3 of 13

Values for Activity ID

WBS Work Type ID

Value WBS Name ID

Value Work Type Name

AD Admin AD Admin

MP Milestones - Project MS Milestones

MU Milestones - Utility ROW UT Utilities ROW

CO Change Orders EC Erosion Control (incl clearing amp grubbing fencing)

IM Impacts SD Storm Drainage (incl box amp pipe culverts)

EN Engineering TC Traffic Control

SU Submittals DM DEMO Removals

AP Approvals ER Earthwork

PR Procurement AG Aggregate

FB Fabrication AP Asphalt (ACHM)

DL Delivery CN Concrete

CS Construction WL Walls

01 Stage 1 BR Bridge

1A Stage 1A

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

02 Stage 2 PL Punch-Lists (by Contractor Work Type)

xx Stage xx etc

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(4) Activity Naming Convention Each activity name shall contain the following items in the described format and sequence

No two activities shall have the same description

1) Stage number (Examples S1A S1B S2 etc)

2) Verb stating what type of work is being performed (Examples Install Remove

Excavate Place Cut Fill Clear amp Grub Demo Grout Erect Test etc)

3) Noun stating what the verb is acting upon (Examples Bent Box Culvert Piling

concrete ACHM Base Course ACHM Surface Course Column Shaft Access Tubes

etc)

4) Location of work (Examples Station 1234+45 - 1267+87 Cedar Creek Bridge etc)

Activity Name Examples

S1 Cut Earthwork ndash Sta 1234+45 - 1267+87

S1A ACHM Binder Course ndash Sta 1234+45 - 1267+87

S1B Bent 5 - Pre Bore amp Drive Piling 5 - 12 - (12x53) - Cedar Creek Bridge

S2 Grade Out - Single 4 x 6 - Pre-Cast Box Culvert ndash Sta 611+3613 - 38 LF ndash RT

S1A Backfill Embankment - Sta 683+00 to 704+00 Left (Shoulder Only)

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 4 of 13

(5) WBS Structure

The contractor shall use the following four (4) levels of WBS as a minimum requirement

1 Project P6 default level 1 WBS for each new project

11 Admin

12 Milestones

121 Project Milestones

122 Utility ROW Milestones

13 Change Orders

14 Impacts

15 Engineering

151 Submittals

152 Approvals

16 Procurement

161 Purchasing

162 Fabrication

163 Delivery

17 Construction

171 Stage 1A (WBS Level 3 (Stage) ndash According to MOT Plan)

1711 Station 10+00 - 16+5468 - Temp Crossover ndash Stage 1A

1712 Station 505+25 - 527+11 - Temp Widening ndash Stage 1A

172 Stage 1B

1721 Cedar Creek Bridge - A7135 - Station 480+7192 - 483+8908 -

Stage 1B

1722 Box Culverts - Section 1 - BOJ - Station 645+00 - Stage 1B

(Section Area Level 4 - Note the naming convention)

(6) Activity Codes

(a) Work Type Component (Global activity code) The contractor must assign the appropriate work type activity code to each activity within

the schedule A Work Type global activity code has been established in the Department

P6 database that contains the following code values and names The name of the global

activity code is ldquoTRANS-Work Typerdquo Set Max Length for value character to two (2)

Code Value Description AD Admin

MS Milestones

UT Utilities ROW

EC Erosion Control (incl clearing amp grubbing fencing)

SD Storm Drainage (incl box amp pipe culverts)

TC Traffic Control

DM DEMO Removals

ER Earthwork

AG Aggregate

AP Asphalt (ACHM)

CN Concrete

WL Walls

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 5 of 13

BR Bridge

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

PL Punch-Lists (by Contractor Work Type)

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(NOTE Submittal and Approval activities shall be assigned code values

correlating to the type of work for which they are related)

(b) Responsibility Contractor (Global activity code)

The contractor must assign the appropriate responsibility activity code to each activity

within the schedule

The Contractor must request addition of new subcontractors not currently present in the

code dictionary to be added into the responsibility activity code dictionary The

department will attempt to add new contractors from the contact list included with the

submitted preliminary and baseline schedule narratives

A Responsibility global activity code has been established in the Department P6 database

that contains the following code values and names The name of the global activity code

is ldquoTRANS-Responsibilityrdquo Set Max Length for value character to six (6)

NOTE A current list of Responsibility code values and names are attached to the end of

this document Contact the ArDOT CAP Scheduler to request the addition of values and

names not on the list

(c) Station Location (Project activity code) ndash The contractor shall develop a Project Level

Activity Code to be assigned to all activities The name of the project activity code is

ldquoStation Locationrdquo Set Max Length for value character to seven (7)

Examples

Code Value Description

EP Entire Project

Sec1 Section 1 - BOJ - Sta 645+00

Sec2 Section 2 - Station 645+00 - 825+00

Det797 Detour 797+83 to 806+02

RML616 Right Main Lanes 616+41 to 640+00

BR07363 Bridge 07363 - Stage 1

(d) Change Order (Project activity code) ndash The contractor shall add Change Order Project

Level Activity Codes as needed when change orders are approved A change order code

shall be added to each activity specifically added into the schedule to carry the scope of

work for specific change order work

1) The first 6 characters shall be the project number followed by a dash

2) The next 3 characters shall be the change order number Add leading zero(s) to

equal 3 characters if necessary

Examples

Code Value Description

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 6 of 13

CA0000-001 Change Order 001 ndash Increase Class 7 Matrsquol qty Right ML

CA0000-014 Change Order 014 ndash Time Extension (23 day) due to Utility delay

(e) Unspecified Activity Codes (Project activity code) The contractor may develop and

use any additional project level activity codes deemed necessary to plan and manage the

project in the most efficient manner

(7) User Defined Fields

The contractor shall assign production rates on Primary material that the duration is derived

from through the use of an ldquoactivityrdquo User Defined Field titled ldquoXXxxxx Prod Raterdquo

(XXxxxx = ArDOTCAP project number) according to the associated resources and scope of

work using the 6 character project number in lieu of the xrsquos If two (2) or more resources

with different production rates are assigned to a single activity the Engineer may request the

activity be split so that only one production rate for the corresponding material and scope is

on any given activity

The production rate ldquoactivityrdquo User Defined Field shall be a number Data Type

(8) Resource ID Structure 1) The first 6 characters shall be the project number followed by a dash

2) The next 6 characters shall be the item code (schedule of values line item) followed

by a dash Add leading zero(s) to equal 6 characters if necessary

3) The next character shall be the resource type (L = Labor M = Material E =

Equipment) followed by a dash

4) The next 6 characters shall be alphanumeric (at contractorrsquos discretion)

CA0101-210601-M-xxxxxx

The Project Number is required for database security measures and to prevent entities

from inadvertently using another entityrsquos resources by mistake

Example

CA0101-210601-L-ExcOper Excavation Operator compacted embankment

CA0101-210601-M-CompEmb Material Compacted Embankment

CA0101-210601-E-Excavator Excavator compacted embankment

Technical Settings

(9) P6 Settings Clarifications

The following P6 settings must be used in order for all projects to function and calculate

properly within the ArDOT (CAP) Enterprise environment

Project Number

Item Code

Resource Type (M L E)

Alphanumeric at contractor discretion

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 7 of 13

All calendars must be Project Calendars with no inheritance to Global Calendars Resources

should also be assigned a project specific Personal Calendar which carry the project number

All start and finish times for each calendar must match for every workday within the

calendars and between all calendars

Under the menu item EditUser Preferences

On the Resource Analysis Tab

o All Closed Projects (except what-if projects) should be Checked

o Remaining Early Dates should be Checked

o Calculate Primary Resourcesrsquo Units should be Checked

On the Calculations Tab

o Preserve the Units Duration and UnitsTime for existing assignments should

be Checked

o Under ldquoWhen assigning a resource to an existing activity assignment Ask me

to select each time I assign should be Checked

o Under ldquoWhen a resource and role share an activity assignment Ask me to

select each time I assign should be Checked

Under the menu item ToolsSchedule

Options ndash On the General Tab

o Use Expected Finish Dates should be Checked

o Retained Logic should be Checked

o Calculate start-to-start lag from Early Start should be Checked

o Define critical activities as Longest Path should be Checked

o Calculate float based on finish date of Each Project should be Checked

o Compute Total Float as lsquoFinish Float = Late Finish ndash Early Finishrsquo should be

Selected

o Calendar for selecting relationship lag lsquoPredecessor Activity Calendarrsquo should

be Selected

Options ndash On the Advanced Tab

o Calculate multiple float paths should be Checked

o Calculate multiple paths using lsquoTotal Floatrsquo should be Selected

Under the menu item EnterpriseProjects

Within the Details form On the Resources Tab

o Drive activity dates by default should NOT be checked (Uncheck)

o Resources can be assigned to the same activity more than once should NOT

be checked (Uncheck)

Within the Details form On the Settings Tab

o In the Project Settings area Baseline for earned value calculations lsquoProject

Baselinersquo should be Selected

o In the Define Critical Activities area lsquoLongest Pathrsquo should be Selected

o In the Summarized Data area Summarize project based on lsquoDetailed activity

resource assignmentsrsquo should be Selected

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 4 of 13

(5) WBS Structure

The contractor shall use the following four (4) levels of WBS as a minimum requirement

1 Project P6 default level 1 WBS for each new project

11 Admin

12 Milestones

121 Project Milestones

122 Utility ROW Milestones

13 Change Orders

14 Impacts

15 Engineering

151 Submittals

152 Approvals

16 Procurement

161 Purchasing

162 Fabrication

163 Delivery

17 Construction

171 Stage 1A (WBS Level 3 (Stage) ndash According to MOT Plan)

1711 Station 10+00 - 16+5468 - Temp Crossover ndash Stage 1A

1712 Station 505+25 - 527+11 - Temp Widening ndash Stage 1A

172 Stage 1B

1721 Cedar Creek Bridge - A7135 - Station 480+7192 - 483+8908 -

Stage 1B

1722 Box Culverts - Section 1 - BOJ - Station 645+00 - Stage 1B

(Section Area Level 4 - Note the naming convention)

(6) Activity Codes

(a) Work Type Component (Global activity code) The contractor must assign the appropriate work type activity code to each activity within

the schedule A Work Type global activity code has been established in the Department

P6 database that contains the following code values and names The name of the global

activity code is ldquoTRANS-Work Typerdquo Set Max Length for value character to two (2)

Code Value Description AD Admin

MS Milestones

UT Utilities ROW

EC Erosion Control (incl clearing amp grubbing fencing)

SD Storm Drainage (incl box amp pipe culverts)

TC Traffic Control

DM DEMO Removals

ER Earthwork

AG Aggregate

AP Asphalt (ACHM)

CN Concrete

WL Walls

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 5 of 13

BR Bridge

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

PL Punch-Lists (by Contractor Work Type)

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(NOTE Submittal and Approval activities shall be assigned code values

correlating to the type of work for which they are related)

(b) Responsibility Contractor (Global activity code)

The contractor must assign the appropriate responsibility activity code to each activity

within the schedule

The Contractor must request addition of new subcontractors not currently present in the

code dictionary to be added into the responsibility activity code dictionary The

department will attempt to add new contractors from the contact list included with the

submitted preliminary and baseline schedule narratives

A Responsibility global activity code has been established in the Department P6 database

that contains the following code values and names The name of the global activity code

is ldquoTRANS-Responsibilityrdquo Set Max Length for value character to six (6)

NOTE A current list of Responsibility code values and names are attached to the end of

this document Contact the ArDOT CAP Scheduler to request the addition of values and

names not on the list

(c) Station Location (Project activity code) ndash The contractor shall develop a Project Level

Activity Code to be assigned to all activities The name of the project activity code is

ldquoStation Locationrdquo Set Max Length for value character to seven (7)

Examples

Code Value Description

EP Entire Project

Sec1 Section 1 - BOJ - Sta 645+00

Sec2 Section 2 - Station 645+00 - 825+00

Det797 Detour 797+83 to 806+02

RML616 Right Main Lanes 616+41 to 640+00

BR07363 Bridge 07363 - Stage 1

(d) Change Order (Project activity code) ndash The contractor shall add Change Order Project

Level Activity Codes as needed when change orders are approved A change order code

shall be added to each activity specifically added into the schedule to carry the scope of

work for specific change order work

1) The first 6 characters shall be the project number followed by a dash

2) The next 3 characters shall be the change order number Add leading zero(s) to

equal 3 characters if necessary

Examples

Code Value Description

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 6 of 13

CA0000-001 Change Order 001 ndash Increase Class 7 Matrsquol qty Right ML

CA0000-014 Change Order 014 ndash Time Extension (23 day) due to Utility delay

(e) Unspecified Activity Codes (Project activity code) The contractor may develop and

use any additional project level activity codes deemed necessary to plan and manage the

project in the most efficient manner

(7) User Defined Fields

The contractor shall assign production rates on Primary material that the duration is derived

from through the use of an ldquoactivityrdquo User Defined Field titled ldquoXXxxxx Prod Raterdquo

(XXxxxx = ArDOTCAP project number) according to the associated resources and scope of

work using the 6 character project number in lieu of the xrsquos If two (2) or more resources

with different production rates are assigned to a single activity the Engineer may request the

activity be split so that only one production rate for the corresponding material and scope is

on any given activity

The production rate ldquoactivityrdquo User Defined Field shall be a number Data Type

(8) Resource ID Structure 1) The first 6 characters shall be the project number followed by a dash

2) The next 6 characters shall be the item code (schedule of values line item) followed

by a dash Add leading zero(s) to equal 6 characters if necessary

3) The next character shall be the resource type (L = Labor M = Material E =

Equipment) followed by a dash

4) The next 6 characters shall be alphanumeric (at contractorrsquos discretion)

CA0101-210601-M-xxxxxx

The Project Number is required for database security measures and to prevent entities

from inadvertently using another entityrsquos resources by mistake

Example

CA0101-210601-L-ExcOper Excavation Operator compacted embankment

CA0101-210601-M-CompEmb Material Compacted Embankment

CA0101-210601-E-Excavator Excavator compacted embankment

Technical Settings

(9) P6 Settings Clarifications

The following P6 settings must be used in order for all projects to function and calculate

properly within the ArDOT (CAP) Enterprise environment

Project Number

Item Code

Resource Type (M L E)

Alphanumeric at contractor discretion

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 7 of 13

All calendars must be Project Calendars with no inheritance to Global Calendars Resources

should also be assigned a project specific Personal Calendar which carry the project number

All start and finish times for each calendar must match for every workday within the

calendars and between all calendars

Under the menu item EditUser Preferences

On the Resource Analysis Tab

o All Closed Projects (except what-if projects) should be Checked

o Remaining Early Dates should be Checked

o Calculate Primary Resourcesrsquo Units should be Checked

On the Calculations Tab

o Preserve the Units Duration and UnitsTime for existing assignments should

be Checked

o Under ldquoWhen assigning a resource to an existing activity assignment Ask me

to select each time I assign should be Checked

o Under ldquoWhen a resource and role share an activity assignment Ask me to

select each time I assign should be Checked

Under the menu item ToolsSchedule

Options ndash On the General Tab

o Use Expected Finish Dates should be Checked

o Retained Logic should be Checked

o Calculate start-to-start lag from Early Start should be Checked

o Define critical activities as Longest Path should be Checked

o Calculate float based on finish date of Each Project should be Checked

o Compute Total Float as lsquoFinish Float = Late Finish ndash Early Finishrsquo should be

Selected

o Calendar for selecting relationship lag lsquoPredecessor Activity Calendarrsquo should

be Selected

Options ndash On the Advanced Tab

o Calculate multiple float paths should be Checked

o Calculate multiple paths using lsquoTotal Floatrsquo should be Selected

Under the menu item EnterpriseProjects

Within the Details form On the Resources Tab

o Drive activity dates by default should NOT be checked (Uncheck)

o Resources can be assigned to the same activity more than once should NOT

be checked (Uncheck)

Within the Details form On the Settings Tab

o In the Project Settings area Baseline for earned value calculations lsquoProject

Baselinersquo should be Selected

o In the Define Critical Activities area lsquoLongest Pathrsquo should be Selected

o In the Summarized Data area Summarize project based on lsquoDetailed activity

resource assignmentsrsquo should be Selected

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 5 of 13

BR Bridge

GR Guardrail Signage Pavement Markings Permanent Fence Landscape

PL Punch-Lists (by Contractor Work Type)

CL Closeout (Post Substantial Completion Punch-Lists As-Built Documents etc)

(NOTE Submittal and Approval activities shall be assigned code values

correlating to the type of work for which they are related)

(b) Responsibility Contractor (Global activity code)

The contractor must assign the appropriate responsibility activity code to each activity

within the schedule

The Contractor must request addition of new subcontractors not currently present in the

code dictionary to be added into the responsibility activity code dictionary The

department will attempt to add new contractors from the contact list included with the

submitted preliminary and baseline schedule narratives

A Responsibility global activity code has been established in the Department P6 database

that contains the following code values and names The name of the global activity code

is ldquoTRANS-Responsibilityrdquo Set Max Length for value character to six (6)

NOTE A current list of Responsibility code values and names are attached to the end of

this document Contact the ArDOT CAP Scheduler to request the addition of values and

names not on the list

(c) Station Location (Project activity code) ndash The contractor shall develop a Project Level

Activity Code to be assigned to all activities The name of the project activity code is

ldquoStation Locationrdquo Set Max Length for value character to seven (7)

Examples

Code Value Description

EP Entire Project

Sec1 Section 1 - BOJ - Sta 645+00

Sec2 Section 2 - Station 645+00 - 825+00

Det797 Detour 797+83 to 806+02

RML616 Right Main Lanes 616+41 to 640+00

BR07363 Bridge 07363 - Stage 1

(d) Change Order (Project activity code) ndash The contractor shall add Change Order Project

Level Activity Codes as needed when change orders are approved A change order code

shall be added to each activity specifically added into the schedule to carry the scope of

work for specific change order work

1) The first 6 characters shall be the project number followed by a dash

2) The next 3 characters shall be the change order number Add leading zero(s) to

equal 3 characters if necessary

Examples

Code Value Description

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 6 of 13

CA0000-001 Change Order 001 ndash Increase Class 7 Matrsquol qty Right ML

CA0000-014 Change Order 014 ndash Time Extension (23 day) due to Utility delay

(e) Unspecified Activity Codes (Project activity code) The contractor may develop and

use any additional project level activity codes deemed necessary to plan and manage the

project in the most efficient manner

(7) User Defined Fields

The contractor shall assign production rates on Primary material that the duration is derived

from through the use of an ldquoactivityrdquo User Defined Field titled ldquoXXxxxx Prod Raterdquo

(XXxxxx = ArDOTCAP project number) according to the associated resources and scope of

work using the 6 character project number in lieu of the xrsquos If two (2) or more resources

with different production rates are assigned to a single activity the Engineer may request the

activity be split so that only one production rate for the corresponding material and scope is

on any given activity

The production rate ldquoactivityrdquo User Defined Field shall be a number Data Type

(8) Resource ID Structure 1) The first 6 characters shall be the project number followed by a dash

2) The next 6 characters shall be the item code (schedule of values line item) followed

by a dash Add leading zero(s) to equal 6 characters if necessary

3) The next character shall be the resource type (L = Labor M = Material E =

Equipment) followed by a dash

4) The next 6 characters shall be alphanumeric (at contractorrsquos discretion)

CA0101-210601-M-xxxxxx

The Project Number is required for database security measures and to prevent entities

from inadvertently using another entityrsquos resources by mistake

Example

CA0101-210601-L-ExcOper Excavation Operator compacted embankment

CA0101-210601-M-CompEmb Material Compacted Embankment

CA0101-210601-E-Excavator Excavator compacted embankment

Technical Settings

(9) P6 Settings Clarifications

The following P6 settings must be used in order for all projects to function and calculate

properly within the ArDOT (CAP) Enterprise environment

Project Number

Item Code

Resource Type (M L E)

Alphanumeric at contractor discretion

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 7 of 13

All calendars must be Project Calendars with no inheritance to Global Calendars Resources

should also be assigned a project specific Personal Calendar which carry the project number

All start and finish times for each calendar must match for every workday within the

calendars and between all calendars

Under the menu item EditUser Preferences

On the Resource Analysis Tab

o All Closed Projects (except what-if projects) should be Checked

o Remaining Early Dates should be Checked

o Calculate Primary Resourcesrsquo Units should be Checked

On the Calculations Tab

o Preserve the Units Duration and UnitsTime for existing assignments should

be Checked

o Under ldquoWhen assigning a resource to an existing activity assignment Ask me

to select each time I assign should be Checked

o Under ldquoWhen a resource and role share an activity assignment Ask me to

select each time I assign should be Checked

Under the menu item ToolsSchedule

Options ndash On the General Tab

o Use Expected Finish Dates should be Checked

o Retained Logic should be Checked

o Calculate start-to-start lag from Early Start should be Checked

o Define critical activities as Longest Path should be Checked

o Calculate float based on finish date of Each Project should be Checked

o Compute Total Float as lsquoFinish Float = Late Finish ndash Early Finishrsquo should be

Selected

o Calendar for selecting relationship lag lsquoPredecessor Activity Calendarrsquo should

be Selected

Options ndash On the Advanced Tab

o Calculate multiple float paths should be Checked

o Calculate multiple paths using lsquoTotal Floatrsquo should be Selected

Under the menu item EnterpriseProjects

Within the Details form On the Resources Tab

o Drive activity dates by default should NOT be checked (Uncheck)

o Resources can be assigned to the same activity more than once should NOT

be checked (Uncheck)

Within the Details form On the Settings Tab

o In the Project Settings area Baseline for earned value calculations lsquoProject

Baselinersquo should be Selected

o In the Define Critical Activities area lsquoLongest Pathrsquo should be Selected

o In the Summarized Data area Summarize project based on lsquoDetailed activity

resource assignmentsrsquo should be Selected

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 6 of 13

CA0000-001 Change Order 001 ndash Increase Class 7 Matrsquol qty Right ML

CA0000-014 Change Order 014 ndash Time Extension (23 day) due to Utility delay

(e) Unspecified Activity Codes (Project activity code) The contractor may develop and

use any additional project level activity codes deemed necessary to plan and manage the

project in the most efficient manner

(7) User Defined Fields

The contractor shall assign production rates on Primary material that the duration is derived

from through the use of an ldquoactivityrdquo User Defined Field titled ldquoXXxxxx Prod Raterdquo

(XXxxxx = ArDOTCAP project number) according to the associated resources and scope of

work using the 6 character project number in lieu of the xrsquos If two (2) or more resources

with different production rates are assigned to a single activity the Engineer may request the

activity be split so that only one production rate for the corresponding material and scope is

on any given activity

The production rate ldquoactivityrdquo User Defined Field shall be a number Data Type

(8) Resource ID Structure 1) The first 6 characters shall be the project number followed by a dash

2) The next 6 characters shall be the item code (schedule of values line item) followed

by a dash Add leading zero(s) to equal 6 characters if necessary

3) The next character shall be the resource type (L = Labor M = Material E =

Equipment) followed by a dash

4) The next 6 characters shall be alphanumeric (at contractorrsquos discretion)

CA0101-210601-M-xxxxxx

The Project Number is required for database security measures and to prevent entities

from inadvertently using another entityrsquos resources by mistake

Example

CA0101-210601-L-ExcOper Excavation Operator compacted embankment

CA0101-210601-M-CompEmb Material Compacted Embankment

CA0101-210601-E-Excavator Excavator compacted embankment

Technical Settings

(9) P6 Settings Clarifications

The following P6 settings must be used in order for all projects to function and calculate

properly within the ArDOT (CAP) Enterprise environment

Project Number

Item Code

Resource Type (M L E)

Alphanumeric at contractor discretion

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 7 of 13

All calendars must be Project Calendars with no inheritance to Global Calendars Resources

should also be assigned a project specific Personal Calendar which carry the project number

All start and finish times for each calendar must match for every workday within the

calendars and between all calendars

Under the menu item EditUser Preferences

On the Resource Analysis Tab

o All Closed Projects (except what-if projects) should be Checked

o Remaining Early Dates should be Checked

o Calculate Primary Resourcesrsquo Units should be Checked

On the Calculations Tab

o Preserve the Units Duration and UnitsTime for existing assignments should

be Checked

o Under ldquoWhen assigning a resource to an existing activity assignment Ask me

to select each time I assign should be Checked

o Under ldquoWhen a resource and role share an activity assignment Ask me to

select each time I assign should be Checked

Under the menu item ToolsSchedule

Options ndash On the General Tab

o Use Expected Finish Dates should be Checked

o Retained Logic should be Checked

o Calculate start-to-start lag from Early Start should be Checked

o Define critical activities as Longest Path should be Checked

o Calculate float based on finish date of Each Project should be Checked

o Compute Total Float as lsquoFinish Float = Late Finish ndash Early Finishrsquo should be

Selected

o Calendar for selecting relationship lag lsquoPredecessor Activity Calendarrsquo should

be Selected

Options ndash On the Advanced Tab

o Calculate multiple float paths should be Checked

o Calculate multiple paths using lsquoTotal Floatrsquo should be Selected

Under the menu item EnterpriseProjects

Within the Details form On the Resources Tab

o Drive activity dates by default should NOT be checked (Uncheck)

o Resources can be assigned to the same activity more than once should NOT

be checked (Uncheck)

Within the Details form On the Settings Tab

o In the Project Settings area Baseline for earned value calculations lsquoProject

Baselinersquo should be Selected

o In the Define Critical Activities area lsquoLongest Pathrsquo should be Selected

o In the Summarized Data area Summarize project based on lsquoDetailed activity

resource assignmentsrsquo should be Selected

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 7 of 13

All calendars must be Project Calendars with no inheritance to Global Calendars Resources

should also be assigned a project specific Personal Calendar which carry the project number

All start and finish times for each calendar must match for every workday within the

calendars and between all calendars

Under the menu item EditUser Preferences

On the Resource Analysis Tab

o All Closed Projects (except what-if projects) should be Checked

o Remaining Early Dates should be Checked

o Calculate Primary Resourcesrsquo Units should be Checked

On the Calculations Tab

o Preserve the Units Duration and UnitsTime for existing assignments should

be Checked

o Under ldquoWhen assigning a resource to an existing activity assignment Ask me

to select each time I assign should be Checked

o Under ldquoWhen a resource and role share an activity assignment Ask me to

select each time I assign should be Checked

Under the menu item ToolsSchedule

Options ndash On the General Tab

o Use Expected Finish Dates should be Checked

o Retained Logic should be Checked

o Calculate start-to-start lag from Early Start should be Checked

o Define critical activities as Longest Path should be Checked

o Calculate float based on finish date of Each Project should be Checked

o Compute Total Float as lsquoFinish Float = Late Finish ndash Early Finishrsquo should be

Selected

o Calendar for selecting relationship lag lsquoPredecessor Activity Calendarrsquo should

be Selected

Options ndash On the Advanced Tab

o Calculate multiple float paths should be Checked

o Calculate multiple paths using lsquoTotal Floatrsquo should be Selected

Under the menu item EnterpriseProjects

Within the Details form On the Resources Tab

o Drive activity dates by default should NOT be checked (Uncheck)

o Resources can be assigned to the same activity more than once should NOT

be checked (Uncheck)

Within the Details form On the Settings Tab

o In the Project Settings area Baseline for earned value calculations lsquoProject

Baselinersquo should be Selected

o In the Define Critical Activities area lsquoLongest Pathrsquo should be Selected

o In the Summarized Data area Summarize project based on lsquoDetailed activity

resource assignmentsrsquo should be Selected

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 8 of 13

Under the menu item EnterpriseProjects

Within the Details form On the Details Tab

o In the Profile section Auto Compute Actuals should be Checked

o In the Profile section Calculate costs from units should be Checked

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 9 of 13

(a) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

Under the menu item ProjectResource Assignments

Within the Details form On the General Tab

o Auto Compute Actuals should NOT be checked for Material resources only

(Uncheck)

o Auto Compute Actuals should be checked for labor and equipment resources

only (Check)

o Within the Gantt chart add the ldquoDrive Activity Datesrdquo column if it is not

already one of the data columns Uncheck the box for each and every resource

assignment within the schedule This can be done by first unchecking the

resource assignment at the top of the list highlighting all resource

assignments and using the ldquofill downrdquo feature to uncheck all resource

assignments

Under the menu item ToolsAdministration Depending on what P6 version you are running

and whether it is web-based you might need to login through the web for Administration

Earned Value settings

o Activity Percent Complete should be Checked

o ETC = Remaining Cost for Activity should be Checked

o At Completion with Current Dates should be Checked

Clarifications

(10) SP Clarifications

(a) The Bid Schedule section 10802(g)(2) states ldquoHigh-level activities summarized by the

Work Type Code as set forth in the ldquoActivity Codes Work Typerdquo section of the

ldquoSchedule Structurerdquo document located at arkansashighwayscomContractor

InformationConstruction ContractorsGeneral InformationStructure of Project

Schedule on the AHTD website shall be represented in the schedule for each stageldquo

NOTE The intent is to have at least one task for each Work Type activity within

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 10 of 13

each Stage (according to the MOT plans) that will represent the entire project scope

in a logical CPM schedule The schedule is not expected to have complete detailed

activities summarized as a function of P6 to the Work Type code level

(b) NOTE The Duration Type for all activities must be set to ldquoFixed Durations and Fixed

Unitsrdquo

(c) Example of the bid schedule timeline required for the bid narrative is shown below and

located at arkansashighwayscomContractor InformationConstruction

ContractorsGeneral InformationStructure of Project Schedule on the AHTD website It

is an Excel file named ldquo2017-11-20_XXxxxx_BidSchedTimeline_Examplexlsxrdquo

(d) Resources Since P6 does not allow a Material resource to be the Primary resource use

the Labor resource as Primary

(e) ldquoStore Period Performancerdquo shall be performed once every 28 days in conjunction with

the joint progress update meeting

Processes

(11) Steps for Updating and Calculating the schedule

(a) Updating the Project

1) Workflow Update all Activity Duration Complete gt Update Resource Units

(Actual this Period Units) gt Calculate Schedule

WARNING If any progress is changed on an activity AFTER the above process is

complete the actual material quantities must be re-entered after the progress change

for that activity(s)

2) Actual this Period Units While updating your resource units you need to update the

actual units in ldquoActual this Period Unitsrdquo This column shows the incremental values

for the update

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 11 of 13

3) Update ldquoActual this Period Unitsrdquo to put in the incremental value for Actual Units

instead of calculating cumulative units for ldquoActual Unitsrdquo

4) As seen in the fig above you just need to input the incremental units used in that

period and the cumulative values are automatically incremented in Actual Units

column Actual This Period Units are reset to 0 every time you store Financial

Periods after scheduling your project

(b) Store Financial Periods

1) Workflow Go to Tools gt Store Period Performance gt Choose your ldquoFinancial

Periodrdquo gt ldquoStore Nowrdquo

WARNING Do not Re-Calculate the schedule after Actual Units have been applied

to the Material resources and before Storing Period Performance This can cause

some of the actuals to change slightly

You can re-calculate the schedule AFTER Period Performance has been Stored

(12) Material Resource Actual Units ndash Balancing Estimate At Complete Units With each

bi-weekly update the total Units Estimate-At-Complete for each Material Resource should

equal the Contract Budgeted Units (quantities)

After applying actual units to all activities for the progress period balance each resource total

units estimate-at-complete by

(a) Obtain the variance between the contract budgeted units and current estimate-at-complete

units

(b) Find the last activity taking place in the schedule for that given resource

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 12 of 13

(c) Add or subtract the variance from the estimate-at-complete of that resource on the last

activity

NOTE At this point the Contract Budget Units and Current Total Estimate-At-Complete

Units for that specific resource will be balanced (=)

(d) Repeat steps (a) thru (c)

Attachments

Global Responsibility Code ldquoTRANS-Responsibilityrdquo

As-of Nov 28 2017

Code Value Description

AHTD Arkansas Department of Transportation

APACCn APAC Central

ARDOT Arkansas Department of Transportation

ArSign Arkansas Sign amp Barricade

AshGro Ash Grove Cement Company

Badger Badger Daylighting Corp

BerCon Berry Concrete Construction

BlHill Black Hills Energy

BobKen Bobby Kennedy Construction

ConSSC Contractors Specialty Service Company

COX Cox Communications

Cranfo Cranford Construction Company

Crisp Crisp Contractors

CrouCo Crouse Construction

CulvPI Culverts Plus Inc

Darrag Darragh

DiaSur Diamond Surface

Entrgy Entergy Arkansas

EnvSEI Envirotrac Safety amp Erosion Inc

ExpCon Explosive Contractors

Forter Forterra Pipe amp Precast LLC

Gerdau Gerdau Dallas Renforcing Steel

GrnMtn Granite Mountain Quarries

GTS GTS Inc

HanGeo Hanes Geo Components

HighGr Highway Graphics

JacoCo Jacor

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors

Structure of the Project Schedule 30-Nov-17

amp SP Clarifications

Page 13 of 13

JetAsp Jet Asphalt amp Rock Co

LasBro LASBRO

McGeor McGeorge Contracting

Mobico Mobicon Crushing amp Recycling

Mobley Mobley Contractors

Nabhol Nabholz Construction Corporation

ObrEng Obryan Engineering Inc

Peter Peterson Concrete Tank Co

PinBlf Pine Bluff Sand amp Gravel

PipDrC Pipeline and Drainage Consultants

QltyTr Quality Trucking of Little Rock LLC

RITTER Ritter Communications

RMI_WW RMI Worldwide LLC

RobCon Robertson Contractors

Scur Scurlock Industries

SEVVAL Seven Valleys Concrete

Splclr Special Clearing - SUB

SurPrp Surprep

Terrac Terracon (Concrete Testing)

TexopC Texop Construction

TimStr Time Striping Inc

TotlEC Total Erosion Control

Tramar Tramar

ValSpr City of Valley Springs

Webbr Webber LLC

WevBal Weaver-Bailey Contractors