I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Headquarters U.S. Air Force

Streamlining Air Force NEPA: Streamlining Air Force NEPA: Leaning the Environmental Impact Leaning the Environmental Impact

Analysis Process (EIAP)Analysis Process (EIAP)

Ms. Michele Indermark

Deputy for Environmental Planning

SAF/IEENEPA Man Blues

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Leaning the EIA Process

The problem:

− Air Force Environmental Impact Analysis Process takes too long and costs too much

The solution:

− “Lean” the EIAP by identifying, reducing and eliminating inefficiencies

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Leaning the EIA Process

The goal of the Leaning session:

Reduce time and cost of EIA Process

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Leaning the EIA Process

The Leaning process:

− Identify SIPOC (Supplier/ Inputs/ Process/ Outputs/ Customer)

− Identify value stream and existing inefficiencies

− Identify countermeasures

− Develop implementation plan

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Leaning the EIA Process

Leaning Step 1: Group brainstorms. Breakout groups map the current, or “as-is” EIA Process

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EIAP “As-is” Step 1

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EIAP “As-is” Step 2

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EIAP “As-is” Step 3

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EIAP “As-is” Step 4

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Leaning the EIA Process

Leaning Step 2:

− Through breakout groups and discussion, identify value streams and delays/ inefficiencies

− Develop and refine the ideal, or “To be” EIA process

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EIAP “To-be” Step 1

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EIAP “To-be” Step 2

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Leaning the EIA Process

Leaning Step 3:

− Through brainstorm and small groups, develop solutions (countermeasures) to eliminate inefficiencies identified in step 2

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Leaning the EIA Process

Leaning Step 4:

− Create implementation plan to identify the who, what, how and when

− Include “checkpoints” to ensure implementation

Countermeasure Who What How When Checkpoints

Develop Tools

-813 Generator (ASET tool)

-Air Staff -MAJCOM/ Base App test

-Enterprise application (e.g., ASET) gap analysis

-Policy memo/ directive

-Enterprise application for EA EIS test

-Provide names (POCs):

1 OCT 06

-Perfect State 30 APR 07

-Tasker tracking system

-Develop ROD template -Air staff AFSOC -Template integrated App -Modify and distribute existing template -Short Term - 6 AUG 06

-Perfect State - 30 SEPT 07

3-6 Mos.

-Tasker tracking system

-Contract status tracker AFCEE Web-based tracking tool -Move tracker data to portal

-Build website to track and manage all EA/EIS data

-Short Term - ?

-Perfect State - ?

-AFCEE can complete?

-Tasker tracking system

NEPA status tracker Air staff -Access D.B. Web integrated tool -Place info on C.O.P.

-Capability manager with overall process tracking EA/EIS data on GCSS along with contract data

-Short Term - 15 DEC 06

-Perfect State - 12-18 months

-Tasker tracking system

Eliminate Tasks

-Eliminate DoD security and Policy review

-Air staff -Eliminate DoD Coordination of security policy & review

-Coord. Elimination of task with DoD -Short Term - AF Coord 6 Mos.

-Perfect State - DoD Coord. 18 Mos.

-Tasker tracking system

-Eliminate SOW and use SOO -Central Management Office (CMO)

-Develop a standard for Statement of Objectives (SOO)

-Work with AFCEE and MAJCOMs to determine Standard

-Perfect State - 6-9 Mos. -Tasker tracking system

Improve Quality of Documents

-Produce more concise documents

-Central Management Office (CMO)

-Standard templates for all EA & EIS completion

-Create & distribute to POCs for use

-Use within CMO for all EISs

-Short Term - continue to follow current CEQ regsmore closely

-Perfect State - Integrate ASET tool capabilities across AF (for all docs)

-Tasker tracking system

Training

-NEPA training handbook

Air staff -Standard training documents/ capability

-813 process

-ROD drafter

-EIS drafter

-Create CD and distribute

-Place CBT on Web

-Integrate training function into enterprise application

-Short Term - put training doc on CD and distribute and place on Web

-Perfect State - Integrate into automated tool with CBT style help and search capability

-Tasker tracking system

Establish EIS Office of Expertise

-Generate in-house draft EISs w/ automated enterprise tool

-EIAP expertise office -Overall integrated/automated capability (use ASET functions)

-Automated enterprise tool expanded on existing tech.

2-3 years -AFI interim CHGE letter, follow up via AF EIAP reg

-Brief RODs for Signature -Proponent

-MAJCOM

-HQ oversight office

-Brief RODs instead of using SSS process -MAJCOM & HQ prep: brief ROD, sign at brief Now -AFI interim CHGE letter, follow up via AF EIAP reg

-One concurrent review for all docs -HQ & MAJCOM interdisciplinary team

-Concurrent review vs sequential review

-Reviewer puts #1 priority on EIS reviews

-MAJCOM distribute to Inter-disciplinary team simultaneously; MAJCOM consolidates

Now -AFI interim CHGE letter, follow up via AF EIAP reg

-Open communication lines between orgs: understand

responsibilities

-Interact sooner

-A5/A3/A7/A8/GC / etc. -Proponent take responsibility sooner (even if classified). Much sooner to start planning (integrate)

-Training

-Memo

-Teaming (follow reg)

3-6 Mos. -Letter from CSAF

-Validate EIS $

-Centrally fund Via AFCEE

-EIAP expertise office

-AFCEE support

-Validate POM program & centrally manage/execute

-Need program design

-Mirror proposed MILCON

1 Year

-Pre-select contract service center/agent

-Pre-negotiated contract

-EIAP expertise office

-AFCEE support

-Pre-negotiated CLINS, pre-selected -Need program design 2 Years -Policy memo

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Air Force EIAP Rapid Improvement Event Outbrief4 August, 2006

Participants Goal/ Process

Time Saved/ Recommendations Future Rapid Improvement Event (RIE)

Problem: The EIAP process costs too much and takes too long

SAF/GCN AFSOC/A7CV Booz Allen Hamilton

AFLOA/JACE TSD

AFCEE/CCR-S SAF/IEE

AFCEE/TDN AF/A7CPB

ACC/A7ZP AFCEE

SAF/AQRE AFSOC/JA

AFSOC/A7CZ AFSOC/AFSO21

AFSOC/A7CO SAIC

• Reduce time to complete NEPA process

• Form team training

• Supplier/Inputs/Process/Outputs/Customer (SIPOC)

• Value stream

• Cause analysis

• Countermeasures

• Implementation plan

• Involvement too late

• New financial management system (being looked at HQ USAF level)

• All data available all the time (natural & built infrastructure)

• Contact all potential service agents for SOW template and automate

• Acquisition and airspace issues

• Natural & cultural resources consultations (INRMP, CRMP, mitigation)

• Integrate AF planning functions (mission, installation, environmental, legal, finance) (best for corporate AF)

Wait Time # of People Touch Time Serial Time

Current State 7 Man-Months 324 6.5 Man-Years 22 Months

Future State 3.5 Man-Months

168 6.3 Man-Years 16 Months

• Establish EIS Office of Expertise

• Eliminate Tasks

• Develop Tools

• Training Program

• Improve Quality of Documents