strategy and project management in the academic setting what best practices from industry can be...
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Strategy and Project Management in the Academic Setting
What best practices from industry can be applied within the academic
setting?
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Industry and Academia Have Differing Goals and Metrics of Success
• Industry focuses on translation and products - scientists pursue tangible entities (validated targets, novel molecules, biomarker assays) • Measure of success : $$$
• Academia focus basic research knowledge creation though basic research and dissemination of knowledge• Measure of success : Tenure
Principles of effectiveness in managing project progression apply equally in both settings – project advancement is fundamental to both
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Science is a Team Sport in Industry
• Many disciplines and functions are need to move projects forward (eg. Chemists, biologists, toxicologist, pharmacologists, engineers, manufacturers, lawyers, marketers)
• Highly effective use of multiple resources serves the purpose of translation
• In contrast there are incentives (getting tenure) for academics to lean towards individual research in order to substantiate significant impact
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A Multidisciplinary Approach Can Be Dilutive to Your Perceived Impact
Consider how to bring additional expertise to your project (collaborators, consultants, contractors) especially If you are translationally-oriented
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Principles of Project ManagementPhases of Project
ManagementCornerstones of Effective
Project Management
Initiation
Planning
Execution
Monitoring
Closing
Milestone-based
Accountability
Managing Risk
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Initiation & Planning of Projects
• Assemble team (think about external experts!)• Identify goals, establish milestones/aims• Create a project plan (simple or detailed)– Specific project activities & tasks– Timing of activities– Interdependencies among work streams– Cost– Important milestones
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Detailed Project Plan and Timeline: Microscoft Gantt Chart is an Industry Standard
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Simplified Project Plan and Timeline Modeled After Gantt Chart (NIH)
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Coulter Project Activities
Prototype Pacemaker Design and
Manufacture
Rabbit implant technique
pilotedFetal sheep model study with
optimized device (without recharging) (Coulter)
Quality System Development
Patents Prosecuted in US and Canada & new IP under review
Reports
<Q2 12 Q3 12 Q4 12 Q1 13 Q2 13 Q4 13 Q1 14
NIH R01 Application
8HUD
Designation Obtained
Electrical output tested
Publication
Design and fabrication of external recharging system (CTSI Funding)
Build device with internal charging coil (Coulter)
Fetal sheep studies incorporating external
recharging system (R01)
Go/No Go
Funding
conversion
AHA Meeting
Press Release
+ oral + oral
High Level Project Plan and Timeline
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Accountability
• Regularly scheduled team meetings• Create agendas for team meetings and follow
them• Team meeting minutes with ACTION ITEMS
assigned to team members• Review ACTION ITEMS at next team meeting
to ensure they have been completed• Careful tracking of documentation/data
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Managing Risks• Identify risks and have
some form of mitigation for these risks
• Supplement your team with complementary skill sets
• Formulate endpoints and pivot if necessary
Build optionality into your project plans and make adjustments to your research direction as you build your information base
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Some Important Issues for Academic Laboratories You Need to Think About
• Research data retention• Research data organization and storage• Industry utilizes electronic laboratory notebooks and has extensive
infrastructure to support capturing work product, data, and inventions
Problem: data walking out the door Solution: centralized data management
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Central Desktop • Electronic Filing System for Documents &
Data• Functionality for Tracking Project Plans &
Timelines• Reporting and Monitoring• A Collaboration Tool
Data Management Tools
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Central Desktop Dashboard
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Best Practices from Industry that Can Be Leveraged by Academia in Managing Your Projects
Defined milestonesDefined project needs / resourcesMapping of timelinesTeam building with complementary team skills Data management and storage
Principles of effectiveness in managing project progression should apply equally in both settings – project advancement is fundamental to both