strategic priorities - oakville

Strategic Priorities

2014 Capital Budget and Financing Plan

The total ten year Strategic Priorities capital budget includes expenditures of $54.9 million. The following table illustrates the total Strategic Priorities budget by program. The Parks and Open Space program represents the largest portion of the budget with 64% of the total wherein the EAB Management program is included at $32 million.

Strategic Priorities by Program 2014 2015-2023 Total

Corporate Initiatives 1.1$ 6.0$ 7.1$

Information Systems & Solutions 0.8$ 2.3$ 3.2$

Parks and Open Space 3.8$ 31.2$ 34.9$

Recreation and Culture Department 0.4$ 0.4$ 0.8$

Oakville Public Library 0.9$ 0.4$ 1.4$

Infrastructure Maintenance 0.4$ 3.4$ 3.7$

Infrastructure Planning 0.7$ 1.6$ 2.4$

Oakville Transit 0.1$ 0.5$ 0.5$

Environmental Policy - 0.3 0.3$

Planning Services 0.1 0.5 0.6$

Total 8.2$ 46.6$ 54.9$

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Projects included as Strategic Priorities include the EAB Management program and the Web Based services project that is improving the Town’s web-site and delivery of web-based services. It also includes the program to convert street lights to LED, and conversion of baseball diamonds to soccer fields to match demand for the appropriate sport as identified in the town’s master plan.

Program Department - Project 2014

Total Forecast Primary Year/sParks and Open Space 52271303 EAB Management Program 3.6$ 32.3$ All 10Corporate Initiatives 21101101 Web Based Services 0.6$ 5.2$ All 10Infrastructure Maintenance 51631301 Street Lights Rehab. & LED Conversion 0.4$ 3.7$ All 10Parks and Open Space 52211905 Sportfields Conversions -$ 2.2$ 2015-2019Corporate Initiatives 36100907 ServiceOakville 0.5$ 2.0$ All 10Total 5.0$ 45.4$

Highest 10 Year Value Projects

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The majority of the funding for the Strategic Priorities capital budget is provided from the capital levy which represents 88% of the total financing. Other sources include Gas tax at 9% and Capital reserves at 3%.

Capital Levy88%

Capital Reserves3%

Gas Tax9%

Strategic Priorities - Funding Sources

47

Town of Oakville2014-2023 Capital Budget and Financial Plan

Strategic Priorities 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total

Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast

Corporate Initiatives21101101 Web Based Services 620,000 465,000 465,000 585,000 465,000 465,000 585,000 465,000 465,000 585,000 5,165,000 36100907 ServiceOakville 475,000 400,000 250,000 100,000 100,000 100,000 100,000 250,000 100,000 100,000 1,975,000

Total Corporate Initiatives 1,095,000 865,000 715,000 685,000 565,000 565,000 685,000 715,000 565,000 685,000 7,140,000

Information Systems + Solutions36101215 Sharepoint Infrastructure Refresh 300,000 - - - - 250,000 - - - - 550,000 36101301 Corporate Document Management 350,000 100,000 100,000 300,000 200,000 100,000 100,000 100,000 300,000 200,000 1,850,000 36101312 PCI Certification Project 135,000 135,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 590,000 36101317 Point of Sale Terminals Expansion & Refresh - 20,000 20,000 20,000 - 20,000 20,000 20,000 - 20,000 140,000 36101403 Google Maps/GIS Integration Strategy 50,000 - - - - - - - - - 50,000

Total Information Systems + Solutions 835,000 255,000 160,000 360,000 240,000 410,000 160,000 160,000 340,000 260,000 3,180,000

Parks and Open Space52211305 Oakville Harbours Marina Building Feasibility Study 50,000 - - - - - - - - - 50,000 52211905 Sportfields Conversions - 669,000 - 739,000 - 771,000 - - - - 2,179,000 52221303 Park Recycling Program 75,000 - - - - - - - - - 75,000 52221403 Waterfront Parks Goose Management 50,000 75,000 75,000 100,000 - - - - - - 300,000 52271403 EAB Management Program 3,580,000 3,848,500 3,740,000 3,680,000 3,280,000 2,895,000 3,370,000 2,965,000 2,735,000 2,250,000 32,343,500

Total Parks and Open Space 3,755,000 4,592,500 3,815,000 4,519,000 3,280,000 3,666,000 3,370,000 2,965,000 2,735,000 2,250,000 34,947,500

Recreation and Culture Department46601207 Downtown Oakville Cultural Hub 250,000 - - - - - - - - - 250,000 46601403 IRIS Self-Serve Kiosks 48,000 - - - - - - - - - 48,000 46601404 Recreation Planning Studies 50,000 50,000 50,000 - 50,000 - 50,000 - 50,000 - 300,000 46651501 GA - Fitness Expansion Study - 150,000 - - - - - - - - 150,000 47801402 Museum - Coach House Study 25,000 - - - - - - - - - 25,000

Total Recreation and Culture Department 373,000 200,000 50,000 - 50,000 - 50,000 - 50,000 - 773,000

Oakville Public Library71101402 Print Management System for OPL Branches 80,000 - - - - 25,000 - - - - 105,000 71101403 OPL Website Refresh to Town Standards 175,000 - - - - 175,000 - - - - 350,000 71101404 RFID System Installation 675,500 - - - - 220,000 - - - - 895,500

Total Oakville Public Library 930,500 - - - - 420,000 - - - - 1,350,500

Infrastructure Maintenance51631301 Street Lights Rehab. & LED Conversion 350,000 350,000 350,000 370,000 370,000 370,000 390,000 390,000 390,000 398,000 3,728,000

Total Infrastructure Maintenance 350,000 350,000 350,000 370,000 370,000 370,000 390,000 390,000 390,000 398,000 3,728,000

Infrastructure Planning53321503 Old Bronte Road - Streetscape Design - - - 100,000 - - - - - - 100,000 53381402 Storm Sewer Rates Feasibility Study 275,000 275,000

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Town of Oakville2014-2023 Capital Budget and Financial Plan

Strategic Priorities 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total

Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast 53381403 Storm Sewer Master Plan Phase 2 Study 225,000 225,000 53411303 PXO Conversion Program 65,000 65,000 65,000 65,000 - - - - - - 260,000 53411304 New Traffic Calming Program 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,500,000

Total Infrastructure Planning 715,000 215,000 215,000 315,000 150,000 150,000 150,000 150,000 150,000 150,000 2,360,000

Oakville Transit54201105 Bike Storage at Terminals - 15,000 - 15,000 - - 15,000 - - - 45,000 54211302 Bus Stop Accessibility Improvements 60,000 60,000 60,000 60,000 60,000 40,000 40,000 40,000 40,000 40,000 500,000

Total Oakville Transit 60,000 75,000 60,000 75,000 60,000 40,000 55,000 40,000 40,000 40,000 545,000

Environmental Policy22100902 Integrated Community Sustainability Plan - - - - 50,000 - - - - - 50,000 22101602 Environmental Strategic Plan (ESP) Update - - 100,000 - - - - 100,000 - - 200,000

Total Environmental Policy - - 100,000 - 50,000 - - 100,000 - - 250,000

Planning Services63101401 AMANDA Public Portal 125,000 250,000 - - - 125,000 - - - - 500,000 63101404 Economic Development Strategy Update - 50,000 - - - - 50,000 - - - 100,000

Total Planning Services 125,000 300,000 - - - 125,000 50,000 - - - 600,000

Total Strategic Priorities 8,238,500 6,852,500 5,465,000 6,324,000 4,765,000 5,746,000 4,910,000 4,520,000 4,270,000 3,783,000 54,874,000

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TOWN OF OAKVILLECAPITAL PROJECT DETAIL SHEET

2014 - 2023 CAPITAL FORECAST

Project ID

Department

21101101

General Government

Project Name Web Based Services

Service / Program 2110 - CAO Year of Initiation 2011Asset Category N/A

Growth Related NoGrowth % 0

Construction Start Date

Year of Completion Not Applicable

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 1,090,000 620,000 465,000 465,000 585,000 465,000 465,000 5,165,000585,000 465,000 1,050,000Payments & GrantsInternal Expenses & Transfers to Own Funds

5,165,0001,090,000 620,000 465,000 465,000 585,000 465,000465,000TOTAL CAPITAL COST 585,000 465,000 1,050,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve FundsOperating ReservesOther RevenueTOTAL PROGRAM SPECIFIC REVENUE

CORPORATE FINANCINGCapital Reserve 1,090,000Capital Levy 620,000 465,000 465,000 585,000 465,000 465,000 5,165,000585,000 465,000 1,050,000Long Term Financing

5,165,0001,090,000 620,000 465,000 465,000 585,000 465,000465,000TOTAL CORPORATE FINANCING 585,000 465,000 1,050,000

5,165,0001,090,000 620,000 465,000 465,000 585,000 465,000465,000TOTAL FINANCING 585,000 465,000 1,050,000

PORTION OF PROJECT UNFUNDED(+)

OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & Benefits 89,000 89,000Materials, Supplies & UtilitiesCapital Out of OperationsPurchased Services 500 500Payments & GrantsInternal Expenses & Tfrs to Own Funds

89,50089,500TOTAL EXPECTED OPERATING COST

EXPECTED REVENUEExternal RevenueInternal Revenue & Own Fund TransfersTOTAL EXPECTED REVENUE

89,50089,500NET OPERATING IMPACT

PROJECT DETAILS Project Description and Rationale

The majority of work outlined for 2014 includes ongoing enhancements to site functionality with a significant focus on accessibility. Other major projects include improvements to online documents and forms development, enhanced calendar functionality, application development, and costs associated with hosted solutions, external advisors, staff training and staff backfill. The operating impact in 2014 is for an Online Communications Advisor who will enhance the town’s online presence by developing, executing and monitoring social media programs that support the town’s strategic initiatives and branding efforts across the various online communications platforms. This position will be a valuable resource that helps to ensure professionalism and consistency in online communications.

Impact of Advancement or Deferral (include maximum years project could be deferred if applicable):

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Project ID

Department

36100907

General Government

Project Name ServiceOakville

Service / Program 2110 - CAO Year of Initiation 2009Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 2,005,300 475,000 400,000 250,000 100,000 100,000 100,000 1,975,000100,000 250,000 200,000Payments & GrantsInternal Expenses & Transfers to Own Funds

1,975,0002,005,300 475,000 400,000 250,000 100,000 100,000100,000TOTAL CAPITAL COST 100,000 250,000 200,000


CORPORATE FINANCINGCapital Reserve 765,300Capital Levy 1,240,000 475,000 400,000 250,000 100,000 100,000 100,000 1,975,000100,000 250,000 200,000Long Term Financing

1,975,0002,005,300 475,000 400,000 250,000 100,000 100,000100,000TOTAL CORPORATE FINANCING 100,000 250,000 200,000

1,975,0002,005,300 475,000 400,000 250,000 100,000 100,000100,000TOTAL FINANCING 100,000 250,000 200,000


OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital Out of OperationsPurchased ServicesPayments & GrantsInternal Expenses & Tfrs to Own FundsTOTAL EXPECTED OPERATING COST


NET OPERATING IMPACT


Provide integrated customer service delivery to make it easier for the public to access information and services through the telephone, in person, e-mail and on the web. The project will implement a CRM which will allow tracking, reporting and integration with other core systems, as well as a knowledge base tool to support consistent and accurate provision of information.


Deferral would continue to transfer most inquiries and service requests to departments for handling. There is no centralized tracking of service requests, with no access to enterprise wide reporting on customer requests to support performance measures and trend analysis.

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Project ID

Department

36101215

Information Systems & Solutions

Project Name Sharepoint Infrastructure Refresh

Service / Program 3610 - Administration - IS&S CH Year of Initiation 2012Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 185,000 300,000 250,000 550,000Purchased ServicesPayments & GrantsInternal Expenses & Transfers to Own Funds

550,000185,000 300,000 250,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital ReserveCapital Levy 185,000 300,000 250,000 550,000Long Term Financing

550,000185,000 300,000 250,000TOTAL CORPORATE FINANCING

550,000185,000 300,000 250,000TOTAL FINANCING






Sharepoint is a core system within the town's suite of application platforms. This capital budget captures the back end systems enhancements and infrastructure upgrades required approximately every 5 years. This project is linked to the Microsoft Outlook infrastructure refresh since the 2 products are closely linked and the version releases are usually issued at the same time by Microsoft to maintain feature functionality. The operating impact in 2015 is for a full-time Application Support person for back end systems and related application integrations as required for all Sharepoint applications, including Document Management and Staff Portals.


Advancement or Deferral of this project needs to be done in coordination with the Microsoft Outlook infrastructure refresh project.

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Project ID

Department

36101301


Project Name Corporate Document Management





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 150,000 350,000 100,000 100,000 300,000 200,000 100,000 1,850,000100,000 100,000 500,000Payments & GrantsInternal Expenses & Transfers to Own Funds

1,850,000150,000 350,000 100,000 100,000 300,000 100,000200,000TOTAL CAPITAL COST 100,000 100,000 500,000


CORPORATE FINANCINGCapital ReserveCapital Levy 150,000 350,000 100,000 100,000 300,000 200,000 100,000 1,850,000100,000 100,000 500,000Long Term Financing

1,850,000150,000 350,000 100,000 100,000 300,000 100,000200,000TOTAL CORPORATE FINANCING 100,000 100,000 500,000

1,850,000150,000 350,000 100,000 100,000 300,000 100,000200,000TOTAL FINANCING 100,000 100,000 500,000


OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & Benefits 71,200 14,200 85,400Materials, Supplies & UtilitiesCapital Out of OperationsPurchased ServicesPayments & GrantsInternal Expenses & Tfrs to Own Funds

85,40071,200 14,200TOTAL EXPECTED OPERATING COST


85,40071,200 14,200NET OPERATING IMPACT


Continuation of the Document Management project, based on our existing Sharepoint Architecture, in co-operation with the Clerks Department. In 2012, the plan was to start developing and executing a migration plan from some of our non-standard datasets to structured document repositories to enable the corporate wide use of documentation. The need for a centralized document repository is becoming more important as the town continues integrating our core applications into comprehensive datasets and the shared documents between all the applications become more the norm instead of the exception.


Many service areas, such as Service Oakville and the Planning Commission are becoming increasingly reliant on electronic document repositories. Deferral is not recommended due to increased integration between our core applications and the need to reference the approved current document repositories from one common location.

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Project ID

Department

36101312


Project Name PCI Certification Project





PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 135,000 135,000 135,000 40,000 40,000 40,000 40,000 590,00040,000 40,000 80,000Payments & GrantsInternal Expenses & Transfers to Own Funds

590,000135,000 135,000 135,000 40,000 40,000 40,00040,000TOTAL CAPITAL COST 40,000 40,000 80,000


CORPORATE FINANCINGCapital ReserveCapital Levy 135,000 135,000 135,000 40,000 40,000 40,000 40,000 590,00040,000 40,000 80,000Long Term Financing

590,000135,000 135,000 135,000 40,000 40,000 40,00040,000TOTAL CORPORATE FINANCING 40,000 40,000 80,000

590,000135,000 135,000 135,000 40,000 40,000 40,00040,000TOTAL FINANCING 40,000 40,000 80,000


OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & Benefits 52,900 52,900 105,800Materials, Supplies & UtilitiesCapital Out of OperationsPurchased ServicesPayments & GrantsInternal Expenses & Tfrs to Own Funds

105,80052,900 52,900TOTAL EXPECTED OPERATING COST


105,80052,900 52,900NET OPERATING IMPACT


The PCI Data Security Specification is a set of comprehensive requirements for enhancing payment account data security that was developed by the founding payment brands of the PCI Security Standards Council, including AMEX, Discover Financial Services, JCB International, Master Card and Visa Inc. to help facilitate the broad adoption of consistent data security measures. Typical uses of the budget include software / hardware purchases which usually contains a 1st year maintenance component, project analysis consulting, data input and data reporting components, security and display technology hardware / software components, internal / external consulting companies, software development tools and staff and contract training on all the previously listed technologies.


The common uses in the town include: Recreation program payments over the web through the CLASS application, Oakville Centre ticket purchases over the web through their service provider TIXHUB, debit and credit card transactions using pin pad devices at Recreation Centres, and town facilities, etc. The operating impact for 2016 is for a full-time Business Analyst position will be responsible for working with the departments to document existing business processes, modifying business processes, implementing the changes to follow best practices as required for PCI Certification and COBIT best practices.

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Project ID

Department

36101317


Project Name Point of Sale Terminals Expansion & Refresh

Service / Program 3610 - Administration - IS&S CH Year of Initiation 2013Asset Category Communication & Technology




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 20,000 20,000 20,000 20,000 20,000 140,00020,000 20,000 20,000Purchased ServicesPayments & GrantsInternal Expenses & Transfers to Own Funds

140,00020,000 20,000 20,000 20,000 20,000TOTAL CAPITAL COST 20,000 20,000 20,000


CORPORATE FINANCINGCapital Reserve 20,000 20,000 20,000 20,000 120,00020,000 20,000 20,000Capital Levy 20,000 20,000Long Term Financing

140,00020,000 20,000 20,000 20,000 20,000TOTAL CORPORATE FINANCING 20,000 20,000 20,000

140,00020,000 20,000 20,000 20,000 20,000TOTAL FINANCING 20,000 20,000 20,000






The Point of Sale Terminals (POS) Expansion and Refresh is a program of expanding the use of the POS terminals for service payments at various front counters at town facilities. This budget is also used to replace defective or aging POS terminals at existing sites. The typical uses of the capital budget include software and hardware purchases which usually contains a 1st year maintenance component, project and business analysis consulting, data input and data reporting hardware and software components, security and display technology hardware and software components, internal and external consulting companies and contracts, software development tools and to suites and staff and contract training on all the previously listed technologies.


Some of the POS terminals have been in operation for 5+ years and are starting to experience failures and software compatibility issues as we upgrade the Amanda and CLASS software products used by Recreation & Culture, Finance TAX etc. Deferral is not recommended due to increased risk of technology failure and impacts to revenue collection and service levels to the public.

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Project ID

Department

36101403


Project Name Google Maps/GIS Integration Strategy

Service / Program 3610 - Administration - IS&S CH Year of Initiation 2014Asset Category Communication & Technology




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 50,000Payments & GrantsInternal Expenses & Transfers to Own Funds

50,00050,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital ReserveCapital Levy 50,000 50,000Long Term Financing

50,00050,000TOTAL CORPORATE FINANCING

50,00050,000TOTAL FINANCING






Investigating the various solutions available to have our ESRI GIS data available through Google Map interfaces in the most efficient way possible. Many of the current software applications provide for map views which utilize a Google Map API. Google Maps do not provide the same level of detail, mapping layers, or customization that are currently available to us through our ESRI GIS assets. This initiative is to determine potential means of providing our GIS data through the Google map interfaces for applications such as AVL, JD Edwards, and ACR.


Deferral may result in poorly detailed map views for many software applications.

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Project ID

Department

52211305

Parks and Open Space

Project Name Oakville Harbours Marina Building Feasibility Study

Service / Program 5221 - Park Development Rehab - Neighbourh Year of Initiation 2013Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 75,000 50,000 50,000Payments & GrantsInternal Expenses & Transfers to Own Funds

50,00075,000 50,000TOTAL CAPITAL COST

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 75,000Operating ReservesOther Revenue

75,000TOTAL PROGRAM SPECIFIC REVENUE



50,00075,000 50,000TOTAL FINANCING






The Oakville Harbours Marina building is in need of significant repairs. The building has not had any improvements for over 20+ years. The funds requested in 2014 are for architectural consulting and to prepare a long-term business plan for this building and determine future requirements.


A deferral or delay will mean the infrastructure of the building will continue to decline and further the poor “state of good repair” of a town facility. It would also mean additional work in extending leases because building leases have been timed consistent with a major renovation.

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Project ID

Department

52211905


Project Name Sportfields Conversions

Service / Program 5221 - Park Development Rehab - Neighbourh Year of Initiation 2015Asset Category Land Improvement Class



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 669,000 739,000 771,000 2,179,000Payments & GrantsInternal Expenses & Transfers to Own Funds

2,179,000669,000 739,000 771,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital Reserve 436,500 771,000 1,207,500Capital Levy 669,000 302,500 971,500Long Term Financing

2,179,000669,000 739,000 771,000TOTAL CORPORATE FINANCING

2,179,000669,000 739,000 771,000TOTAL FINANCING






Project entails the conversion of baseball diamonds to soccer fields. With the decline in enrollment in baseball, it appears fields are available for re-purposing to soccer. With the continued growth in soccer, the field conversion would add several new fields. Planned improvements include the following locations: Thornlea Park, Woodhaven Park, Seabrook Park, Morden Park and Oakville Park.


As identified in the Parks, Recreation and Library Master Plan, there are surplus ball diamonds within our inventory, especially in the southern portion of the town. This project will assist in meeting the supply needs for soccer fields.

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Project ID

Department

52221303


Project Name Park Recycling Program

Service / Program 5222 - Park Development Rehab - Community Year of Initiation 2013Asset Category N/A



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & Utilities 20,000 75,000 75,000Capital out of OperationsPurchased ServicesPayments & GrantsInternal Expenses & Transfers to Own Funds



CORPORATE FINANCINGCapital ReserveCapital Levy 20,000 75,000 75,000Long Term Financing

75,00020,000 75,000TOTAL CORPORATE FINANCING







This project will provide the funds to introduce recycling (plastic, paper etc.) into parks on a gradual basis. Initially, in year 1 and 2, sports fields would receive deep in-ground recycling containers to reduce the frequency of pickups. In the 3rd year, blue waste barrels would be deployed to neighborhood parks, parkettes, school sports fields, and selected trails to support environmental initiatives in parks.


Deferral of this item may mean that significant quantities of recyclable items will be mixed with standard garbage and transferred to local landfill.

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Project ID

Department

52221403


Project Name Waterfront Parks Goose Management

Service / Program 5222 - Park Development Rehab - Community Year of Initiation 2014Asset Category Land Improvement Class



Year of Completion 2017

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 75,000 75,000 100,000 300,000Payments & GrantsInternal Expenses & Transfers to Own Funds

300,00050,000 75,000 75,000 100,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital ReserveCapital Levy 50,000 75,000 75,000 100,000 300,000Long Term Financing

300,00050,000 75,000 75,000 100,000TOTAL CORPORATE FINANCING

300,00050,000 75,000 75,000 100,000TOTAL FINANCING






The town's goose management program will benefit from landscape changes in waterfront parks that will make the parks less attractive to loafing Canada Geese. A biologist has visited all waterfront parks and provided recommendations in the form of additional shrub planting, railing/fencing and conversion of turf areas to shrub plantings. This would be phased over a number of years and may require community consultation. Some will be done in conjunction with master plans already initiated.


Deferral may impact the quality of our waterfront parks, and may result in increased operating costs.

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Project ID

Department

52271403


Project Name EAB Management Program

Service / Program 5227 - Forestry Year of Initiation 2013Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 3,580,000 3,848,500 3,740,000 3,680,000 3,280,000 2,895,000 32,343,5003,370,000 2,965,000 4,985,000Payments & GrantsInternal Expenses & Transfers to Own Funds

32,343,5003,580,000 3,848,500 3,740,000 3,680,000 2,895,0003,280,000TOTAL CAPITAL COST 3,370,000 2,965,000 4,985,000


CORPORATE FINANCINGCapital ReserveCapital Levy 3,580,000 3,848,500 3,740,000 3,680,000 3,280,000 2,895,000 32,343,5003,370,000 2,965,000 4,985,000Long Term Financing

32,343,5003,580,000 3,848,500 3,740,000 3,680,000 2,895,0003,280,000TOTAL CORPORATE FINANCING 3,370,000 2,965,000 4,985,000

32,343,5003,580,000 3,848,500 3,740,000 3,680,000 2,895,0003,280,000TOTAL FINANCING 3,370,000 2,965,000 4,985,000






Emerald Ash Borer is a serious invasive pest that is impacting thousands of ash trees in Oakville. Through several reports to Council staff have advised Council of the severity of the problem. The funds outlined in the capital forecast include continuing the ash tree injection program aimed at preserving ash canopy, removals of dead ash trees and replanting, annual costs associated with consulting and monitoring, and continuation of the public education program. The Emerald Ash Borer municipal problem throughout the town on road allowances, parks and woodlots is expected to run 10-15 years with severity increasing in the middle years of the forecast due to ash tree mortality.


To delay or defer the EAB program will reduce the town's ability to deal with this invasive insect pest. Ash trees will not be injected to resist the pest, and dead trees will not be removed which can lead to significant town liability.

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Project ID

Department

46601207

Recreation and Culture Department

Project Name Downtown Oakville Cultural Hub

Service / Program 4660 - Community Centres Year of Initiation 2012Asset Category N/A



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 1,250,000 250,000 250,000Purchased ServicesPayments & GrantsInternal Expenses & Transfers to Own Funds

250,0001,250,000 250,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital ReserveCapital Levy 1,250,000 250,000 250,000Long Term Financing

250,0001,250,000 250,000TOTAL CORPORATE FINANCING

250,0001,250,000 250,000TOTAL FINANCING






The Parks, Recreation, Culture and Library Master Plan recommended that Centennial Square be considered for a Creativity and Innovation Centre. This would include, a library, theatre and galleries as well as other arts and culture components that would be identified through the Cultural Plan. The Cultural Plan will further identify the cultural needs of the town and the optimum locations for development.


Existing facilities on the site are both aging and inadequate to meet the future arts and culture needs. Deferral may result in future capital repair costs. This project will be initiated by the need to move the central library administrative function which will be triggered by growth in North Oakville.

Page 365



Project ID

Department

46601403


Project Name IRIS Self-Serve Kiosks

Service / Program 4660 - Community Centres Year of Initiation 2014Asset Category Communication & Technology















Recreation and Culture is requesting the purchase and implementation of 6 Self Serve Kiosk units @ a cost of $8,000 each to elevate the awareness of IRIS and provide immediate access to registration services at select Town locations. The locations selected by Recreation and Culture are Glen Abbey Recreation Centre, Iroquois Ridge Community Centre, Queen Elizabeth Park Community and Cultural Centre, Sixteen Mile Sports Complex and Town Hall.


The benefits hoped to be realized would be access to IRIS, promotion of Town Programs and self serve options, an alternative service channel for those residents who do not have computer access and the potential to include additional Town on-line services. Deferral would result in a lack of these benefits.

Page 366



Project ID

Department

46601404


Project Name Recreation Planning Studies

Service / Program 4660 - Community Centres Year of Initiation 2014Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 50,000 50,000 50,000 300,00050,000 50,000Payments & GrantsInternal Expenses & Transfers to Own Funds

300,00050,000 50,000 50,000 50,000TOTAL CAPITAL COST 50,000 50,000


CORPORATE FINANCINGCapital ReserveCapital Levy 50,000 50,000 50,000 50,000 300,00050,000 50,000Long Term Financing

300,00050,000 50,000 50,000 50,000TOTAL CORPORATE FINANCING 50,000 50,000

300,00050,000 50,000 50,000 50,000TOTAL FINANCING 50,000 50,000






Planning studies are undertaken on a regular basis to review or examine current and /or new services, programs and policies to improve services and performance. Studies can include research, options analysis, business case development etc. Funds are also used for peer reviews of proposals from community organizations for facilities and services ( e.g. partnerships). Studies contemplated for 2014 include the development of a Partnership Framework, as recommended in the Parks, Recreation and Library Master Plan.


If such studies are not undertaken there would be no advancement or limited enhancements to services.

Page 367



Project ID

Department

46651501


Project Name GA - Fitness Expansion Study

Service / Program 4665 - Glen Abbey Projects Year of Initiation 2015Asset Category N/A



Year of Completion












Feasibility / design study for the potential future expansion of the fitness facility to include dedicated cardio and weight training space. These funds include short-term upgrades as well. The fitness activities / programs at this facility are outgrowing the available space. As the community grows there is continued demand for space. Expanded /improved space would result in more community involvement as well as increased revenues.


A delay would result is lost opportunity to expand services to meet the growing demand.

Page 368



Project ID

Department

47801402


Project Name Museum - Coach House Study

Service / Program 4780 - Museum Year of Initiation 2014Asset Category N/A



Year of Completion












The study for the potential redevelopment of the Coach House and main museum buildings to create additional, appropriate & accessible space for changing and permanent exhibitions, public programming, curatorial work areas, artifact storage and revenue generation and restoration of heritage elements of building exteriors. This will be possible once artifacts are moved to QEPCCC. Staff meets provincial museum standards with difficulty due to inadequate curatorial work and artifact storage areas. This is required to safeguard heritage fabric and comply with Ontario Heritage Trust easement agreement.


Loss of heritage fabric, and non-compliance with heritage easement agreement. Potential non-compliance with provincial Museum standards due to failing physical plant and inadequate storage and work space. Inability of site to meet accessibility requirements. Inability of site to reach new audiences with expanded exhibition schedule and public programming. Lack of opportunity for revenue generation through site rentals.

Page 369



Project ID

Department

71101402

Oakville Public Library

Project Name Print Management System for OPL Branches

Service / Program 7110 - Library Projects Year of Initiation 2014Asset Category Communication & Technology











OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & Benefits (31,700) (31,700) (63,400)Materials, Supplies & Utilities (3,000) (3,000)Capital Out of OperationsPurchased Services 4,400 4,400Payments & GrantsInternal Expenses & Tfrs to Own Funds

(62,000)(34,700) (27,300)TOTAL EXPECTED OPERATING COST


(62,000)(34,700) (27,300)NET OPERATING IMPACT


Funding to enable OPL to tender, select and implement a printing management system to enable a self-service method of payment for printing. Estimated cost savings per year as a result of reducing the amount of wasted paper and toner.


Benefits would include freeing up staff time, eleminating wasteful printing, reconciling costs for toner/printing supplies, increased convenience for patrons, enable patrons to print from their own devices, and elemination of printed jobs not picked up by patrons as they will be deleted from the queue over night.

Page 371



Project ID

Department

71101403


Project Name OPL Website Refresh to Town Standards

Service / Program 7110 - Library Projects Year of Initiation 2014Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 20,000 20,000 40,000Purchased Services 155,000 155,000 310,000Payments & GrantsInternal Expenses & Transfers to Own Funds





350,000175,000 175,000TOTAL FINANCING






The Oakville Public Library is currently dealing with a Website that has become aged, does not have any Disaster Contingency and business continuity capabilities and is built on unsupportable technologies.


Deferral would result in a dated Website that is outdated and subject to the above mentioned.

Page 372



Project ID

Department

71101404


Project Name RFID System Installation

Service / Program 7110 - Library Projects Year of Initiation 2014Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of Operations 592,000 200,000 792,000Purchased Services 83,500 20,000 103,500Payments & GrantsInternal Expenses & Transfers to Own Funds





895,500675,500 220,000TOTAL FINANCING


OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & BenefitsMaterials, Supplies & Utilities 16,500 16,500Capital Out of OperationsPurchased Services 33,200 33,200Payments & GrantsInternal Expenses & Tfrs to Own Funds

49,70049,700TOTAL EXPECTED OPERATING COST


49,70049,700NET OPERATING IMPACT


RFID has become the North American standard in libraries including many Ontario and regional public libraries such as Halton Hills, Milton and Hamilton. The benefits of RFID allows for continuous improvement through the ability to efficiently conduct inventories that are currently not feasible manually, protecting our multi-million dollar collection from theft (estimated at $60K per annum) via a security system, increasing staff efficiency by allowing multiple items to be checked out at once, and realizing privacy and convenience for customers through self-checkout.


If the project is deferred or denied, lack of modernization of library services, customer convenience and privacy solutions will reflect negatively on the organization and staff will continue to be directed away from providing value-added services. Additional risks identified if project is not approved are the ongoing shrinkage of library collections, potential injury to staff, lack of credible reporting and the inefficient maintenance of key library assets. Resource savings in this project are linked to the Print Management project. Without RFID, Oakville will continue to lag behind other public libraries in Ontario.

Page 373



Project ID

Department

51631301

Infrastructure Maintenance

Project Name Street Lights Rehab. & LED Conversion

Service / Program 5163 - Streetlighting Year of Initiation 2013Asset Category Road Network






FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 15,000 350,000 350,000 350,000 370,000 370,000 370,000 3,728,000390,000 390,000 788,000Operating ReservesOther Revenue

3,728,00015,000 350,000 350,000 350,000 370,000 370,000370,000TOTAL PROGRAM SPECIFIC REVENUE 390,000 390,000 788,000

CORPORATE FINANCINGCapital ReserveCapital LevyLong Term FinancingTOTAL CORPORATE FINANCING

3,728,00015,000 350,000 350,000 350,000 370,000 370,000370,000TOTAL FINANCING 390,000 390,000 788,000


OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & BenefitsMaterials, Supplies & Utilities (2,400) (2,400) (2,400) (2,400) (2,400) (2,400) (24,000)(2,400) (2,400) (4,800)Capital Out of OperationsPurchased ServicesPayments & GrantsInternal Expenses & Tfrs to Own Funds

(24,000)(2,400) (2,400) (2,400) (2,400) (2,400)(2,400)TOTAL EXPECTED OPERATING COST (2,400) (2,400) (4,800)


(24,000)(2,400) (2,400) (2,400) (2,400) (2,400)(2,400)NET OPERATING IMPACT (2,400) (2,400) (4,800)


To install new lighting in unlit / in filling areas and to replace / repair street light system deficiencies identified by needs assessment. To replace high intensity discharge street lighting fixtures, i.e. high pressure sodium lights, and other high energy consumption fixtures with LED high energy efficiency technology over a number (10+) of years.


Deferral may result in lack of street light system integrity as well as a lack of control to high electricity costs.

Page 375



Project ID

Department

53321503

Infrastructure Planning & Improvements

Project Name Old Bronte Road - Streetscape Design

Service / Program 5332 - Local Roads Year of Initiation 2017Asset Category Road Network















The Old Bronte Road Streetscape Planning Study was endorsed by Council in 2012. The conceptual vision for the new streetscape included narrowing of the road corridor and pavements, on street bike lanes and active treed lined boulevards based on a zero lot line building form. In order to provide a clear direction and costs for implementing these features, a detailed engineering design for the entire corridor needs to be completed. This has been proposed to be completed in 2017. It is proposed that as development applications are received for the abutting properties, developers will be responsible to deliver the streetscape features and/or provide cash in lieu so the work can be undertaken at a future date based on a block to block basis


Completion of the detail design will provide a clear scope of work and assignable costs for re-development applications along Old Bronte Road. If the detail design is deferred, developments applications will proceed with only a conceptual streetscape vision as a guiding document that may result in piecemealing the streetscape construction without identifying key constraints or the potential for insufficient cash in lieu payments.

Page 377



Project ID

Department

53381402


Project Name Storm Sewer Rates Feasibility Study

Service / Program 5338 - Storm Sewers Year of Initiation 2014Asset Category N/A







CORPORATE FINANCINGCapital Reserve 90,000 90,000Capital Levy 185,000 185,000Long Term Financing








In order for the town to move forward with developing and evaluating options for an alternative funding model for its storm water related services, it needs to undertake a comprehensive Storm water Funding Feasibility Study. A Terms of Reference for the feasibility study will be developed to scope the study to include further analysis and program development. This will include analyses of potential billing structures and funding mechanisms. The goal of the feasibility study is to develop a recommended program of services, rate structure, policy considerations (e.g. exemptions, credits, bill delivery), and a preliminary rate to provide town Council with sufficient information to review and consider prior to proceeding with adoption and implementation of an alternative funding model (e.g. storm water user fees).


Page 378



Project ID

Department

53381403


Project Name Storm Sewer Master Plan Phase 2 Study

Service / Program 5338 - Storm Sewers Year of Initiation 2014Asset Category N/A







CORPORATE FINANCINGCapital Reserve 225,000 225,000Capital LevyLong Term Financing








The Storm Sewer Master Plan (Phase 1) will be completed in 2014 and will provide an assessment of the storm sewer network in the more mature areas of town. The assessment includes condition survey and required capacity improvements. Phase 2 of the Storm Sewer Master Plan will quantify the needs into a detailed capital forecast program for state of good repair (renewal) and capacity improvements to assist the town in developing an investment strategy for these assets.


Page 379



Project ID

Department

53411303


Project Name PXO Conversion Program

Service / Program 5341 - Traffic Construction Projects E&C Year of Initiation 2013Asset Category Road Network



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 65,000 65,000 65,000 65,000 65,000 260,000Payments & GrantsInternal Expenses & Transfers to Own Funds

260,00065,000 65,000 65,000 65,000 65,000TOTAL CAPITAL COST

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 65,000 65,000 65,000 65,000 65,000 260,000Operating ReservesOther Revenue

260,00065,000 65,000 65,000 65,000 65,000TOTAL PROGRAM SPECIFIC REVENUE


260,00065,000 65,000 65,000 65,000 65,000TOTAL FINANCING


OPERATING IMPACTDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALEXPECTED OPERATING COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital Out of OperationsPurchased Services 3,400 3,400 3,400 3,400 3,400 17,000Payments & GrantsInternal Expenses & Tfrs to Own Funds

17,0003,400 3,400 3,400 3,400 3,400TOTAL EXPECTED OPERATING COST


17,0003,400 3,400 3,400 3,400 3,400NET OPERATING IMPACT


Annual allocation to convert PXO (Pedestrian Cross Over) signals with more advanced IPS (Integrated Pedestrian Signals) signals to improve the safety factor at pedestrian cross over points. Revised project budget reflects an accelerated conversion of PXO signals to IPS signals - 2 per year.


Advancement of this program would enhance the safety for pedestrians and motorists at PXO locations at a faster rate and decrease any potential Town liability in the event of an unforeseen collision at a PXO location recommended for conversion to an IPS.

Page 380



Project ID

Department

53411304


Project Name New Traffic Calming Program

Service / Program 5341 - Traffic Construction Projects E&C Year of Initiation 2013Asset Category N/A



Year of Completion




CORPORATE FINANCINGCapital ReserveCapital Levy 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,500,000150,000 150,000 300,000Long Term Financing

1,500,000150,000 150,000 150,000 150,000 150,000 150,000150,000TOTAL CORPORATE FINANCING 150,000 150,000 300,000

1,500,000150,000 150,000 150,000 150,000 150,000 150,000150,000TOTAL FINANCING 150,000 150,000 300,000






Annual allocation for implementation/construction of 8 passive (line marking/signs) traffic calming features and 8 intrusive (physical) features per year to improve operating speeds to an acceptable level in designated areas. In addition, introduction of a conversion program to switch out existing rubber cushioned speed humps to concrete.


Page 381



Project ID

Department

54201105

Oakville Transit

Project Name Bike Storage at Terminals

Service / Program 5420 - Transit Growth Facilities Related to Highways Year of Initiation 2011Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 10,000 15,000 15,000 45,00015,000Payments & GrantsInternal Expenses & Transfers to Own Funds

45,00010,000 15,000 15,000TOTAL CAPITAL COST 15,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 10,000 15,000 15,000 45,00015,000Operating ReservesOther Revenue

45,00010,000 15,000 15,000TOTAL PROGRAM SPECIFIC REVENUE 15,000


45,00010,000 15,000 15,000TOTAL FINANCING 15,000






Installation of secure and contained bicycle storage fixtures at terminals. This project is consistent with environmental initiatives to combine use of alternative modes of transportation (transit and cycling). Timing will coincide with creation of North Oakville Transit Centres.


Deferral may result in a reduced ability to meet our environmental, active transportation plan and transit ridership growth related goals and objectives. The timing of this project has been moved out one year for each of the three years to coincide with changes to the timing of the North Oakville Transit Centres.

Page 383



Project ID

Department

54211302

Oakville Transit

Project Name Bus Stop Accessibility Improvements

Service / Program 5421 - Transit Studies & Facility Renewal Year of Initiation 2013Asset Category N/A



Year of Completion

PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 30,000 60,000 60,000 60,000 60,000 60,000 40,000 500,00040,000 40,000 80,000Payments & GrantsInternal Expenses & Transfers to Own Funds

500,00030,000 60,000 60,000 60,000 60,000 40,00060,000TOTAL CAPITAL COST 40,000 40,000 80,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 30,000 60,000 60,000 60,000 60,000 60,000 40,000 500,00040,000 40,000 80,000Operating ReservesOther Revenue

500,00030,000 60,000 60,000 60,000 60,000 40,00060,000TOTAL PROGRAM SPECIFIC REVENUE 40,000 40,000 80,000


500,00030,000 60,000 60,000 60,000 60,000 40,00060,000TOTAL FINANCING 40,000 40,000 80,000






Installation of accessibility improvements arising from the Annual Accessibility Plan such as landing pads and walkways at service stops leading to improved system accessibility and compliance with legislative requirements. The requirements for additional installations has been increased to allow for the service stop locations resulting from the New Service Design. This project addresses the Strategic Objective to continuously improve our programs and services as well as to have programs and services that are accessible. Transit is preparing a 5 year accessible route plan that will require adjustments to this project's 10 year forecast from 2013 forward.


Transit system accessibility goals will not be met. Potential for non-compliance with ODA and AODA legislative standards and requirements.

Page 384



Project ID

Department

22100902Project Name Integrated Community Sustainability Plan

Service / Program 2210 - Environmental Policy Year of Initiation 2009Asset Category N/A



Year of Completion



FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 130,000 50,000 50,000Operating ReservesOther Revenue

50,000130,000 50,000TOTAL PROGRAM SPECIFIC REVENUE








To update the Integrated Community Sustainability Plan (ICSP) incorporating updated, ongoing and future corporate strategic master plans and community initiatives and to provide a comprehensive framework for enhanced sustainability planning. This Plan should be revised every 5 years. An ICSP is a requirement under Federal Gas Tax Agreement which requires municipalities to demonstrate progress towards enhanced sustainability community planning. The proposed approach will build on the 2011/2012 ICSP/Corporate Sustainability Plan.


If the project is deferred: The continued ICSP requirement identified in the Federal Gas Tax Agreement would be deficient. If an ICSP is not defined, there is a potential for an Auditor's Note, and for delay in progress towards achieving Council's goals for programs and services that are environmentally and fiscally sustainable and enhancing our cultural, economic and social environment.

Page 385



Project ID

Department

22101602

Environmental Policy

Project Name Environmental Strategic Plan (ESP) Update

Service / Program 2210 - Environmental Policy Year of Initiation 2016Asset Category


Construction Start Date January 01, 2016


PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 100,000 200,000100,000Payments & GrantsInternal Expenses & Transfers to Own Funds

200,000100,000TOTAL CAPITAL COST 100,000

FINANCINGPROGRAM SPECIFIC REVENUEDevelopment ChargesDonationsGrants & SubsidiesCorporate ReservesEquipment ReservesReserve Funds 100,000 200,000100,000Operating ReservesOther Revenue

200,000100,000TOTAL PROGRAM SPECIFIC REVENUE 100,000


200,000100,000TOTAL FINANCING 100,000






Environmental Strategic Plan (ESP) review to incorporate up-to-date information on environmental indicators/State of Oakville's Environment, ESP implementation status, best practices, policies, programs, legislation, technologies and issues. The ESP, approved by Council in Dec. 2005 and updated in 2011, recommends a review and updating on a regular basis. Regular updating on a 5 year cycle conforms to the Town's standard of practice and best practice. This project will implement the recommendation and provide the framework for continued prioritized implementation based on the most current information. Maintaining the ESP ensures its relevancy and is essential for future decisions.


If deferred, the ESP will lose relevance and continued implementation and prioritization will be based on out-of-date information on environmental indicators/State of Oakville's Environment, ESP implementation status, best practices, policies, programs, legislation, technologies and issues. ESP implementation will be impacted with inefficiencies, inappropriate prioritization and delays in progress towards Council's strategic goals to enhance our natural environment and have programs and services that are continuously improving and environmentally sustainable.

Page 386



Project ID

Department

63101401

Planning Services

Project Name AMANDA Public Portal

Service / Program 6310 - Planning Administration Year of Initiation 2014Asset Category Communication & Technology




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 125,000 250,000 125,000 500,000Payments & GrantsInternal Expenses & Transfers to Own Funds

500,000125,000 250,000 125,000TOTAL CAPITAL COST


CORPORATE FINANCINGCapital ReserveCapital Levy 125,000 250,000 125,000 500,000Long Term Financing

500,000125,000 250,000 125,000TOTAL CORPORATE FINANCING

500,000125,000 250,000 125,000TOTAL FINANCING






IS+S has been working with the Planning & Development Commission and their Business Management consultants in describing their Business needs and the technologies available to enhance & streamline their information processing and documentation processes. Through this consultation, the need for a Web Portal to allow for the Public and Development community to interact with the Building, Planning and Development Departments for information submission, fee payments etc., became evident. This application need has also been identified by the Web Steering Committee as a priority.


Page 387



Project ID

Department

63101404

Planning Services

Project Name Economic Development Strategy Update

Service / Program 6310 - Planning Projects Year of Initiation 2015Asset Category N/A




PROJECT BUDGETDESCRIPTION LTD Budget 2014 2015 2016 2017 2018 2019 2020 2021 2022+ TOTALCAPITAL COSTPersonnel Services & BenefitsMaterials, Supplies & UtilitiesCapital out of OperationsPurchased Services 50,000 100,00050,000Payments & GrantsInternal Expenses & Transfers to Own Funds

100,00050,000TOTAL CAPITAL COST 50,000


CORPORATE FINANCINGCapital ReserveCapital Levy 50,000 100,00050,000Long Term Financing

100,00050,000TOTAL CORPORATE FINANCING 50,000

100,00050,000TOTAL FINANCING 50,000






The Economic Development Department developed a comprehensive strategy for business retention, expansion and attraction in 2008. The strategy was approved by Council in 2009. Is is common practice to review, update or undertake a new strategy every five years to ensure that initiatives are aligned with goals and that they are adjusted for changes in the economic environment.


Page 388

strategic priorities - oakville

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