Strategic Planning in an Hour

Pam Henley, Montana State Library

ASLD/PLD Retreat

October, 2014

Disclaimer

OOne hour doesn’t apply to you – just

stakeholders

O It’s really 2 hours for interested

stakeholders

Who are the Stakeholders?OCivic leaders

OBusiness owners

OSchools and homeschooling groups

ONon-profits

ONon-library users

OAnyone else?

InvitationsO The Belgrade Community Library is envisioning its

role within the evolving Belgrade community. Please join us in conversation about our growing city and the ways in which the library may serve Belgrade in the future. You are invited to attend two 1-hour sessions hosted by the Belgrade Community Library.

O Topic: Belgrade Community VisioningDates: Thursday, August 7, @ 9:00 (please join us prior for Chamber Breakfast Before Hours)

O Topic: Visioning Results: How can our Library participate in the community’s future?

O Date: Tuesday, September 9 @ 9:00 a.m.

Plan the Meeting

OFlip charts, markers, dots

OChairs, tables

OPre-divide groups

ODesignate recorder for each

group

OPrepare Service Response

charts

The Visioning Session

O Strengths: What do we do best? How are

we special?

O Opportunities: How best to meet

community needs? Who can we partner

with?

O Aspirations: Where do we go? What do

we care most about?

O Results will come later

Process

O Allow 15 minutes for group brainstorming

O Recorders report, develop master list

O Discuss service responses

O Everyone votes for top choices

O Thank You! Invite to follow-up meeting

Get to Work

OCompile group input into categories

OTally Service Reponses – focus on

top 3-4

O Include suggested services and

programs to help generate ideas

OCompare on-going library programs

with Service Responses

Service ResponseO Informed Citizen – 23 (22 +1 Staff)

Residents will have the information they need to support and promote democracy, fulfill their civic responsibilities at the local, state and national levels, and to fully participate in community decision making.

O Possible services and programs:O provide information on public policy issues

O develop/maintain web page with links to resources (local, state, federal)

O host open discussions with elected officials

O convene meetings to provide an opportunity for people to discuss community or national issues

O present programs in partnership with local and national organizations to promote civic involvement and democracy

O voter registration

Follow-Up Meeting

OShare results with stakeholders

– handouts are helpful

ODiscuss possible partnerships

OBoard can focus on future plan

– publish when ready

CommentsOWe did a great job putting together a

diverse group of people - well represented for Belgrade.

OCity Council member: I told the City Manager we don't need to do this with the Council. We can use these results! It is easy to see what our community thinks, and what our plan could/should be.

OAnother: I am amazed you pulled this off in one hour and the results were right on.

Resources

Helpful Articles

OSOAR and Appreciative Inquiry http://www.atlantic.edu/about/board/docu

ments/SOARfromSWOT.pdf