strategic planning council agenda · 15/09/2009 · a regular meeting of the palomar college...

CHAIR: Deegan SPC MEMBERS: Barton, Bissell, Brannick, Cerda, Claypool, Cuaron, Dowd, Faulkner, Gowen, Halttunen, Hoffmann, Hong, Japtok, Kovrig, Laughlin, Lienhart, McCluskey, Owens, Talmo, Titus, Tortarolo, Vernoy BUDGET COMMITTEE MEMBERS: Brannick, Cerda, Claypool, Cuaron, Dimmick, Dowd, Gowen, Kelber, Kovrig, Laughlin, Lienhart, McCluskey, Sivert, Tortarolo, Towfiq, Vernoy, Wick RECORDER: Ashour Attachments Time

A. MINUTES 5 min. 1. Approve minutes of September 1, 2009 B. PROGRESS/IMPLEMENTATION STATUS ON ACCREDITATION RECOMMENDATIONS 60 min

1. Review/Revise Vision, Mission and Values

C. ACTION ITEMS/SECOND READING 10 min 1. Board Policies 3300, 3530, 4060, 4102, 4400, 4675 Exhibit C1 2. Administrative Procedures 3300, 3501, 3510, Exhibit C2 3520, 3530, 4021, 4040, 4060, 4102, 4220, 4260, 4400, 4610, 4675 D. ACTION ITEMS/FIRST READING 15 min 1. Board Policies 4010, 4070, 4110, 4226 Attached 2. Administrative Procedures 4010, 4070, 4110 Attached 4226, 4230, 5075 E. INFORMATION/DISCUSSION 60 min

1. Resource Allocation Model 2. PFF Representation on IPC and SSPC 3. Grant Proposals

F. REPORTS OF PLANNING COUNCILS 5 min. 1. Finance & Administrative Services Planning Council – Bonnie Ann Dowd 2. Human Resource Services Planning Council – John Tortarolo 3. Instructional Planning Council – Berta Cuaron 4. Student Services Planning Council – Mark Vernoy G. REPORT FROM PC3H COMMITTEE 5 min H. OTHER ITEMS

STRATEGIC PLANNING COUNCIL AGENDA

Date: September 15, 2009 Starting Time: 2:00 p.m. Ending Time: 4:00 p.m. Place: SU‐18

A regular meeting of the Palomar College Strategic Planning Council scheduled for September 15, 2009, was held in SU‐18. President Robert Deegan called the meeting to order at 2:00 p.m. ROLL CALL SPC Members Present: Barton, Bissell, Brannick, Cerda, Claypool, Cuaron, Deegan, Dowd, Faulkner, Gowen,

Halttunen, Hoffmann, Hong, Japtok, Kovrig, Laughlin, Lienhart, McCluskey, Miyamoto, O’Brien, Tortarolo, Vernoy

Budget Committee Members Present: Brannick, Cerda, Claypool, Cuaron, Dowd, Gowen, Kelber, Kovrig, Laughlin, Lienhart,

McCluskey, Sivert, Tortarolo, Towfiq, Wick Members Absent: Dimmick (BC), Talmo (SPC), Titus (SPC) Recorder: Cheryl Ashour Guests: Joan Decker, Laura Gropen, Glynda Knighten A. MINUTES

1. Approve Minutes of September 1, 2009 MSC (Brannick/Halttunen) to approve the Minutes of September 1, 2009 with revisions

B. PROGRESS/IMPLEMENTATION STATUS ON ACCREDITATION RECOMMENDATIONS 1. Review/Revise Vision, Mission, and Values (Exhibit B1)

Michelle Barton stated that she received 12 responses to the homework questions from the last meeting. She distributed the responses and asked members to gather into small groups and identify six words that capture a main theme for a Value, such as “access”. After meeting, each group shared their themes. After comparing the suggestions to the existing Values, SPC narrowed the list down and combined words that expressed the same idea. The homework responses to the Mission were reviewed. Michelle Barton asked members to consider the following questions as they think about what they would like to include in the Mission statement:

1. What is our core purpose? 2. Who are intended population? 3. Why is what we do important?

Members discussed the existing Mission and made suggestions on words and/or philosophy they would like included. There was consensus that except for the first sentence and minor revisions, the original mission statement was still valid.

Michelle Barton will meet with Brent Gowen, and any SPC writing group member available, on Friday to revise the Values and Mission as directed. The revisions will be brought to the September 22 SPC meeting for discussion.

C. ACTION ITEMS/SECOND READING

1. Board Policies 3300, 3530, 4060, 4102, 4400, 4675 (Exhibit C1) MSC (Lienhart/Kovrig) to approve Board Policies 3300, 3530, 4060, 4102, 4400, and 4675. There was no discussion.

STRATEGIC PLANNING COUNCIL MEETING MINUTES September 15, 2009

Strategic Planning Council 2 September 15, 2009

2. Administrative Procedures 3300, 3501, 3510, 3520, 3530, 4021, 4040, 4060, 4102, 4220, 4260, 4400, 4610, 4675 (Exhibit C2) AP 3300, 3510, and 3530 were discussed. No changes were made. Phil Cerda stated that in AP 3520 the word “administrative”, located on the second to last line of the first page, should instead be “administration”. Everyone concurred. MSC (Brannick/Lienhart) to approve Administrative Procedures 3300, 3501, 3510, 3520 (as revised), 3530, 4021, 4040, 4060, 4102, 4220, 4260, 4400, 4610, and 4675

D. ACTION ITEMS/FIRST READING 1. Board Policies 4010, 4070, 4110, 4226 (Exhibit D1)

There were no questions or comments. This item will return for action/second reading at the September 22 SPC meeting.

2. Administrative Procedures 4010, 4070, 4110, 4226, 4230, 5075 (Exhibit D2)

Phil Cerda stated that the word “full”, located in the eighth bullet, should include a dash (full‐). Everyone concurred. This item will return for action/second reading at the September 22 SPC meeting.

E. INFORMATION/DISCUSSION 1. Resource Allocation Proposal

This item was postponed until the September 22 SPC meeting.

2. PFF Representation on IPC and SSPC Shannon Lienhart requested that PFF have representatives on the Instruction Planning Council (IPC) and the Student Services Planning Council (SSPC); they already have representatives on the Human Resource Services Planning Council (HRSPC) and the Finance & Administrative Services Planning Council (FASPC). Monika Brannick stated that according to her understanding of the role of IPC, only the Faculty Senate should provide faculty representation because it is an academic and professional matter. Discussion ensued. It was decided that this item will return for discussion after IPC, SSPC and the Faculty Senate have had a chance to discuss it at their meetings.

3. Grant Proposals (Exhibit E3) Candi Francis introduced Wing Cheung, Assistant Professor, Earth, Space and Aviation Sciences, who discussed a $115,000, three‐year grant, with a submission deadline in October. He explained how the money would be distributed if Palomar College was awarded the grant. The General Fund will not be impacted by the grant. After discussion, everyone concurred to move forward on the grant. Michelle Barton announced that California State University San Marcos, in collaboration with Palomar College, was not awarded the HSI STEM grant. Originally nine applicants were to receive grant funds; however, they decided to fund only five applications. The administrators of the grant would like to draw down from the existing list when they award grants next year. If they do so, we would probably be awarded funds as we were one of the top nine applicants. Concerns were raised that faculty from the Multicultural Studies department were not involved in writing the grant. Ms. Barton responded that they were invited to the meetings.

F. REPORTS FROM PLANNING COUNCILS 1. Finance & Administrative Services Planning Council

Bonnie Ann Dowd reported that FASPC will meet on Thursday.

2. Human Resource Services Planning Council John Tortarolo reported that HRSPC was unable to get a quorum its meeting today.

Strategic Planning Council 3 September 15, 2009

3. Instructional Planning Council Norma Miyamoto reported that IPC met on September 9. They reviewed the accreditation recommendations and the modified program review and planning document.

4. Student Services Planning Council Mark Vernoy reported that Michelle Barton attended their last meeting and discussed the SPC Planning Model. SSPC also reviewed institutional review and planning.

G. REPORT FROM PC3H COMMITTEE Monika Brannick reported that PC3H has an office located in room IT 7L. They are working on a safe zone project. She discussed what this project entailed. Ms. Brannick requested additional members from constituent groups.

H. ADJOURNMENT There being no remaining items, the meeting was adjourned at 5:00 p.m

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Palomar Community College District Procedure CCLC No. 4400

Instructional Services DR AF T as of 5/8/09

AP 4400 COMMUNITY SERVICES References:

Education Code Sections 78300 et seq.; Title 5 Sections 55002 and 55160(b)

Through its Workforce and Community Development Office, the District shall offer classes and seminars which meet the civic, vocational, literacy, health, homemaking, technical, and general education needs of the community. These classes and seminars should contribute to the physical, mental, moral, economic, or civic development of the individuals or groups and enrolled in them and may be offered to adults or minors. Categories for community service courses and seminars include, but are not limited to the fields of music, drama, art, handicraft, science, literature, nature study, nature contacting, aquatic sports, and athletics. General Fund monies will not be expended to establish or to maintain community service classes or seminars. The Workforce and Community Development Office shall establish structures and collect fees from students enrolled in community service classes and seminars. These fees shall be used to maintain all aspects of the office and its operation. Classes may also be provided for remuneration by contract or with contributions or donations of individuals or groups. The Workforce and Community Development Office staff shall adhere to all District operational and Faculty Senate advisory procedures and policies when hiring and paying staff and contracting for services. Office of Primary Responsibility: Instructional Services NOTE: This procedure is legally advised. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



AP 4102 CAREER AND TECHNICAL PROGRAMS ADVISORY

COMMITTEES References:

Title 5 Sections 55600 et seq. Each career and technical program shall establish an advisory committee of industry experts. The committee shall meet at least once each academic year and shall review and validate the following:

• That there is a need for the program • That job opportunities with livable wages exist for graduates of the program • That the program does not unnecessarily duplicate, reduce or supplant offerings

available in the District or the Region The responsible faculty member or Department Chair/Director of the program shall be responsible for ongoing recruitment of advisory committee members, scheduling meetings, taking minutes, and performing other duties necessary to ensure proper functioning of the committee. Minutes of each meeting shall be held in an office designated by the Assistant Superintendant/Vice President of Instruction. Office of Primary Responsibility: Instructional Services NOTE: This procedure is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



AP 4675 CLASS SIZE References:

No references From current Palomar AP 309 titled Class Size

Quality education is well obtained in some courses with large student enrollment and in other courses with only small enrollment. Moreover, some key courses will seldom or never have large enrollment simply as a consequence of attrition from prerequisite courses. Realistic economic factors require a balance between large and small classes. The District and the Palomar Faculty Federation shall negotiate maximums and minimums for each course. This balance can best be accomplished by class-size recommendations from the department level because the various departments are more familiar with popular, standard, and educationally critical course offerings. Department chairpersons/directors, the appropriate dean, and the Assistant Superintendent/Vice President of for Instruction shall maintain the negotiated class sizes. have the responsibility of maintaining a minimum class size of eighteen (18) students, with the following exceptions: A. The course is a lower division requirement in a major subject area for successful transfer to a four-year institution and is offered only once in a one-year period. B. The course is required for the completion of a certificate and is offered only once each year. C. The course is required for an Associate in Arts degree under State or local requirements, is offered only once per year, and no other course which could be substituted for it has been offered in that time frame. D. The course is experimental (a new course or new approach to teaching a course, when approved as experimental by the Curriculum Committee). The course maintains that distinction for one semester only unless a specific exception is made by the Assistant Superintendent/Vice President for Instruction. E. The course is carried as an unpaid, voluntary overload by the instructor or department/program. F. The facilities required for the course limit the enrollment. G. It is a specialized course offered in professions or occupations requiring specialized accreditation standards. H. The course is conducted as a travel or field study course in the United States or abroad and is cost effective at the lower enrollment. I. The course meets with other courses or sections to yield a total combined enrollment of eighteen or more. Hours are credited to the instructor only once.

J. The course is taught at an education center and is cost effective at a lower enrollment. Minimum class size guidelines which are below eighteen (18) for education center facilities will be developed by the Dean of Media, Business, and Community Services and approved by the Assistant Superintendent/Vice President for Instruction. K. With the agreement of the appropriate dean, a department or program may offer a single section of a course necessary to its instructional program even if those classes have an initial enrollment of less than eighteen (18) provided that the average enrollment of all courses offered by the department/program that semester exceeds twenty-five (25) students. L. The Assistant Superintendent/Vice President for Instruction may, at the request of the dean and department chairperson/director, grant permission in special cases to conduct low-enrollment courses not meeting the above requirements. Records of deliberations, exceptions, and canceled classes will be maintained in the office of the Assistant Superintendent/Vice President for Instruction. These guidelines do not apply to summer sessions. (Procedures approved, Faculty Senate, 5/15/89) With approval from the appropriate dean and the Assistant Superintendent/Vice President of Instruction, classes with enrollments smaller than the negotiated minimum may be offered for the following reasons:

• There is only one (1) section of the course offered during the academic year and the course is required for transfer, an associate of arts degree or a certificate

• The smaller enrollment is required by law or the accrediting organization for that program

• Traditionally, the class has been combined with other related courses and the combined enrollment meets or exceeds the minimum requirement

• The course is experimental or is being offered for the first time • The available facilities cannot reasonably accommodate the minimum number of

students set by the Course Maximums Committee • The cost for offering the course is covered by contract or other non-public funds • The Assistant Superintendent/Vice President of Instruction finds that special

circumstances warrant an enrollment below the negotiated minimum Office of Primary Responsibility: Instructional Services NOTE: This procedure is suggested as good practice. The language in black ink is current Palomar AP 309 titled Class Size dated 5-15-89. The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (Replaces current Palomar Procedure 309)


General Institution DR AF T as of 5/8/09

AP 3520 L OC AL L AW E NF OR C E ME NT References:

Education Code Section 67381; 34 Code of Federal Regulations 668.46(b)(4)(i)

The District has written agreements with local law enforcement agencies. The agreements clarify operational responsibilities for investigations of Part I violent crimes, defined by law as willful homicide, forcible rape, robbery, and aggravated assault, occurring at each location. Part I crimes are reported to the jurisdictional law enforcement authority for that area and a joint investigative effort between the Palomar College Police Department and the adjacent law enforcement agency such as the San Diego County Sheriff’s Department or Escondido Police Department is conducted to solve these serious felony crimes. The prosecution of all criminal offenses, both felony and misdemeanor, are conducted through the San Diego County District Attorney’s Office. The written agreements designate which law enforcement agency has operational responsibility for violent crimes and delineates the specific geographical boundaries of each agency’s operational responsibility, including maps as necessary. Jurisdiction is shared with local law enforcement agencies. The San Diego County Sheriff’s Department has concurrent jurisdiction on all campuses and upon all properties owned and controlled by the District. If any campus or property is located within a municipality, the city police department has concurrent jurisdiction. The written agreements required by the Board Policy are public records and are made available for inspection by members of the public upon request to the District. The Palomar College Police Department has complete police authority pursuant to Penal Code Section 830.32 to apprehend and arrest anyone involved in illegal acts on campus and in areas immediately adjacent to the campus. Officers are responsible for reporting and investigating crimes and traffic accidents, responding to medical emergencies, enforcing state laws and local ordinances, and handling all other incidents requiring police assistance. Palomar College Police Department officers undergo continued training to upgrade skills and are certified in the administrative of first aid, including Cardio Pulmonary Resuscitation.

Minor offenses involving District rules and regulations committed by a Palomar College student may also be referred to the Student Affairs Office. Office of Primary Responsibility: Palomar College Police Department NOTE: The red ink signifies legally required language recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink was recommended by the Palomar College Police Department. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)

PALOMAR COMMUNITY COLLEGE DISTRICT PROCEDURE AP 5075 STUDENT SERVICES

AP 5075 COURSE ADDS AND DROPS References:

Title 5 Sections 55024 and 58004 Per the CCLC’s Update #16, the language in AP 5075 was modified to ensure compliance with Title 5 Section 55024 which states, “As of July 1, 2009, the District shall establish the number of times (not to exceed four times) that a student may withdraw and receive a “W” symbol on his/her record for enrollment in the same course.” 8/12/09 Adding Courses Students may add classes through the registration period. If a class is closed because the enrollment maximum is reached, the permission of the instructor is required for entry. (See the class schedule for details or AP 5052 titled Open Enrollment for other enrollment conditions.) Students are not registered in a class if their name does not appear on the class roster. Students on a waiting list are not officially registered in a course. Students’ schedule of classes also indicates whether students have officially registered for a class. Withdrawals

• Withdrawals, or drops, are authorized through the eighth week of the term or 50% of the length of a class. No notation will appear on the student's record for drops during the first 30% of the term or class.

• A drop between the first 30% of a course and 50% of a course will have a "W"

assigned.

• Drops after 50% of the course is completed will not be authorized. An evaluative grade (A, B, C, D, F, FW) or an "I" must be given. As of July 1, 2009, no student may receive more than four “W”s for enrollment in the same course.

While primary responsibility for class attendance and maintaining an accurate registration record rests with the student, the instructor has the responsibility for maintaining accurate and proper accountability records for state apportionment requirements. Students are responsible for adding or dropping of courses to their schedule of classes. Each instructor shall clear the class roster(s) of inactive students not later than the end of the last business day before the census day. As such, the instructor:

• Must drop any student identified as a “no show” (students registered who have never attended class) by reporting these students on the drop roster through Faculty eServices

• May elect to drop a student for the following reasons: 1. Excessive absences (normally defined as more than the number of times

the class is scheduled to meet per week)

2. Failure to take examinations

3. Failure to complete class assignments The instructor must indicate a last activity date (the date of the last active participation in the class) when the student is dropped. Such records should be kept a minimum of three years in accordance with Title 5 regulations. Veteran/Financial Aid students must be reported no later than two (2) weeks after their last date of activity. Veteran/Financial Aid students are identified on the class roster with an asterisk (**). Each instructor should maintain adequate records to support a student’s last activity date (e.g. last paper submitted, last exam taken, last date of attendance, last electronic transmission). Types of Withdrawals/Drops Official Withdrawal: A student who formally withdraws or is dropped by a faculty member from a class prior to the drop deadline. Unofficial Withdrawal: Students who simply stop attending class and do not drop are considered unofficially withdrawn. These students may receive an "F" or “FW” grade for the class. Administrative Withdrawal: Administrative withdrawals may occur for academic or disciplinary reasons, or for non-payment of fees. If the administrative withdrawal occurs after the refund period, the student will not be entitled to a refund of registration fees. Military Withdrawal: Members of an active or reserve military service who receive orders compelling a withdrawal from courses will be permitted withdrawal at any time during the semester. Upon verification of such orders, the grade symbol "MW," will be assigned after the "no notation" period or after the first four weeks of the semester. The "MW" will not be counted in progress probation or dismissal calculations and will not have any adverse effect on the academic record or enrollment status. Upon petition, the student will also receive a refund of the entire enrollment fee. Conditions for Petition to Withdraw: Students who have verifiable extenuating circumstances beyond their control may petition for an exception to withdraw from a class after the eighth week of a full semester course, or 50% of a short-term course. The student may petition the Director of Enrollment Services for authorization to receive a withdrawal (W) in the following manner:

• A formal petition must be submitted to the Director of Enrollment Services by the

64 student, or the student’s representative.

• Proof of the extenuating circumstances being cited as reasons for withdrawal, or 66 unsuccessful course completion, must be submitted.

• The instructor of each course in question must be consulted. In the event the

instructor of record cannot be contacted, or is unavailable, the department chair will act on behalf of the instructor of record.

Palomar College defines extenuating circumstances as serious and compelling reasons which are limited to the following:

• Illness, hospitalization, or medical reasons

• Employment

• Relocation

• Illness or death of a family member or loved one

• Incarceration Also refer to the Palomar College Catalog. Office of Primary Responsibility: Enrollment Services Date Approved: SPC 4/8/08 (Replaces current Palomar College Procedures 417, 417.1, 418, and 418.2)



AP 4070 AUDITING AND AUDITING FEES Reference:

Education Code Section 76370 The District shall provide individuals the opportunity to audit college courses on a no-credit basis and only by petition when the following are met: From Current Palomar AP 414 titled Class Auditing

• Permission to audit a class is done at the discretion of the instructor and with the

instructor's and Dean’s signed permission. • An audit student shall not be permitted to change his/her enrollment in that

course to receive credit. • With the instructor's and Dean’s signed permission, a credit student may switch

his/her enrollment to audit status provided the change is completed prior to the end of the fourth week of class for semester-length courses classes or prior to 30% of a class for short-term courses classes.

• With the instructor's and Dean’s signed permission, a student may enroll in a course class for audit at any time during a semester if he/she has not enrolled in that course class for credit during the same semester.

• No student will be allowed to register in audit status prior to the first day of class. The first day of class refers to the actual first class meeting.

• Credit students have priority over auditorsing students. If a class closes after an auditor has been admitted, the auditor may be asked to leave to make room for the credit student. Instructor discretion is strongly recommended.

• A student is charged a fee according to applicable law for auditing a class. A student enrolled in ten credit units or more may audit one class for free. If a student taking ten or more units for credit is auditing a class and drops below the ten-unit level, the $15 per unit auditing fee will be assessed.

• No fee will be assessed to Palomar College full and part-time faculty, permanent staff, and retirees for auditing one class per semester or other session.

• Auditing fees are non-refundable. • Classroom attendance of individuals auditing a class shall not be included in

computing apportionment or determining class size. AC 2-18-86

Office of Primary Responsibility: Student Services NOTE: This procedure is legally advised. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The wording in green ink was added by the Admissions Office with additional revisions made during the August 28, 2009 Task Force Meeting. The Task Force approved this document for submission to SPC. The language in black ink is current Palomar AP 414 titled Class Auditing dated 2-18-86. Date Approved: (Replaces current Palomar Procedure 414)



AP 4260 P R E -R E QUIS IT E S , C O-R E QUIS IT E S , AND ADV IS OR IE S References:

Title 5 Sections 55000 et seq. The following provides for establishing, reviewing, and challenging pre-requisites, co-requisites, and advisories on recommended preparation (advisories), and certain limitations on enrollment in a manner consistent with law and good practice. If pre-requisites, co-requisites, advisories, and limitations are established unnecessarily or inappropriately, they constitute unjustifiable obstacles to student access and success. Therefore, this procedure calls for caution and careful scrutiny in establishing them. Nonetheless, it is as important to have pre-requisites in place where they are a vital factor in maintaining academic standards as it is to avoid establishing pre-requisites where they are not needed. For these reasons, the District has sought to foster the appropriate balance between these two concerns. Information in the Catalog and Class Schedule The District shall provide the following explanations both in the District Catalog and in the class schedule:

• Definitions of pre-requisites, co-requisites, and limitations on enrollment including the differences among them and the specific pre-requisites, co-requisites, and limitations on enrollment that have been established.

• Procedures for a student to challenge pre-requisites, co-requisites, and limitations on enrollment and circumstances under which a student is encouraged to make such a challenge. The information about challenges must include, at a minimum, the specific process including any deadlines, the various types of challenge that are established in law, and any additional types of challenge permitted by the District.

• Definitions of advisories, the right of a student to choose to take a course without meeting the advisory, and circumstances under which a student is encouraged to exercise that right.

• Definitions of contract course, co-requisite, noncredit basic skills course, non-degree-applicable basic skills courses, pre-requisite, and satisfactory grade.

Challenge Process Any student who does not meet a pre-requisite or co-requisite or who is not permitted to enroll due to a limitation on enrollment but who provides satisfactory evidence may seek entry into the course as follows:

• If space is available in a course when a student files a challenge to the pre-requisite or co-requisite, the District shall reserve a seat for the student and resolve the challenge within five working days. If the challenge is upheld or the District fails to resolve the challenge within the five working-day period, the student shall be allowed to enroll in the course.

• If no space is available in the course when a challenge is filed, the challenge shall be resolved prior to the beginning of registration for the next term and, if the challenge is upheld, the student shall be permitted to enroll if space is available when the students registers for that subsequent term.

Grounds for challenge shall include the following: • Those grounds for challenge specified in Title 5 Section 55201(f). • The student seeks to enroll and has not been allowed to enroll due to a limitation

on enrollment established for a course that involves intercollegiate competition or public performance, or one or more of the courses for which enrollment has been limited to a cohort of students. The student shall be allowed to enroll in such a course if otherwise he/she would be delayed by a semester or more in attaining the degree or certificate specified in his/her educational plan.

• The student seeks to enroll in a course that has a pre-requisite established to protect health and safety, and the student demonstrates that he/she does not pose a threat to himself/herself or others.

The student has the obligation to provide satisfactory evidence that the challenge should be upheld. However, where facts essential to a determination of whether the student's challenge should be upheld are or ought to be in the District's own records, then the District has the obligation to produce that information. Curriculum Review Process The curriculum review process shall at a minimum be in accordance with all of the following:

• Establish a curriculum committee and its membership in a manner that is mutually agreeable to the District administration and the Faculty Senate.

• Establish pre-requisites, co-requisites, and advisories only upon the recommendation of the Faculty Senate except that the Faculty Senate may delegate this task to the curriculum committee without forfeiting its rights or responsibilities under Title 5 Sections 53200-53204. Certain limitations on enrollment must be established in the same manner.

• Establish pre-requisites, co-requisites, advisories, and limitations on enrollment only if: o The faculty in the discipline or, if the District has no faculty member in the

discipline, the faculty in the department do all of the following: a) Approve the course; and, b) As a separate action, approve any pre-requisite or co-requisite, only if:

1) The pre-requisite or co-requisite is an appropriate and rational measure of a student's readiness to enter the course or program as

demonstrated by a content review including, at a minimum, all of the following:

i. involvement of faculty with appropriate expertise; ii. consideration of course objectives set by relevant

department(s). The curriculum review process should be done in a manner that is in accordance with accreditation standards.

iii. be based on a detailed course syllabus and outline of record, tests, related instructional materials, course format, type and number of examinations, and grading criteria;

iv. specification of the body of knowledge and/or skills which are deemed necessary at entry and/or concurrent with enrollment;

v. identification and review of the pre-requisite or co-requisite which develops the body of knowledge and/or measures skills identified under iv.

vi. matching of the knowledge and skills in the targeted course (identified under iv.) and those developed or measured by the pre-requisite or co-requisite (i.e., the course or assessment identified under v.); and

vii. maintain documentation that the above steps were taken. 2) The pre-requisite or co-requisite meets the scrutiny specified in one

of the procedures for review of individual courses (see below), and specify which.

c) Approve any limitation on enrollment that is being established for an honors course or section, for a course that includes intercollegiate competition or public performance, or so that a cohort of students will be enrolled in two or more courses, and, in a separate action, specify which.

d) Approve that the course meets the academic standards required for degree applicable courses, non-degree applicable courses, non-credit courses, or community service respectively.

e) Review the course outline to determine if a student would be highly unlikely to receive a satisfactory grade unless the student had knowledge or skills not taught in the course. If the student would need knowledge or skills not taught in the course itself, then the course may be approved for degree applicable credit only if all requirements for establishing the appropriate pre-requisite have been met excepting only approval by the curriculum committee.

f) Review the course outline to determine whether receiving a satisfactory grade is dependent on skills in communication or computation. If receiving a satisfactory grade is sufficiently dependent on such skills, then the course may be approved for degree applicable credit only if all requirements have been met for establishing a pre-requisite or co-requisite of not less than eligibility for enrollment to a degree-applicable course in English or mathematics, respectively.

o A course which should have a pre-requisite or co-requisite as provided in (5) or (6) but for which one or more of the requirements for establishing a pre-requisite have not been met may only:

a) Be reviewed and approved pursuant to the standards for non-degree applicable credit, non-credit, or community service; or

b) Be revised and reviewed as required to meet the criteria for establishing the necessary pre-requisites or co-requisites.

o The curriculum committee also reviews the course and pre-requisite in a manner that meets each of the requirements specified above.

Program Review As a regular part of the program review process or at least every six years, the District shall review each pre-requisite, co-requisite, or advisory to establish that each is still supported by the faculty in the discipline or department and by the curriculum committee and is still in compliance with all other provisions of this policy and with the law. Any pre-requisite or co-requisite that is still supported shall be reviewed promptly thereafter to assure that it is in compliance with all other provisions of this policy and with the law. Implementing Pre-requisites, Co-requisites, and Limitations on Enrollment: Implementation of pre-requisites, co-requisites, and limitations on enrollment must be done in a consistent manner and not left exclusively to the classroom instructor. Every attempt shall be made to enforce all conditions a student must meet to be enrolled in the course through the registration process so that a student is not permitted to enroll unless he/she has met all the conditions or has met all except those for which he/she has a pending challenge or for which further information is needed before final determination is possible of whether the student has met the condition. Instructor's Formal Agreement to Teach the Course as Described The District shall establish a procedure so that courses for which pre-requisites or co-requisites are established will be taught in accordance with the course outline, particularly those aspects of the course outline that are the basis for justifying the establishment of the pre-requisite or co-requisite. The process shall be established by consulting collegially with the local Faculty Senate and, if appropriate, the local bargaining unit. Review of Individual Courses If the student's enrollment in a course or program is to be contingent on his/her having met the proposed pre-requisite(s) or co-requisite(s), then such a pre-requisite or co-requisite must be established as follows. If enrollment is not blocked, then what is being established is not a pre-requisite or co-requisite but, rather, an advisory and must be identified as such in the schedule and catalog. Establishing advisories does not require all the following steps:

• Pre-requisites and Co-requisites o Levels of Scrutiny: Pre-requisites and co-requisites must meet the

requirements of at least one of the following subsections:

a) The Standard Pre-requisites or Co-requisites: The District may establish satisfactory completion of a course as pre-requisite or co-requisite for another course provided that, in addition to obtaining the review of the faculty in the discipline or department and the curriculum committee as provided above, the District specifies as part of the course outline of record at least three of the campuses of the University of California and the California State University which reflect in their catalogs that they offer the equivalent course with the equivalent pre-requisite(s) or co-requisite(s). Any combination of University of California campuses and California State University campuses is acceptable in satisfaction of this requirement.

b) Sequential Courses Within and Across Disciplines: A course may be established as a pre-requisite or co-requisite for another course provided that, in addition to the review by faculty in the department or discipline and by the curriculum committee as described above, skills, concepts, and/or information taught in the first course are presupposed in the second course, and a list of the specific skills and/or knowledge a student must possess in order to be ready to take the second course is included in its outline of record.

c) Courses in Communication or Computation Skills: Pre-requisites establishing communication or computational skill requirements may not be established across the entire curriculum unless established on a course by course basis. A course in communication or computation skills, or eligibility for enrollment in such a course, may be established as a pre-requisite or co-requisite for any course other than another course in communication or computation skills if, in addition to the review by the faculty in the discipline or department and by the curriculum committee as provided above, the following is also done:

1. A list of the specific skills a student must possess in order to be ready to take the course is included in the course outline of record; and

2. Research is conducted as provided above. The pre-requisite or co-requisite may be established for a period of not more than two years while the research is being conducted provided that a determination is made that a student who lacks the particular skills is highly unlikely to receive a satisfactory grade because a sufficient percentage of the grade is directly dependent on these skills. This determination must be approved both by the faculty in the discipline and by the curriculum committee as provided above and must be based on a review of the syllabus as well as samples of tests and other assignments on which the grade is based.

d) Cut Scores and Pre-requisites: Whether or not research is required to establish a pre-requisite, data collected to validate assessment

instruments and cut scores is always relevant to reviewing the pre-requisites for the associated courses. If such data are insufficient to establish the cut scores, any course pre-requisites established for the same course or courses may not be printed in subsequent catalogs and schedules nor enforced in subsequent semesters until the problems are resolved, and sufficient data exist to establish the cut scores. In such a case, the collection of these data shall be done in the manner prescribed above in addition to other requirements of law. Such a pre-requisite may be changed to an advisory while the problems are being resolved.

e) Programs: In order to establish a pre-requisite for a program, the proposed pre-requisite must be approved as provided for a course pre-requisite in regard to at least one course that is required as part of the program.

f) Health and Safety: A pre-requisite or co-requisite may be established provided that, in addition to the review by faculty in the department or division and by the curriculum committee as provided above:

1. The course for which the pre-requisite is proposed is one in which the student might endanger his/her own health and safety or the health and safety of others; and

2. The pre-requisite is that the student possesses what is necessary to protect his/her health and safety and the health and safety of others before entering the course.

g) Recency and Other Measures of Readiness: Recency and other measures of readiness may be established as a pre-requisite or co-requisite only if, in addition to the review by the faculty in the discipline or department and by the curriculum committee as provided above, the following is also done:

1. A list of the specific skills a student must possess in order to be ready to take the course is included in the course outline of record.

2. Data are gathered according to sound research practices in at least one of the following areas:

i. The extent to which students, those currently enrolled in the course or those who have completed it, believe the proposed pre-requisite or co-requisite is necessary.

ii. Comparison of the faculty members' appraisal of students' readiness for the course to whether students met the proposed pre-requisite or co-requisite. The faculty appraisal could be done at any time in the semester that the District determined was appropriate and based on independent assignments, quizzes and

exams, participation in courses or other indicators that the student was or was not ready to take the course.

iii. Comparison of students' performance at any point in the course with completion of the proposed pre-requisite or co-requisite.

iv. Comparison of student performance in the course to their scores on assessment instruments in the manner required to validate an assessment instrument and cut scores for the course in question as described above.

3. The standard for any comparison done shall be that a student is highly unlikely to receive a satisfactory grade in the course unless the student has met the proposed pre-requisite or co-requisite. The research design, operational definitions, and numerical standards, if appropriate, shall be developed by research personnel, discipline faculty, and representatives of the Faculty Senate. If the evidence fails to meet the standard established, the District may establish the proposed pre-requisite or co-requisite as a recommended preparation and may seek to establish it as a pre-requisite or co-requisite only by following the process described in this policy and any applicable District policies.

4. If the curriculum committee has determined as provided in these procedures that a new course needs to have a pre-requisite or co-requisite, then the pre-requisite or co-requisite may be established for a single period of not more than two years while research is being conducted and a determination is being made, provided that:

i. All other requirements for establishing the pre-requisite or co-requisite have already been met; and

ii. Students are informed that they may enroll in the course although they do not meet the pre-requisite. However, students who lack the pre-requisite may not constitute more than 20% of those enrolled in any section of the course.

Pre-requisites and co-requisites that are exempt from review at the time they are, or were, established are not eligible for this exception, and the research must be conducted during the six years before they must be reviewed.

o Additional Rules: Title 5 Section 55202 specifies additional rules, which are

to be considered part of this document as though reproduced here.

• Advisories: The District may recommend that a student meet a standard of readiness at entry only if recommended by the faculty in the discipline or department and by the curriculum committee as provided in above. This process is required whether the

District used to describe such recommendations in its catalog or schedule as "pre-requisites," or "recommended," or by any other term.

Limitations on Enrollment: The types of limitation on enrollment specified below may only be established through the curriculum review process by the discipline or department faculty and the curriculum committee specified above including the requirement to review them again at least every six years; for example, as part of program review. The following requirements must also be met in order to establish these particular limitations on enrollment.

• Performance Courses: The District may establish audition or try-out as a limitation on enrollment for courses that include public performance or intercollegiate competition such as but not limited to band, orchestra, theater, competitive speech, chorus, journalism, dance, and intercollegiate athletics provided that: o For any certificate or associate degree requirement which can be met by

taking this course, there is another course or courses which satisfy the same requirement; and

o The District includes in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which meet the same requirement.

Limitations on enrollment established as provided for performance courses shall be reviewed during program review or at least every six years to determine whether the audition or try-out process is having a disproportionate impact on any historically under-represented group and, if so, a plan shall be adopted to seek to remedy the disproportionate impact. If disproportionate impact has been found, the limitation on enrollment may not be printed in subsequent catalogs or schedules nor enforced in any subsequent term until such a plan has been endorsed by the department and the District administration and put into effect.

• Honors Courses: A limitation on enrollment for an honors course or an honors section of a course may be established if, in addition to the review by the faculty in the discipline or department and by the curriculum committee as provided above, there is another section or another course or courses in the District which satisfy the same requirements. If the limitation is for an honors course and not only for an honors section, the District must also include in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which meet the same associate degree or certificate requirement.

• Blocks of Courses or Sections: Blocks of courses or blocks of sections of courses are two or more courses or sections for which enrollment is limited in order to create a cohort of students. Such a limitation on enrollment may be established if, in addition to review by the faculty in the discipline or department and by the curriculum committee as provided above, there is another section or another course or courses that satisfy the same requirement. If the cohort is

created through limitations on enrollment in the courses rather than limitations on specific sections of courses, then the District must include in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which satisfy the same associate degree or certificate requirement.

Office of Primary Responsibility: Instructional Services NOTE: This procedure is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink is recommended by the Office of Instruction and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



AP 4010 ACADEMIC CALENDAR References:

Education Code Sections 79020 and 84890; Title 5 Sections 55700 et seq. and 58142; District/PFF Agreement, Article 4.1.3

Per the agreement between the District and the Palomar Faculty Federation (PFF), the academic calendar is negotiated on an annual basis in accordance with the Education Code and Title 5. A Calendar Committee composed of three members appointed by PFF and three members appointed by the District shall develop a draft academic calendar for negotiation by the District and PFF. Calendar negotiations shall commence no later than January 31, seventeen months prior to the academic year of implementation. The Calendar Committee shall set the Tuesday following the Martin Luther King Holiday as the start date for the spring semester. The spring break shall be scheduled at the approximate mid-point in the spring semester. The academic year consists of 175 days of instruction and professional development activities. Holidays include:

• New Year’s Day (January 1) • Dr. Martin Luther King, Jr. Day (Third Monday in January) • Lincoln Day (February 12 or as prescribed in Education Code Section 79020) • Washington Day (Third Monday in February) • Memorial Day (Last Monday in May) • Independence Day (July 4) • Labor Day (First Monday in September) • Veterans Day (November 11 or as prescribed in Education Code Section 79020) • Thanksgiving Day (Fourth Thursday in November) • Christmas Day (December 25) • Other local holidays as collectively bargained and adopted by the Governing

Board. The product of District/PFF negotiations will be a proposed academic calendar that, after review and recommendations of appropriate groups, shall be submitted to the Strategic Planning Council for review and then to the Governing Board for adoption not later than the final meeting of the spring semester.

Office of Primary Responsibility: Student Services NOTE: This procedure is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The wording in green ink was added by the Admissions Office with additional revisions made during the August 28, 2009 Task Force Meeting. The Task Force approved this document for submission to SPC. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



AP 4230 GRADING AND ACADEMIC RECORD SYMBOLS Reference:

Title 5 Section 55023 The grading symbols permitted include the following: Evaluative symbols: A Excellent B Good C Satisfactory D Less than satisfactory F Failing FW Failing for unofficial withdrawal P Pass (At least satisfactory) These units awarded are not counted in the GPA.

The P has the same meaning as “CR.” NP No Pass (Less than satisfactory or failing) These units are not counted in the

GPA. The NP has the same meaning as “NC.” Non-Evaluative symbols: I Incomplete IP In progress RD Report delayed W Withdrawal MW Military withdrawal For information on grade symbols and grade point average, see the catalog. From Current Palomar AP 411 titled Grading System

Grades are assigned by instructors according to guidelines specified in the approved course outline. From Current Palomar AP 411.1 titled Evaluative Grades

Each student who is registered after the drop deadline is subject to an evaluative grade or "I." The only evaluative grades which can be given are A, B, C, D, F, or FW. CR or NC can be given only if the option is noted on the grade roster. From Current Palomar AP 411.2 titled Non-Evaluative Grades

I Incomplete: Incomplete academic work for unforeseeable,

emergency, and justifiable reasons at the end of the term.

The condition for the removal of the “I” is stated on the Record of Incomplete (I) Grade form. The “I” is not used in calculating units attempted or for grade points. A final grade shall be assigned when the stipulated work has been completed and evaluated, or when the time limit for completing the work has expired.

The “I” must be made up no later than one year following the end of the term in which it was assigned. In unusual circumstances, a student may petition to the Vice President for Instruction for a time extension.

IP In-Progress: The “IP” is used only in those courses that extend

beyond the normal end of an academic semester or session. It indicates that work is “in progress,” but that assignment of an evaluative grade must await its completion.

The “IP” symbol remains on the student record in order to satisfy enrollment documentation. The appropriate evaluative grade and unit credit shall be assigned and will appear in the student’s record for the term in which the course is completed. If a student receives and “IP” in an openentry, open-exit course and does not re-enroll in the course, or fails to complete the course in the subsequent term, an evaluative grade must be assigned.

RD Report Delayed: The “RD” may be assigned only by the Records

Office. It is to be used when there is a delay in reporting the grade of a student due to circumstances beyond the control of either the student or the Records Office. It is a temporary notation that will be replaced by a permanent symbol as soon as possible. An “RD” is not used in calculating the grade point average.

W Withdrawal: The “W” will not be used in calculating grade point

averages, but excessive “W’s” will be used as factors in probation and dismissal procedures.

Full Semester Courses: No notation (“W” or other) is made on the student record for withdrawals during the first four weeks of a course Withdrawal between the fourth week and the eighth week is at the student’s discretion, and will result in a “W” grade recorded on the student’s permanent record.

Withdrawal after the eighth week is not permitted. An evaluative (A, B, C, D, F) or Incomplete (I) grade will be assigned. Students who have verifiable extenuating circumstances may petition to withdraw.

Short Term (less than 16 weeks) Courses: No notation (“W” or other) is made on the student record for withdrawals during the first 30% of the course.

Withdrawal between 30% and 50% of a course is at the student’s discretion, and will result in a “W” grade recorded on the student’s permanent record.

Withdrawal after 50% of a course is not permitted. An evaluative (A, B, C, D, F) or Incomplete (I) grade will be assigned. Students who have extenuating circumstances may petition to withdraw.

MW Military Withdrawal: Members of an active or reserve military

service who receive orders compelling a withdrawal from courses will be permitted withdrawal at any time during the semester. Upon verification of such orders, the grade symbol “MW” will be assigned after the “no notation” period. The “MW” will not be counted in progress probation or dismissal calculations, and will not have any adverse effect on the student academic record or enrollment status. Upon petition, the student will also receive a refund of the entire enrollment fee.

Office of Primary Responsibility: Student Services NOTE: This procedure is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in black ink is current Palomar APs 411 titled Grading System with no date, 411.1 titled Evaluative Grades with no date, and 411.2 titled Non-Evaluative Grades with no date. The wording in green ink was added by the Admissions Office with additional revisions made during the August 28, 2009 Task Force Meeting. The Task Force approved this document for submission to SPC. Date Approved: (Replaces current Palomar Procedures 411, 411.1, and 411.2)



AP 4110 HONORARY DEGREES Reference:

Education Code Section 72122 The Governing Board will rely on recommendations from the Palomar College Foundation to select the recipients of honorary Associate in Humane Arts Degrees. These recipients will be individuals who have made distinguished contributions to the community, to education, or to society. The Board shall nominate the recipients in a resolution that appears as a Board meeting agenda item. Recipients will be awarded these degrees at commencement. The Board Agenda Item for an Honorary Degree shall read as follows:

RECOMMENDATION: ACTION – GRANT HONORARY ASSOCIATE IN HUMANE ARTS DEGREE The Governing Board hereby confers the degree of Associate in Humane Arts with all rights, benefits, and privileges appertaining thereto, in recognition of distinguished community service upon __(insert honoree’s name)_____. The degree will be conferred at the Commencement Ceremony in May.

Office of Primary Responsibility: Superintendent/President NOTE: This procedure is suggested as good practice. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink was added by Instructional Services and the Academic Senate with additional revisions made during the August 28, 2009 Task Force Meeting. The Task Force approved this document for submission to SPC. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)

Palomar Community College District Policy CCLC No. 4010


B P 4010 AC ADE MIC C AL E NDAR References:

Education Code Sections 70902(b)(12), 79020, and 84890; Title 5 Sections 55700 et seq. and 58142; District/PFF Agreement, Article 4.1.3

The Superintendent/President shall, upon recommendation of the Calendar Committee and in consultation with the appropriate groups, submit the academic calendar annually to the Governing Board for adoption. NOTE: This policy is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The wording in green ink was added by the Admissions Office with additional revisions made during the August 28, 2009 Task Force Meeting. The Task Force approved this document for submission to SPC. Date Adopted: (This is a new policy recommended by the CCLC and the League’s legal counsel)

Palomar Community College District Procedure CCLC No.


AP 3501 S K AT E B O AR DS , R OL L E R B L ADE S , AND S IMIL AR R OL L E R

DE V IC E S References: San Marcos Municipal Code Sections 1.12.010 and 12.24.020; Escondido Municipal Code Section 5-33 This procedure does not address bicycles which are addressed in the Vehicle Code. From current Palomar College AP 40 titled Regulations Controlling Use of

Coasters, Roller Blades, Skateboards, and Similar Devices on District Property (#00-20256)

1. For purpose of applying this Regulation, Tthe term “roller device” shall mean

roller skates, roller blades, skateboards, coasters, toy vehicles, or any similar device upon which a person may be propelled.

2. For purposes of applying this Regulation, the term “motorized device” shall

include motorized bicycles, motorized scooters, “all terrain vehicles” (ATVs) unlicensed for use on the public streets, unlicensed “go-carts,” unlicensed motorcycles, mopeds, and motorized scooters, or any similar motorized device not licensed to operate upon the public streets, excepting there from motorized wheel chairs and motorized carriers when in use by handicapped individuals.

3. For purposes of applying this Policy, Tthe term “District property” shall mean all

property owned by the Palomar Community College District, leased by the District, and rented by the District, including parking lots, driveways, roadways, sidewalks, walkways, structures, including classrooms and non-classroom, and all improvements thereon.

4. No person shall use a roller device and/or a motorized device upon any District

property.

5. No person shall use a roller device and/or a motorized device upon any District pProperty in such a manner as to interfere with the lawful use thereof by motor vehicles or pedestrians.

6. No person shall use a roller device and/or a motorized device upon District

property that is open to the public for commercial purposes, provided that such property is posted indicating that such use is prohibited by this Policy.

7. No person shall use a roller device and/or a motorized device upon or within any drainage channel, ditch, culvert or other improved storm water control system that is situated, in whole or in part, upon District property.

Any person whose conduct is alleged to be a violation of this Policy shall be cited for a violation hereof and shall be liable for sanction as follows:

A. For the violation hereof, in the amount of $30.00, and in addition to the fine, the repeat offender may receive up to 40 hours of community service.

B. For a second and subsequent violation hereof, and in addition to the fine imposed by “B” above, the forfeiture of the roller device and/or the motorized device to the District, to be sold at public auction to the highest bidder.

C. In the case of Palomar student violators, and in addition to the sanctions set forth above, and in cases of persistent violations, referral to the Director of Student Affairs for alleged violation of the Code of Student Conduct.

D. A violation of this Regulation shall constitute an “infraction” under the law and shall be charged as such in the citation.

College Students

• First Violation: A field interview shall be conducted and the student’s name(s) placed into a Master Name File

• Second Violation: A student conduct violation shall be written and forwarded to the Office of Student Affairs

• Third Violation: The student shall be cited pursuant to the San Marcos Municipal Code and the Escondido Municipal Code as appropriate

Non-Students

• First Violation: A field interview shall be conducted and the individual’s name(s) placed into a Master Name File

• Second Violation: The individual shall be cited pursuant to the San Marcos Municipal Code and the Escondido Municipal Code as appropriate

The above is a guideline. If the severity of the situation is perceived as a serious threat to the safety of the campus community, a citation may be written at any time. A citation may also be written in conjunction with a referral to Student Affairs. Offices of Primary Responsibility: Palomar College Police Department NOTE: The language in black ink is current Palomar College AP 40 titled Regulations Controlling Use of Coasters, Roller Blades, Skateboards, and Similar Devices on District Property (#00-20256) with no date. The information in blue ink is additional language to consider including in this procedure. The language in green ink was recommended by the Palomar College Police Department. This procedure was approved by the Task Force on 5-8-09. Date Approved:



AP 4220 STANDARDS OF SCHOLARSHIP – DELEGATION Reference:

Education Code Section 70902(d); Title 5 Sections 55020 et seq., 55030 et seq., and 55040 et seq.

Matters identified by Title 5 as standards of scholarship are grading practices, credit-noncredit options, credit by examination, standards for probation and dismissal, remedial course work, academic record symbols, grade changes, course repetition, and academic renewal. Authority and responsibility is delegated to the Assistant Superintendent/Vice President of Instruction and the Faculty Senate as described in the policies and procedures on participation in local decision making. Also see BP 2510 titled Participation in Local Decision Making Office of Primary Responsibility: Instructional Services NOTE: This procedure is suggested as good practice. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



AP 4021 DISCONTINUANCE OF CAREER ANDTECHNICAL

PROGRAMS References:

Education Code Section 78016; Title 5 Sections 51022 and 55130

The procedure for discontinuance of career and technical programs shall adhere to Education Code Section 78016 and Title 5 Sections 51022 and 55130. Career and technical programs shall be reviewed every two years to ensure they meet legal standards. The procedure for discontinuing/deactivating an instructional program is as follows:

• Faculty or appropriate administrator writes the justification/reasons for discontinuance and a phase out plan. The phase-out plan must include:

o Title of program and short description o Courses included in the program o Justification for discontinuance (e.g. obsolete technology, low enrollment) o Faculty or staff impact o Supplies, equipment disposal plan

• Department members analyze/modify the plan and a majority must concur • The division dean analyzes, modifies, and concurs with the plan • The Curriculum Committee approves the deactivation plan • Faculty Senate approves the actions of the Curriculum Committee and submits to

the Governing Board When programs are eliminated or program requirements are significantly changed, the District shall make appropriate arrangements so that enrolled students may complete their education in a timely manner with a minimum of disruption. Office of Primary Responsibility: Instructional Services NOTE: This procedure is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The language in green ink is recommended by the Curriculum Committee, Office of Instruction, and the Faculty Senate. The information in blue ink is additional language to consider including in this procedure. This procedure was approved by the Task Force on 5-8-09. Date Approved:



B P 3300 P UB L IC R E C OR DS References:

Government Code Sections 6250 et seq.; California Constitution Article I, Section 3 (b)

The Superintendent/President shall establish procedures for records management, including access by the public, which comply with the requirements of the California Public Records Act. F rom c urrent P alomar P olic y 3300 titled P ublic R ec ords

The Superintendent/President shall establish procedures for records management, including access by the public, that comply with the requirements of the California Public Records Act. Government Code Sections 6250, et seq. GB 3/11/03 ----------------------------------------------------------------------------------------------------------- NOTE: The red ink signifies language that is legally required and recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in black ink is current Palomar College Policy 3300 titled Public Records adopted on 3-11-03. The language in green ink is recommended by Human Resource Services. This policy was approved by the Task Force on 5-8-09. Date Adopted: (Replaces current Palomar College Policy 3300)



AP 3510 WOR K P L AC E V IOL E NC E References:

Cal/OSHA – Labor Code Sections 6300 et seq.; Title 8 Section 3203; Code of Civil Procedure Section 527.8; Penal Code Sections 273.6, 422, 626.9, 626.10, and 12021

Responding to Threats of Violence The top priority in this process is effectively handling critical workplace (actual or virtual) incidents, especially those dealing with real or potential violence. Violence or the threat of violence against or by any employee of the District or any other person is unacceptable. Should a non-employee on District property demonstrate or threaten violent behavior, he/she may be subject to criminal prosecution. Should an employee demonstrate or threaten violent behavior which is disruptive to the workplace or District operations or services, he/she may be subject to disciplinary action and/or criminal prosecution. Violent acts or behaviors include, but are not limited to:

• Striking, punching, slapping, or assaulting another person

• Fighting or challenging another person to fight

• Grabbing, pinching, or touching another person in an unwanted way whether sexually or otherwise

• Engaging in dangerous, threatening, or unwanted horseplay

• Possession, use, or threat of use of a firearm, knife, explosive, or other

dangerous object, including but not limited to any facsimile firearm, knife, or explosive, on District property, including parking lots, other exterior premises, District vehicles, or while engaged in activities for the District in other locations, unless such possession or use is a requirement of the job

• Threatening harm or harming another person, or any other action or conduct that implies the threat of bodily harm

• Bringing or possessing any dirk, dagger, ice pick, or knife having a fixed blade

longer than 2½ inches upon the grounds, unless the person is authorized to possess such a weapon in the course of his/her employment, has been authorized by a District employee to have the knife, or is a duly appointed peace officer who is engaged in the performance of his/her duties

Any employee who is the victim of any violent or threatening conduct, any witness to such conduct, or anyone receiving a report of such conduct, whether the perpetrator is a District employee or a non-employee, shall immediately report the incident to his/her supervisor or administrative personnel. Immediate notification shall also be made to the Palomar College Police Department. No one, acting in good faith, who initiates a complaint or reports an incident under this policy will be subject to retaliation or harassment. Any employee reported to be a perpetrator will be provided both due process and union representation, if appropriate, before disciplinary action is taken. In the event the District fears for the safety of the perpetrator or the safety of others at the scene of the violent act, the District Police and/or appropriate law enforcement personnel shall be called. Office of Primary Responsibility: Palomar College Police Department NOTE: The bold type signifies legally required language recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in italic type is additional language to consider including in this procedure. The language in green ink was recommended by the Palomar College Police Department as well as the Policy and Procedure Task Force on 3/20/09. This procedure was reviewed by the Task Force on 3/20/09. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



AP 3530 WE AP ONS ON C AMP US References:

Penal Code Sections 626.9, 626.10, and 12020 Firearms, knives, explosives, or other dangerous objects, including but not limited to any facsimile firearm, knife, or explosive, are prohibited on all District property or any facility used for District purposes. Activities involving firearms or other weapons conducted under the direction of District officials or as authorized by an official law enforcement agency shall be reported to the Palomar College Police Department before taking place. Any person who believes that he/she may properly possess a firearm or other weapon on campus or in a District center or other facility of the District must promptly notify the Palomar College Police Department. Bringing or possessing any dirk, dagger, ice pick, or knife having a fixed blade longer than 2 1/2 inches upon the grounds is forbidden, unless the person is authorized to possess such a weapon in the course of his/her employment, has been authorized by a District employee to have the knife, or is a duly appointed peace officer, who is engaged in the performance of his/her duties. Office of Primary Responsibility: Palomar College Police Department NOTE: The red ink signifies suggested/recommended language from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in italic type is additional language to consider including in this procedure. The language in green ink was recommended by the Palomar College Police Department. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



AP 3300 P UB L IC R E C OR DS References:

Education Code Section 76243; Government Code Sections 6250 et seq.; California Constitution Article 1, Section 3 (b)

Members of the public may request to inspect or copy public records. A request by a member of the public may be delivered by mail or in person to the Superintendent/ President or designee. Any request shall identify with reasonable specificity the records that are sought. If additional information is needed, the Superintendent/President or designee may request it be provided in writing. Any request to inspect records shall be made sufficiently in advance of the date of inspection to allow staff members time to assemble the records and identify any records that may be exempt from disclosure. Records that are exempt from disclosure under the Public Records Act or any other provision of law may not be inspected or copied by members of the public. Records exempted from disclosure include, but are not limited to, the following:

• Student records (Education Code Section 76243)

• Preliminary drafts, notes, or interagency or intra-agency memoranda that are not retained by the public agency in the ordinary course of business, provided that the public interest in withholding the records clearly outweighs the public interest in disclosure (Government Code Section 6254(a))

• Records pertaining to pending litigation to which the District is a party or to claims

until the pending litigation or claim has been finally adjudicated or otherwise settled (Government Code Section 6254(b))

• Personnel, medical, or similar files, the disclosure of which would constitute an

unwarranted invasion of personal privacy. (Government Code Section 6254(c))

• Test questions, scoring keys, and other examination data used to administer a licensing examination, examination for employment, or academic examination (except for standardized tests provided for by Education Code Sections 99150 et seq.) (Government Code Section 6254(g))

• The contents of real estate appraisals or engineering or feasibility estimates and evaluations relative to the acquisition of property, or to prospective public supply and construction contracts, until all of the property has been acquired or all of the contract agreement obtained (Government Code Section 6254(h))

• Internet posting of home address or telephone numbers of locally-elected officials

(Government Code Section 6254.21)

• Home addresses and home telephone numbers of employees of a school district or county office of education (other than to an agent or family member of the employee, to an officer of another school district when necessary, to an employee organization, or to an agency or employee of a health benefit plan) (Government Code Section 6254.3)

• Records regarding alternative investments (i.e., an investment in a private equity

fund, venture fund, hedge fund, or absolute return fund; limited partnership, limited liability company, or similar legal structure) involving public investment funds, unless already publicly released by the keeper of the information (Government Code Section 6254.26)

Members of the public shall be assisted in identifying records or information that may respond to their request. Assistance that shall be provided includes: the information technology and physical location in which the records exist; practical suggestions for overcoming denial of access to the records or information; and the estimated date and time when the records shall be made available. Within ten days, the Superintendent/President or designee shall determine whether or not the records can be produced and shall communicate the determination to the member of the public requesting the record(s). Denials shall be in writing and shall indicate either the express exemption applied and/or a statement that, based on the facts of the particular case, the public interest in nondisclosure outweighs the public interest in disclosure of the record(s) requested. Direct costs of duplication, including electronic construction and programming costs where applicable, may be charged to the requesting party. Office of Primary Responsibility: Superintendent/President NOTE: The red ink signifies legally required language recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink is recommended by Human Resource Services. This procedure was approved by the Task Force on 5-8-09. Date Approved:



AP 4040 LIBRARY AND OTHER INSTRUCTIONAL SUPPORT

SERVICES References:

Education Code Section 78100; Accreditation Standard II.C

Materials, Programs, and Services The Library serves as the resource laboratory for the District instructional program. In this capacity, the Library supplements course activities with materials, programs, and services that are an integral part of the curricula for all departments. To achieve this, the Library:

• Provides information resources of educational and scholarly significance that enrich the curricula, supplement and support instruction, and stimulate intellectual, social, and cultural growth of students

• Maintains a collection of reference, study, and research materials in all formats, including books, periodicals, media, and Internet documents, that supports the course and research needs of students and faculty

• Provides library users with on-demand reference assistance that promotes learning and the acquisition of knowledge

• Teaches students essential research skills through group and individual instruction that help them develop information competency across the curriculum

• Provides instructional resource materials for the faculty • Provides tools, including equipment and online programs, to facilitate use and

access of these resources and services • Provides study space for students

All faculty and students may access the materials, services, and programs of any District library. These resources are available on-site or remotely through the Library website. The Library also provides students and faculty with extended access to resources outside the District through interlibrary loan and other inter-institutional programs. Current information about these programs, Library hours of operation, borrowing rules, and all other Library policies and procedures are available on the library website. General Resource Selection Policy The Library Bill of Rights applies, without exception, to the selection of information resources for the Library (http://www.palomar.edu/library/LibBillofRights.htm). The basic test applied for inclusion of a resource is its contribution, direct or indirect, to the

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programs of the District, to the needs of the students, and to the obligation of the District to be a forum for the free exchange of all ideas in the pursuit of truth and knowledge. Ultimate responsibility for selection legally rests with the Governing Board. The Superintendent/President operates within the framework of the policies determined by the Board and delegates selection to faculty librarians. Other faculty, administrators, classified staff, students, and members of the District community are encouraged to participate in the selection process by making recommendations. Detailed procedures for adding and removing library resources are available on the Library website. Assessment In support of the Library’s instruction program and the District’s general education curriculum, the Library provides a set of information competency learning outcomes, available at http://www.palomar.edu/library/infocomp/libICSLO.htm. The Library assesses its other resources and services using a variety of tools and techniques, including user surveys and evaluations, and system-generated data. From current Palomar AP 301 titled Educational Materials

Library/Media Center, San Marcos Campus; Ernest J. Allen Library, Escondido Education Center Use of the Library/Media Center: Faculty members have access to books, periodicals, Internet, and a variety of electronic databases in the Library and to media materials in the Learning Resource Center. Books are circulated on a semester-loan basis to contract and adjunct faculty. However, faculty members are urged to return materials as soon as they have finished using them. Faculty members are encouraged to obtain their free PIC (Palomar Identification Card) from Student Services. The PIC card serves as the library card. Without a PIC card, the I.D. number of the borrower is used to check out material. For questions about Library/Media Center circulation or loan policies or operating hours of the facility, call the Circulation Desk at Ext. 2614 or check the Library web site at http://daphne.palomar.edu/Library. Ordering Library/Media Center Materials: Recommendations for books, periodicals, and other media materials may be submitted to the Acquisitions Librarian at any time. Books and media materials are ordered throughout the year as funding permits. General Resource Materials Selection Policies: The Library Bill of Rights applies without exception to all purchases of library materials. The test of a controversial item will be its contribution, direct or indirect, to the programs of the College, to the needs of the students, and to the obligation of the College to be a forum for the free exchange of all ideas in the pursuit of truth and knowledge. A copy of

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the Library Bill of Rights is available from the office of the Library Manager or from a link on the Library’s home page. Click on “Library Information,” then click on “More Information.” Librarians shall will discuss the addition or withdrawal of materials on the basis of the principles stated in the General Resource Materials Selection Policies. The Library/Media Center is the resource laboratory of the instructional program and, as such, supplements classroom activity and is an integral part of the curricula in all departments. It is the function of the Library to:

• Provide study and reference materials necessary for enriching the curricula and supplementing and supporting classroom instruction, including reference books, periodicals, government documents, pamphlets, maps, films, slides, recordings, tapes, filmstrips, video tapes, computer programs and access to Internet, CD-ROM resources.

• Provide study space for students. • Provide instructional resource materials for the faculty. • Provide materials that shall will stimulate intellectual, social, and cultural growth. • Strengthen the library resources in the College District by maintaining a

significantly larger collection of reference tools, computerized resources, and materials of scholarly significance than are available in the local public libraries.

• Provide research orientations to students, faculty, staff, and the college community.

• Provide bibliographic instruction to teach essential research skills across the curriculum.

• Coordinate the integration of information competency skills throughout the curriculum.

Techniques of Resource Materials Selection Responsibility for Selection of Materials: Ultimate responsibility for selection legally rests with the Governing Board. The President operates within the framework of the policies determined by the Board and delegates selection to the certificated librarians. Persons participating in the selection process include: librarians; faculty; administrators; classified staff; students; and members of the College District community. Standard for selection:

• Nonfiction: Relevance to curriculum, accuracy of contents, quality of writing, format, extent to which the subject matter is represented in the collection, social significance, timeliness, or permanent value.

• Fiction: Above standards plus readability and literary value. No attempt is made to have an exhaustive collection of best sellers.

• Children's books: Children's books are purchased to supplement the Child Development and Library Technology Programs.

• Textbooks: The Library does not purchase copies of textbooks currently used in classrooms. Donated textbooks may be added to the collection. Instructors may place copies of textbooks on Reserve.

• Magazines and newspapers: General informational and scholarly journals and local and national newspapers are provided to give current information.

• Multi-media materials: The Learning Resource Center provides various types of non-print material to provide a multi-media learning center and to aid in the self-instructional learning program.

• Gifts: Donations of Library material are welcomed by the Library but are accepted only with the understanding that they shall will be added to the collection only if they are needed and meet the above standards.

Discard Policy: To keep the Library collection up-to-date, materials are discarded periodically when they:

• Are superseded editions. • Are duplicates or titles no longer in demand. • Are damaged beyond repair. • Contain information which is outdated.

Request for Reconsideration of Library and Learning Resource Center Material Forms: Request for reconsideration must be presented to the Director, Library/Media Center and Educational Television in writing on the "Request for Reconsideration of Library Material" form. The request must include specific information as to the author, title, publisher/producer, and page number/section of each item to which objection is being made. This request must be signed and identification given which shall will allow proper reply to be made. Evaluation Committee: Should the request for reconsideration not be settled satisfactorily through discussions between the Director, Library/Media Center and Educational Television, and the user, the written specific objections shall be submitted to an evaluation committee consisting of the President, the Assistant Superintendent/Vice President for Instruction, the Director, Library/Media Center and Educational Television, the President of the Faculty, and the President of the Faculty Senate for re-evaluation. The decision of the Committee shall be subject to the approval of the Governing Board whose decision shall be final. A written copy of the Board's decision shall will be sent to the user initiating the request. Request to Place Materials on Reserve: Faculty members may place books and other material on Reserve by using the form available at the Circulation Desk or on-line at http://daphne.palomar.edu/Library. Forty-eight hours’ processing time is required before reserve materials are available for student use. For best service to students, librarians should be notified in advance when

an article is assigned to be read in a current or past issue of a periodical or a passage or chapter from a particular book. Library Orientation: Instructors are encouraged to schedule special library orientations to suit the immediate needs of their students for particular assignments and/or for a general introduction to the services, role, and resources of the Library. Call the Library Reference Desk to schedule a library orientation, Ext. 2616 or go to the Library web page: htt://daphne.palomar.edu/Library/infocomp/bi.htm. Academic Research Laboratory (ARL) The Academic Research Laboratory is located on the second floor of the Library/Media Center, adjacent to the Reference Desk. The Academic Research Laboratory provides the following services to students, faculty, staff and community members: A. One-on-one assistance in beginning research B. Individual instruction in searching the World Wide Web C. Computer access to the Library catalog, Telstar D. Internet access E. Access to several periodical databases, including: 1. ProQuest Direct 2. Info Trac 3. JSTOR 4. Project Muse 5. GeoRef 6. Additional on-line resources to which the library subscribes 7. Access to card-operated printing: 50¢ per page - color; 10¢ per page – black and white. Users must sign up to use a computer in the ARL. Sign-up sheets located in the ARL allow users to sign up for 30-minute blocks of time. Advance reservations may be made by phone; call Ext. 2616. Learning Resource Center (LRC) The Learning Resource Center is located on the ground floor of the Library/Media Center. The Center provides the following: A. Media resource (non-print) materials to supplement course requirements and individualized instruction. B. Audio-visual library of materials such as audio tapes, filmstrips, slides, video tapes, and compact discs. Students may check out materials for use in the Center. Instructors may check out items for use in the classroom or for viewing at a more convenient location. There is also a small circulating general-interest collection. Some equipment may require reservations due to short supply and high demand. Call Ext. 2624 for questions regarding the Learning Resource Center. Audio Visual Services Film Booking Office

Palomar College participates in a consortium with eight other campuses in San Diego and Imperial Counties. The 16-mm film and video titles maintained in the consortium library (nearly 3,000 titles) are supplied to all member campuses and are available free of charge. Consortium catalogs are issued to each academic department. Additional copies, as well as catalogs from many academic and commercial sources are available in the Film Booking Office, located on the second floor of the library. Call Ext. 2626 for more information. Equipment Distribution Reservations for audio-visual equipment for day or evening instructors should be made with Audio Visual Distribution in one of the following ways: A. Use the interactive request form on the AV web page at http://daphne.palomar.edu/AV. B. Use a paper AV equipment request form available in the AV Office. C. Visit the AV Department located on the first floor of the library in LL-107. D. Call the AV Department at Ext. 2625. Requests must be made at least 24 hours in advance to ensure receiving the equipment. Equipment available includes, but is not limited to, VCR, television, 16-mm projector, 35-mm projector (slides), audio cassette player, overhead projector, data projector, and lap-top computers. Special arrangements may need to be made for data projection units. For additional information, call the AV Office at Ext. 2625. If you should experience equipment failure in class, call Ext. 2625 to have a technician assist with the problem. Also Located in the Library are: Academic Technology Lab Ext. 2657 DISABILITY RESOURCE CENTER Assistive Technology Classroom Ext. 3081 Governing Board Office Ext. 2104 President’s Office Ext. 2106 Tutoring Center Ext. 2884 Office of Primary Responsibility: Instructional Services NOTE: The District must provide a library and may provide other instructional support services, but an actual procedure is suggested as good practice. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in black ink is from current Palomar Procedure 301 titled Educational Materials with no date. The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (Replaces current Palomar Procedure 301)



AP 4226 MULTIPLE AND OVERLAPPING ENROLLMENTS Reference:

Title 5 Section 55007 A student may not enroll in two or more sections of the same credit course during the same term unless the length of the course provides no overlap of sections. A student may not enroll in two or more courses where the meeting times for the courses overlap, unless:

• The Request for Approval of Overlapping Classes is completed in the Instructional Services Office

• The student provides a valid justification, other than mere scheduling convenience, of the need for a partial overlapping schedule

• The student, the instructor, and the division dean must sign the form • The student must make up any missed class time at some other time during the

same week under the supervision of the instructor of the course for the duration of the overlapping period

Office of Primary Responsibility: Instructional Services NOTE: This procedure is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore) based on Update #13 distributed to districts on 9/21/07. The information in blue ink is additional language to consider including in this procedure. The wording in green ink was added by the Admissions Office. At the August 28, 2009 Meeting, the Task Force approved this document for submission to SPC. Date Approved: (This is a new procedure recommended by the CC League and the League’s legal counsel)



AP 4610 INS T R UC T IONAL S E R V IC E AG R E E ME NT S References:

Education Code Section 78015; Title 5 Sections 51006, 53410, 55002, 55005, 55300-55302, 55600 et seq., 55805.5, 58051(c) – (g), 58051.5, 58055, 58056, 58058(b), and 58100-58110

The responsibility for developing, monitoring and managing Instructional Service Agreements rests with the Assistant Superintendent/Vice President of Instruction. All such agreements shall comply with relevant policies and procedures and shall at minimum include administrative procedures, terms, and conditions relating to: 1) enrollment period, 2) student enrollment fees, 3) the number of class hours sufficient to meet the stated performance objectives, 4) supervision and evaluation of students, 5) withdrawal of students prior to completion of a course or program, and 6) terms and conditions relating to cancellation and termination of the arrangement. Instruction claimed for apportionment under Instructional Service Agreements shall be under the immediate supervision and control of an employee of the Palomar Community College District who has met the minimum qualifications for instruction within the relevant discipline. Where the instructor is not a paid employee, the District shall have a written agreement or contract with each instructor conducting instruction for which full-time employees are to be reported and stating that the District has the primary right to control and direct the instructional activities of the instructor. The District shall list the minimum qualifications for instructors teaching these courses and that the qualifications are consistent with requirements in similar District courses. Courses conducted under an Instructional Service Agreement must be held at facilities which are clearly identified as being open to the general public. Enrollment in the course must be open to any person who has been admitted to the District and has met any applicable prerequisites. BP 5052 titled Open Enrollment must be published in the District Catalog, Class Schedule, and any addenda to the Class Schedule, along with a description of the course and information about whether the course is offered for credit and is transferable. Degree and certificate programs must have been approved by the State Chancellor’s Office and courses that make up the programs must be part of the approved programs or the District must have received delegated authority to approve those courses locally.

The courses of instruction are specified in the agreement, the outlines of record for such courses and are approved by the District Curriculum Committee as meeting Title 5 course standards, and the courses have been approved by the Governing Board Faculty teaching different sections of the same course shall teach in a manner consistent with the approved course outline of record and hold students to the appropriate level of rigor. Records of student attendance and achievement shall be maintained by the District. Records shall be open for review at all times by officials of the District and submitted on a schedule developed by the District. Students enrolled in courses under an Instructional Services Agreement shall have access to all ancillary and support services provided for the students. The District is responsible for obtaining certification verifying that the instructional activity to be conducted shall not be fully funded by other sources. The District shall comply with the requirements of Title 5 Sections 55230-55232 concerning approval by adjoining high school or community college districts and use of non-district facilities, if classes are to be located outside the boundaries of the District. Office of Primary Responsibility: Instructional Services NOTE: This procedure is legally advised. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The information in blue ink is additional language to consider including in this procedure. The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)


Ins truc tional S ervic es DR AF T as of 5/8/09

BP 4102 CAREER AND TECHNICAL PROGRAMS ADVISORY

COMMITTEES

References: Title 5 Sections 55600 et seq.

The Assistant Superintendent/Vice President of Instruction or designee shall ensure that all career and technical programs have active industry advisory committees. These committees shall be composed primarily of community members who are experts in the education, skills, techniques, innovations, and attitudes needed in specific occupational fields. Students should also be invited to participate in advisory committees. NOTE: The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This policy was approved by the Task Force on 5-8-09. Date Adopted: (This is a new policy recommended by the Office of Instructional Services and the Faculty Senate)



B P 4070 AUDIT ING AND AUDIT ING F E E S Reference: Education Code Section 76370 Individuals may audit courses by petition only and with the stipulations described in AP 4070 titled Auditing and Auditing Fees. The fees for auditing a course are defined on a per unit basis by the Governing Board. From current Palomar College BP 414 titled Class Auditing (92-15770)

An individual may audit classes at Palomar College if the following conditions are met: A. Permission of the instructor must be obtained after the first day of class. B. An audit fee of $15.00 per unit, per semester or summer session will be charged. Palomar College regular and contract staff, current part-time and temporary faculty and Palomar College retirees may audit one class per semester or summer session at no charge. Students enrolled in classes to receive credit of ten or more semester units will not be charged a fee to audit three or fewer semester units per semester. No individual will be allowed to register to audit courses prior to the first day of classes. No individual auditing a course will be permitted to change his/her enrollment in that course to receive credit for the course. Priority in class enrollment shall be given to students taking the course for credit. Classroom attendance of individuals auditing a course shall not be included in computing apportionment or determining class size. EC 72252.3; GB 10-22-85, 6-8-93 NOTE: This policy is legally required if the District permits auditing. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The language in black ink is from current Palomar College BP 414 titled Class Auditing dated 10-22-85 and

6-8-93. The wording in green ink was added by the Admissions Office and the Academic Senate with additional revisions made during the August 28, 2009 Task Force Meeting. The Task Force approved this document for submission to SPC. Date Adopted: (Replaces current Palomar College Policy 414)



BP 4110 HONORARY DEGREES Reference: Education Code Section 72122 From current Palomar College BP 7.132 titled Conferring Honorary Degrees

(97-18859) The Governing Board may grant honorary Associate in Humane Arts Degrees. to individuals who have made distinguished contributions to the community, to education, or to society. GB 4-14-98 The Superintendent/President shall establish procedures and criteria for the award of these degrees. NOTE: This policy is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The language in black ink is current Palomar College Policy 7.132 titled Conferring Honorary Degrees adopted on 4-14-98. The language in green ink was added by Instructional Services and the Academic Senate. The Task Force approved this document for submission to SPC Date Adopted: (Replaces current Palomar College Policy 7.132)



BP 4675 CLASS SIZE Reference: No references Class size (course minimums and maximums) will be determined through negotiations between the District and the Palomar Faculty Federation (PFF). From current Palomar College BP 309 titled Class Size (88-12985)

Department chairpersons/directors, the appropriate dean, and the Assistant Superintendent/Vice President for Instruction shall have the responsibility of maintaining a minimum class size of 18 students except where a lower class size is deemed by the Assistant Superintendent/Vice President for Instruction to be in the best interests of the College. GB 2-28-89 From current Palomar College BP 309.1 titled Summer Class Size (84-

10666) The minimum class size for Summer Session classes is 16 with the following options for averaging: Class size minimum 16 Department average 25 or Instructor average 25 (with no single class falling below 12 as an absolute minimum). Any deviation from this policy will be due to exceptional circumstances and will be justified, in writing, in a memo to the Assistant Superintendent/Vice President for Instruction. Memos will be available for inspection in the office of the Assistant Superintendent/Vice President for Instruction. GB 5-14-85 NOTE: The language in black ink is current Palomar College Policies 309 titled Class Size adopted 2-2-89 and 309.1 titled Summer Class Size adopted on 5-14-85. The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This policy was approved by the Task Force on 5-8-09. Date Adopted: (Replaces current Palomar College Policies 309



BP 4400 COMMUNITY SERVICES Reference: Education Code Section 78300 The District shall maintain a community services program that meets the civic, vocational, literacy, health, homemaking, technical, and general education needs and desires of the community. Such classes generally include, but are not limited to the fields of music, drama, art, handicraft, science, literature, nature study, nature contacting, aquatic sports, and athletics. Community services courses shall be open for admission to adults and to minors who can benefit from the programs. No General Fund monies may be expended to develop or maintain community services courses. Students involved in community services courses shall be charged a fee not to exceed the cost of offering and maintaining the courses. Courses may also be offered for remuneration by contract or with contributions or donations of individuals or groups. NOTE: This policy is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This policy was approved by the Task Force on 5-8-09. Date Adopted: (This is a new policy recommended by the CCLC and legal counsel)



B P 3530 WE AP ONS ON C AMP US References:

Penal Code Sections 626.9, 626.10, and 12020 Firearms or other weapons shall be prohibited on any District property or any facility used for District purposes except for activities conducted under the direction of District officials or as authorized by an official law enforcement agency. ----------------------------------------------------------------------------------------------------------- NOTE: The red ink signifies language that is legally required. The language in green ink was recommended by the Palomar College Police Department. This policy was approved by the Task Force on 5-8-09. Date Adopted: (This is a new policy recommended by the CC League and the League’s legal counsel)



AP 4060 AGREEMENTS WITH SCHOOL DISTRICTS FOR

NONCREDIT AND ADULT EDUCATION References:

Education Code Sections 8535 and 8536 When a Memorandum of Understanding (MOU) is required between the District and a high school district, the Assistant Superintendent/Vice President of Instruction or designee will meet with representatives of the high school district to delineate functions and responsibilities for noncredit or adult education. The MOU should include subjects to be taught, geographic boundaries, and recruitment practices. Office of Primary Responsibility: Instructional Services NOTE: This procedure is suggested as good practice but is legally advised if the District is engaged in adult noncredit instruction. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This procedure was approved by the Task Force on 5-8-09. Date Approved: (This is a new procedure recommended by the CCLC and the League’s legal counsel)



BP 4226 MULTIPLE AND OVERLAPPING ENROLLMENTS Reference: Title 5 Section 55007 The Superintendent/President shall establish procedures to ensure that students may enroll in two or more sections of the same credit course during the same term only if the length of the course provides that the student is not enrolled in more than one section at any given time. The Superintendent/President shall establish procedures to ensure that students may enroll in two or more courses where the meeting times overlap only under the conditions specified in Title 5 Section 55007. NOTE: This policy is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore) as of Update #13 distributed on 9/21/07 to districts. This policy has been reviewed by the Palomar College Admissions Office. At the August 28, 2009 Meeting, the Task Force approved this document for submission to SPC. Date Adopted: (This is a new policy recommended by the CC League and the League’s legal counsel)



B P 4060 AGREEMENTS WITH SCHOOL DISTRICTS FOR

NONCREDIT AND ADULT EDUCATION References: Education Code Sections 8535 and 8536 Whenever a mutual agreement with a school district or other educational entity relating to responsibility for noncredit continuing education programs is required by state law, the Superintendent/President shall present an appropriate Memorandum of Understanding to the Governing Board for approval. NOTE: This policy is legally required. The language in red ink is recommended from the Community College League and legal counsel (Liebert Cassidy Whitmore). The language in green ink is recommended by the Office of Instructional Services and the Faculty Senate. This policy was approved by the Task Force on 5-8-09. Date Adopted: (This is a new policy recommended by the CCLC and legal counsel)

strategic planning council agenda · 15/09/2009 · a regular meeting of the palomar college...

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