strategic plan - 2017-18 superintendent smart goals update · school, family, and community...

1 Superintendent Larry Nyland September 29, 2017

To: School Board From: Superintendent Nyland Date: Friday, Sept. 29, 2017 RE: Superintendent Friday Update

In this update I am sharing: 1. Recent highlights that support our Strategic Plan and related Superintendent SMART Goals 2. Topics of interest the community should be aware of 3. Good News 4. Superintendent and Staff School Visits and Presentations

Strategic Plan - 2017-18 Superintendent SMART Goals Update: The Seattle Public Schools (SPS) Strategic Plan includes three major areas: Educational Excellence and Equity; Improving Systems; and School, Family and Community Engagement. 1. Educational Excellence and Equity: We are committed to building shared understanding across

schools and district silos, on how to eliminate opportunity gaps and accelerate learning for all students. The following updates support SMART Goal 2.

• AAMAC Final Recommendation Meeting: The African American Male Advisory Committee (AAMAC) has been meeting for 16 months. Last week they provided recommendations in five areas: policy; attendance, college and career readiness, family engagement and community partnerships. Cabinet members were on hand to meet with each sub-committee around ideas for implementation. Great ideas were shared and there was excellent dialogue about what strategies would have the most impact. Cabinet members will work on responses over the next month or two and schedule two follow-up meetings by June. Thank you to Brent Jones, Keisha Scarlett, all of the community participants and SPS staff who have helped process and refine these recommendations.

• The Eliminating Opportunity Gaps (EOG) Institute: “Schooling for Racial Justice” is being held on Friday, Oct. 13 from 8 a.m. – 3 p.m. at Chief Sealth International Baccalaureate (IB) High School. Racial justice is a guiding theme of the Institute. Racial justice is defined as the proactive reinforcement of policies, practices, attitudes and actions that produce equitable power, access, opportunities, treatment and impacts for all. This event is open to teams – Racial Equity Teams (RETs), Positive Behavioral Intervention Support (PBIS) teams, Grade Level teams, Building Leadership Teams (BLTs), Central Office Teams, Community Based Organizations (CBO)/Partnership Teams, and district committees/taskforces such as the Equity and Race Advisory Committee (ERAC), AAMAC and Ethnic Studies Taskforce. Here is the link to the registration page.

2. Improve Systems: The School District Budget development will continue to be a focus this

coming year and is one of our SMART Goals. • Education Roundtable: The City of Seattle is in the midst of: a) approving their annual budget

(including several million dollars for implementing Education Summit recommendations) and b) proposing a renewal levy (November of 2018). We met recently to: a) review SPS budget and EOG work; b) City EOG work; and c) how this partnership work benefits students. Two of the primary examples of the power of collaboration are: My Brothers Keeper (MBK) – helping many students of color to become proficient on state tests for the first time; b) Middle School Math – where three SPS middle schools lead the state in math proficiency for African-

September 29, 2017 Friday Memo, Page 1 of 23

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American students. Directors Sue Peters, Betty Patu and Rick Burke attended. Questions were raised in regard to the scope of the city levy and the timing (just before the district levy).

• 2018-19 budget. The School Board met in workshop sessions recently to review the potential budget for the 2018-19 school year. Topics covered in the work session included the impact on SPS of the recently passed legislation that changes state funding and levy collections (House Bill 2242); the impact of this legislation on our levies and what levies can be spent on; an update on the 2017-18 school year budget and a first look at the 2018-19 school year budget; information regarding enrollment counts and fall staffing adjustments; and a first look at SMART Goal 3 - Program/Operational Information. The state budget: a) provides some new money; b) reduces school levies; c) puts more restrictions on how funds can be spent. Long term, Seattle will pay more and get less. We are still trying to put all of the pieces together to measure the bottom line impact. Early looks suggest that the state will take away more than they give back for salaries, Special Education and English Language Learners (ELL). Assistant Superintendent for Business and Finance JoLynn Berge is beginning the 2018-19 Budget review process – starting at the McGilvra Parent Teacher Student Association (PTSA) meeting on Sept. 28. Next steps include scheduling informational meetings for stakeholders about the true impacts of the 2017 Legislative session.

3. School, Family, and Community Engagement: Goal 3 of our Strategic Plan, and in Goal 4 of this

year’s SMART Goals is a commitment to improve our community engagement including internal engagement and partnerships. Some of the efforts underway include:

• Fall Partner Kick-Off: On Thursday, September 28, more than 80 people from a variety of community-based organizations that partner with Seattle Public Schools (SPS) came together for the Fall Partner Kick-Off at the NewHolly Gathering Hall. The event was led by the School and Community Partnerships Department as part of the Professional Development Calendar for Education Partners, a series of free trainings and convenings for community partners of SPS. I welcomed the attendees; Carri Campbell and James Bush presented on SPS priorities and practices for this coming school year; and Kari Hanson gave an overview of Multi-Tiered Systems of Supports (MTSS), the role of partners, and received feedback on how we can better support partners to plug into MTSS in meaningful ways.

• Highlights from the Seattle Council Parent Teacher Student Association (SCPTSA) Meeting: We had the highest number of attendance (over 15 SCPTSA members!) at my monthly meeting with SCPTSA this week. SCTPSA President Sebrena Burr provided positive feedback on SLI and noted how well it went; James Bush provided an update on Family Engagement; we discussed the positive impact on having welcoming school environments; and questions were raised about the 2017-18 enrollment and how best to approach option schools as a district. A request was made to invite Special Education staff to next month’s SCPTSA meeting to discuss how students with IEPS can feel more welcome at their schools. School emergency preparedness was also one of the top concerns discussed – in terms of being prepared and having an emergency plan at each school.

• SPS Partnership with City Year: Deputy Superintendent, Stephen Nielsen, and School Board Director, Stephan Blanford, welcomed nearly 100 City Year / AmeriCorps members to the 2017-18 school year this week. These young adults, in prominent Red Jackets, tutor and mentor students in 10 SPS schools; 47 percent are either committed to teaching or considering becoming a teacher after serving with City Year; they serve 4,600 students; and provide 130,123 hours of service. This work, during the 2016-17 school year:


http://www.seattleschools.org/UserFiles/Servers/Server_543/File/District/Departments/Community%20Partnerships/PD%20Calendar/PDCalendar2017-18FINAL.pdfhttp://www.seattleschools.org/UserFiles/Servers/Server_543/File/District/Departments/Community%20Partnerships/PD%20Calendar/PDCalendar2017-18FINAL.pdf


o Helped 58 percent of students evaluated to get back on track in their social-emotional learning skills, including self-awareness, self-management andrelationship development.

o Helped 89 percent of elementary school students meet their growth goal for literacywhile working on fluency, vocabulary and comprehension.

o Helped 42 percent of middle school students to get back on track to graduate, basedon their math grades.

o 100 percent of principals and administrators surveyed at the end of the year believeCity Year had a positive impact on the overall school climate.

o 94 percent of teachers surveyed either agreed or strongly agreed that theirAmeriCorps member fostered a positive environment for learning at their school.

Good News: • District Partners to Stop Bullying on Social Media: SPS Working with iCanHelpline.org

Through a Google Grant. October is National Bullying Prevention Month and SPS is dedicatedto the safety and security of all our students, including keeping them safe from harassment,intimidation, and bullying. That dedication has translated into the creation of numerous,integrated supports for students, families, and staff. For the 2017-18 school year, the district isadding another tool in our efforts to keep students safe from bullying. More information aboutthis partnership can be found in this week's Deputy Superintendent update.

• Seattle SAT scores exceed state and national averages. And in Seattle, every student takesthe SAT. Nationally, only 65% of students take the SAT.

Topics of Community Interest: • Language Access/Translations: SPS continues to do more than ever and much more than

most other districts. Last year we brought back SchoolMessenger (great benefit to our ELLfamilies); added Google Translate to our website; made our website Americans withDisabilities Act (ADA) compliant; and increased the translation budget by $350,000. At arecent board meeting the board approved another increase in the annual budget in an effort tobetter coordinate services. Our aim is to translate documents for our top five languages (inaddition to English). We do have a recent American Civil Liberties Union (ACLU) request fora list of the documents translated by the District’s Communications department (for the schoolyears 2014-15, 2015-16 and 2016-17. Our Communications department and ELL departmentwill be working on a coordinated answer to this request.

• Juvenile Justice Report: King County recently asked a task force to recommend ways toreduce the use of "secure confinement" for youth. Ted Howard, Garfield Principal, served onthis task force. Their recommendations are designed to reduce racial disparities, improveworkforce skills and provide positive opportunities toward healthy and happy adulthood. Moreinformation can be found here.

• Enrollment: Seattle has grown by 8000 students over the past ten years however, thegrowth rate has slowed substantially. Enrollment is up this year only slightly over oneyear ago – and below our June projections.

• School Staffing: Several times a year, we project enrollment figures for the coming schoolyear. These figures are important because they help us anticipate state funding and allow us toplan the number of staff for each school building. This is a process all districts statewide followeach fall to match the number of teachers with the actual enrollment levels of schools. Tostabilize staffing and classrooms as soon as possible, we use the headcount from the fifth day of


http://kingcounty.gov/elected/executive/constantine/news/release/2017/September/15-trupin-CFJC.aspx


school as the official enrollment. This year's count was 53,259 students. Overall, we have more students at SPS this year, but fewer enrolled than we projected in June 2017. This means we are starting the year significantly under our projected enrollment. Thanks to $4M set aside by the school board, we have been able to protect all of our Title I schools from staffing reductions. Unfortunately, some schools are being asked to reduce staff. We shared the new staffing allocations with principals on September 19, and they are in the process of informing staff and their community. No teacher will lose their position with the district.

• Student Assignment Plan (SAP) and High School Boundary Engagement: The City of Seattle is growing rapidly. According to U.S. Census Bureau data, in the past year, on average, nearly 57 people moved to the city every day, and many of those moving here include families. While our rapid growth is stabilizing, we are running to catch up and ensure enough high school capacity. In the 2019-20 school year, Seattle Public Schools will reopen Lincoln High School, a comprehensive high school in Northwest Seattle. Reopening Lincoln will require redrawing of the high school boundaries, which identifies the district areas that will feed into each high school. At the same time, we are making updates to the SAP. The SAP ensures that students have access to the services they need and outlines options for programs and enrollment outside students’ designated schools. One area of review is Advanced Learning. These bodies of work (High School Boundaries, SAP, and Advanced Learning opportunities) are interconnected and require community engagement. Over the course of the next couple months, district staff will be asking stakeholders for ideas, analyzing impacts and making final recommendations to the School Board. SAP recommendations are planned to go before the School Board on Nov. 1. Any recommended changes to High School Advanced Learning will not go into effect until the 2019-20 school year. We anticipate High School Boundary recommendations will be introduced on Jan. 3, 2018, to the School Board. The approved high school boundaries will go into effect in the 2019-20 school year with the reopening of Lincoln High School. School Board meetings are open to the public. Our number one goal through this process is to create the best educational experience for all 53,000+ SPS students.

• Scholastic Aptitude Test (SAT): For the last several years we have had all 10th and 11th graders take the Preliminary Scholastic Aptitude Test (PSAT) and SAT tests. These tests are used for college admissions and tell us which students should benefit from taking Advanced Placement (AP) courses. In essence they help create greater readiness for and interest in college. Because we want all students to participate, we give the SAT during the school day. Michael Tolley, Associate Superintendent for Teaching and Learning, recently reminded principals that we would do so at all schools. This challenge, raised by two schools, is one of logistics. The test is given to all 10th and 11th grade classes; half the school. That means that regular classrooms are half full AND 1,000 students need another place to take the test – with proctors and appropriate facilities. As an alternative, principals had asked to take the test on a Saturday; which then means that we no longer have 100% of our students attend.

Topics of Board Interest: • BEX V Planning Work Session: BEX Funding provides primarily for new and remodeled

schools. Our capital projects office has been doing extensive planning work in preparation for a 2019 election. One stream of work is determining what new schools will be needed due to capacity. Another stream has to do with schools that need to be remodeled or replaced. A third stream has to do with a backlog of maintenance. Other areas of interest include technology, furnishings, playgrounds and other capital requests. These lists will be refined and prioritized over the coming months.



• Technology to Support Teaching & Learning Work Session: Technology and digital skills are at the core of college and career readiness with career opportunities in areas such as aerospace, the military, software/technology, education, retail/technology, healthy, natural resources and the government. On Wednesday, Chief of Curriculum, Assessment & Instruction, Dr. Kyle Kinoshita and Chief Information Officer John Krull led the School Board work session on Technology to Support Teaching & Learning. The purpose of the work session was to present information on how digital technology accelerates and amplifies teaching and learning. The outcome of this work is to focus technology at the point of learning based on equity, technology needs and alignment to teaching and learning. The BTA IV Levy promised the community to upgrade and expand classroom/student technology.

Superintendent and Staff School Visits and Presentations: • Laurelhurst School Visit: Director Jill Geary, joined me on my school visits this week.

Principal Sarah Talbot told us about how they were using data to know students and using instructional strategies to close gaps with: learning targets that students know and understand; asking students to explain their thinking; and using higher level questions. As we visited classrooms, we saw evidence of learning targets at lower grades and student talk at upper grades.

• Eckstein Middle School Visit: Treena Sterk and her administrative team met us in the hallway and got us moving from minute one. Staff survey results are positive as are parent survey results. Lots of work was done to make the building look warm and inviting with colorful "you can do it" slogans on the wall along with student work. They have been working on cultural competency, positive relationships and reading two books together. Homeroom, four days a week, helps with building relationships and providing time for students to get some extra help. Teachers use that time to work with students on interests, talents and strengths.

• Seattle Metro Chamber's 135th Annual Meeting: The Seattle Metro Chamber held their 135th Annual Meeting this week. The kickoff was provided by David Coven, a recent University of Washington graduate who stole the show; telling how his internships and mentorships helped transform his life. Virtually all of the other speakers (chamber executive, interim mayor, county executive. chamber president and Boeing CEO) reinforced twin themes of college and career ready and equity. Their theme: Local Talent; Global Future.

Thank you, Larry



Deputy Superintendent Update: Included in this packet please find Deputy Superintendent Stephen Nielsen's update. Associate Superintendent for Teaching & Learning Update: Included in this packet please find Associate Superintendent for Teaching & Learning Michael Tolley’s update for this week. Assistant Superintendent for Operations Update: Included in this packet please find Assistant Superintendent for Operations Pegi McEvoy’s update for this week. Chief Engagement Officer Update: Included in this packet please find Chief Engagement Officer Carri Campbell's update for this week. Chief Information Officer Update: Included in this packet please find Chief Information Officer John Krull’s update for this week. Associate Superintendent for Capital, Facilities, Operations and Enrollment Update: Included in this packet please find Associate Superintendent for Capital, Facilities, Operations and Enrollment Dr. Flip Herndon’s update for this week.


Submitted by: S Nielsen 09/29/17 Page 1

Date: September 29, 2017

To: Larry Nyland, Superintendent

Fm: Stephen Nielsen, Deputy Superintendent

Re: Friday Memo to the Board

Office of Student Civil Rights

As submitted by Tina Meade, Office of Student Civil Rights Compliance Officer -

Re: Launching pilot program to assist school administrators in addressing cyberbullying During the 2017-2018 school year, SPS will be taking part in a pilot program with iCanHelpLine.org to try to stop cyberbullying on social media. iCanHelpLine.org received a grant from Google to fund the district pilot. iCanHelpline.org is a service that may be able to provide help to secondary school administrators with student cyberbullying on social media. After receiving a referral from a school leader or the district, iCanHelpline.org staff will review content of social media posts, profiles, or webpages to determine if the content violates terms of use. They will then work with companies like Instagram, Snapchat, Twitter, and others to try to get the content deleted. It is important to note that the final decision to delete any content rests with the company that owns the social media app. iCanHelpline.org staff rely on their longstanding relationships with social media companies to work with them to stop cyberbullying. More detailed information regarding iCanHelpLine.org is attached. The pilot program is being launched this October in conjunction with National Bullying Prevention month. The district will be communicating information to the public about the pilot program on the website and through a news release. For internal constituencies, information is being provided in the School Leader Communicator and during a presentation at Principal’s LLD on October 10th. At the end of the school year, an evaluation of the efficacy of the program will be conducted and a report of the results of that analysis will be provided.

Attachment – Helpline for Schools


Summary: iCanHelpline.org, the U.S.'s 1st social media helpline for schools, is a service schools can subscribe to, then email or call toll-free anytime they need help with cyberbullying and other problems that surface in social media. If the content violates Terms of Service and is harmful to students, we can help get it deleted – because of longstanding relationships with Instagram, Snapchat, Twitter and other social media popular with students. During our 2015-'16 pilot, 93% of educators served reported they were extremely or very satisfied, and we were recognized by the National School Boards Association as one of six startups in its 2016 Ed Tech Innovation Show-case. The service is provided by The Net Safety Collaborative, a 501c3 nonprofit organization.

Unmet need: Cyberbullying is the most common online risk young people face, and for more than a decade, educators have struggled to address this behavior so disruptive of learning. Though prevention education abounds, schools and districts have little to no support on the intervention side when incidents actually occur – except attorneys and law enforcement, whose primary expertise is not social media or bullying prevention. iCanHelpline is the missing social media part of school incident response.

Our solution: iCanHelpline.org helps school staff understand the apps, report abuse and get harmful content taken down on a case-by-case basis. Because abusive social media content is typically the most visible and inflammatory part of online discipline issues schools address, getting it deleted creates space for calm, restorative responses that improve communication, students' safety and school climates. The helpline helps school personnel work with students as part of the solution more than the problem in today's user-driven media.

How it works: Once signed up, a school can email or call toll-free for help and information when a cyberbullying, sexting, etc. incident occurs. We ask for a URL or screenshot to confirm the problem. If educators need help with that, we provide it. If the abuse appears to violate Terms of Service and has been reported to no avail, we escalate the case as a trusted partner of the service–typically with quick results.

Who we are: A team of experts in Internet safety, digital media, education and student leadership. Founder Anne Collier, executive director of helpline parent The Net Safety Collaborative, has 20 years' experience in Internet safety, working with Facebook, Snapchat, Twitter and ASKfm since each started its Safety Advisory Board. Our partners at #ICANHELP have more than 20 years' cumulative experience as award-winning student leadership and digital media educators. Our expertise also includes scaling online community moderation and customer service operations.

- - Social Media

elgline FOR SCHOOLS


http:iCanHelpline.orghttp:iCanHelpline.orghttp:iCanHelpline.orghttp:iCanHelpline.org

Submitted by Michael F. Tolley 09.28.2017 Page 1 of 2

Date: Thursday, September 28, 2017 To: Dr. Larry Nyland, Superintendent From: Michael F. Tolley, Associate Superintendent for Teaching & Learning Re: Friday Memo for September 29, 2017

TEACHING AND LEARNING:

Department of Curriculum, Assessment and Instruction:

Middle School Math Adoption Update: The Department of Curriculum, Assessment and Instruction is continuing its work to identify a new middle school math textual material for adoption in the 2018-2019 school year. Selection of a new material will be based on many factors, not least of which is the ability of the material to support the work of teachers in eliminating opportunity gaps through rigorous instruction, supported by curricular content that has the flexibility teachers and students need. In Stage 1 of the adoption process, a committee reviewed textual materials from multiple publishers. The committee selected two finalists – Glencoe Math from McGraw-Hill, and envisionmath2.0 from Pearson – for extended evaluation. The adoption process is currently in Stage 2, wherein materials are on display at several sites around the city, are being piloted in 13 schools, and are being closely reviewed by the adoption committee for alignment to School Board and Superintendent SMART goals as well as teacher needs. At the end of the pilot, the Seattle Public Schools (SPS) mathematics content area will evaluate the pilot using multiple data sources including:

• Pilot teacher s’ feedback • Pilot students’ feedback • Community members’ feedback • Observations by SPS staff of how the materials are used in pilot classrooms • Student growth data – comparing data from both pilot materials, as well as data from

students not participating in the pilot

This evaluation will be provided to the adoption committee for review. A final recommendation for purchase will be made by the adoption committee in the winter, based upon the information gained during the pilot period, as well as community feedback solicited at multiple school sites, through social media, and on the district website.

Department of Student Support Services:

Superintendent Goal #1 - Multi-Tiered System of Support (MTSS): Purpose: Building a district-wide multi-tiered system of support within Seattle Public Schools (SPS) continues to be a key strategy towards eliminating opportunity gaps for students of color. MTSS allows us to know every student by story, strength, and need and align supports and resources in an intentional way to improve each student’s outcomes. Snapshot of MTSS in practice: We visited two elementary schools to further our coordination of supports to targeted schools through MTSS. The Executive Director of Schools (EDS), MTSS lead,


Submitted by Michael F. Tolley 09.28.2017 Page 2 of 2

and the Chief of Student Support Services calibrated their observations to the MTSS Implementation Guide. Interim Assessments: The contract for an interim assessment field test was completed last week and we brought together the 21 participating schools for an introduction on the process and timeline. MTSS Systems and Structures: A number of key supports for the district-wide implementation of MTSS during the 2017-18 school year. This includes the hiring of an MTSS Manager and Professional Learning Community Coaches, as well as receiving consultation by a University of Minnesota professor and former school district leader, who will support the District’s MTSS Leadership Team in the development of a multi-year implementation plan. Next steps:

• Jointly partner with MTSS consultant in evaluating current MTSS status and creating a multi-year implementation plan and strategy

• Complete blueprints of Math and English Language Arts interim assessments • Review and vetting of interim assessment blueprints by a group of educators • PLC Coaches will begin a second phase of professional development on how to use the

Student Data Portal, Homeroom, within an MTSS data inquiry process.

Department of Advanced Learning Update: In an effort to improve Advanced Learning access and communication for underrepresented families, the Advanced Learning and Enrollment Planning Departments are collaborating in the process of reviewing and revising the Student Assignment Plan (SAP). The District is launching its first ThoughtExchange community engagement tool in order to collect feedback about the SAP, Advanced Learning and high school boundaries. We will also be holding in-person Advanced Learning meetings in October to gather more feedback on the Advanced Placement (AP)/International Baccalaureate (IB) options for secondary schools. ThoughtExchange will assist us to better understand the values and thoughts of our families, students, and staff about high school advanced learning options and related supports. Department of International Programs and English Language Learners Update: Community Outreach: We continue to collaborate with other departments within Seattle Public Schools such as, Family Community Partners, Special Education and Admissions on how we can better serve our families. We attended the Seattle Council Parent Teachers Association meeting with the Superintendent to listen and learn. Professional Development: Our partnership with Stanford University offering Massive Open Online Courses (MOOC) will continue with teachers and instructional assistants. The focus of this professional development is “Constructing Conversations: Appreciating and Analyzing Conversations, Identifying and Teaching Conversation Skills, Changing Mindsets and Improving Prompts, Modeling and scaffolding conversations, Cultivating Conversational Expertise”. This professional development is open to general education teachers, English Language Learning teachers and instructional assistants.


Submitted by Pegi McEvoy on September 28, 2017 Page 1

Date: Thursday, September 28, 2017 To: Dr. Larry Nyland, Superintendent From: Pegi McEvoy, Assistant Superintendent for Operations Re: Friday Memo for September 29, 2017 As the first month of school comes to a close, the Operations Division staff is focusing on the needs of families and schools to ensure that students get to and from school and events safely, are fed nutritious meals, and that the public is provided information how to support this student safety effort. Logistics:

Transportation – Stop paddle cameras: The District launched a communications and warning period for the Student Safety Stop Arm Camera Program during the months of August and September, for motorists who illegally pass buses that are loading and unloading students.

The District has been sharing educational brochures at community events, public libraries, and community centers. A webpage with Stop Paddle Camera information, including a Public Service Announcement, is on the Districts Transportation webpage.

Local media has been reporting on the Districts Student Safety Stop Arm Camera Program since September 1st, 2017. District Communications sent a news release to local television and radio stations, and a news conference was held at Pathfinder K-8 on September 18th, 2017.

With 120 of the 379 First Student buses outfitted with cameras, motorists who have been illegally passing buses are currently receiving courtesy warning notices in the mail. Actual $419 citations from the King County Sherriff’s Office begin October 2nd, 2017, for motorists who violate the state’s stop paddle safety law (state law RCW 46.61.370.) Through this program, it is our goal to improve the safety of our students who ride our buses.

Transportation – Athletics: Additionally, the district received some questions and concerns about the athletic transportation program. Information for your use:

• Overall, the District has experienced minimal disruption this school year providing transportation for athletic and field trip events. Per transportation data, four of the 225 events scheduled so far this year had a delay or rescheduled event due to a school unintentionally requesting the wrong event date, clerical errors by the new Transportation Coordinator, and one instance of unavailable service at a specific time. Athletics and transportation are continuing to assess service delivery to ensure that service is efficient, consistent and minimizes impact to academics.

• There were also two schools that had some issues related to the electronic ordering due to their use of Mac computers; our technology staff created temporary solutions for these schools while they develop a permanent fix.

• When a yellow bus is unavailable, the District selects from a roster of 15 charter bus companies with the required certifications for transporting students. Selection from the


http://www.seattleschools.org/departments/transportation/student_safety_stop_arm_camera_program/http://app.leg.wa.gov/rcw/default.aspx?cite=46.61.370


roster is based on price and availability. The cost for a charter ranges from $250-$700 depending on size, distance, and hours required.

• To ensure optimal service and availability of buses for Athletics and Field trips, Transportation requires a 10-day lead time from schools. Schools have been reminded of this timeline. Having said that, providing schools with buses is often a very fluid operation with many same day re-schedules, cancellations, and requests which are met with a sense of urgency by Transportation staff to provide the best possible service for our schools.

Transportation – crossing guards: Crossing guards are one way the district can help students remain safe while walking to and from schools. The city’s Seattle School Traffic Safety Committee (SSTSC) makes recommendations about physical changes to the environment e.g. (traffic lights and signage) and well as crossing guard assignment priorities. With the opening of new schools, SSTSC establishes the new walking routes. At this time, the Robert Eagle Staff walk zone improvements have only been partially completed by the city. SSTSC has also recommended a crossing guard for the first school year until improvements are completed. At this time, the position has been funded and advertised, but remains unfilled. An aggressive recruitment strategy is underway to fill this position. Hiring crossing guards is a district wide concern, as the posts are difficult to fill due to being split shift with minimal pay. As a result, staff who work as bus monitors and school Instructional Assistants have filled many crossing guard posts on an interim basis. Unfortunately, at this time, neither a bus monitor nor IA is available for the 92nd and Aurora post. As Transportation staff work to fill this position, school staff have assisted crossing students in the morning and the Seattle Police Department has assisted with patrol officers in the afternoons whenever possible. Transportation – other: Staff received a complaint from a parent about the number of School Messenger calls being sent to families. Both Transportation and Communications were sending Wednesday early release calls – from Communications as a reminder and from Transportation regarding adjustments to specific routes and times. This last Wednesday was the final call the Communications Department will be sending so that the early release day is embedded in family schedules. Transportation messaging is going to continue for a few more weeks as we are continuing have early release issues such as families who are not meeting their student’s buses as required by their transportation safety plans. Warehouse: The Warehouse completed receiving and tagging the remaining 480 laptops for Washington, Whitman, and McClure Amplified, that will deliver to schools this Friday. The Warehouse received a few miscellaneous tech items including 150 laptops, 35 IPads, and 6 projectors that will be asset tagged and delivered to schools next week. Safety and Security: With student walking to and from school/bus stops, the district has had an increase in reports of needles – AKA “sharps” – in and around district properties. In response to these challenges, the district has:



• Contacted Seattle Public Utilities (SPU), which has a Sharps Collection Pilot program for public properties through the Find It, Fix It program. Within 24 hours of a report, an SPU worker will come and remove the needles from a public property. While this service is valuable for removing needs on public property, SPU will not go on to school grounds or private property to pick up sharps.

• Provided sharps containers for schools with additional staff training so that we keep our school grounds safe.

• Met with the city’s Homeless Director, SPD and other city officials to collaborate on solutions.

• Created template letters for principals to use.

Media Operations Center The broadcast center has been having intermittent technical issues with broadcasts; the issues have been resolved temporarily. An RFP for the much needed equipment upgrade is going out shortly. An announcement is on the MOC website about technical issues which directs folks to watch the Board meeting via YouTube if needed.


http://www.seattle.gov/util/sharpshttp://www.seattleschools.org/cms/one.aspx?pageId=15690

Submitted by C.Campbell on 9/28/2017

Date: September 28, 2017 To: Dr. Larry Nyland, Superintendent From: Carri Campbell, Chief Engagement Officer James Bush, Director of Community and Family Partnerships Re: Friday Memo for September 29, 2017

Strategic Plan Goal 3: School, Family and Community Engagement

Strategic Plan Goal 3: Aligned Community Partnerships Fall Partner Kick-Off: In support of improved partnerships and improved alignment on Thursday, Sept. 28, more than 80 people from a variety of community-based organizations that partner with Seattle Public Schools (SPS) came together for the Fall Partner Kick-Off at the NewHolly Gathering Hall. The event was led by the School and Community Partnerships Department as part of the Professional Development Calendar for Education Partners, a series of free trainings and convenings for community partners of SPS. Attendees were welcomed by Dr. Nyland. Carri Campbell and James Bush presented on SPS priorities and practices for this coming school year. Kari Hanson gave an overview of MTSS, the role of partners and received feedback on how we can better support partners to plug into MTSS in meaningful ways.

SMART GOAL 4: Collaboration and Engagement Communications: Input for Advanced Learning services An aspect of Smart Goal 4 is identifying and supporting 3-4 high level engagements throughout the school year. In response to the School Board’s input on Sept. 9, one area of engagement will be feedback on potential changes to Advanced Learning services – what families want, what implications we need to consider and what questions they may have. The Communications and Engagement team, together with the Student Supports team, launched a two-way community engagement project using the newly implemented tool, ThoughtExchange. There were some technology glitches in the early hours of the launch on Wednesday, but as of that afternoon, hundreds of families and staff added their voice to this potential system change. The engagement will be open through Oct. 4 and will be accompanied by in-person community meetings to gather feedback. The feedback will be used to inform a larger decision around Advanced Learning services as part of the Student Assignment Plan and high school boundaries. In two days, over 600 families have engaged. 2016-17 SMART GOAL 5 EXTENSION (improved communications/engagement)


http://www.seattleschools.org/UserFiles/Servers/Server_543/File/District/Departments/Community%20Partnerships/PD%20Calendar/PDCalendar2017-18FINAL.pdf

Submitted by C.Campbell on 9/28/2017

Website Improvements: We continue to run user experience testing through the online service UserTesting to identify opportunity for improvement. As a result, we have made updates to some aspects of page design and content elements to improve discoverability of several topics, including The Source and the Ombudsperson. We will be working with the vendor to make additional theme-related improvements. We worked with the board office to develop and deploy a specialized search engine that isolates the board policy and procedure files. This new feature enables web readers to search for documents within the policy and procedure file folders of the website rather than the entire website. A post-redesign launch website satisfaction survey will be published next week to solicit feedback on the new design and opportunities for improvement from families, staff and community members. Editorial Calendar: The district's Communications and Nutrition Services Departments launched a new school meal campaign this week called “School Lunch: Did You Know?” The campaign leverages partners as well as students, families and staff to increase awareness about the district's dedication to nutrition as a tool to eliminate opportunity gaps and provide an equitable educational experience for all students. Kids learn better when they are fed. The campaign shows students and families a behind-the-scenes look at all the work that goes into providing more than 20,000 hot, healthy and delicious meals every day. For instance, did you know meals are prepared and cooked in the district's central kitchen? Dozens of meals are specially prepared, every day, for children with food allergies or special dietary needs. Did you know we source much of our food from local farms? Look for more on the campaign soon, and join the conversation using the hashtags #SPSMeals and #SPSDidYouKnow


Submitted by John Krull on September 29, 2017 Page 1

Date: Friday, September 29, 2017 To: Dr. Larry Nyland, Superintendent From: John Krull, Chief Information Officer Re: Friday Memo for September 29, 2017 Department of Technology Services Power Outage Sunday, September 24, 2017 Demonstrates Resiliency Seattle City Light cut power to the John Stanford Administration building last Sunday. The Data Center, Security, and Network for the Building and District stayed online because of redundancy in power put in about 9 years ago. These areas have two 160kVA UPS Battery systems for redundancy supporting the load while the Generator (750kva) gets brought online to take over the load and bring back online the JSCEE Building Freezers. The outage lasted for about 9 ½ hours and there were no issues with the generator or the cutover. The generator has a day tank that holds about 8hrs of fuel underneath it, and a tank in the driveway outside that can have about 3 days of fuel that can be moved into the tank underneath fairly easy. The process for starting the generator is automatic when the power is cut and takes about 30 seconds to a 1 minute to get fully up and running and cause the Automatic Transfer Switches (ATS) to move to the new source. When the power comes back online, the ATS will switch back to normal power and the generator eventually automatically shuts itself down. The generator has been in place since we moved into this building in 2002. New Application Intake Process In an effort to better support schools and ensure SPS staff are following a new state law, Senate Bill 5419 requiring the district be intentional about evaluating software for student privacy, DoTS is implementing a new software intake process. This system will evaluate both school (including edtech web applications) and central software and web services for Americans with Disabilities Act (ADA) compliance and covers software distributed to classroom labs, iPad carts and web applications requiring End User License Agreement (EULA), student login or student data. This will help schools meet compliance requirements, while offering additional supports including Single Sign-On and rostering of student data. Principals (or their named designee) will be asked to create a “Software Approval Request” through the Technology Service Center, which can be accessed by clicking on the Tech Support icon located on desktops, or through the Techline homepage As a result, DoTS will be able to collaborate with the schools, ensuring easier rollout of software, automatic rostering, automated username creation and added support.


Subject: Friday Memo to the Board Date: Friday, September 29, 2017 From: Flip Herndon, Associate Superintendent of Capital, Facilities and Operations To: Dr. Larry Nyland, Superintendent Capital Projects, Facilities and Operations, and Enrollment Planning Capital Projects and Planning 20170929 Licton Springs K-8 Education Spaces Issue: Attached are several documents that address some of the concerns with Licton Springs K-8 and the school’s educational spaces. A timeline has been provided to help illuminate the conversations that have happened with the board over the years. When it was decided by the School Board to co-locate Licton Springs with Eagle Staff, there was a budget increase of only $550,000. This amount of money was not and is not adequate to have made all the changes that people had wanted. So a total separate library, nurses room, larger admin space and staff lounge were not possible to be built out. The conversations at the time, as they are now, are that the principals of the two schools will have continued dialog about how both schools will use the available space. This is not a new occurrence for Seattle Public Schools. For many years, NOVA and the Seattle World School were co-located in the Meany building. There were not total separate facilities for each school. There were many shared spaces throughout the building and the principals were in communication frequently about use. Eventually, both schools out grew the available space and we needed to reopen Meany as a middle school. For the capital issues, we walked the building with Principal Allphin to hear her concerns and how she is using the available space. Other staff have done the same. We will be providing Licton Springs signage at the street. The parking lots are not exclusive to each school, so one is not just for Eagle Staff and one for Licton Springs. However, there does need to be street signage that states both schools are located within the building. Our Senior Project Manager will work with the principal to determine the best location and design. There was also a desire for more in classroom storage. Again, with the budget that had been allocated, the total amount of work done could only go so far. However, we are identifying where we might be able to add more storage and what that might look like. It probably will not be built in cabinetry, but we will work with Principal Allphin to see what can be done. Classrooms are being used in the manner in which the principal feels it will maximize space utilization and instruction. We have not seen 46 middle school students in the humanities classroom at one time. They have a schedule and rotate in and out of classrooms as most other middle school programs do throughout the district. Attached is a map of the building, number of students in each room and how the room is being used. We believe that Principal Allphin and Principal Campbell are meeting at the end of the month to communicate and problem solve on the use of space throughout the building. We have heard the conversations thus far have been positive and collaborative. Here was a list of concerns sent to us and how we are addressing them:


A comprehensive list of the community’s concerns follows, and we expect that all items will be addressed in the report resulting from these walk-throughs. The following spaces and adjustments will enable Licton Springs to fully function as a school and to implement its program in its entirety and with integrity:

• Art classroom – A separate art room, as a standalone, is not possible at this time. It is currently being shared with science. They split the use of the classroom for 3 periods a day each. We believe Art is in the morning and Science is in the afternoon. If there was a standalone art room, it would displace another room currently being used for instruction.

• Math classroom – Again a separate room is not possible at this time. Math will need to be taught in a shared space. Currently Principal Allphin believes the breakout instructional space works well for now, but as the school grows, there will be a need for an additional classroom. The building has breakout areas next to wide hallways. They were built on purpose for instructional use. The math class is being held in the designed breakout space next to a hallway.

• 6th grade classroom – An individual classroom for 6th grade is not the current configuration. This could be possible if there were other grades that combined. The individual classrooms are now assigned to the elementary grades (K-5)

• Note: elementary classes should be placed in rooms designed for elementary classes (e.g., rooms with sinks, storage, cubbies, etc.) – the budget did not allow for converting all of the rooms to include sinks. The size of classrooms is on par with other elementary and middle school sized classrooms (approximately 900 sq. ft.)

• Additional resource room (currently in an office) – The current course rosters have guided the service delivery to be in small groups of students during this time. Services for students with IEPs are fluid and can be services across environments (general education and special education) as we meet the identified needs of each student. If class or caseload size were to change, additional conversation would need to take place.

• Teacher prep/lunch room with fridge/microwave – Budget allocations did not allow for building out this additional space. There is a staff room on the third floor for the entire building that has a fridge/microwave available.

• Storage closet – Building additional storage would mean taking away instruction space. We are looking at mobile storage or utilizing non-instructional spaces.

• Additional front office space – the budget did not allow for expanding more front office space without compromising instructional space.

• Nurse/sick room with a cot and fridge/freezer for ice packs – There is a nurse room available within the building that it freezer space for ice packs and cots. There was not budget to add this to the Licton Springs area without taking away instructional space.

• Self-contained library – there is a library for the entire building on the second floor. In the original conversations within the budget constraints, the library space was chosen to span the hallway in previously designed break out instructional spaces.

• Reassessment of computer carts (currently only enough for 7 rooms) – We will look at adjustments to technology and student population at the end of September. Contact with the Department of Technology and the Teaching and Learning Department in conversation with Principal Allphin can determine the appropriate level of technology support. These funds would be available through capital resources.

• RES sign moved to their driveway and replaced by an engraved LS sign – The two parking lots and driveways are not distinctive for each school. Our senior project


manager has been in contact with Principal Allphin and is looking at proper street signage for Licton Springs. Installation should be in place by the end of October.

Please feel free to contact us for any additional comments or questions, -Flip Herndon -Michael Tolley 20170929 Seattle Public Schools awarded Green Up grant from Seattle City Light. SPS has been awarded a $150,000 Green Up Solar and Innovation grant from the Seattle City Light to support electricity-generating solar panel installations for six Seattle Public School buildings. This grant will supplement a $500,000 Washington State Department of Commerce Grant awarded to SPS in June 2017 to support the implementation of an energy efficiency project utilizing solar technology. The solar panel installations will fit aesthetically with the designs of the buildings and be limited to the existing roof surfaces with the goal of not being readily visible to site occupants. Each school installation will include an interactive energy dashboard within the school for educational use. The project is projected to generate a savings of $59,200 the first year. The six Seattle Public Schools buildings to receive the solar panels are Arbor Heights Elementary, Bailey Gatzert Elementary, Ballard High School, Hazel Wolf K-8 at Pinehurst, David T. Denny International Middle School and South Shore K-8. More information about the grant may be found on the Seattle City Light website by clicking on the following link: http://www.seattle.gov/light/Greenup/green-up-grants.asp Submitted by: Flip Herndon 09-28-17 Page 3


http://www.seattle.gov/light/Greenup/green-up-grants.asp

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LICTONSPRINGSSPACEALLOCATION COMPARISONS::9/12/17

OSPISTANDARDSPACEALLOCATIONforTHIS SPECIFICGRADECONFIGURATION CURRENTSPACEALLOCATION

LictonSprings, per20174th #of DayEnrollmentCount Students

SpaceAllocationper NetProgramArea StateStandard(in (notincltoilets, Average SquareFt/Student) hallways, walls) SF/Student

AreasUtilizedor AvailableforShared Average LictonSpringsUse* SF/Student

GradesK-6 115 Grades7-8 40 SpEdDistinct 6

90 10,350 117 4,680 144 864

Total Enrollment 161 15,894 99 24,146 150

*Includesareasutilizedat100%aswellasproportionateuseofsharedareassuchasthecommons, kitchen, stage, fitnessroom, healthcenter, etc.

OtherRelevantComparisons #of

Students NetProgramArea (withoutChildCare)

Average SF/Student

SPS2013ElementaryEdSpec (basisofdesignforBEXIV initialprojects) 660 65,660 99 Cascadia Elementary Site-Specific EdSpec 660 64,609 98 2016UpdatedElementaryEd SpecforReducedClassSizes 650 62,470 96 HazelWolfSiteSpecificEd Spec 680 57,185 84


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CLASSROOM M163

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STORAGE M110K

FLEX SEC COUNSELOR HOUSE SHARED SHARED STAIR OFFICE

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1st Grade13 students

Periods 1-3 MS SciP 4-6 Elem Art

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M258

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MAIN HALLWAY

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MAIN HALLWAY

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COMPUTER LAB M221

COMPUTER LAB M221A

COUNSELOR M200F

AP OFFICE M200E

AP WAITING

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CHORUS CLASSROOM

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MECHANICAL M222

WORKROOM / OFFICE

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strategic plan - 2017-18 superintendent smart goals update · school, family, and community...

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