strategic gis plan update presentation of the 2 nd draft to the maine geolibrary board march 18,...

Strategic GIS Plan UpdateStrategic GIS Plan Update

Presentation of the 2Presentation of the 2ndnd Draft Draft to the Maine GeoLibrary to the Maine GeoLibrary

Board Board March 18, 2009March 18, 2009

Bruce Oswald, LAJames W. Sewall Team

What We Covered Last TimeWhat We Covered Last Time►Review project goals.Review project goals.►Strategic planning process.Strategic planning process.►Document format.Document format.►Plan overview.Plan overview.

Approach/Recommendations.Approach/Recommendations. Developing Champions.Developing Champions. Sustainable funding.Sustainable funding. Proposed budget.Proposed budget. Measuring success.Measuring success.

►Assuming Assuming nono new funds. new funds.

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Task 1 – Update & AlignmentTask 1 – Update & Alignment►Update & enhance the 2002 Strategic Plan.Update & enhance the 2002 Strategic Plan.

Review & document activities recommended in Review & document activities recommended in the 2002 Strategic Plan.the 2002 Strategic Plan.

Update the overall strategic plan/approach.Update the overall strategic plan/approach. Bring it into closer alignment with NSGIC Fifty Bring it into closer alignment with NSGIC Fifty

States Coordination Criteria.States Coordination Criteria.

►Focus on:Focus on: Coordination with local governments, academia, Coordination with local governments, academia,

private sector.private sector. Developing sustainable funding sources.Developing sustainable funding sources. Cultivating political champions.Cultivating political champions.

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NSGIC’s Strategic Planning NSGIC’s Strategic Planning CriteriaCriteria

1.1. Strategic and business plans Strategic and business plans

2.2. A full-time paid GIS coordinator and A full-time paid GIS coordinator and staff staff

3.3. Clearly defined authority and Clearly defined authority and responsibility for coordination responsibility for coordination

4.4. A relationship with the chief A relationship with the chief information officer information officer

5.5. A tie into national programsA tie into national programs

NSGIC’s Strategic Planning NSGIC’s Strategic Planning CriteriaCriteria

6.6. Contracting authority and cost sharing Contracting authority and cost sharing mechanisms mechanisms

7.7. An inter-governmental working An inter-governmental working environment free of "turf wars" environment free of "turf wars"

8.8. A political or executive champion is A political or executive champion is involved in coordination involved in coordination

9.9. Sustainable funding mechanisms Sustainable funding mechanisms 10.10. Statewide coordination efforts that can Statewide coordination efforts that can

be a conduit for federal initiativesbe a conduit for federal initiatives




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Strategic Planning ProcessStrategic Planning Process

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What We’ll Cover TodayWhat We’ll Cover Today►What’s happened since December.What’s happened since December.

Exec Summary/one pager.Exec Summary/one pager. Summarize the comments.Summarize the comments. Discuss what has changed.Discuss what has changed.

►Review work planned for 2009-Review work planned for 2009-2010.2010.

►Last thoughts.Last thoughts.►Decision point - What’s needs to Decision point - What’s needs to

happen next.happen next.

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What’s Happened Since What’s Happened Since DecemberDecember

►Modified document to respond to Modified document to respond to comments from Board and Project comments from Board and Project Team meeting.Team meeting.

►Document went out for public Document went out for public comment.comment.

►Received a few public and Board Received a few public and Board comments.comments.

►Modified document in accordance Modified document in accordance with those comments.with those comments.

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What’s Happened Since What’s Happened Since DecemberDecember

►Resubmitted Draft # 2 to Resubmitted Draft # 2 to Project Team (3/6/09)Project Team (3/6/09)

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CommentsComments►Overall, generally supportive.Overall, generally supportive.►SpecificsSpecifics

Not concise enough.Not concise enough. Need detail.Need detail. Get lost in acronyms and Get lost in acronyms and

technical terminology.technical terminology. Stress emergency mgt. more.Stress emergency mgt. more. Useful information (not previously Useful information (not previously

received) on education provided. received) on education provided.

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Changes to Draft # 2Changes to Draft # 2►Overall formatting made more Overall formatting made more

consistent.consistent.►Diagrams & highlight boxes Diagrams & highlight boxes

added and/or modified.added and/or modified.►Chapter 1 – reorganized & Chapter 1 – reorganized &

emergency management bullets emergency management bullets added.added.

►Chapter 2 – shortened.Chapter 2 – shortened.

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Highlight BoxesHighlight Boxes

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Participants in the forums from State agencies noted that, by seeking out and providing local geospatial data or links to it, significant savings can be realized for State agencies which require this geospatial data regularly as well for the vast majority of the Maine geospatial community.

Participants in the forums from State agencies noted that, by seeking out and providing local geospatial data or links to it, significant savings can be realized for State agencies which require this geospatial data regularly as well for the vast majority of the Maine geospatial community.

Changes to Draft # 2Changes to Draft # 2►Overall formatting made more Overall formatting made more

consistent.consistent.►Diagrams & highlight boxes Diagrams & highlight boxes

added and/or modified.added and/or modified.►Chapter 1 – reorganized & Chapter 1 – reorganized &

emergency management bullets emergency management bullets added; material eliminated.added; material eliminated.

►Chapter 2 – shortened.Chapter 2 – shortened.

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Changes to Draft # 2Changes to Draft # 2►Chapters 4 & 5 – reorganized and Chapters 4 & 5 – reorganized and

modified.modified.►Chapter 6 – modified including new Chapter 6 – modified including new

sections on economic realities and sections on economic realities and highlighting tasks requiring action in highlighting tasks requiring action in 2009 and 2010. 2009 and 2010.

►Added an “Abbreviation Guide”Added an “Abbreviation Guide”►Appendices – Minor formatting Appendices – Minor formatting

changes. Modifications to G, H & J. changes. Modifications to G, H & J.

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Graphics Additions Graphics Additions and Modificationsand Modifications

Proposed BudgetProposed BudgetBudget for the Maine GIS Strategic Plan

Program/Operating Costs FY 09 FY 10 FY 11 FY 12 FY 13 FY14 FY15

Program Costs Parcel Grant Program * $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Integrated Land Records Program * $ 300,000 $ 300,000 $ 300,000 Statewide Digital Orthoimagery Program $1,025,000 $1,600,000 $ 500,000 $ 500,000 $ 500,000 High Resolution Elevation Data $1,500,000 Development of Municipal Service Applications $ 75,000 $ 100,000 $ 25,000 Zoning Maps Grants $ 50,000 $ 50,000 $ 50,000 $ 25,000 $ 25,000 Land Cover Updating $ 100,000 $ 50,000 $ 25,000 $ 25,000 Conservation Land Maps $ 200,000 $ 200,000 $ 50,000 $ 25,000 $ 25,000 Operating Costs MEGIS Operating Costs $ 206,000 $ 212,180 $ 218,545 $ 225,102 $ 231,855 Statewide GIS Coordinator $ 137,224 $ 141,341 $ 145,581 $ 149,948 $ 154,447 Parcel & Data Assistant $ 89,573 $ 92,260 $ 95,028 $ 97,879 $ 100,815

Biennial Budget Totals: $2,282,797 $6,129,935 $2,510,045

* Note - These numbers need to be coordinated with the final figures from the ILRIS Plan.

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What Came Out of What Came Out of the Study?the Study?

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Lessons LearnedLessons Learned1.1. Most users feel that access to updated Most users feel that access to updated

State and local geospatial data is one of State and local geospatial data is one of the major needs that must be addressed. the major needs that must be addressed.

2.2. Geospatial data creation and maintenance Geospatial data creation and maintenance is a need that Maine’s geospatial is a need that Maine’s geospatial community looks to the GeoLibrary to community looks to the GeoLibrary to provide. provide.

3.3. There is a significant need for other There is a significant need for other geospatial coordination activities across geospatial coordination activities across the State. the State.

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Lessons Learned (cont.)Lessons Learned (cont.)

4.4. We must all learn to adopt to the We must all learn to adopt to the new economic realities.new economic realities.

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What Does the Board Need to What Does the Board Need to Do?Do?

1.1. Increase its coordination activities and Increase its coordination activities and secure additional help to do that;secure additional help to do that;

2.2. Improve its name recognition across the Improve its name recognition across the State and to attract champions and funding State and to attract champions and funding to complete these important initiatives. to complete these important initiatives.

3.3. Demonstrate how it is making a significant Demonstrate how it is making a significant and measurable difference for Maine.and measurable difference for Maine.

4.4. Document its accomplishments and plans Document its accomplishments and plans for going forward. for going forward.

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5.5. Demonstrate to key leaders in Maine Demonstrate to key leaders in Maine how its plans will make a difference for how its plans will make a difference for the State and why they should be the State and why they should be funded. funded.

6.6. Establish a coordinated campaign to Establish a coordinated campaign to promote the use of GIS.promote the use of GIS.

7.7. Implement the plans quickly and Implement the plans quickly and effectively!effectively!

What Does the Board Need to What Does the Board Need to Do?Do?

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How Can the Board Do it?How Can the Board Do it?►Determine a method to manage the Determine a method to manage the

implementation.implementation.►Establish work groups.Establish work groups.► Implement the GeoPortal.Implement the GeoPortal.► Implement the communications plan.Implement the communications plan.►Develop a set of policies for: sharing; Develop a set of policies for: sharing;

providing access to public and private providing access to public and private geospatial data; and notification on new geospatial data; and notification on new and updated data.and updated data.

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How Can the Board Do it?How Can the Board Do it?►Perform an annual inventory of Perform an annual inventory of

geospatial data across the state.geospatial data across the state.►Develop simple-to-use web service Develop simple-to-use web service

templates for municipalities to use templates for municipalities to use through the GeoPortal.through the GeoPortal.

►Position the Board to be able to Position the Board to be able to implement an integrated land records implement an integrated land records information system when funding information system when funding permits.permits.

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How Can the Board Do it?How Can the Board Do it?►Position the Board to be able to Position the Board to be able to

create and update statewide create and update statewide geospatial data: orthoimagery, geospatial data: orthoimagery, parcel, unified roads, and elevation parcel, unified roads, and elevation data.data.

►Look for opportunities to “sell” GIS Look for opportunities to “sell” GIS benefits.benefits.

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Look for Look for Opportunities to Opportunities to

“Sell” GIS“Sell” GIS►Broadband Broadband

MappingMapping►Stimulus PackageStimulus Package

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Work Planned forWork Planned for2009 – 2010 2009 – 2010

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Task Highlights for 2009►April – June

► Determine Board’s best strategy for managing the initiatives.

► Select work group chairs and work group members for the Coordination, Communication, Data, ILRIS, and Training/Education Work Groups. In addition, add members to the Technology and Finance Committees.

► Finalize work group missions, deliverables and schedules.

► Hold work group “kickoff” meetings.► Hold focus group meeting to identify potential

champions.

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Task Highlights for 2009►April – June (cont.)

► Launch the GeoPortal.► Develop an announcement of all GeoLibrary

standards and place announcement on the List Serve and on the web site.

► Establish a “What’s New” section on the web site.

► Initiate monthly “News Blips.” Post on the List Serve and the “What’s New” section of the web site.

► Develop plan to recruit champions.

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Task Highlights for 2009►July – September

► Develop policy to inventory State agency and local government geospatial data.

► Develop policy for notification of new or updated geospatial data via the List Serve and web site.

► Establish a “Training/Education” area on the web site. Encourage GIS trainers, universities and other educational organizations to post training educational opportunities on the List Serve and the web site.

► Initiate a program to encourage county and local government to post and share data through the GeoPortal.

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Task Highlights for 2009►July – September (cont.)

► Develop campaign across the State to help others improve their GIS capabilities and lower the barriers to implementing and using geospatial technologies.

► Establish a coordinated campaign to promote the use of GIS in State, county and local government as well as prominent private sector companies.

► Initiate process to recruit champions.

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Task Highlights for 2009►October – December

► Inventory State agency and local government geospatial data. Post results on the website.

► Provide monthly summaries of new data and data updates on the List Serve and the web site.

► Encourage data developers to post data development plans on the GeoLibrary List Serve. Post data development plans on the web site.

► Provide training to select high school teachers as part of a pilot program to enable them to use GIS to improve their ability to teach courses.

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Task Highlights for 2010►April – June

► Work with the CIO, State Agency Stakeholders, MEGUG, and MMA to encourage all application developers to post application development plans on the GeoLibrary Board List Serve prior to starting work and encourage application sharing/partnerships where practical.

► Develop budget proposal for next budget cycle. ► Integrate champions into plans to obtain

sustained funding.

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Task Highlights for 2010►July – September

► Develop presentations, one-pagers and other documentation/demonstrations needed to sell initiatives.

►October – December ► Coordinate budget activities with the CIO and

MEGIS.► Initiate a training program to help users to take

advantage of Google or Virtual Earth.

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““Last Thoughts”Last Thoughts”

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““Last Thoughts”Last Thoughts”►Provide better access to state agency Provide better access to state agency

and local government geospatial data. and local government geospatial data. Offer same opportunity to academia, Offer same opportunity to academia, not-for-profits and the private sector.not-for-profits and the private sector.

►Put forth a significant effort to Put forth a significant effort to coordinate geospatial data and coordinate geospatial data and application development, training and application development, training and other activities across the State.other activities across the State.

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““Last Thoughts”Last Thoughts”►Establish an on-going program to Establish an on-going program to

provide and maintain new and existing provide and maintain new and existing statewide geospatial data.statewide geospatial data.

►Promote the use of GIS to those Promote the use of GIS to those outside the geospatial community to outside the geospatial community to save money and improve services in save money and improve services in both the public and provide sectors both the public and provide sectors across the state.across the state.

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Decision PointDecision Point

How will you proceed to How will you proceed to implement the plan for implement the plan for

Maine?Maine?

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Next StepsNext Steps►Determine a method to manage the Determine a method to manage the

implementation.implementation.►Establish work groups.Establish work groups.► Implement the GeoPortal.Implement the GeoPortal.► Implement the communications plan.Implement the communications plan.►……………………………………………………....

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Thank youThank youfor the opportunity to work with for the opportunity to work with

you.you.

Please feel free to contact me Please feel free to contact me at: at: [email protected]

or (518) 729-5442or (518) 729-5442

strategic gis plan update presentation of the 2 nd draft to the maine geolibrary board march 18,...

Documents

strategic planning process

document format

overall strategic planapproach

plan overview

decembermodified document

sustainable funding

timereview project goals

board comments